Brother 580mc Plain Paper Fax Owners Manual
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TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 7 Routine Maintenance Cleaning the Scanner Before cleaning, unplug the power cord for safety. Clean the white bar and the glass strip under the bar with isopropyl alcohol on a lint-free cloth. Be careful not to bend the spring plate or drop anything into the FAX/MFC. Cleaning the Print Head Before cleaning, unplug the power cord for safety. To clean the FAX/MFC print head, wipe the print head with a lint-free cloth that is dry or lightly moistened with isopropyl alcohol. Glass Strip White Bar Print Head
13 - 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE WARNING Just after you have used the machine, the print head is extremely HOT! Replacing the Print Cartridge 1Open the top cover by lifting the gray lever on the right side of the top cover. (See page 13-2.) 2Remove the print cartridge containing the used ribbon and set it down. 3Install the new print cartridge, by first inserting the recessed and placing the cartridge into its four holders. 4Press down on both sides of the top cover to close it securely. You can save money by purchasing the 2-PK Refill Ribbon Rolls (PC402RF). (Installation instructions will be included.) If you handle the print cartridge (frame) carefully, you can reuse it until it breaks. Gray Lever
SETTING UP THE MFC 660MC AND COMPUTER TO WORK TOGETHER 14 - 1 14 14Setting Up the MFC 660MC and Computer to Work Together Before You Install Multi-Function Link¨ This chapter takes you through each step of the installation process. Read it carefully to ensure a problem-free installation. Package Contents Before you begin the Multi-Function Link¨ installation, please check the contents of your package: ¥ Brother CD-ROM ¥ Multi-Function Link ¨ Cable and PC I/F Box ¥ Warranty, Upgrade and Licensing Materials PC Configuration Requirements Your PC must meet or exceed the following minimum system configuration requirements for you to install and use Multi-Function Link¨: CPU 80486/66 or higher RAM 8MB or greater for Windows ¨ 3.1 x 8MB or greater for Windows¨ 95 (16MB recommended) 16MB or greater for Windows NT¨ Workstation Version 4.0 (32MB recommended) 24MB or greater for windows ¨ 98 Second Edition (32MB recommended) Hard Disk Drive 50MB Operating System PortWindows ¨ 3.1x, 95, 98, 98 Second Edition or NT¨ Workstation Version 4.0 Available Serial port CD-ROM Drive
14 - 2 SETTING UP THE MFC 660MC AND COMPUTER TO WORK TOGETHER Connecting the MFC 660MC to Your PC Follow the instructions below to hook up the Multi-Function Link¨ Cable: 1Position your Brother MFC near your personal computer CPU (maximum distance of approximately 5Ð6 feet). 2Make sure to unplug the machineÕs power cord from the electrical outlet before connecting the Multi-Function Link¨ cable. Also, make sure the computer is turned off and unplugged from the electrical power before you connect the Multi-Function Link ¨ cable. 3Connect the RJ-8 connector of the Multi-Function Link¨ Cable to the back of your Brother MFC in the jack labeled PC I/F. 4Connect the 25-pin male RS-232 connector of the Multi-Function Link¨ Cable to your PC in the available female serial communications port. Use the 9-pin adapter if your PC requires it. (See your PC ownerÕs manual for the correct interface port for connection.) NOTE: If your PC is an IBM Aptiva, an MWAVE card is using COM1. You must connect the Multi-Function Link ¨ Cable to another COM serial port that is available.
SETTING UP THE MFC 660MC AND COMPUTER TO WORK TOGETHER 14 - 3 Choosing the Software to Install Install Multi-Function Link¨ Software Click on Install Multi-function Link¨ Software to access the Software Installation window. On-Line Documentation On-Line Documentation includes all the software instructions. To view the On-Line Documentation, you must first install the Acrobat Reader software from the CD- ROM, by clicking on the Install Acrobat Reader button. Product Support This is a page of all Brother support numbers. Brother Web Link Brother WEB Link connects you to the Internet Brother Home Page on the World Wide Web. You can find more information about Brother products, from product specifications sheets to Frequently Asked Questions (FAQÕs). You must have service with an Internet service provider. Click Exit to exit the CD-ROM window, or click Return to return to the previous window.
