Blackberry Bold 9650 6 0 User Guide

							Calendar
Calendar basics Switch calendar views You can view your appointments and meetings in one of four calendar views. Day view, Week view, and Month view display all
your appointments and meetings for the selected time period. Agenda view displays all your scheduled appointments, meetings, and free time in a list.
1. On the Home screen, click the  Calendar icon.
2. Press the 
 key >  View.
3. Click a view.
Go to a specific date in the calendar 1. On the Home screen, click the  Calendar icon.
2. Press the 
 key.
• To move to a specific date, click  Go To Date.
• To move to the current date, click  Go To Today.
Schedule a meeting or an appointment To invite participants to a meeting, your work email account must use a BlackBerry® Enterprise Server that supports thisfeature.
1. On the Home screen, click the  Calendar icon.
2. Press the 
 key >  New Appointment .
3. Type the meeting or appointment information. •To invite a participant to a meeting, press the 
 key >  Invite Attendee . Click a participant.
4. Do one of the following: •To send the meeting invitation to the participants that you invited, press the 
 key >  Send.
• To save an appointment, press the 
 key >  Save.
Related topics
Turn off your device, 238 Turn off your device, 238
I cannot schedule appointments that span multiple days, 168
I cannot set some fields when scheduling appointments, 168
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							Set an alarm in the calendarYou can set an alarm in the calendar to go off at scheduled days and times. Scheduling alarms in the calendar does not change
your regular alarm in the Clock application. Because the alarm tone settings are shared by the alarms in the Calendar and the Clock application, changes to the alarm tone settings will affect the alarms in both applications.
1. On the Home screen, click the  Calendar icon.
2. Press the 
 key >  New Alarm .
3. Type the alarm information. 4. If you want the alarm to recur, change the  Recurrence field.
5. Press the 
 key >  Save.
Switch calendars If your BlackBerry® device is associated with multiple email accounts, you might have multiple calendars on your device. If youhave multiple calendars on your device, you can schedule and manage appointments and meetings in each calendar. For more
information, contact your wireless service provider.
1. On the Home screen, click the  Calendar icon.
2. Press the 
 key >  Select Calendar .
3. Click a calendar.
Meetings Schedule a meeting or an appointment To invite participants to a meeting, your work email account must use a BlackBerry® Enterprise Server that supports thisfeature.
1. On the Home screen, click the  Calendar icon.
2. Press the 
 key >  New Appointment .
3. Type the meeting or appointment information. •To invite a participant to a meeting, press the 
 key >  Invite Attendee . Click a participant.
4. Do one of the following: •To send the meeting invitation to the participants that you invited, press the 
 key >  Send.
• To save an appointment, press the 
 key >  Save.
Related topics
Turn off your device, 238 Turn off your device, 238
I cannot schedule appointments that span multiple days, 168
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							I cannot set some fields when scheduling appointments, 168Delete an appointment, meeting, or alarm 1. On the Home screen, click the  Calendar icon.
2. Highlight an appointment, meeting, or alarm.
3. Press the 
 key >  Delete .
Respond to a meeting invitation 1. In a meeting invitation, press the 
 key.
2. Click  Accept, Tentative , or Decline .
3. If you declined a delegated meeting invitation, do one of the following: • To decline the meeting, click  Decline.
• To delegate the meeting back to the sender so that the sender can re-delegate it, click  Delegate.
4. Do one of the following: • To send the response without adding comments, click  Send Response.
• To add a comment to your response, click  Add Comments. Type a comment. Press the 
 key > Send.
Note:  If you delete a meeting invitation from the Messages application before you accept or decline it, the meeting is deleted
from the email application on your computer.
View your calendar when responding to a meeting In a meeting invitation, press the 
 key >  View Calendar .
To return to the meeting invitation, press the 
 key.
Check availability of meeting participants To perform this task, your work email account must use a BlackBerry® Enterprise Server that supports this feature. For moreinformation, contact your administrator.
You can only check availability of meeting participants in your organization. In a meeting or meeting invitation, below the list of meeting participants, click  View Availability.
