Xerox WorkCentre PE120 User Manual
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Faxing7.25 7 7Press Enter. 8When you enter the specific number in the group, the display shows “Delete?.” When you enter a new number, the display shows “Add?.” 9Press Enter to add or delete the number. 10To change the group name, press Exit. 11Enter a new group name and press Enter. 12If you want to edit another group, press Enter and repeat from step 5. Or To return to Standby mode, press Stop/Clear. Sending a Fax Using Group Dialing (Multi-address Transmission) You can use group dialing for Broadcast or Delayed transmissions. Follow the procedure of the operation (Broadcast fax: see page 7.28, Delayed fax: see page 7.29, Priority fax: see page 7.31). When you come to a step in which the display asks you to enter the receiving fax number: • For a one-digit group number, press and hold the appropriate digit button. • For a two or three-digit group number, press the first digit button(s) and press and hold the last digit button. You can use only one group number for one operation. Then continue the procedure to complete the desired operation. Your machine automatically scans a document loaded in the Automatic Document Feeder or on the document glass into memory. The machine dials each of the numbers included in the group. Downloaded From ManualsPrinter.com Manuals
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Faxing7.26 Searching for a Number in Memory There are two ways to search for a number in the machine’s memory. You can either scan from A to Z sequentially, or you can search using the first letter of the name associated with the number. Searching Sequentially through the Memory 1Press Phone Book. 2Press Enter when “Search&Dial” appears on the display. 3Press the scroll button (W or X) to scroll through the machine’s memory until the name and number you want to dial display. You can search upwards or downwards through the entire memory in alphabetical order, from A to Z. While searching through the machine’s memory, you can see that each entry is preceded by one of three letters; “T” for one-touch dial, “S” for speed dial or “G” for group dial numbers. These letters tell you how the number is stored. 4When the name and/or the number you want displays, press Start or Enter to dial. Searching with a Particular First Letter 1Press Phone Book. 2Press Enter when “Search&Dial” appears on the display. 3Press the button labeled with the letter you want to search for. A name beginning with the letter displays. For example, if you want to find the name “MOBILE” press the 6 button, which is labeled with “MNO.” 4Press the scroll button (W or X) to display the next name. 5When the name and/or the number you want displays, press Start or Enter to dial. Downloaded From ManualsPrinter.com Manuals
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Faxing7.27 7 Printing a Phonebook List You can check your automatic dial setting by printing a Phonebook list. 1Press Phone Book. 2Press Phone Book or the scroll button (W or X) until “Print” appears on the bottom line and press Enter. A list showing your one-touch dial, speed dial, and group dial entries prints out. Downloaded From ManualsPrinter.com Manuals
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Faxing7.28 Other Ways to Fax Sending Broadcast Faxes Using the Broadcast button on the control panel, you can use the broadcast fax feature, which allows you to send a document to multiple locations. Documents are automatically stored in memory and sent to a remote station. After transmission, the documents are automatically erased from memory. 1Load the document(s) face up into the ADF. OR Place a single document face down on the document glass. For details about loading a document, see page 7.6. 2Adjust the document resolution to suit your fax needs (see page 7.9). If you need to change the darkness, see page 7.3. 3Press Broadcast on the control panel. 4Enter the number of the first receiving machine using the number keypad. You can use one-touch keypad, speed dial, or group dial numbers. For details, see “Automatic Dialing” on page 7.19. 5Press Enter to confirm the number. The display asks you to enter another fax number to send the document. NOTE: The Another No. prompt does not appear if you have added numbers for another broadcast or delay fax job. You must wait until the job is completed. 6To enter more fax numbers, press 1 to select “Yes” and repeat steps 4 and 5. You can add up to 10 destinations. Note that you cannot use more than one group dial number in any one broadcast. Downloaded From ManualsPrinter.com Manuals
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Faxing7.29 7 7When you finish entering fax numbers, press 2 to select “No” at the Another No. prompt. The document is scanned into memory before transmission. The display shows memory capacity and the number of pages being stored in memory. For a document placed on the document glass, the display asks if you want to load another page. Select “1.Yes” to add. Otherwise, select “2.No.” 8The machine begins sending the document to the numbers you entered in the order in which you entered them. Sending a Delayed Fax You can set your machine to send a fax at a later time when you will not be present. 1Load the document(s) face up into the ADF. OR Place a single document face down on the document glass. For details about loading a document, see page 7.6. 2Adjust the document resolution to suit your fax needs (see page 7.9). If you need to change the darkness, see page 7.3. 3Press Menu until “Fax Feature” appears on the top line of the display. The first available menu item, “Delay Fax,” displays on the bottom line. 4Press Enter. 5Enter the number of the receiving machine using the number keypad. You can use one-touch keypad, speed dial, or group dial numbers. For details, see “Automatic Dialing” on page 7.19. Downloaded From ManualsPrinter.com Manuals
