Amanda Work Group Administrations 7 Xx Instructions Manual

Chapter 7: Automatic Scheduling 171
Record
Amanda 
Administrator Field
Amanda 
Administrator 
Setting
Auto Screen 
Field
Auto Screen Setting
1EnableCheckedEnabled:YES
Starting Date (and 
Time)08/22/95
08:00Change On:08/22/95  At:   08:00
Execute Every…WeekdayAnd Every:0 month(s)  1 day(s)
0 hour(s)  0 minute(s)
Restrict To:M T W T F S S
Y Y Y Y Y N N
Extension:(blank)
Rings:0
Do Not DisturbOFFDo Not Disturb:OFF
Call Screening:ON or OFF (depending 
on the user’s needs)
Greeting1Greeting #:1 

172 Administering [email protected]/DOS
Record
Amanda 
Administrator Field
Amanda 
Administrator 
Setting
Auto Screen 
Field
Auto Screen Setting
2EnableCheckedEnabledYES
Starting Date (and 
Time)08/22/95
18:00Change On:08/22/95  At:  18:00
Execute Every…WeekdayAnd Every:0 month(s)  1 day(s)
0 hour(s)  0 minute(s)
Restrict To:M T W T F S S
Y Y Y Y Y N N
Extension:(blank)
Rings:0
Do Not DisturbONDo Not Disturb:ON
Call Screening:OFF
Greeting2Greeting #:2 

Chapter 8:
Generating Reports
Overview
You can create, view, and print customized reports about Amanda. You can 
also save the report as a text file, which can be imported into other 
applications, such as word processors and spreadsheet applications. There 
you can add other information to the report, reformat it, and so forth. Here 
are some examples of how to use reports.
 To find out who is storing vast numbers of messages, create a report 
that lists mailboxes and their message statistics.
 To...

174 Administering [email protected]/DOS
had been more rows than would fit on a page, there would have been 
additional pages.
Depending on the number of columns selected and the widths of those 
columns, more than one printed page might be needed to show all the 
columns in a row. For example, the printed report might have pages 1A, 1B, 
and 1C to accommodate all the columns in each row and pages 2A, 2B, and 
2C to accommodate the number of rows.
If you are running Amanda as a voice server, you use...

Chapter 8: Generating Reports 175
Managing Reports and Report Templates
Managing reports includes:
 Deciding what reports to create and when
 Creating templates for reports that will be generated more than once
 Making decisions about disk space, users, and so forth based on the 
information in the reports
The next few sections explain how to create reports and report templates. It 
also explains how to print reports and save them as text files.
Using Amanda Administrator
If you are running Amanda as...

176 Administering [email protected]/DOS
To create a report:
1. On the Report menu, click Design Report….
The Report Template dialog box appears.
Each piece of information available about a mailbox appears as a col-
umn header in the Column Header Choices list box. 
2. Select the column headers to appear in the report. 
a. Select one or more headers from the Column Header Choices 
list box.
b. Click >>Add>>.
If you want the columns in a particular order, add them in that order.
For example: To create a...

Chapter 8: Generating Reports 177
3. To select a range of mailboxes to be reported on:
a. Click the   button after the From list box.
The Mailbox List dialog box appears.
b. Select the lowest mailbox in the range then click OK.
c. Click the   button after the To list box.
The Mailbox List dialog box reappears.
d. Select the highest mailbox in the range then click OK.
4. (Optional.) Select the Reset Statistics check box to restart totals, times, 
and other statistics for each of the mailboxes in the range...

178 Administering [email protected]/DOS
4. Locate the position where this column header really should appear, and 
select the column header beneath it.
5. From the Column Header Choices list box, select the column header that 
you just removed from the Report Column Headers list box.
6. Click >>Insert>>.
7. Repeat this process as necessary.
The width of each column is preset based on its usual contents.
To change the width of a column:
1. On the Report menu, click Design Report… to return to the Report...

Chapter 8: Generating Reports 179
To create a report:
1. On the Report menu, click Design Report….
The Report Template dialog box appears.
2. Select the name of an existing template from the Template Name drop-
down combo box.
3. Click Load.
The template design appears in the Report Template dialog box.
4. Change report features as appropriate:
For example, this time you might want a different range of mailboxes. 
You might want to change whether the statistics are reset.
C
AUTION:If you reset the...

180 Administering [email protected]/DOS
Saving Reports as Files
Saving a report as a text file allows you to use that file in a word processor, 
spread sheet, database, or file comparison application.
To save a report as a file:
1. On the Report menu, click Save As….
The Save As dialog box appears.
2. Select a file name and location. Then click OK.
Using the Reports Screen
If you are running Amanda as a standalone system, you use the Report 
screen to manage reports.