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Brother 580mc Plain Paper Fax Owners Manual

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    							SETUP RECEIVE   5 - 2
    To select or change your Answer Mode
    1Press Mode. The screen displays your current selection. 
    Or, if Message Center Mode is ON, it overrides your Answer Mode Setting, so the 
    display shows:
    2Continue to press Mode until your new selection appears. After 2 seconds, the screen 
    returns to the date and time display, along with your new Answer Mode setting.
    Setting Ring Delay
    The Ring Delay setting determines the number of times the FAX/MFC rings before it 
    answers.  If you have extension phones on the same line as the FAX/MFC, keep the 
    Ring Delay default setting of 4. (See Easy Receive, page 5-4 and Operation from 
    External or Extension Telephone, page 5-6 and For FAX/TEL Mode Only, page 5-6.)
    1Press Function/Set, 2, 1.
    2Press   or    to select Ring Delay and press Function/Set.
    3Press   or    to select how many times the line rings before the FAX/MFC 
    answers (00 Ð 04) and press Function/Set. If you select 00, the line doesnÕt ring at 
    all.
    4Press Stop to exit.
    If youÕre changing Answer Mode while in another operation, the screen returns to the 
    current operation display.
    FAX/TEL
    FAX ONLY
    MANUAL
    MC:MSG CTR 
    						
    							5 - 3   SETUP RECEIVE
    Setting F/T Ring Time
    You need to determine how long the FAX/MFC will notify you with its special double 
    ring when you have a voice call. It will ring happens after the initial ringing from the 
    phone company.  Only the FAX/MFC rings for 20, 30, 40 or 70 seconds; no other 
    phones on the same line ring the special double ring. However, you can answer the call 
    on any phone on the same line as the FAX/MFC.
    1Press Function/Set, 2, 2.
    2Press   or   to select how long the FAX/MFC 
    will ring to alert you that you have a voice call and 
    press Function/Set.
    3Press Stop to exit.
    Now, when a call comes in and the machine is set to FAX/TEL Mode, all phones on 
    this line will ring the number of times you selected in Ring Delay. 
    You can let the FAX/MFC pick up and detect if itÕs a fax or voice call. If itÕs a fax call, 
    the machine prints the fax. If itÕs a voice call, the machine signals you with a double 
    ring for the length of time you selected in F/T Ring Time.
    Record FAX/TEL Outgoing Announcement (F/T OGM)
    This is the announcement played by your FAX/MFC (not an external TAD) when 
    someone calls and your machine is set to FAX/TEL mode.  Although callers hear your 
    announcement, they cannot leave a message. To erase the announcement, follow the 
    directions on Erasing Outgoing Message (OGM), page 9-3.
    1Press Function/Set, 8, 3. The screen prompts you to choose F/T OGM or MSG CTR 
    OGM.
    2Press   or   to select F/T OGM (not MSG CTR OGM) and press Function/Set.
    3Press   or   to select RECORD OGM? and press Function/Set.
    Then pick up the handset to record a message.
    4Replace the handset. Your OGM is played.
    5Press Stop to exit.
    Even if the caller hangs up during the double ringing, the FAX/MFC continues for 
    the set time.
    RING TIME:20 SEC 
    						
    							SETUP RECEIVE   5 - 4
    Easy Receive
    When you use this feature, you donÕt have to press Start when you answer a fax call 
    and hear calling beeps. Just hold the handset and wait a few seconds. When you see 
    RECEIVE on the fax screen or when you hear ÒchirpsÓ through the handset of an 
    extension phone connected to another wall jack, just replace the handset, and your 
    machine does the rest. Selecting ON allows the FAX/MFC to receive fax calls 
    automatically, even if you lift the handset of an extension or external phone. Selecting 
    SEMI lets the machine receive the call only if youÕve answered it at the FAX/MFC. 
    Selecting OFF means youÕll have to activate the FAX/MFC yourself, by pressing 
    Start or by pressing   5 1 if you are not at your machine. (See Operation from 
    External or Extension Telephone, and For FAX/TEL Mode Only, page 5-6.)
    If youÕve set the feature to ON, but your FAX/MFC doesnÕt automatically connect a 
    fax call when you lift an external or extension phone handset, press the Fax Receive 
    code  5 1.  At the FAX/MFC, lift the handset and press Start.
    1Press Function/Set, 2, 3.
    2Press   or   to select ON, SEMI or OFF and press Function/Set.
    3Press Stop to exit. 
    						
