Xerox WorkCentre 7775 User Manual

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Creating a Template to Scan Images Directly to a Folder
To create a template that places scanned images in a specific folder destination on your computer:
1. Access the Xerox Scan Utility on your computer:
• Windows: Right-click the Xerox Scan Utility icon in the taskbar, then select Open Xerox Scan 
Utility. If the icon does not appear in the taskbar, click Start, select All Programs, or Programs if 
you are using Windows Classic...

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Template File Formats and Names
Supported file types:
•JPEG
• Multi-page TIFF
•PDF
•PDF/A
•Single-page TIFF
•XPS
Unsupported file types:
•BMP
•GIF
Single-page File Naming Format (JPEG and Single-page TIFF): DOC_xxx_yyyy-mm-dd_hh-mm-ss.JPG 
(or .tif) where xxx = sequence (page) number, etc.
Multi-page File Naming Format (Multi-page TIFF, PDF, PDF/A, XPS): DOC_yyyy-mm-dd_hh-mm-ss.tif 
(or .pdf, or .xps).
Creating Unique Image File...

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Managing Xerox Scan Utility Folder and Email Profiles
This section includes:
•Creating or Editing Email Profiles on page 123
•Deleting Email Profiles on page 124
•Creating or Editing Folder Profiles on page 124
•Deleting Folder Profiles on page 125
With the Xerox Scan Utility, you can create profiles to be reused when sending scanned images as 
email attachments or when copying scanned images to specific folders. Profiles eliminate...

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Deleting Email Profiles
To delete an email profile:
1. Access the Xerox Scan Utility on your computer:
• Windows: Right-click the Xerox Scan Utility icon in the taskbar, then select Open Xerox Scan 
Utility. If the icon does not appear in the taskbar, click Start, select All Programs, or Programs if 
you are using Windows Classic View, select Xerox Office Printing > Scanning > Xerox Scan Utility.
• Macintosh: Navigate to Applications...

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Deleting Folder Profiles
To delete a folder profile:
1. Access the Xerox Scan Utility on your computer:
• Windows: Right-click the Xerox Scan Utility icon in the taskbar, then select Open Xerox Scan 
Utility. If the icon does not appear in the taskbar, click Start, select All Programs, or Programs if 
you are using Windows Classic View, select Xerox Office Printing > Scanning > Xerox Scan Utility.
• Macintosh: Navigate to...

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3. Select one or more images you want to send in an email.
4. Select the profile you want to use from the Email Profiles drop-down list.
The fields for Attachment Base Name, To, CC, Subject, and Message display information that 
applies to the saved profile.
5. If desired, enter a different name in the Base Attachment Name field and select new email 
settings. The Xerox Scan Utility adds the scan date and time information for each...

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Using a Folder Profile When Copying Scanned Images to a Folder
You can create a folder profile to save folder destinations that you frequently use. To copy scanned 
images to a folder using a folder profile:
1. Access the Xerox Scan Utility on your computer:
• Windows: Right-click the Xerox Scan Utility icon in the taskbar, then select Open Xerox Scan 
Utility. If the icon does not appear in the taskbar, click Start, select All...

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Deleting Image Files Using the Xerox Scan Utility
Scanned images displayed in the Xerox Scan Utility are stored on your computer’s hard drive. To delete 
scanned images that are no longer needed using the Xerox Scan Utility:
1. Access the Xerox Scan Utility on your computer:
• Windows: Right-click the Xerox Scan Utility icon in the taskbar, then select Open Xerox Scan 
Utility. If the icon does not appear in the taskbar, click Start,...

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4. To select more than one image, hold down the Ctrl key on your keyboard as you select each image.
5. To import all of the images in the folder, select the Edit menu, then click Select All.
6. Click the Retrieve button. A copy of the image is transferred to the location in your application. If 
you want to delete the images you selected, click the Delete button.
Note:For details, click the Help menu to view online help.
Using the...

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Using the Xerox Scan Utility in a Macintosh OS X Application (TWAIN)
To import images into an application:
1. Open the file in which you want to place the image.
2. Select the application’s menu item to acquire the image. For example, if you are using Microsoft 
Word 2004 for Mac to place an image in a document:
a. Click Insert.
b. Select Picture.
c. Select From Scanner or Camera.
d. Select the scanner, then click the Acquire button....