Brother 580mc Plain Paper Fax Owners Manual

							ON-SCREEN PROGRAMMING   3 - 2
Function Selection Table
If you have a basic understanding of how to program your FAX/MFC, you can 
perform most of the programming settings without the OwnerÕs Manual.  To help you 
understand the function selections, options, and settings that are found in your fax 
programs, use the Function Selection Table below.
1. INITIAL SETUP
Function Description Factory Set More Info
1. DATE/TIMEEnter date and time for LCD 
display and to print on 
transmissions.Ñ 4-1
2. STATION IDProgram name, fax number and 
telephone number to appear on 
each transmitted page.Ñ 4-1
3. BEEPERAdjust volume level of beeper. LOW 4-4
4. VOLUME AMPLIFYFor the hearing-impaired, you 
can set the volume to the VOL 
AMPLIFY:ON setting on a 
permanent or temporary basis.OFF 4-5
5. TONE/PULSE
(For Canada Only)Selects dialing mode. TONE 4-2
6. LOCAL 
LANGUAGE
(For Canada Only)Allows you to change the LCD 
Language to French.ENGLISH See French 
manual 
						

							3 - 3   ON-SCREEN PROGRAMMING
2. SETUP RECEIVE
Function Description Factory Set More Info
1. RING DELAYNumber of rings before FAX/
MFC answers in FAX/TEL,  
FAX, or MC mode.RING 
DELAY:04
TOLL 
SAVER:OFF5-2
2. F/T RING TIMESets the time for Òdouble ringÓ 
in FAX/TEL mode.20 5-3
3. EASY RECEIVEReceive fax messages without 
pressing the Start key.ON 5-4
4. REMOTE CODEEnter code to activate or 
deactivate machine from a 
remote location.ON
 (   51, #51)5-6
5. REDUCTIONReduces size of image. AUTO 5-5
6. PAPERSelects size of paper for fax 
receiving.LETTER 5-5
7. POLLING RXSets up your FAX/MFC to poll 
another fax machine. OFF 5-7
8. MF LINK (For MFC 
660MC Only)Fax Receive Only/PC Primary/
PC Receive Only.PC Primary 5-7
3. SETUP SEND
Function Description Factory Set More Info
1. COVERPG SETUPAutomatically sends a cover 
page you program.OFF 6-6
2. COVERPAGE MSGProgram customized message 
for fax cover page.Ñ 6-6
3. CONTRASTChange lightness or darkness of 
a fax you are sending.AUTO 6-3
4. RESOLUTIONAllows you to change 
resolutions page by page.STANDARD 6-6
5. OVERSEAS MODEAdjusts for sometimes difficult 
overseas transmissionsOFF 6-4
6. CALL RESERVEYou can send a fax, then speak. OFF 6-6
7. DELAYED FAXSend originals later. Ñ 6-4
8. POLLED TXSets up your FAX/MFC with an 
original to be retrieved by 
another fax machine.OFF 6-4
9. MEMORY TXYou can send faxes from 
memory.OFF 6-2 
						

							ON-SCREEN PROGRAMMING   3 - 4
4. CANCEL JOB
Function Description Factory Set More Info
Cancel a delayed fax or polling 
job.6-5
5. INTERRUPT
Function Description Factory Set More Info
Send a fax now, even if you 
have the machine set to send a 
fax later, or if you have it set for 
Polling.6-5
6. SET AUTO DIAL
Function Description Factory Set More Info
1. ONE-TOUCH DIALDial numbers stored in memory 
by pressing only one key.Ñ 7-1
2. SPEED-DIALDial numbers stored in memory 
by pressing only four keys.Ñ 7-2
3. SETUP GROUPSSet up a Group number for 
broadcasting.Ñ 7-3
7. PRINT REPORTS
Function Description Factory Set More Info
1. XMIT REPORT OFF 11-1
2. ACT.REPORTINTERVAL: 
OFF11-1
3. AUTO DIALPrint lists and reports of 
activity.Ñ 11-1
4. TEL. INDEX(Details in Chapter 11) Ñ 11-1
5. USER SETTINGSÑ 11-1
6. MEMORY STATUSÑ 11-1 
						

							3 - 5   ON-SCREEN PROGRAMMING
8. SETUP MSG CTR
Function Description Factory Set More Info
1. MSG STORAGESelect if memory will store 
fax,voice or both.FAX:OFF
VOICE:ON9-2
2. BACKUP PRINTPrints copy of faxes received 
into memory.ON 9-4
3. OGMSelect/Record outgoing 
message.MSG CTR 
OGM5-3, 9-2, 
9-3
4. ICM MAX. TIMESelect maximum length of 
incoming messages.30 seconds 9-5
5. ICM REC. MONITRAdjust speaker volume for 
voice messages as they come in.ON 9-6
6. FAX FWD/PAGINGSet FAX/MFC to forward fax/
messageÑORÑto call your 
pager.OFF 9-7
7. REMOTE ACCESSSet code for retrieving 
messages.159  9-9
0. TEL SERVICE
Function Description Factory Set More Info
1. DISTINCTIVEUse with phone company 
Distinctive Ring service to 
register the ring pattern with 
FAX/MFC.OFF 8-1
2. CALLER ID
(For USA only)Register your AREA CODE to 
dial from the Caller ID Log.Ñ 4-3 
						

