Xerox WorkCentre PE120 User Manual

							Faxing7.35
7
Additional Features
Using Secure Receiving Mode
You may need to prevent your received faxes from being 
accessed by unauthorized people. You can turn on Secure 
Receiving mode to restrict printing of received faxes when the 
machine is unattended. In Secure Receiving mode, all incoming 
faxes go into memory. When the mode is deactivated, any 
stored faxes are printed.
To turn Secure Receiving mode on:
1Press Menu until “Advanced Fax” appears on the top line of 
the display.
2Press the scroll button (W or X) until “Secure Receive” 
appears on the bottom line and press 
Enter. 
3Press the scroll button (W or X) to display “On” on the 
bottom line and press 
Enter.
4Enter a four-digit passcode you want to use, using the 
number keypad and press 
Enter.
NOTE: You can activate Secure Receiving mode without setting a 
passcode, but cannot protect your faxes.
5Re-enter the passcode to confirm it and press Enter.
6To return to Standby mode, press Stop/Clear.
When a fax is received in Secure Receiving mode, your machine 
stores it in memory and displays “Secure Receive” to let you 
know that there is a fax stored.
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							Faxing7.36
To print received documents:
1Access the Secure Receive menu by following steps 1 and 2 
on page 7.35.
2Press the scroll button (W or X) to display “Print” on the 
bottom line and press 
Enter.
3Enter the four-digit passcode and press Enter. 
The machine prints all of the faxes stored in memory.
To turn Secure Receiving mode off:
1Access the Secure Receive menu by following steps 1 and 2 
on page 7.35.
2Press the scroll button (W or X) to display “Off” on the 
bottom line and press 
Enter.
3Enter the four-digit passcode and press Enter.
The mode is deactivated and the machine prints all faxes 
stored in memory.
4To return to Standby mode, press Stop/Clear.
Printing Reports
Your machine can print reports containing useful information. 
The following reports are available: 
Phonebook List 
This list shows all of the numbers currently stored in the 
machine’s memory as speed dial and group dial numbers. 
You can print this Phonebook list using the 
Phone Book button: 
see page 7.27.
Sent Fax Report 
This report shows information on the faxes you have recently 
sent. 
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							Faxing7.37
7
Received Fax Report
This report shows information on the faxes you have recently 
received. 
System Data List
This list shows the status of the user-selectable copy or fax 
options. You may print this list to confirm your changes after 
changing any settings. 
Scheduled Job Information 
This list shows the document(s) currently stored for Delayed 
faxes or Toll Save faxes. The list shows the starting time(s) and 
type(s) of operation(s). 
Message Confirmation 
This report shows the fax number, the number of pages, the 
elapsed time of the job, the communication mode, and the 
communication results for a particular fax job.
You can set up your machine to automatically print a message 
confirmation report after each fax job. See page 7.4.
Junk Fax Number List 
This list shows up to 10 fax numbers specified as junk fax 
numbers. To add or delete numbers to or from this list, access 
the Junk Fax Setup menu: see page 7.39. When the Junk Fax 
Barrier feature is turned on, incoming faxes from those numbers 
are blocked.
This feature recognize the last 6 digits of the fax number set as 
a remote fax machine’s ID.
Multi-communication Report 
This report is printed automatically after sending documents 
from more than one location. 
Power Failure Report
This report is printed out automatically when power is restored 
after a power failure, if any data loss occurs due to the power 
failure. 
NOTE: The lists you have set to print out automatically don’t print 
out when there is no paper loaded or a paper jam has occurred.
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							Faxing7.38
Printing a Report
1Press Menu until “Report” appears on the top line of the 
display.
2Press the scroll button (W or X) to display the report or list 
you want to print on the bottom line.
• Phone Book: Phonebook list
• Sent Report: Sent fax report
• RCV Report: Received fax report
• System Data: System data list
• Scheduled Jobs: Scheduled job information 
• MSG Confirm: Message confirmation
• Junk Fax List: Junk fax number list
3Press Enter.
The selected information prints out.
Using Advanced Fax Settings
Your machine has various user-selectable setting options for 
sending or receiving faxes. These options are preset at the 
factory, but you may need to change them. To find out how the 
options are currently set, print the System Data list. For details 
about printing the list, see above.
Changing Setting Options
1Press Menu until “Advanced Fax” appears on the top line of 
the display. The first available menu item, “Send Forward,” 
displays on the bottom line.
2Press the scroll button (W or X) until you see the menu 
item you want on the bottom line and press 
Enter. 
3When the option you want appears on the display, choose a 
status by pressing the scroll button (
W or X) or enter a 
value using the number keypad.
4Press Enter to save the selection.
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							Faxing7.39
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5You can exit from Setup mode at any time by pressing 
Stop/Clear. 
Advanced Fax Setting Options
OptionDescription
Send Forward
You can set the machine to send a copy of all outgoing faxes 
to a specified destination, in addition to the fax numbers you 
entered.
Select 
Off to turn this feature off.
Select 
On to turn this feature on. You can set the number of 
the fax machine to which faxes are to be sent. 
RCV Forward
You can set your machine to forward incoming faxes to 
another fax number during a specified time period. When a fax 
arrives at your machine, it is stored in memory. Then, the 
machine dials the fax number that you have specified and 
sends the fax.
Select 
Off to turn this feature off.
