Brother 580mc Plain Paper Fax Owners Manual
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SETUP RECEIVE 5 - 2 To select or change your Answer Mode 1Press Mode. The screen displays your current selection. Or, if Message Center Mode is ON, it overrides your Answer Mode Setting, so the display shows: 2Continue to press Mode until your new selection appears. After 2 seconds, the screen returns to the date and time display, along with your new Answer Mode setting. Setting Ring Delay The Ring Delay setting determines the number of times the FAX/MFC rings before it answers. If you have extension phones on the same line as the FAX/MFC, keep the Ring Delay default setting of 4. (See Easy Receive, page 5-4 and Operation from External or Extension Telephone, page 5-6 and For FAX/TEL Mode Only, page 5-6.) 1Press Function/Set, 2, 1. 2Press or to select Ring Delay and press Function/Set. 3Press or to select how many times the line rings before the FAX/MFC answers (00 Ð 04) and press Function/Set. If you select 00, the line doesnÕt ring at all. 4Press Stop to exit. If youÕre changing Answer Mode while in another operation, the screen returns to the current operation display. FAX/TEL FAX ONLY MANUAL MC:MSG CTR
5 - 3 SETUP RECEIVE Setting F/T Ring Time You need to determine how long the FAX/MFC will notify you with its special double ring when you have a voice call. It will ring happens after the initial ringing from the phone company. Only the FAX/MFC rings for 20, 30, 40 or 70 seconds; no other phones on the same line ring the special double ring. However, you can answer the call on any phone on the same line as the FAX/MFC. 1Press Function/Set, 2, 2. 2Press or to select how long the FAX/MFC will ring to alert you that you have a voice call and press Function/Set. 3Press Stop to exit. Now, when a call comes in and the machine is set to FAX/TEL Mode, all phones on this line will ring the number of times you selected in Ring Delay. You can let the FAX/MFC pick up and detect if itÕs a fax or voice call. If itÕs a fax call, the machine prints the fax. If itÕs a voice call, the machine signals you with a double ring for the length of time you selected in F/T Ring Time. Record FAX/TEL Outgoing Announcement (F/T OGM) This is the announcement played by your FAX/MFC (not an external TAD) when someone calls and your machine is set to FAX/TEL mode. Although callers hear your announcement, they cannot leave a message. To erase the announcement, follow the directions on Erasing Outgoing Message (OGM), page 9-3. 1Press Function/Set, 8, 3. The screen prompts you to choose F/T OGM or MSG CTR OGM. 2Press or to select F/T OGM (not MSG CTR OGM) and press Function/Set. 3Press or to select RECORD OGM? and press Function/Set. Then pick up the handset to record a message. 4Replace the handset. Your OGM is played. 5Press Stop to exit. Even if the caller hangs up during the double ringing, the FAX/MFC continues for the set time. RING TIME:20 SEC
SETUP RECEIVE 5 - 4 Easy Receive When you use this feature, you donÕt have to press Start when you answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds. When you see RECEIVE on the fax screen or when you hear ÒchirpsÓ through the handset of an extension phone connected to another wall jack, just replace the handset, and your machine does the rest. Selecting ON allows the FAX/MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. Selecting SEMI lets the machine receive the call only if youÕve answered it at the FAX/MFC. Selecting OFF means youÕll have to activate the FAX/MFC yourself, by pressing Start or by pressing 5 1 if you are not at your machine. (See Operation from External or Extension Telephone, and For FAX/TEL Mode Only, page 5-6.) If youÕve set the feature to ON, but your FAX/MFC doesnÕt automatically connect a fax call when you lift an external or extension phone handset, press the Fax Receive code 5 1. At the FAX/MFC, lift the handset and press Start. 1Press Function/Set, 2, 3. 2Press or to select ON, SEMI or OFF and press Function/Set. 3Press Stop to exit.