14 - 4 SETTING UP THE MFC 660MC AND COMPUTER TO WORK TOGETHER Installing the Multi-Function Link¨ Software Make sure your MFC 660MC is connected to your PC as described earlier and that both machines are plugged in and switched on. Overview of Basic Steps 1Insert the Brother CD-ROM into your CD-ROM drive and access the Installation Window. 2Enter the command for your version of Windows¨, if needed. 3Select the option Install Multi-Function Link¨ Software. 4Follow the installation instructions. Installing the Brother Software 1Insert the Brother CD-ROM into your CD-ROM drive. 2After you insert the Brother CD-ROM, you must type the appropriate command for your version of Windows¨, if needed: ¥ If you are using Windows ¨ 3.1x, from the Program Manager: Click File, then Run, then type x:SETUP.EXE. (ÒxÓ is the drive letter for your CD-ROM drive.) This will start the Software Installation program. ¥ If you are using Windows ¨ 95/98 or Windows NT¨ Workstation Version 4.0, the Software Installation program appears automatically when you insert the Brother CD-ROM. ¥ For Windows ¨ 95/98 and Windows NT¨ Workstation Version 4.0, you can also click Start at the Desktop, select Run and then enter x:\SETUP.EXE. ( ÒxÓ is the drive letter for your CD-ROM drive.) The Brother LOGO will be displayed on the screen. IMPORTANT To install the software using Windows NT Workstation Version 4.0, you must be logged on as the Administrator. R
SETTING UP THE MFC 660MC AND COMPUTER TO WORK TOGETHER 14 - 5 You are running Windows NT¨ 3.51 or earlier. Brother Multi-Function Link¨ Software does not support this version of Windows NT¨. YOU MUST UPGRADE TO WINDOWS NT 4.0 AND REINSTALL Multi-Function Link¨ Software!! A window appears listing the options: ¥ If you are using Windows ¨ 98, the OS detected is shown as ÒWindows¨ 95Ó. 3Click on ÒInstall Multi-Function Link¨ SoftwareÓ and follow the prompts on the screen. The last step will be to restart Windows ¨. If you are using Windows NT¨ 3.51 or earlier, the following error message will appear on the screen: If you are using Windows NT¨ Workstation 4.0 and you are not logged-in as the Administrator, an error message will appear explaining the problem.
14 - 6 SETTING UP THE MFC 660MC AND COMPUTER TO WORK TOGETHER Viewing On-Line Documentation Make sure you have installed the Acrobat Reader software. (Click on the Install Acrobat Reader button and follow the instructions on the screen.) After the Acrobat Reader is installed, click on the View Multi-Function Link ¨ Documentation button. When the Table of Contents appears, select a chapter by clicking on it. Since the Multi-Function Link¨ manual is in On-line Documentation only, you may wish to print a copy by selecting Print from the File pull-down menu.
USING THE MULTI-FUNCTION LINK¨ SOFTWARE (FOR MFC 660MC ONLY) 15 - 1 15 15 Using the Multi-Function Link¨ Software (For MFC 660MC Only) Introduction This chapter outlines the basics of the Brother software, so you can get started using the Multi-function Link¨ software. Detailed installation and setup instructions are in the On-Line Documentation section of the Brother CD-ROM that is included with your MFC. Be sure to check the online ReadMe file for last-minute, important information that was not included in the On-Line Documentation. Running the Brother Software The software included with your MFC consists of two parts, the Multi-function Link¨ and ScanSoftTM PaperPort¨ for Brother.
15 - 2 USING THE MULTI-FUNCTION LINK¨ SOFTWARE (FOR MFC 660MC ONLY) Multi-Function Link¨ The Multi-Function Link¨ Main Menu is the application used for all fax sending and receiving operations. It also contains an electronic Phone Book program and a Log Manager that maintains a record of all PC fax transactions. The Main Menu can be accessed through the Brother Multi-Function Link ¨ program group. ScanSoft TM PaperPort¨ ScansoftTM PaperPort¨ for Brother is a document management application. You will use PaperPort¨ to view incoming faxes and scanned documents. PaperPort¨ has a sophisticated, yet easy to use filing system that will help you organize your documents. It allows you to combine or ÒstackÓ documents of different formats for printing, faxing, or filing. PaperPort ¨ can be accessed through the PaperPort¨ program group. Sending a Fax from Your PC Sending a Quick Fax A QuickFax is a cover page only fax with a message. This option is very useful when you want to fax a quick, short message from your PC.