    							5 - 5   SETUP RECEIVE
    Printing a Reduced Incoming original
    You can always reduce the size of an incoming fax to a fixed percentage, regardless 
    of the size of the paper (up to legal) in your FAX/MFC.  If you choose AUTO, your 
    machine chooses the level of reduction for you.
    1Press Function/Set, 2, 5. 
    2Press   or   to select the reduction ratio you want (AUTO, 93%, 87% or 75%) 
    and press Function/Set. Choose 100% if you dont want a reduction. 
    3Press Stop to exit.
    Recommended Reductions
    If your paper is letter size (8.5 x 11), and the incoming fax is 
    letter size, select 93%
    A4, select 87%
    legal size, select 75%.
    If your paper is A4 (8.2 x 11.6), and the incoming fax is 
    letter size, select 100%
    A4, select 93%
    If your paper is legal size (8.5 x 14), and the incoming fax is
    letter size, select 100%
    A4, select 100%
    legal size, select 93%.
    Setting Paper Size
    You can use three sizes of paper for printing your faxesÑletter, legal and A4.  When 
    you change the kind of paper you have loaded in the FAX/MFC, you will need to 
    change the setting for paper size, so your machine will know how to fit the incoming 
    fax on the page.  You can also select the level of page reduction to fit on the paper in 
    your machine.
    1Press Function/Set, 2, 6. 
    2Press   or   to select LETTER, LEGAL or 
    A4 and press Function/Set.
    3Press 1 if you want to change the reduction 
    settingÑORÑPress 2 to go to Step 5. 
    4Press   or   to select AUTO, 100%, 93%, 87% or 75% and press
    Function/Set.
    5Press Stop to exit.
    5.REDUCTION
    6.PAPER
    1.YES 2.NO
    CHANGE REDUCTION 
    						
    							SETUP RECEIVE   5 - 6
    Advanced Receiving Operations
    Operation from External or Extension Telephone
    If you answer a fax call on an extension phone or on an external phone in the EXT. 
    jack, you can make your FAX/MFC take over by using the Fax Receive Code. When 
    you press the Fax Receive Code   5 1, the FAX/MFC starts to receive a fax. (See 
    Easy Receive, page 5-4.)
    If the FAX/MFC answers a voice call and double-rings for you to take over, use the 
    Telephone Answer Code # 5 1 to take the call at an extension phone. (See 
    Setting F/T Ring Time, page 5-3.)
    If you answer a call, and no one is on the line, assume youÕre receiving a fax. At the 
    FAX/MFC phone, press Start, then hang up. At an extension phone, press   5 1, wait 
    for fax receiving tones (chirps), then hang up.  At an external phone, press   5 1 and 
    wait for the phone to be disconnected (the screen displays RECEIVE) before you hang 
    up. (Your caller will have to press Start to send the fax.) 
    For FAX/TEL Mode Only
    When the FAX/MFC is in FAX/TEL mode, it will use the F/T Ring Time (double 
    ringing) to alert you to a voice call. If youÕre at the FAX/MFC, you can lift the handset 
    to answer.
    If youÕre at an extension phone, youÕll need to lift the handset during the F/T Ring 
    Time and press # 5 1 between the double rings. If no one is on the line, or if someone 
    wants to send you a fax, send the call back to the FAX/MFC by pressing   5 1.
    Changing Remote Codes
    Remote Codes might not work with some telephone systems. The preset Fax Receive 
    Code is   5 1. The preset Telephone Answer Code is # 5 1. 
    1Press Function/Set, 2 , 4 .
    2Press   or   to select ON (or OFF) and press 
    Function/Set.
    3If you want to, enter a new Fax Receive Code, then 
    press Function/Set.
    4If you want to, enter a new Telephone Answer 
    Code, then press Function/Set.
    5Press Stop to exit.
    If you are always disconnected when accessing your external TAD remotely, try 
    changing the Fax Receive Code from   5 1 to # # # and the Telephone Answer Code 
    from # 5 1 to 9 9 9.
    REMOTE ACT.:ON?
    FAX RECEIVE:*51
    TEL ANSWER:#51 
    						