5 - 5 SETUP RECEIVE Printing a Reduced Incoming original You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your FAX/MFC. If you choose AUTO, your machine chooses the level of reduction for you. 1Press Function/Set, 2, 5. 2Press or to select the reduction ratio you want (AUTO, 93%, 87% or 75%) and press Function/Set. Choose 100% if you dont want a reduction. 3Press Stop to exit. Recommended Reductions If your paper is letter size (8.5 x 11), and the incoming fax is letter size, select 93% A4, select 87% legal size, select 75%. If your paper is A4 (8.2 x 11.6), and the incoming fax is letter size, select 100% A4, select 93% If your paper is legal size (8.5 x 14), and the incoming fax is letter size, select 100% A4, select 100% legal size, select 93%. Setting Paper Size You can use three sizes of paper for printing your faxesÑletter, legal and A4. When you change the kind of paper you have loaded in the FAX/MFC, you will need to change the setting for paper size, so your machine will know how to fit the incoming fax on the page. You can also select the level of page reduction to fit on the paper in your machine. 1Press Function/Set, 2, 6. 2Press or to select LETTER, LEGAL or A4 and press Function/Set. 3Press 1 if you want to change the reduction settingÑORÑPress 2 to go to Step 5. 4Press or to select AUTO, 100%, 93%, 87% or 75% and press Function/Set. 5Press Stop to exit. 5.REDUCTION 6.PAPER 1.YES 2.NO CHANGE REDUCTION
SETUP RECEIVE 5 - 6 Advanced Receiving Operations Operation from External or Extension Telephone If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your FAX/MFC take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the FAX/MFC starts to receive a fax. (See Easy Receive, page 5-4.) If the FAX/MFC answers a voice call and double-rings for you to take over, use the Telephone Answer Code # 5 1 to take the call at an extension phone. (See Setting F/T Ring Time, page 5-3.) If you answer a call, and no one is on the line, assume youÕre receiving a fax. At the FAX/MFC phone, press Start, then hang up. At an extension phone, press 5 1, wait for fax receiving tones (chirps), then hang up. At an external phone, press 5 1 and wait for the phone to be disconnected (the screen displays RECEIVE) before you hang up. (Your caller will have to press Start to send the fax.) For FAX/TEL Mode Only When the FAX/MFC is in FAX/TEL mode, it will use the F/T Ring Time (double ringing) to alert you to a voice call. If youÕre at the FAX/MFC, you can lift the handset to answer. If youÕre at an extension phone, youÕll need to lift the handset during the F/T Ring Time and press # 5 1 between the double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the FAX/MFC by pressing 5 1. Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 5 1. The preset Telephone Answer Code is # 5 1. 1Press Function/Set, 2 , 4 . 2Press or to select ON (or OFF) and press Function/Set. 3If you want to, enter a new Fax Receive Code, then press Function/Set. 4If you want to, enter a new Telephone Answer Code, then press Function/Set. 5Press Stop to exit. If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code from 5 1 to # # # and the Telephone Answer Code from # 5 1 to 9 9 9. REMOTE ACT.:ON? FAX RECEIVE:*51 TEL ANSWER:#51
5 - 7 SETUP RECEIVE Polling For details about the Polling function, our fax-back system 1-800-521-2846 (USA), 1-800-681-9838 (From within Canada) and request Document #: 20918. Setting Multi-function Link¨ Mode (For MFC 660MC Only) If you connect your FAX/MFC to your PC, you can receive faxes into your PC. (See Multi-Function Link¨ option for FAX 580MC, page 16-1.) See Chapter 14 to set up for Multi-function Link¨ (for MFC 660MC only). After completing all setup for Multi- function Link¨, you can select Multi-function Link¨ Mode (PC Primary/PC Receive Only/Fax Receive Only) for routing incoming faxes. 1Press Function, 2, 8. 2Press or to select PC PRIMARY, PC RECEIVE ONLY or FAX RECEIVE ONLY. 3Press Set when the screen displays your selection. 4Press Stop to exit. Polling is the process of retrieving faxes from another fax machine. You can use your FAX/MFC to ÒpollÓ other machines, or you can have someone poll your machine. All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your machine to receive a fax, they pay for the call; if you poll someoneÕs fax machine to receive a fax, you pay for the call. (See Canceling a Scheduled Job, page 6-5.) Some fax machines do not respond to the polling function. 8.MF LINK
SETUP SEND 6 - 1 66Setup Send Automatic Document Feeder (ADF) nOriginals must be between 5.8 and 8.5 inches wide, and 5.9 and 23.7 inches long. Your FAX/MFC can only scan an image 8.2 inches wide, regardless the paper width. nMake sure you place the original face down, top edge first. nAdjust the paper guides to fit the width of your original. nThe automatic document feeder (ADF) can hold up to 10 pages, feeding each one individually through the FAX/MFC. Use standard (17 lbÐ24 lb) paper when using the ADF; if youÕre using heavier paper, feed each sheet individually to prevent paper jams. nMake sure originals written with ink are completely dry. DO NOT use curled, wrinkled, folded or ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric. You must press Resolution (before you send the fax) to select the resolution for the type of original youÕre sending. (See Resolution, page 6-3.) Paper Guides
