Amanda Work Group Administrations 7 Xx Instructions Manual

Chapter 7: Automatic Scheduling 161
Modifying Scheduling Records
When you modify a scheduling record, you can change one or more of the 
following:
 The starting date.
 The interval between executions and the days on which execution is 
allowed.
 What the record does. You can change:
- The mailbox’s Call Screening option
- Its Do Not Disturb option
- The contents of its Extension field
- The greeting used when there is no answer
- The number of rings that occur before Amanda decides no one will...

162 Administering [email protected]/DOS
c. Click the   and   buttons at the bottom of the calendar 
to select the time.
To change the interval between executions and/or the days on which 
execution is allowed:
 From the Execute Every… group box, select Day, Weekday, Month, 
Mon–Sat, Year, Weekend, Only Once, or Other.
For example, if you select Day, Amanda executes the record every 
day. If you select Only Once, Amanda disables the record immedi-
ately after she executes it.
If you selected Other:
a....

Chapter 7: Automatic Scheduling 163
b. Depending on the item, either the Change Item or Greeting 
List dialog box appears.
c. Change the setting for the item then click OK.
To remove an item:
 In the Scheduled Items list box, select the item then click 
Remove.
To  a d d  a n  i t e m :
a. In the Scheduled Choices list box, double-click the item.
b. Depending on the item, either the Change Item or Greeting 
List dialog box appears.
c. Select or type a setting for the item then click OK.
5. On the...

164 Administering [email protected]/DOS
5. From the Mailbox menu, click Save… then Yes. 
T
IP:You can double-click the scheduling record to toggle the 
Enable check box from on to off (and vice versa).
Using the Auto Screen
If you are running Amanda as a standalone system, you use the Auto screen 
to manage scheduling records for individual mailboxes.
The Auto Screen
Save Esc/EXIT  PgDn/NEXT  PgUp/PREVAuto
Mailbox: Comment: Security Code:
Extension:
Directory Name 1: Directory Name 2:










Enabled...

Chapter 7: Automatic Scheduling 165
Creating Scheduling Records
To create a scheduling record:
1. From the Users screen, type the number for the mailbox in the Mailbox 
field, then press Enter.
2. Press Alt+A.
The Auto screen appears. The word Auto is in the upper right corner of 
the screen. 
menu barThe rectangle at the top of the screen. The left side 
displays menu commands that you can access by 
pressing Alt plus the first letter of the selection. For 
example, pressing Alt+S saves a new or...

166 Administering [email protected]/DOS
3. Press Page Up and Page Down to select an available  record. 
The Enabled field at the bottom of the screen is automatically selected 
so you can begin defining the record.
4. Use the spacebar to toggle the Enabled field to YES.
5. Fill in the month, day, and year on which the automatic schedule should 
first take place.
(Use all four digits of the year—1996 not just 96.)
6. Fill in the time of day (using the 24-hour format) at which the scheduled 
change should...

Chapter 7: Automatic Scheduling 167
For example, if a particular change should occur only on weekdays 
(Monday through Friday), set the Restrict To field to the following:
9. Define the changes you want to take place by filling in the Extension, 
Rings, Do Not Disturb, Call Screening, and/or Greeting # fields.
If you leave the Extension, Rings, or Greeting # field blank, Amanda 
leaves that field unchanged in the mailbox. Do Not Disturb and Call 
Screening cannot be left blank. Press the spacebar to...

168 Administering [email protected]/DOS
 What the record does. You can change:
- The mailbox’s Call Screening option
- Its Do Not Disturb option
- The contents of its Extension field
- The greeting used when there is no answer
- The number of rings that occur before Amanda decides no one will 
answer
To modify a scheduling record:
1. From the Users screen, type the number for the mailbox in the Mailbox 
field, then press Enter.
2. Press Alt+A.
The Auto screen appears. The word Auto is in the upper right...

Chapter 7: Automatic Scheduling 169
Disabling a Scheduling Record
You can disable a scheduling record temporarily or permanently. For 
example, if a user takes a leave of absence or a vacation, you can disable all 
his scheduling records. Amanda keeps the original information so you can 
reactivate the record later.
And EveryDefines the number of months, days, hours, and/or minutes Amanda waits 
before repeating this scheduling record. Type your changes, pressing Tab to 
move from field to field....

170 Administering [email protected]/DOS
To disable a scheduling record:
1. From the Users screen, type the number for the mailbox in the Mailbox 
field, then press Enter.
2. Press Alt+A.
The Auto screen appears. The first record in the Scheduling Records 
List is selected. 
3. Press Page Down until the record to be disabled is selected.
The cursor is positioned at the Enabled field at the bottom of the screen.
4. Press spacebar to change the Enabled field from YES to NO.
5. To save your change, press...