• If you are the meeting organizer, to select the next time that all meeting participants are available, click  Next Available
Time .
• To view a list of the statuses that are associated with the colored bars on the screen (for example, busy or tentative), press the 
 key >  Show Legend .
Change the list of participants for a meeting To perform this task, you must be the meeting organizer.
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							1. In a meeting, in the Accepted or Declined  field, highlight a contact.
2. Press the 
 key.
3. Click  Invite Attendee , Change Attendee , or Remove Attendee .
4. Press the 
 key >  Save.
Forward a meeting invitation To perform this task, your email account must use the BlackBerry® Internet Service or a BlackBerry® Enterprise Server that
supports this feature. For more information, contact your wireless service provider or administrator.
If you do not have the option to forward a meeting invitation, you might be able to delegate a meeting invitation instead.
In a meeting or a meeting invitation, press the 
 key >  Forward .
Note:  If you forward a meeting invitation on behalf of the meeting organizer, only the meeting organizer receives the
recipient's response.
Delegate a meeting invitation To perform this task, you must be using IBM® Lotus Notes® and your email account must be associated with a BlackBerry®
Enterprise Server that supports this feature.
If you do not have the option to delegate a meeting invitation, you might be able to forward meeting invitations instead. You might not have the option to delegate a meeting invitation if the meeting organizer has turned off meeting delegation.
1. In a meeting invitation, press the 
 key >  Delegate .
2. Click a contact. • To send the response without adding comments, click  Send Response.
• To add a comment to your response, click  Add Comments. Type a comment. Press the 
 key > Send.
Send an email message to all meeting participants In a meeting, meeting invitation, or meeting response, press the 
 key >  Email All Attendees .
Conference call meetings About conference calls You can create two types of conference calls with your BlackBerry® device. If your organization or a conferencing service has
provided you with a conference call bridge number, you can create conference call meetings in the calendar on your device or
computer. Conference call meetings allow participants who have a BlackBerry device to enter the conference call meeting with
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							a one-touch Join Now option, if this feature is supported on their device, so that they do not have to dial the conference callbridge number and access codes. If you do not have a conference call bridge number, you can create a conference call by
calling other contacts and joining the calls together.
Create a conference call meeting from your device To perform this task, you must be the meeting organizer. If you are not the meeting organizer, you can create a conference call
meeting on behalf of another person from your computer.
1. In a meeting, select the  Conference call check box.
2. Type the information for the conference call. 3. Press the 
 key >  Save.
Create a conference call meeting from your computer To perform this task, you must be the meeting organizer or be creating the meeting on behalf of the meeting organizer. For
information about creating meetings on behalf of another person, see the documentation for the email application on your
computer.
You can create a conference call meeting from your computer that your BlackBerry® device recognizes. When the conference
call meeting starts, participants who have a BlackBerry device can enter the conference call meeting with the Join Now option, if their device supports this feature.
1. In the meeting notes, or in the meeting location field, type  CCP: and the participant conference call bridge number. Do not
include spaces.
2. Type a lowercase  x. Do not include spaces before or after the x.
3. Type the participant access code. Type a space after the participant access code. 4. Type  CCM: and the moderator conference call bridge number. Do not include spaces.
5. Type a lowercase  x. Do not include spaces before or after the x.
6. Type the moderator access code. Type a space after the moderator access code.
Example
If the participant and moderator conference call bridge number is 1-800-555-5555, the moderator access code is 55555#, and the participant access code is 55551#, type  CCP:18005555555x55555# CCM:18005555555x55551# , followed by a space.
Enter a conference call meeting Do one of the following: • In a meeting notification, click  Join Now.
• In the calendar, highlight the meeting. Press the 
 key >  Join Now .
Related topics I cannot enter a conference call with the Join Now option, 168
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							Save your conference call informationYou can save your conference call information so that it is added to the conference call fields automatically when you create aconference call meeting from your BlackBerry® device.
1. On the Home screen, click the  Calendar icon.
2. Press the 
 key >  Options  > Conference Calling .