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Faxing7.30 6Press Enter to confirm the number on the display. The display asks you to enter another fax number to which to send the document. NOTE: The Another No. prompt does not appear if you have added numbers for another broadcast or delay fax job. You must wait until the job is completed. 7To enter more fax numbers, press 1 to select “Yes” and repeat steps 5 and 6. You can add up to 10 destinations. Note that you cannot use more than one group dial number in any one broadcast. 8When you finish entering fax numbers, press 2 to select “No ” at the Another No. prompt. The display asks you to enter a name. 9To assign a name to the transmission, enter the name you want. For details about entering characters, see page 2.17. If you do not want to assign a name, skip this step. 10Press Enter. The display shows the current time and asks you to enter the starting time when the fax is to be sent. 11Enter the time using the number keypad. To select “AM” or “PM” for 12-hour format, press the or button or any number button. If you set a time earlier than the current time, the document will be sent at that time on the following day. 12Press Enter when the starting time displays correctly. 13The document is scanned into memory before transmission. The display shows memory capacity and the number of pages being stored in memory. For a document placed on the document glass, the display asks if you want to load another page. Select “1.Yes” to add. Otherwise, select “2.No.” Downloaded From ManualsPrinter.com Manuals
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Faxing7.31 7 14The machine returns to Standby mode. The display reminds you that you are in Standby mode and that a delayed fax is set. NOTE: If you want to cancel the delayed transmission, see “Canceling a Scheduled Fax” on page 7.34. Sending a Priority Fax Using the Priority Fax feature, a high priority document can be sent ahead of reserved operations. The document is scanned into memory and transmitted when the current operation is finished. In addition, priority transmission will interrupt a broadcast operation between stations (i.e., when the transmission to station A ends, before transmission to station B begins) or between redial attempts. 1Load the document(s) face up into the ADF. OR Place a single document face down on the document glass. For details about loading a document, see page 7.6. 2Adjust the document resolution to suit your fax needs (see page 7.9). If you need to change the darkness, see page 7.3. 3Press Menu until “Fax Feature” appears on the top line of the display. 4Press the scroll button (W or X) to display “Priority Fax” on the bottom line and press Enter. 5Enter the number of the receiving machine using the number keypad. You can use one-touch keypad, speed dial, or group dial numbers. For details, see “Automatic Dialing” on page 7.19. Downloaded From ManualsPrinter.com Manuals
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Faxing7.32 6Press Enter to confirm the number. The display asks you to enter a name. 7To assign a name to the transmission, enter the name you want. For details about entering characters, see page 2.17. If you do not want to assign a name, skip this step. 8Press Enter. The document is scanned into memory before transmission. The display shows memory capacity and the number of pages being stored in memory. For a document placed on the document glass, the display asks if you want to load another page. Select “1.Yes” to add. Otherwise, select “2.No.” 9The machine shows the number being dialed and begins sending the document. Downloaded From ManualsPrinter.com Manuals
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Faxing7.33 7 Adding Documents To a Scheduled Fax You can add documents to a delayed transmission previously reserved in your machine’s memory. 1Load the document(s) face up into the ADF. OR Place a single document face down on the document glass. For details about loading a document, see page 7.6. 2Adjust the document resolution to suit your fax needs (see page 7.9). If you need to change the darkness, see page 7.3. 3Press Menu until “Fax Feature” appears on the top line of the display. 4Press the scroll button (W or X) to display “Add Page” on the bottom line and press Enter. The display shows the last job reserved in memory. 5Press the scroll button (W or X) until you see the fax job to which you want to add documents and press Enter. The machine automatically stores the documents in memory, and the display shows memory capacity and the number of pages. For a document placed on the document glass, the display asks if you want to load another page. Select “1.Yes” to add. Otherwise, select “2.No.” 6After storing, the machine displays the numbers of total pages and added pages and then returns to Standby mode. Downloaded From ManualsPrinter.com Manuals
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Faxing7.34 Canceling a Scheduled Fax 1Press Menu until “Fax Feature” appears on the top line of the display. 2Press the scroll button (W or X) to display “Cancel Job” on the bottom line and press Enter. The display shows the last job reserved in memory. 3Press the scroll button (W or X) until you see the fax job you want to cancel, and press Enter. 4When the display confirms your selection, press 1 to select “Yes.” The selected job is canceled and the machine returns to Standby mode. To cancel your selection, press 2 to select “No.” Downloaded From ManualsPrinter.com Manuals