    							5 - 7   SETUP RECEIVE
    Polling
    For details about the Polling function, our fax-back system 1-800-521-2846 (USA), 
    1-800-681-9838 (From within Canada) and request Document #: 20918.
    Setting Multi-function Link¨ Mode (For MFC 660MC 
    Only)
    If you connect your FAX/MFC to your PC, you can receive faxes into your PC. (See  
    Multi-Function Link¨ option for FAX 580MC, page 16-1.) See Chapter 14 to set up for 
    Multi-function Link¨ (for MFC 660MC only). After completing all setup for Multi-
    function Link¨, you can select Multi-function Link¨ Mode (PC Primary/PC Receive 
    Only/Fax Receive Only) for routing incoming faxes.
    1Press Function, 2, 8. 
    2Press   or   to select PC PRIMARY, PC RECEIVE ONLY or FAX RECEIVE 
    ONLY.
    3Press Set when the screen displays your selection.
    4Press Stop to exit.
    Polling is the process of retrieving faxes from another fax machine.  You can use your 
    FAX/MFC to ÒpollÓ other machines, or you can have someone poll your machine. All 
    parties involved in polling need to set up their fax machines to accommodate polling.  
    When someone polls your machine to receive a fax, they pay for the call; if you poll 
    someoneÕs fax machine to receive a fax, you pay for the call. 
    (See Canceling a Scheduled Job, page 6-5.)
    Some fax machines do not respond to the polling function.
    8.MF LINK 
    						
    							SETUP SEND   6 - 1
    66Setup Send
    Automatic Document Feeder (ADF)
    nOriginals must be between 5.8 and 8.5 inches wide, and 5.9 and 23.7 inches long. Your 
    FAX/MFC can only scan an image 8.2 inches wide, regardless the paper width.
    nMake sure you place the original face down, top edge first.
    nAdjust the paper guides to fit the width of your original.
    nThe automatic document feeder (ADF) can hold up to 10 pages, feeding each one 
    individually through the FAX/MFC. Use standard (17 lbÐ24 lb) paper when using the 
    ADF; if youÕre using heavier paper, feed each sheet individually to prevent paper 
    jams.
    nMake sure originals written with ink are completely dry.
    DO NOT use curled, wrinkled, folded or ripped paper, or paper with staples, paper 
    clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.
    You must press Resolution (before you send the fax) to select the resolution for the 
    type of original youÕre sending. (See Resolution, page 6-3.)
    Paper Guides 
    						
    							6 - 2   SETUP SEND
    Manual Transmission
    Manual transmission lets you hear the dial tone, ringing and fax receiving tones before 
    sending the fax. 
    1Place the original face down in the ADF.
    2Pick up the handset and listen for a dial tone
    ÑORÑpress Speaker Phone and listen for a dial tone.
    3Enter the fax number you want to call. (You can enter the digits using the dial pad, or 
    you can enter a One Touch or Speed Dial number or you can call using
    Search/Speed Dial.) (See One Touch Dialing, page 7-4 and Search, page 7-6.)
    4When you hear the fax tone, press Start.
    5If youÕre using the handset, hang up.
    Automatic Transmission
    This is the easiest way to send a fax.
    IMPORTANT:  Do not pick up the handset, or press Speaker Phone.
    1Place the original face down in the ADF.
    2Enter the fax number using One Touch, Speed Dial, Search or the dial pad. (See One 
    Touch Dialing, Speed Dialing and Search, page 7-4 to 7-6.)
    3Press Start.
    Manual and Automatic Fax Redial
    If youÕre sending a fax manually and the line is busy, press Redial/Pause to retry the 
    number.
    If youÕre sending a fax automatically and the line is busy, the FAX/MFC will redial 
    automatically up to three times at 5 minute intervals.
    Memory Transmission
    This feature allows your machine to scan a fax into its memory and send it as soon as 
    the scan is complete. This way, you donÕt have to wait for the entire fax to be 
    transmitted before you retrieve your original.
    1Place the original face down in the ADF.
    2Press Function/Set, 3, 9.
    3To change the default setting, press   or   
    to select ON (or OFF) and press 
    Function/Set.  Go to Step 5ÑORÑFor the 
    next fax transmission only, press    or   to 
    select NEXT FAX ONLY and press Function/Set.
    4For the next fax only, press   or   to select ON (or OFF) and 
    press Function/Set.
    9.MEMORY TX
    SELECT  & SET
    MEMORY TX:ON? 
    						