3. Type your conference call information.
4. Press the 
 key >  Save.
Synchronizing calendar About synchronization The wireless data synchronization feature is designed to synchronize organizer data (contacts, calendar entries, tasks, and
memos) between a subscriber's BlackBerry® smartphone and the email application on their computer over the wireless
network.
The wireless email reconciliation feature is designed to reconcile email between the subscriber's smartphone and the email
application on their computer over the wireless network. When a subscriber files or deletes email messages on their smartphone, these email message should be filed or deleted in their email application. Likewise, any changes that they make to
email message in the email application on their computer should be reflected on the smartphone.
In rare cases, if a smartphone does not recognize fields in a contact, calendar entry, or email account, some data or email
cannot be synchronized or reconciled.
If wireless data synchronization or wireless email reconciliation is not available on the smartphone or if the subscriber turned off these features, the subscriber can use the synchronization tool of the BlackBerry® Desktop Software to synchronize their
organizer data and email. For more information, see the Help in the BlackBerry Desktop Software.
Research In Motion recommends that you regularly create and save a backup file on your computer, especially before you
update any software. Maintaining an up-to-date backup file on your computer might allow you to recover device data if your
device is lost, stolen, or corrupted by an unforeseen issue.
Synchronize organizer data over the wireless network Research In Motion recommends that you regularly create and save a backup file on your computer, especially before you
update any software. Maintaining an up-to-date backup file on your computer might allow you to recover device data if your
device is lost, stolen, or corrupted by an unforeseen issue.
1. In the Contacts application, Calendar application, Tasks application, or MemoPad, press the 
 key >  Options .
2. If necessary, click a calendar or contact list.
3. Select the  Wireless Synchronization  check box.
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							4.Press the  key >  Save.
If you use the BlackBerry® Internet Service, you must use the synchronization tool of the BlackBerry® Desktop Software to
synchronize calendar data. For more information, see the Help in the BlackBerry Desktop Software.
Related topics
Some characters in calendar entries do not appear correctly after synchronization, 168 About synchronization conflicts, 75
About backing up and restoring device data If you have installed the BlackBerry® Desktop Software on your computer, you can back up and restore most of your BlackBerrydevice data, including messages, organizer data, fonts, saved searches, and browser bookmarks using the backup and restore
tool of the BlackBerry Desktop Software. For more information, see the Help in the BlackBerry Desktop Software.
If your email account uses a BlackBerry® Enterprise Server, you might be able to restore synchronized organizer data to your device over the wireless network. To restore synchronized organizer data over the wireless network, you must have an
activation password. For more information, contact your administrator.
Research In Motion recommends that you regularly create and save a backup file on your computer, especially before you update any software. Maintaining an up-to-date backup file on your computer might allow you to recover device data if your
device is lost, stolen, or corrupted by an unforeseen issue.
About synchronization conflicts A synchronization conflict occurs when you change the same email or organizer data item on your BlackBerry® device and in
the email application on your computer.
If you reconcile your email using wireless email reconciliation, on your device, you can set whether the email on your device or
the email on your computer takes precedence when an email reconciliation conflict occurs.
If you synchronize your organizer data using wireless data synchronization, the organizer data on your computer takes
precedence over the organizer data on your device when a data synchronization conflict occurs.
Research In Motion recommends that you regularly create and save a backup file on your computer, especially before you
update any software. Maintaining an up-to-date backup file on your computer might allow you to recover device data if your
device is lost, stolen, or corrupted by an unforeseen issue.
Related topics
Synchronize organizer data over the wireless network, 164 Some characters in calendar entries do not appear correctly after synchronization, 168User GuideCalendar165 
						

							Manage data synchronization conflictsYou can change how conflicts that occur during organizer data synchronization are resolved by turning off wireless datasynchronization, changing conflict resolution options, and synchronizing organizer data using the synchronization tool of the
BlackBerry® Desktop Software. For more information about managing conflicts that occur during organizer data synchronization, see the Help in the BlackBerry Desktop Software.
