Xerox WorkCentre 7775 User Manual

Scanning
WorkCentre 7755/7765/7775 Multifunction Printer
User Guide 111
Scanning Overview
Scanning is an optional printer feature providing several methods for scanning and storing an original 
document. The scanning procedure used with the WorkCentre 7755/7765/7775 differs from that of 
desktop scanners. Because the printer is normally connected to a network rather than directly to a 
single computer, you select a destination for the scanned image at the printer.
The printer supports the following...

Scanning
WorkCentre 7755/7765/7775 Multifunction Printer
User Guide112
Loading Original Documents
All scanning tasks begin with loading the original document in the printer. Use the document glass for 
single page jobs, or originals that will not feed through the document feeder. Use the document feeder 
for multiple or single page jobs.
Using the Document Glass
Lift the document feeder cover and place the original facedown, towards the back, left corner of the 
document glass as shown.
Using the...

Scanning
WorkCentre 7755/7765/7775 Multifunction Printer
User Guide 113
Scan to a Folder
This section includes:
•Scanning to the Public Folder on page 113
•Retrieving Scan Files to Your Computer Using CentreWare IS on page 114
•Using a Private Folder on page 114
Scanning to a folder is the simplest scanning method. A folder is storage space in the printer’s internal 
hard drive. When you scan a document at the printer, the scan file is stored in folder on the hard drive. 
You then retrieve the stored...

Scanning
WorkCentre 7755/7765/7775 Multifunction Printer
User Guide114
Retrieving Scan Files to Your Computer Using CentreWare IS
Scanned files are retrieved by copying them from the printer to your computer’s hard drive.
1. At your computer, launch your Web browser.
2. Type the printer’s IP address into the Web browser’s address bar, then press Enter to open 
CentreWare IS.
Note:If you don’t know your printer’s IP address, see Finding The Printer’s IP Address on page 37.
3. Click the Scan tab.
4. In the...

Scanning
WorkCentre 7755/7765/7775 Multifunction Printer
User Guide 115
Scan to a Network File Repository
Scanning to a network file repository is a feature of Workflow Scanning. Documents you scan are sent 
to a document repository on a network server configured by your system administrator.
Note:Scanning to a network file repository must be enabled by your system administrator.
To use the scan to a network file repository feature:
1. On the printer’s control panel, press the Services Home button.
2....

Scanning
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User Guide116
Scan to an Email Address
Scanning to an email address is a feature of Workflow Scanning. Scanned documents are sent as 
attachments to email.
Note:Scanning to an email address must be enabled by your system administrator.
To send a scanned image to an email address:
1. On the printer’s control panel, press the Services Home button.
2. Touch the E-Mail icon.
3. To change the From… address, touch From…
Note:The From… address was...

Scanning
WorkCentre 7755/7765/7775 Multifunction Printer
User Guide 117
Setting Email Options
You can override the template settings and change the following email settings:
•File Name
•File Format
•Message
• Reply To
To change the File Name, Message or Reply to email options:
1. On the printer’s control panel, touch the Services Home button.
2. Touch E-Mail, then touch the E-mail Options tab.
3. Touch File Name, Message, or Reply to, then delete or modify the default text using the touch 
screen...

Scanning
WorkCentre 7755/7765/7775 Multifunction Printer
User Guide118
Scan to Home
The Scan to Home feature allows you to scan a document to your home directory.
Note:Scan to Home must be enabled by your system administrator.
To use the Scan to Home feature:
1. On the printer’s control panel, press the Services Home button.
2. From All Templates, select the template created by your system administrator.
3. The template defines the scan settings as well as the destination of the image. To change any of...

Scanning
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User Guide 119
Using the Xerox Scan Utility
This section includes:
•Scanning Using the Xerox Scan Utility on page 119
•Creating Scan Templates on page 120
•Deleting Scan Templates on page 122
•Managing Xerox Scan Utility Folder and Email Profiles on page 123
•Importing Scanned Files into an Application on page 128
The Xerox Scan Utility (XSU) allows you to scan images from the printer directly to your computer. 
Scanned images are not stored in the...

Scanning
WorkCentre 7755/7765/7775 Multifunction Printer
User Guide120
Creating Scan Templates
This section includes:
•Creating a Template with an Image View Setting on page 120
•Creating a Template to Scan Images Directly to a Folder on page 121
•Template File Formats and Names on page 122
•Creating Unique Image File Names on page 122
Scan templates contain file type, resolution, and document original size settings. You can specify 
additional settings to retain thumbnail images, or you can select a...