Xerox WorkCentre 4150xf User Manual

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1.Press the All Services button on the touch screen.
2.Select Fax on the touch screen. Ensure that the Fax screen is displayed.
NOTE: If the Authentication feature is enabled, you may need an account 
number before using the machine. To get an account number, or for more 
information, contact the Key Operator or the System Administrator.
3.Press the Clear All button once on the control panel to cancel any 
previous selections.  The control panel returns to the default Entry 
screen.
4.Select the button for the feature required.
If necessary, press one of the tabs and configure the fax settings. For 
information on the individual tabs, refer to the following:
Basic Faxing - page 42
Image Adjustment - page 45
Added Fax Features - page 47
FeatureDescription
Basic Faxing
Use this tab to select the standard options for a fax job, 
e.g. dial options, resolution, sides scanned, etc.
Image AdjustmentUse this tab to adjust the appearance of the copy output, 
e.g. image quality, color mode, etc.
Added Fax 
FeaturesUse this tab to access the advance fax features, e.g. 
reports, mailboxes, poll settings, etc.
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3 Dial the Number
Select a dialing option to enter the fax number. 
For more information on dialing options, refer to Dialing Options in the Fax 
chapter on page 42.
4 Start the Fax Job
Press the Start button. The machine scans the originals, dials the entered 
number and attempts to connect with the remote fax machine.  Once 
connected, the local machine sends the fax job.  To print a confirmation or 
error report, 
refer to Fax Reports in the Setups chapter on page 122.
5 Job Status Screen
To follow the progress of your fax job, press the Job Status button on the 
control panel to display the Job Status screen.
The default Job Status screen displays all incomplete jobs, including the 
queued fax job. If there are no incomplete jobs in progress, the message “No 
Active Jobs” is displayed.  For more information on the Job Status screen, 
refer to Job Status Screen in the Copy chapter on page 21.
OptionDescription
Keypad DialUse this option to enter the number using the 
numeric keypad.
Manual DialAllows you to listen to the dial tone when dialing.
Speed DialQuickly select stored numbers from the Individual 
Directory.
RedialAllows you to place a call to the last number or list of 
numbers dialed.
Send ListUsed for multiple destinations.
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6 Stop the Fax Job
Follow the steps below to manually cancel an activated fax job.
1) Press the Stop button on the control panel to cancel the current fax 
job.
2) To cancel a queued job press the Job Status button on the control 
panel to display the Incomplete Printing Jobs screen.
3) Select the appropriate job from the queue to view the Progress of 
your Job screen.
4) Select Delete from the Job Commands list.
5) Select Confirm to delete the job or Cancel to return to previous 
screen.
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Basic Faxing
The Basic Faxing tab is the default Embedded Fax screen. Use the options 
available on this screen to enter the recipient telephone number and to select 
the standard features for your fax job.
Dialing Options
Use the Dialing Options to enter the destination fax number or numbers for the 
fax job. Individual fax numbers can be entered using the keypad or an 
attached telephone handset, using the Speed Dial function or selected from 
the Directory. 
The Directory is a listing of Individual or Group numbers which have been 
previously set up and stored. The Directory is accessible when the Send List 
option is selected. Individual numbers can also be accessed from the 
Directory using the Speed Dial function.
Keypad Dial Use this option to enter the number using the numeric keypad. The number 
entered appears in the fax window.  If an incorrect entry is made, use the C 
button to delete the number and then enter the correct number.
Use the Keypad Dial option to return to using the keypad to enter fax numbers 
after using alternative methods.
Manual DialAllows you to listen to the dial tone when entering the fax number.  Used when 
sharing a fax and phone line.
Speed Dial Speed Dial numbers are automatically created when a fax number is stored in 
the Individual Directory. Using the Speed Dial number saves time typing the 
complete fax destination number. To use Speed Dial, select the Speed Dial 
option and enter the 3 digit Speed Dial number required.
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To find out the Speed Dial number for an entry in the Individual Directory, 
select the Send List option and scroll through the Individual Directory to view 
the numbers assigned.
Redial Redial allows you to place a call to the last number or list of numbers dialed. 
Send ListThe Send List is used when the fax is being sent to multiple destinations. Fax 
numbers can be entered into the Send List manually using the keypad, using 
Speed Dial or by using the Directory. The Directory stores and displays the fax 
recipient details. Information includes the recipient’s name, fax number and 
transmission preferences, as well as the resolution and communication mode. 
Individual and Group entries are stored in the Directory.
The Current Send List displays a list of all the recipients for the fax. The list 
holds up to 200 locations (46 digits allowed per entry), depending on the 
memory installed.
To send a fax to multiple destinations, the Send List option is used. 
Destination numbers for the fax can be added to the Current Send List using 
any of the dialing methods available.
Dialing CharactersSpecial dialing characters can be added to your fax number using the Dialing 
Characters option. Dialing characters are special characters used for 
entering fax numbers. They are entered as part of the telephone number.
To select the required character:
CharacterDescription
Begin DTMF [*] Starts a sequence of DTMF (Dual Tone Multi-frequency) 
/ touch tone characters. 