    							SETUP SEND   6 - 3
    5Press 1 to select additional settings. The display returns to the 
    SETUP SEND menuÑORÑPress 2 if you are finished choosing settings 
    and go to Step 6.
    6Enter fax number and press Start.
    Basic Sending Operations
    Contrast
    If your original is very light or very dark, you might want to set the contrast 
    accordingly. Use S.LIGHT to send a very light original. Use S.DARK to send a very 
    dark original.
    1Place the original face down in the ADF.
    2Press Function/Set, 3, 3.
    3Press   or   to select AUTO, S.LIGHT or S.DARK and press Function/Set.
    4Press 2 if you are finished choosing settings, and go to Step 5ÑORÑPress 1 if you 
    want to select additional settings. The display returns to the Setup Send menu.
    5Enter a fax number and press Start to send a faxÑORÑPress Copy/Help to make 
    a copy.
    Resolution
    When you have an original in the ADF, you can use the Resolution key. Press 
    Resolution continuously until you see your selection on the screen.
    StandardÑsuitable for most typed originals.
    FineÑgood for small print; transmits a little slower than standard resolution. 
    Super FineÑgood for small print or artwork; transmits slower than fine resolution.
    PhotoÑuse when original has varying shades of gray; slowest transmission time.
    If you get a MEMORY FULL message while scanning the first page of a fax, press 
    Stop to cancel the scan. If you get a MEMORY FULL message while scanning in a 
    subsequent page, youÕll have the option to press Start to transmit the pages scanned 
    so far, or to press Stop to cancel the operation. In this case, send the fax by the 
    Manual Transmission.
    Depending on your typical faxes, MEMORY FULL errors can occur frequently. If 
    this happens, change the Memory Transmission setting back to OFF. 
    						
    							6 - 4   SETUP SEND
    Advanced Sending Operations
    Overseas Mode
    If you have difficulty sending a fax overseas, use the Overseas mode.
    After you send a fax using this feature, the feature turns itself off.
    1Place the original face down in the ADF.
    2Press Function/Set, 3, 5. 
    3Press   or   to select ON (or OFF) and press 
    Function/Set.
    4Press 1 if you want to select additional settings. The display returns to the Setup Send 
    menuÑORÑPress 2 if you are finished choosing settings and go to Step 5.
    5Enter the fax number youÕre calling. 
    6Press Start.
    Delayed Fax
    You can use this function to send a fax up to 24 hours later.
    1Place the original face down in the ADF.
    2Press Function/Set, 3, 7.
    3Enter the time, in 24-hour format, that you want the fax to be sent and press 
    Function/Set. (For example, enter 19:45 for 7:45 PM)
    4Press 1 to leave the originals waiting in the 
    ADFÑORÑPress 2 to scan the original into 
    memory.
    (See Interrupting Delayed Fax and Polled Transmit Jobs, page 6-5.)
    5Press 1 to select additional settings.  
    The display returns to the SETUP SEND menuÑORÑPress 2 if you are finished 
    choosing settings and go to Step 6.
    6Enter the fax number.
    7Press Start. The machine will wait to send the 
    fax at the time you set up.
    Setting Up for Polled Transmit
    Polled Transmit is when you set up your FAX/MFC to wait with an original so another 
    fax machine can retrieve it.
    For more information call our fax-back system at 1-800-521-2846 (USA), 
    1-800-681-9838 (from within Canada) and request Document #: 21707.
    5.OVERSEAS MODE
    1.DOC 2.MEMORY
    PRESS START KEY
    ENTER FAX NO. 
    						
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