							INITIAL SETUP   4 - 1
44Initial Setup
Getting Started
After you have assembled your machine using the Brother StartCard, continue the 
initial setup by programming the rest of the initial settings.
Setting Date and Time
Your FAX/MFC displays the date and time, and prints it on every fax you send.
In the event of a power failure, the FAX/MFC maintains date and time information for 
up to two hours. All other settings remain unaffected.
1Press Function/Set, 1, 1. 
2Enter the last two digits of the year and press 
Function/Set. 
3Enter two digits for the month and press 
Function/Set. (For example, enter 09 for 
September, or 10 for October)
4Enter two digits for the day and press 
Function/Set. (For example, 06)
5Enter the time in 24-hour format and press Function/Set. (For example, enter 15:25 
for 3:25 PM) 
6Press Stop. The screen now displays the date and time you set, and displays it 
whenever the FAX/MFC is in Standby mode.
Setting Station ID
You can store your name, fax number, and telephone number to be printed on all fax 
pages.
1Press Function/Set, 1, 2. 
2Enter your fax number (up to 20 digits) and press 
Function/Set. 
3Enter your telephone number (up to 20 digits) and 
press Function/Set. If your telephone number and 
fax number are the same, enter the same number 
again. The screen displays your entry.
4Use the dial pad to enter your name (up to 20 characters) and press Function/Set. 
(You can use the chart on next page to help you enter letters.)
5Press Stop. The screen returns to the date and time.
ENTER YEAR:XX
ENTER MONTH:XX
ENTER DAY:XX
ENTER TIME:XX:XX
FAX:
TEL:
NAME: 
						

							4 - 2   INITIAL SETUP
Setting Tone/Pulse Dialing Mode (For Canada Only)
Your FAX/MFC comes set to accommodate tone (multi-frequency) dialing service. If 
you have pulse (rotary) dialing service, you need to change the dialing mode.
1Press Function/Set, 1, 5. 
2Press     or     to select TONE or PULSE and 
press Function/Set.
3Press Stop to exit.
Details for Entering Text
When you are setting certain functions, such as the Station ID, you may need to enter 
text into the FAX/MFC. Most keys on the dial pad have three or four letters printed 
above them. The keys for 0, # and   donÕt have printed letters because they are used 
for special characters or operations.
By pressing the appropriate number on the dial pad the correct number of times, you 
can access the character you want. 
Inserting spaces
If you want to enter a blank space, press   twice.
Making corrections
If you entered a letter incorrectly and want to change it, press    to move the cursor 
after the last correct letter. Then press Stop; the letters above and to the right of the 
cursor are deleted.  Re-enter the correct text and/or digits. You can also back up and 
type over incorrect letters.Press Key one time two times three times four times
2ABC 2
3DE F 3
4GH I 4
5JKL5
6MN O 6
7PQRS
8TUV 8
9WX Y Z
DIALING:PULSE?
DIALING:TONE? 
						

							INITIAL SETUP   4 - 3
Repeating letters
If you need to enter a character assigned to the same key as the previous character, 
press   to move the cursor to the right.
Special characters and symbols
Press  , # or ¯ repeatedly to move the cursor under the special character or symbol 
yow want, then press   to select it.
Setting Up Your Area Code (For USA Only)
You must set up your area code in Caller ID.
1Press Function/Set, 0, 2.
2Use the dial pad to enter your area code and press 
Function/Set.
3Press Stop to exit. Press   for (space) ! Ò # $ % & Õ ( ) 
* + , - . /
Press  # for : ; < = > ? @ [ ] ^ _
Press  ¯ for ƒ Ë é æ ë ‚ è … 0
nThe telephone number you enter is used only for Call Back Message and Cover 
Page features. 
nIf you do not enter a fax number, no additional information can be entered.
nTo enter a space, press    once between numbers and twice between characters.
nIf your Station ID has already been programmed, the screen prompts Ò1Ó to make 
a change, or Ò2Ó to exit without changing.
NOTICE
The Telephone Consumer Protection Act of 1991 makes it unlawful for 
any person to use a computer or electronic device to send any message via 
a telephone fax machine unless such messages clearly contain, in a 
margin at the top or bottom of each transmitted page, or on the first page 
of the transmission, the date and time it is sent and an identification of the 
business or other entity or other individual sending the message and the 
telephone number of the sending machines or such business, other entity 
or individual. 
In order to program this information into your FAX/MFC, you should 
complete the steps described on page 4-1.
AREA CODE:000
AREA CODE:908 
						