6 - 2 SETUP SEND Manual Transmission Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax. 1Place the original face down in the ADF. 2Pick up the handset and listen for a dial tone ÑORÑpress Speaker Phone and listen for a dial tone. 3Enter the fax number you want to call. (You can enter the digits using the dial pad, or you can enter a One Touch or Speed Dial number or you can call using Search/Speed Dial.) (See One Touch Dialing, page 7-4 and Search, page 7-6.) 4When you hear the fax tone, press Start. 5If youÕre using the handset, hang up. Automatic Transmission This is the easiest way to send a fax. IMPORTANT: Do not pick up the handset, or press Speaker Phone. 1Place the original face down in the ADF. 2Enter the fax number using One Touch, Speed Dial, Search or the dial pad. (See One Touch Dialing, Speed Dialing and Search, page 7-4 to 7-6.) 3Press Start. Manual and Automatic Fax Redial If youÕre sending a fax manually and the line is busy, press Redial/Pause to retry the number. If youÕre sending a fax automatically and the line is busy, the FAX/MFC will redial automatically up to three times at 5 minute intervals. Memory Transmission This feature allows your machine to scan a fax into its memory and send it as soon as the scan is complete. This way, you donÕt have to wait for the entire fax to be transmitted before you retrieve your original. 1Place the original face down in the ADF. 2Press Function/Set, 3, 9. 3To change the default setting, press or to select ON (or OFF) and press Function/Set. Go to Step 5ÑORÑFor the next fax transmission only, press or to select NEXT FAX ONLY and press Function/Set. 4For the next fax only, press or to select ON (or OFF) and press Function/Set. 9.MEMORY TX SELECT & SET MEMORY TX:ON?
SETUP SEND 6 - 3 5Press 1 to select additional settings. The display returns to the SETUP SEND menuÑORÑPress 2 if you are finished choosing settings and go to Step 6. 6Enter fax number and press Start. Basic Sending Operations Contrast If your original is very light or very dark, you might want to set the contrast accordingly. Use S.LIGHT to send a very light original. Use S.DARK to send a very dark original. 1Place the original face down in the ADF. 2Press Function/Set, 3, 3. 3Press or to select AUTO, S.LIGHT or S.DARK and press Function/Set. 4Press 2 if you are finished choosing settings, and go to Step 5ÑORÑPress 1 if you want to select additional settings. The display returns to the Setup Send menu. 5Enter a fax number and press Start to send a faxÑORÑPress Copy/Help to make a copy. Resolution When you have an original in the ADF, you can use the Resolution key. Press Resolution continuously until you see your selection on the screen. StandardÑsuitable for most typed originals. FineÑgood for small print; transmits a little slower than standard resolution. Super FineÑgood for small print or artwork; transmits slower than fine resolution. PhotoÑuse when original has varying shades of gray; slowest transmission time. If you get a MEMORY FULL message while scanning the first page of a fax, press Stop to cancel the scan. If you get a MEMORY FULL message while scanning in a subsequent page, youÕll have the option to press Start to transmit the pages scanned so far, or to press Stop to cancel the operation. In this case, send the fax by the Manual Transmission. Depending on your typical faxes, MEMORY FULL errors can occur frequently. If this happens, change the Memory Transmission setting back to OFF.
6 - 4 SETUP SEND Advanced Sending Operations Overseas Mode If you have difficulty sending a fax overseas, use the Overseas mode. After you send a fax using this feature, the feature turns itself off. 1Place the original face down in the ADF. 2Press Function/Set, 3, 5. 3Press or to select ON (or OFF) and press Function/Set. 4Press 1 if you want to select additional settings. The display returns to the Setup Send menuÑORÑPress 2 if you are finished choosing settings and go to Step 5. 5Enter the fax number youÕre calling. 6Press Start. Delayed Fax You can use this function to send a fax up to 24 hours later. 1Place the original face down in the ADF. 2Press Function/Set, 3, 7. 3Enter the time, in 24-hour format, that you want the fax to be sent and press Function/Set. (For example, enter 19:45 for 7:45 PM) 4Press 1 to leave the originals waiting in the ADFÑORÑPress 2 to scan the original into memory. (See Interrupting Delayed Fax and Polled Transmit Jobs, page 6-5.) 5Press 1 to select additional settings. The display returns to the SETUP SEND menuÑORÑPress 2 if you are finished choosing settings and go to Step 6. 6Enter the fax number. 7Press Start. The machine will wait to send the fax at the time you set up. Setting Up for Polled Transmit Polled Transmit is when you set up your FAX/MFC to wait with an original so another fax machine can retrieve it. For more information call our fax-back system at 1-800-521-2846 (USA), 1-800-681-9838 (from within Canada) and request Document #: 21707. 5.OVERSEAS MODE 1.DOC 2.MEMORY PRESS START KEY ENTER FAX NO.