Xerox WorkCentre PE120 User Manual

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Loading Paper for Receiving Faxes 
The instructions for loading paper in the paper tray are the same 
whether you are printing, faxing, or copying, except that faxes 
can only be printed on Letter-, A4-, or Legal-sized paper. For 
details about loading paper and setting the paper size in the 
tray, see page 2.7 and page 2.21.
Receiving Automatically in Fax 
Mode 
Your machine is preset to Fax mode at the factory. 
When you receive a fax, the machine answers the call on a 
specified number of rings and automatically receives the fax. 
To change the number of rings, 
see page 7.3.
If you want to adjust the ringer volume, see “Setting Sounds” 
on page 2.22.
Receiving Manually in Tel Mode 
You can receive a fax call by picking up the handset of the 
extension phone and then pressing the remote receive code (see 
page 7.4), or press 
Manual Dial (you can hear a fax tone from 
the sending machine) and then pressing 
Start on the control 
panel of your machine.
The machine begins receiving a fax and returns to Standby 
mode when the reception is completed.
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Receiving Automatically in Ans/Fax 
Mode 
To use this mode, you must attach an answering machine to the 
EXT jack on the back of your machine. See page 2.11.
If the caller leaves a message, the answering machine stores the 
message as it would normally. If your machine detects a fax 
tone on the line, it automatically starts to receive the fax.
NOTES: 
• If you have set your machine to Ans/Fax mode and your 
answering machine is switched off, or no answering machine is 
connected to EXT jack, your machine automatically goes into Fax 
mode after a predefined number of rings. 
• If your answering machine has a ‘user-selectable ring counter’, 
set the machine to answer incoming calls within 1 ring. 
• If you are in Tel mode (manual reception) when the answering 
machine is connected to your machine, you must switch off the 
answering machine, or the outgoing message from the 
answering machine will interrupt your phone conversation.
Receiving Manually Using an 
Extension Telephone
This features works best when you are using an extension 
telephone connected to the EXT jack on the back of your 
machine. You can receive a fax from someone you are talking to 
on the extension telephone without going to the fax machine.
When you receive a call on the extension phone and hear fax 
tones, press the keys 
9 on the extension telephone. The 
machine receives the document.
Press the buttons slowly in sequence. If you still hear the fax 
tone from the remote machine, try pressing 
9 once again.
9 is the remote receive code preset at the factory. The first 
and the last asterisks are fixed, but you can change the middle 
number to whatever you wish. For details about changing the 
code, see page 7.4
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Receiving Faxes Using the DRPD 
Mode
“Distinctive Ring” is a telephone company service which enables 
a user to use a single telephone line to answer several different 
telephone numbers. The particular number someone uses to call 
you is identified by different ringing patterns, which consist of 
various combinations of long and short ringing sounds. This 
feature is often used by answering services who answer 
telephones for many different clients and need to know which 
number someone is calling in on to properly answer the phone.
Using the Distinctive Ring Pattern Detection feature, your fax 
machine can “learn” the ring pattern you designate to be 
answered by the fax machine. Unless you change it, this ringing 
pattern will continue to be recognized and answered as a fax 
call, and all other ringing patterns will be forwarded to the 
extension telephone or answering machine plugged into the EXT 
jack. You can easily suspend or change Distinctive Ring Pattern 
Detection at any time.
Before using the Distinctive Ring Pattern Detection option, 
Distinctive Ring service must be installed on your telephone line 
by the telephone company. To set up Distinctive Ring Pattern 
Detection, you will need another telephone line at your location, 
or someone available to dial your fax number from outside. 
To set up the DRPD mode:
1Press Menu until “Fax Setup” appears on the top line of the 
display.
The first available menu item, “Receive Mode,” displays on 
the bottom line.
2Press the scroll button (W or X) until you see “DRPD Mode” 
on the bottom line and press 
Enter.
3When “Set” displays on the bottom line, press Enter.
 “Waiting Ring” appears on the display.
4Call your fax number from another telephone. It is not 
necessary to place the call from a fax machine. 
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5When your machine begins to ring, do not answer the call. 
The machine requires several rings to learn the pattern.
When the machine completes learning, the LCD displays 
“End DRPD [Setup]”.
If the DRPD setup fails, “DRPD Ring Error” appears. Press 
Enter when “DRPD Mode” displays and retry from step 3.
6To return to Standby mode, press Stop/Clear.
When the DRPD feature is set up, the DRPD option is available 
in the Receive Mode menu. To receive faxes in the DRPD mode, 
you need to set the menu to 
DRPD; see page 7.5.
NOTES:
• DRPD must be set up again if you re-assign your fax number, or 
connect the machine to another telephone line.
• After DRPD has been set up, call your fax number again to verify 
that the machine answers with a fax tone. Then have a call 
placed to a different number assigned to that same line to be 
sure the call is forwarded to the extension telephone or 
answering machine plugged into the EXT jack. 
Receiving Faxes in the Memory
Since your machine is a multi-tasking device, it can receive 
faxes while you are making copies or printing. If you receive a 
fax while you are copying or printing, your machine stores 
incoming faxes in memory. Then, as soon as you finish copying 
or printing, the machine automatically prints the fax. 
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Automatic Dialing
One-touch Dialing
The 20 one-touch buttons on the control panel lets you store 
frequently-used fax numbers and dial a number automatically 
with the touch of a button.
Using the 
21 - 40 button, you can store up to 40 fax numbers 
on the one-touch buttons.
Storing a Number for One-touch Dialing
1Press and hold one of the one-touch dial buttons for about 
2 seconds.
If you want to use one-touch dial buttons from 21 to 40, 
press 
21 - 40 and hold down the one-touch dial button for 
about 2 seconds.