							4 - 4   INITIAL SETUP
Setting Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the 
beeper is set to LOW or HIGH, the FAX/MFC beeps every time you press a key or 
make an error, and at the end of fax sending or receiving.
1Press Function/Set, 1, 3.
2Press   or   to select your setting and press Function/Set.
3Press Stop to exit.
Choosing the Handset Volume
Before you begin to use the FAX/MFC, you must decide if you need to set the handset 
volume to AMPLIFY:ON for a user who is hearing-impaired. The AMPLIFY volume 
level complies with FCC standards.
VOLUME AMPLIFY: OFF
This default setting is appropriate if none of the users are hearing-impaired. During a 
conversation, users can press   or   on the control panel to adjust the volume. 
When the handset is replaced, the handset volume remain until you change it again.
VOLUME AMPLIFY: ONÐTEMPORARY
This setting is appropriate if some of the users are hearing-impaired. During a 
conversation, users can press   or   on the control panel to adjust the volume 
to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset volume will 
return to the default setting of LOW.
VOL AMPLIFY:ONÐPERMANENT 
Choose VOL AMPLIFY:ONÐPERMANENT if all of the users are hearing-impaired. 
During a conversation, users can press   or   on the control panel to adjust the 
volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset 
volume returns to the default setting of AMPLIFY.
WARNING
It is important that you do not choose PERMANENT unless all users are 
hearing-impaired. Otherwise, the default setting of AMPLIFY may damage the 
hearing of some users.
When you press   or   on the control panel to adjust the volume, the display 
shows the setting you are choosing. Each key press changes the volume to the next 
setting. 
						

							INITIAL SETUP   4 - 5
Setting Volume Amplify 
Please carefully read ÒSetting the Handset VolumeÓ before you do the following steps:
1Press Function/Set, 1, 4.
2Press   or   to select VOL 
AMPLIFY:OFF? if none of the users are 
hearing-impaired and go to Step 4ÑORÑIf 
some or all of the users are hearing-impaired, 
select VOL AMPLIFY:ON?
3Press   or   to select PERMANENT? if 
all the users are hearing-impairedÑORÑ
Select TEMPORARY? if only some of the 
users are hearing-impaired.
4Press Function/Set.
5Press Stop to exit.
Setting the Speaker Volume
You can adjust the speaker volume when your FAX/MFC  is onhook (after you 
pressed Speaker Phone), by selecting a speaker volume level.
Press   or   to adjust the volume level. The display shows the setting you are 
choosing. Each key press changes the volume to the next setting. The new setting will 
remain until you change it again.
Setting the Ring Volume
You can adjust the ring volume when your FAX/MFC is idle. You can select a ring 
volume level or press until the ring is off. 
Press   or   to adjust the volume level. With each key press, the FAX/MFC 
rings so you can hear the current setting and the display shows the setting you are 
choosing. Each key press changes the volume to the next setting. The new setting will 
remain until you change it again.
Memory Storage
In the event of a power failure, all settings in the INITIAL SETUP, SETUP RECEIVE, 
SET AUTO DIAL and SETUP MSG CTR plus the COVERPG SETUP and 
COVERPAGE MSG (from SETUP SEND) functions are stored permanently. You 
may have to reset the date and time.
You can adjust the speaker volume while you are listening to your OGM(Outgoing 
Message) and ICMs (incoming messages).
If you turn Incoming Recording Monitor to OFF (Function/Set, 8, 5), the Speaker 
for screening calls will be disabled and you wonÕt hear callers leaving messages.The 
volume for other operations can still be controlled using   and  . 
SELECT  & SET
VOL AMPLIFY:OFF?
SELECT  & SET
PERMANENT? 
						

							5 - 1   SETUP RECEIVE
55Setup Receive
Basic Receiving Operations
Select Answer Mode
MANUALÑYou must answer all calls yourself. If you hear fax tones, press Start to 
begin receiving the fax, then hang up. You can use this mode with Distinctive Ringing. 
(See Distinctive Ring, page 8-1.)
FAX ONLYÑThe FAX/MFC automatically answers every call as a fax call. You 
cannot receive a voice call, but you can dial out and make a voice call.
FAX/TELÑThe FAX/MFC automatically answers every call. If the call is a fax, it 
prints the fax. If the call is not a fax, it signals you with a double ring (ring-ring), 
different from the phone company ringing, to alert you to pick up the call. If you select 
this setting, youÕll need to set the Ring Delay and F/T Ring Time features (on the 
following pages). If you have extension phones on the same line as the FAX/MFC, set 
Ring Delay to 4. (See For FAX/TEL Mode Only, page 5-6.)
MSG CTRÑThe FAX/MFC provides you with a built-in digital Message Center for 
fax and voice. When you set the machine to answer calls, it will record up to 15 
minutes of messages. For more information about Message Center (MSG CTR) 
operation, please see Chapter 9.
SIXINONE09/06 15:25  FAXMSG CTR
Current Answer Mode
SIX IN ONE