Calendar options
Change how the calendar is displayed 1. On the Home screen, click the  Calendar icon.
2. Press the 
 key >  Options  > Calendar Display and Actions .
• To change the default view, change the  Initial View field.
• To change the start and end time for days, change the  Start Of Day field and End Of Day  fields.
• To change the day that displays as the first day of the week in Week view, change the  First Day Of Week field.
• To hide free time in Agenda view, clear the  Show Free Time in Agenda View check box.
3. Press the 
 key >  Save.
Change options for reminders 1. On the Home screen, click the  Calendar icon.
2. Press the 
 key >  Options  > Calendar Display and Actions .
• To change the snooze time for reminders, change the  Snooze field.
• To change the default reminder time for calendar entries, change the  Default Reminder field.
3. Press the 
 key >  Save.
Related topics
Turn off your device, 238
Change options for multiple calendars 1. On the Home screen, click the  Calendar icon.
2. Press the 
 key >  Options .
3. Click a calendar. • To change the color that is used for appointments from the calendar, change the  Appointment Color field.
• To set whether the calendar reminds you of appointments, select or clear the  Display Reminders check box.
4. Press the 
 key >  Save.
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							Change the default calendarChanging the default calendar changes the email address that meeting invites are sent from.
1. On the Home screen or in a folder, click the  Options icon.
2. Click  Device > Advanced System Settings  > Default Services .
3. Change the  Calendar (CICAL)  field.
4. Press the 
 key >  Save.
Change how long your device stores calendar entries 1. On the Home screen, click the  Calendar icon.
2. Press the 
 key >  Options  > Calendar Display and Actions .
3. Change the  Keep Appointments  field.
4. Press the 
 key >  Save.
Your BlackBerry® device deletes calendar entries that are older than the number of days that you set.
Show tasks in the calendar 1. On the Home screen, click the  Calendar icon.
2. Press the 
 key >  Options  > Calendar Display and Actions .
3. Select the  Show Tasks check box.
4. Press the 
 key >  Save.
Calendar shortcuts Depending on the typing input language that you are using, some shortcuts might not be available.
For shortcuts to work in Day view, press the 
 key >  Options . Click Calendar Display and Actions . Clear the Enable Quick
Entry  check box.
Schedule an appointmentPress  CChange to Agenda viewPress AChange to Day viewPress DChange to Week viewPress WChange to Month viewPress MMove to the next week, month, or day in Agenda viewPress the  Space key.Move to the previous week, month, or day in Agenda viewPress the  Shift key and the  Space key.User GuideCalendar167 
						

							Move to the current datePress TMove to a specific datePress G
Troubleshooting: Calendar
I cannot schedule appointments that span multiple days If you use IBM® Lotus Notes®, you cannot schedule appointments that span multiple days.
Related topics
Schedule a meeting or an appointment, 159
I cannot set some fields when scheduling appointments If you use IBM® Lotus Notes®, you can only change the Subject, Location, Reminder, and Notes fields and the Mark as Privatecheck box when you change a recurring appointment or meeting.
Related topics
Schedule a meeting or an appointment, 159
Some characters in calendar entries do not appear correctly after synchronization If you schedule appointments or meetings on your BlackBerry® device that contain special characters or accents, your
computer might not support these characters.
On your computer, verify that you are using the correct default code page and that the correct font support is installed on yourcomputer. For more information, see the documentation for the operating system on your computer.
Research In Motion recommends that you regularly create and save a backup file on your computer, especially before you
update any software. Maintaining an up-to-date backup file on your computer might allow you to recover device data if your
device is lost, stolen, or corrupted by an unforeseen issue.
Related topics
Synchronize organizer data over the wireless network, 164 About synchronization conflicts, 75
I cannot enter a conference call with the Join Now option The Join Now option might not appear in the meeting notification if the meeting organizer is not using a BlackBerry® devicethat supports the Join Now feature or if the meeting organizer did not enter the conference call information correctly. If the
Join Now option appears and your device is connected to a CDMA network, you might need to change your smart dialing options so that you can enter the conference call using the Join Now option.
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