The display asks you to enter the fax number. “T” signifies 
that you are assigning a one-touch dial button.
If a number is already stored in the location you chose, the 
display shows the number to allow you to change it. To 
start over with another one-touch button, press 
Stop/
Clear
.
2Enter the number you want to store using the number 
keypad and press 
Enter.
To insert a pause between numbers, press 
Redial/Pause. 
The symbol “-” appears on the display.
If you make a mistake while entering a number, press the 
W button and re-enter the correct number.
3To assign a name to the number, enter the name you want. 
For details about entering characters, see page 2.17.
If you do not want to assign a name, skip this step.
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4Press Enter when the name appears correctly or without 
entering a name. 
5To store more numbers, press a one-touch button and 
repeat steps 2 through 4.
OR
To return to Standby mode, press 
Stop/Clear.
Sending a Fax using a One-touch Number
1Load the document(s) face up into the ADF.
OR
Place a single document face down on the document glass.
For details about loading a document, see page 7.6.
2Adjust the document resolution to suit your fax needs (see 
page 7.9).
If you need to change the darkness, see page 7.3.
3Press the one-touch button where you stored a number.
The document scans into memory.
4The machine dials the fax number stored in the one-touch 
dial location and the document is sent when the receiving 
fax machine answers.
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Speed Dialing
You can store up to 200 frequently dialed numbers in one, two, 
or three-digit speed dial locations (0-199). 
Storing a Number for Speed Dialing
1Press Phone Book on the control panel. 
2Press Phone Book or the scroll button (W or X) to display 
“Store&Edit” on the bottom line of the display. Press 
Enter.
3Press Enter when “Speed Dials” appears on the display.
The display prompts you to enter a location number, 
showing the first available number.
4Enter a speed dial number between 0 and 199, using the 
number keypad or the scroll button (
W or X) and press 
Enter.
If a number is already stored in the location you chose, the 
display shows the number to allow you to change it. To 
start over with another speed-dial number, press 
Exit.
5Enter the number you want to store using the number 
keypad and press 
Enter.
To insert a pause between numbers, press 
Redial/Pause. 
The symbol “
−” appears on the display.
6To assign a name to the number, enter the name you want. 
For details about entering characters, see page 2.17.
OR
If you do not want to assign a name, skip this step.
7Press Enter when the name appears correctly or without 
entering a name.
 
8To store more fax numbers, repeat steps 4 through 7. 
OR
To return to Standby mode, press 
Stop/Clear. 
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Sending a Fax using a Speed Dial Number
1Feed the document(s) face up into the ADF. 
Or
Place a single document face down on the document glass.
For details about loading a document, see page 7.6.
2Adjust the document resolution to suit your fax needs (see 
page 7.9).
If you need to change the darkness, see page 7.3.
3Enter the speed dial number.
• For a one-digit speed dial number, press and hold the 
appropriate digit button.
• For a two or three-digit speed dial number, press the first 
digit button(s) and press and hold the last digit button.
4The corresponding entry’s name briefly displays.
5The document scans into memory. 
When a document is placed on the document glass, the 
LCD display asks if you want to send another page. Select 
“1.Yes” to add more documents or “2.No” to begin sending 
the fax immediately. 
6The fax number stored in the speed dial location is 
automatically dialed. The document is sent when the 
receiving fax machine answers.
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Group Dialing 
If you frequently send the same document to several 
destinations, you can create a group of these destinations and 
set them under a group dial location. This enables you to use a 
group dial number setting to send the same document to all the 
destinations in the group. 
Setting a Group Dial Number
1Press Phone Book on the control panel. 
2Press Phone Book or the scroll button (W or X) to display 
“Store&Edit” on the bottom line of the display. Press 
Enter.
3Press the scroll button (W or X) to display “Group Dials” on 
the bottom line and press 
Enter.
4Press Enter when “New” displays on the bottom line.
The display prompts you to enter a location number, 
showing the first available number.
5Enter a group number between 0 and 199 using the 
number keypad or the scroll button (
W or X) and press 
Enter.
6Press a one-touch dial button or enter a speed dial number 
you want to include in the group and press 
Enter.
You can also select the one-touch dial button or speed dial 
number stored in the machine by pressing the scroll button 
(
W or X) and then press Enter.
7When the display confirms the number to be added to the 
group, press 
Enter.
8Repeat steps 6 and 7 to enter other one-touch dial or speed 
dial numbers into the group. 
9Press the Exit button when you have entered all of the 
desired numbers. The display prompts you to enter a group 
ID.
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10To assign a name to the group, enter the name you want. 
For details about entering characters, see page 2.17.
OR
If you do not want to assign a name, skip this step. 
11Press Enter when the name appears correctly or without 
entering a name.
12If you want to assign another group, press Enter and 
repeat from step 5.
OR
To return to Standby mode, press 
Stop/Clear.
NOTE: You cannot include one group dial number in another group 
dial number.
Editing Group Dial Numbers
You can delete a specific speed dial number from a selected 
group or add a new number to the selected group.
1Press Phone Book on the control panel. 
2Press Phone Book or the scroll button (W or X) to display 
“Store&Edit” on the bottom line of the display. Press 
Enter.
3Press the scroll button (W or X) to display “Group Dials” on 
the bottom line and press 
Enter.
4Press the scroll button (W or X) to display “Edit” on the 
bottom line and press 
Enter.
5Enter the group number you want to edit or select the 
group number by pressing the scroll button (
W or X) and 
press 
Enter.
6Press a one-touch dial button or enter the speed dial 
number you want to add or delete.
You can also select the one-touch dial number or speed dial 
number you want to delete by pressing the scroll button (
W 
or 
X).
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