Select 
On to turn this feature on. You can set the fax number 
to which faxes are forwarded. Then, you can enter the starting 
time and date, and/or the ending time and date. The 
Local 
Copy
 option allows you to set the machine to print the fax on 
your machine, if fax forwarding is completed without any 
error.
To l l  S a v e
You can set your machine to store your faxes in memory and 
send them at a specified toll-saving time. For details about Toll 
Save mode, see page 2.25.
Select 
Off to turn this feature off.
Select 
On to turn this feature on. You can set the starting time 
and date, and/or the ending time and date for Toll Save mode.
Junk Fax Setup
Using the Junk Fax Barrier feature, the system will not accept 
faxes sent from remote stations whose numbers are stored in 
the memory as junk fax numbers. This feature is useful for 
blocking any unwanted faxes.
Select 
Off to turn the feature off. Your machine accepts all 
faxes.
Select 
On to turn the feature on. You can set up to 10 fax 
numbers as junk fax numbers using the 
Set option. After 
storing numbers, your machine will not accept faxes from the 
registered stations. To delete all junk fax numbers, use the 
All 
Delete
 option.
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Secure Receive
You can keep your received faxes from being accessed by 
unauthorized people. 
For further details about setting this mode, see page 7.35.
Prefix Dial
You can set a prefix dial number of up to five digits. This 
number dials before any automatic dial number is started. It is 
useful for accessing a PABX exchange.
Stamp RCV Name
This option allows the machine to automatically print the page 
number, and the date and time of reception at the bottom of 
each page of a received document.
Select 
Off to turn this feature off.
Select 
On to turn this feature on.
ECM Mode (Error 
Correction Mode)
Error Correction Mode helps with poor line quality and makes 
sure any faxes you send are sent smoothly to any other ECM-
equipped fax machine. If the line quality is poor, it takes more 
time to send a fax when you are using ECM.
Select 
Off to turn this feature off.
Select 
On to turn this feature on.
OptionDescription
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							8
MAINTENANCE
This chapter provides information for maintaining your 
machine and the toner cartridge.
This chapter includes:
• Clearing the Memory
• Cleaning Your Machine
• Maintaining the Toner Cartridge
• Consumables and Replacement Parts
• Replacing the ADF Rubber Pad
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							Maintenance8.2
Clearing the Memory
You can selectively clear information stored in your machine’s 
memory.
CAUTION: Before clearing the memory, make sure that all fax 
jobs have been completed. 
1Press Menu on the control panel until “Maintenance” 
appears on the top line of the display. 
2Press the scroll button (W or X) until you see “Clear 
Settings” on the bottom line and press 
Enter.
The first available menu item, “All Settings,” displays on 
the bottom line.
3Press the scroll button (W or X) until you see the item you 
want to clear.
• All Settings: Clears all of the data stored in the memory 
and resets all of your settings to the factory default.
• Paper Setting: Restores all of the Paper Setting options to 
the factory default.
• Copy Setup: Restores all of the Copy Setup options to the 
factory default.
• Fax Setup: Restores all of the Fax Setup options to the 
factory default.
• Fax Feature: Cancels all of the scheduled fax jobs in the 
machine’s memory.
• Advanced Fax: Restores all of the Advanced Fax setting 
options to the factory default.
• Sent Report: Clears all records of sent faxes. 
• RCV Report: Clears all records of received faxes.
• Phone Book: Clears the one-touch, speed dial, and group 
dial numbers stored in the memory.
4Press Enter. The selected memory is cleared and the 
display asks you to continue clearing the next item.
5To clear another item, repeat steps 3 and 4. 
OR
To return to Standby mode, press 
Stop/Clear. 
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							Maintenance8.3
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Cleaning Your Machine
To maintain print quality, follow the cleaning procedures below 
each time the toner cartridge is replaced or if print quality 
problems occur.
CAUTIONS: 
• Cleaning the cabinet of the machine with cleaning materials 
containing large amounts of alcohol, solvent, or other strong 
substances can discolor or crack the cabinet.
• While cleaning the inside of the machine, be careful not to touch 
the transfer roller, located underneath the toner cartridge. Oil 
from your fingers can cause print quality problems.
Cleaning the Outside
Clean the cabinet of the machine with a soft lint-free cloth. You 
can dampen the cloth slightly with water, but be careful not to 
let any water drip onto or into the machine.
Cleaning the Inside
During the printing process, paper, toner, and dust particles can 
accumulate inside the machine. This buildup can cause print 
quality problems, such as toner specks or smearing. Cleaning 
the inside of the machine clears or reduces these problems.
1Turn the machine off and unplug the power cord. Wait for 
the machine to cool down.
2Open the front door and pull the toner cartridge out, lightly 
pushing it down. Set it on a clean flat surface.
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							Maintenance8.4
CAUTIONS: 
• To prevent damage to the toner cartridge, do not expose it to 
light for more than a few minutes. Cover it with a piece of paper, 
if necessary. 
• Do not touch the green underside of the toner cartridge. Use the 
handle on the cartridge to avoid touching this area.
3With a dry lint-free cloth, wipe away any dust and spilled 
toner from the toner cartridge area and the toner cartridge 
cavity.
CAUTION: Do not touch the black transfer roller inside the 
machine. 
4Locate the long strip of glass (LSU) inside the top of the 
cartridge compartment, and gently swab the glass to see if 
dirt turns the white cotton black.
5Reinsert the toner cartridge and close the door.
6Plug in the power cord and turn the machine on.
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