End DTMF [#]Ends a sequence of DTMF (Dual Tone Multi-frequency) 
characters.
Pulse to Tone 
Switch [:]
Used to switch from pulse dialing to DTMF (tone or one-
touch) dialing. After switching from pulse to tone, you 
cannot switch back to the original mode during the fax 
procedure. 
Pause [,]
Gives the machine time to switch from an inside line to 
an outside line during automatic dialing. For additional 
pause time, add multiple pauses. For charge code 
numbers, enter a pause after the fax number but before 
the charge code number. 
Private Data 
Delimiter [/]
Protects confidential information. For example, if a 
special charge code or credit card number is required 
for a call. The / character should be selected before and 
after entering confidential numbers. The numbers and 
characters entered between this character will appear 
as asterisks (*).
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1.Enter the fax number via the hard keypad to the right of the touch screen.
2.If required, select a Dialing Character from the touch screen.
3.Select the Add Character button.
4.Repeat as necessary and select the Save button when complete.
5.Press the Start button to send the fax.
Sides Scanned
This is used to specify whether the originals are single-sided or two-sided.
1 Sided: Use this option for originals that are printed on one side only.
2 Sided: Use this option for originals that are printed on both sides.
Resolution
The Resolution affects the appearance of the fax at the receiving fax terminal. 
A higher resolution produces better quality for photos. However, a lower 
resolution reduces communication time. 
Standard 200 x 100 dpi - Recommended for text documents. It requires less 
communication time, but does not produce the best image quality for graphics 
and photos. 
Fine 200 x 200 dpi - Recommended for line art and photos. This is the default 
resolution and the best choice in most cases. 
SuperFine 400 x 400 dpi - Recommended for photos and halftones, or images 
that have gray tones. It requires more communication time, but produces the 
best image quality. 
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Image Adjustment
The Image Adjustment tab contains options that help you to enhance the 
appearance and style of your faxed document.
Image Quality
Original Type
Use this option to enhance the quality of the fax based on the type of original 
being scanned.
The options available are:
Lighten / Darken
Adjusts the lightness or darkness of the fax. To darken the fax, select the 
scroll down button. To lighten the fax, select the scroll up button. 
Background Suppression
Use to automatically reduce or eliminate the dark background resulting from 
scanning colored paper or newspaper originals. Background Suppression is 
on by default.
NOTE: Background Suppression is disabled if the Original Type is Photo.
When Off is selected, Background Suppression is deactivated.
OptionDescription
Text Use for originals containing text or line art.
Photo and TextUse for high quality lithographic images or continuous tone 
photos with text.
Photo Use for continuous tone photographs.
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Color Mode
Use to transmit the fax in mono or color.
Select the Save button to confirm Color Mode selection.
Original Size
Use to describe the size of the document originals.
Auto DetectUse Auto Detect to automatically determine the size of the original.
Manual Size InputUse Manual Size Input to enter the dimensions of your original.
Mixed Size 
OriginalsUse Mixed Size Originals for documents of varying sizes.  Select the 
appropriate valid pairs of sizes from the list below:
OptionDescription
Black & WhiteTransmits a Black & White image.
Full ColorTransmits a Color image.
Size 1Size 2
8.5 x 14 (landscape) &8.5 x11 (landscape)
A4 (landscape)&A5 (portrait)
B4 (landscape) &B5 (portrait)
8.5 x 11 (landscape)&8.5 x 5.5 (portrait)
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Added Fax Features
The Added Fax Features tab provides further fax features which can be used 
when transmitting faxes.  To view all the options for a feature, select the 
feature required. Multiple options can be selected for each fax job if required. 
Fax Sending Features
Select this feature to access the options which enable you to apply additional 
transmission features to your fax job. The screen below displays the various 
options available for sending a fax.
Priority SendPriority Send enables you to send a fax job ahead of all other fax jobs in 
memory. It will not interrupt a currently active fax job. 
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Select On to enable this option. The job chosen under Priority Send will be 
displayed in the job status queue as the highest priority job (except for the job 
currently in process
). 
Delayed SendDelayed Send enables you to specify the time of a fax transmission or poll. 
This option can be used to delay transmission of a fax job for a minimum 
period of 15 minutes and a maximum period of 23hrs 59mins, by specifying 
the time at which the fax is to be sent. 
Select Off to send the fax immediately. 
Select Specific Time to enter the time you wish the fax to be sent. Enter the 
hours and minutes separately and press AM or PM to denote if you want the 
fax to be sent in the morning or the evening.
Transmission 
HeaderSelect On to enable transmission header details on outgoing faxes.  To format 
Transmission Header details, 
refer to Transmission Header Text in the Setups 
chapter on page 117.
Mailboxes
Mailboxes are areas of machine memory where incoming faxes are stored or 
from which outgoing faxes can be polled (see 
Polling – page 50).  The System 
Administrator can set up to 200 mailboxes on your machine.
You can use a mailbox located on the same machine you are using (local 
mailbox), or a mailbox set up on a remote machine (remote mailbox).
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