Xerox WorkCentre 4150s User Manual

							5 Network Scan 
Xerox WorkCentre 4150 User Guide 59
If necessary, press one of the tabs and configure the network scan settings. 
For information on the individual tabs, refer to the following:
Network Scanning - page 62
Basic Settings- page 64
Advanced Settings - page 66
Options - page 69
Refresh Destinations - page 71
5 Start the Network Scanning Job
Press the Start button. The machine scans the originals and transfers them to 
the scan repository identified by the selected template.
6 Job Status Screen
To follow the progress of your network scanning job, press the Job Status 
button on the control panel to display the Job Status screen.
The default Job Status screen displays all incomplete jobs, including the 
queued network scan job. If there are no incomplete jobs in progress, the 
message “No Active Jobs” is displayed.  For more information on the Job 
Status screen, 
refer to Job Status Screen in the Copy chapter on page 21.
Advanced Settings
Use this feature to temporarily change the scan settings 
affecting appearance and style, e.g. image quality, 
resolution, file size, etc.
OptionsUse this feature to temporarily change the format of the 
scanned image file at the destination server.
Refresh 
DestinationsUse this feature if you want a recently created or 
updated template to appear in the template listing.
FeatureDescription
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7 Stop the Network Scanning Job
Follow the steps below to manually cancel an activated network scanning job.
1) Press the Stop button on the control panel to cancel the current 
network scanning job.
2) To cancel a queued job press the Job Status button on the control 
panel to display the Incomplete Printing Jobs screen.
3) Select the appropriate job from the queue to view the Progress of 
your Job screen.
4) Select Delete from the Job Commands list.
5) Select Confirm to delete the job or Cancel to return to previous 
screen.
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Scanning Resources
Additional scanning software can be added to the machine’s network 
scanning capabilities:
FreeFlow™ 
SMARTsend™ Enables the installation, set up and management of Network Scanning on the 
network. FreeFlow™ SMARTsend™ is composed of several different 
elements that work together to create and deliver the scanned document to its 
final destination. For more information, contact your Xerox sales 
representative.
CentreWare 
Internet ServicesEnables the set up of the Network Scanning feature through the machine’s 
embedded web server.
The user scans a document at the machine and it is stored on a file server or 
workstation on the network, called the scan repository.  The user manually 
retrieves the image from the scan repository.
Access to the Network Scanning features is gained using the Services button 
on the control panel.
Depending on the options enabled and how your machine has been 
configured, you may have to select All Services and Network Scanning to 
display the Network Scanning feature tabs.
Use the Network Scanning tab on the Touch Screen to select the standard 
features for a scan job.
The tabs available for selecting the Network Scanning features are:
•Network Scanning on page 62.
•Basic Settings on page 64.
•Advanced Settings on page 66.
•Options on page 69.
•Refresh Destinations on page 71.
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Network Scanning
There are two important areas of information under the Network Scanning tab: 
Template Destinations and Destination Details. 
For more information on templates, refer to Template Overview on page 63 
and Repositories on page 63.
Template Destinations
The Template Destinations list displays the templates stored on the machine. 
On installation, the factory default template ’DEFAULT’, in upper case, 
displays in the Template Destination list. The default template appears at the 
top of the list and is selected automatically. All other templates follow in alpha-
numeric order. There is a maximum of 250 templates.
Templates are created using CentreWare Internet Services or FreeFlow™ 
SMARTsend™ (if installed).
• Template names starting with the @ symbol have been created using the 
CentreWare Internet Services.
L A default template 
can also be created 
using FreeFlow™ 
SMARTsend™ Software. 
The word ’default’ will be 
displayed in lower case.• Templates without the @ symbol have been created using software such 
as FreeFlow™ SMARTsend™ and stored in a remote location. 
Scrolling through the Template List
Use the up/down scroll buttons located to the right of the Template List to 
move through the list one page at a time and select a Template. 
To get quickly to a specific page in the Template list, use the number keypad 
to identify the page number then select the pound (#) key. The counter will 
display the page location.
Destination Details 
The Destination Details section on the right side of the screen displays 
information about the selected template. Each time you select another 
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template file, this area will update to display information associated with the 
selected template.
NOTE: Any changes made to the template at the machine are temporary. 
Permanent changes must be made with the same utility that created the 
template. 
Template Overview
Successful network scanning requires selecting a template at your machine. 
Templates contain pre-selected options which will be applied to the scanned 
original, for example, information about the final destination of your job (the 
repository) and the image quality settings are defined within the template, 
along with the template name.
Creating 
TemplatesRefer to the System Administration CD for more information on creating 
templates.
NOTE: Template names are limited to 20 characters. Template names 
containing more than 20 characters will be shortened to the first 20 
characters. Remember this when searching for existing templates or 
assigning template names.
Selecting a 
template
Select a template based on where the file is required to be sent. Normally, the 
System Administrator will have established a template for use by each user. 
Changing 
Preprogrammed 
Template 
SelectionsAfter a template is selected, most of the pre-programmed settings like sides 
scanned, image quality and resolution, can be temporarily changed. The 
output destination assigned to the template cannot be changed at the 
machine, but an alternate destination can be added.
Repositories
Repositories are directories or filing locations set up on a server where your 
scanned files are held. Before you can use Network Scanning your System 
Administrator must set up the repositories available to your machine. The 
repositories are defined in the template and cannot be changed at the 
machine. Up to 5 repositories (1 default and 4 additional) can be defined.
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Basic Settings
The Basic Settings tab allows you to temporarily change the information 
relating to your original. Changing these settings allows you to achieve 
optimum scanning quality for each original.
Color Scanning
Use this option to scan Mono or Full Color originals.
2 Sided Originals
This is used to specify whether the originals are single-sided or double-sided.
OptionDescription
Full ColorUse this option to scan a color original.
Black & WhiteUse this option to scan a black and white original.
OptionDescription
1 Sided Use this option for originals that are printed on one side 
only.
2 Sided Use this option for originals that are printed on both sides.
2 Sided 
Original, Rotate 
Side 2Use this option for originals that are printed on both sides.  
This option will rotate side 2.
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Original Type
Use this feature to select the type of original being scanned.
Scan Presets
Use these options to automatically set the optimum settings for your job. For 
example, to produce smaller file sizes or deliver higher quality output.
OptionDescription
Photo & TextUse for originals containing photographs and text.
 PhotoUse for continuous tone photographs or high quality printed 
half-tone originals.
Text Use for originals containing text or line art.
OptionDescription
for Sharing 
and PrintingUse this option for normal quality documents. The output file 
size will be small.
for High 
QualityUse this option for high quality documents. This option 
produces the largest output file size.
for Archival 
Record Use this option for documents which will be stored or viewed 
electronically. This option produces the smallest output file 
size.
for OCR 
Use this option for documents which will be processed using 
Optional Character Recognition (OCR) software. This option 
produces the highest quality images and the output file size 
will be large.
Simple Scan 
Use this option for simple documents which require no image 
quality adjustments. This option will scan, process and 
transfer your job as quickly as possible. The output file size 
will be small.
Custom This option will use the scan settings defined in the currently 
selected template.
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Advanced Settings
The Advanced Settings tab allows you to temporarily manipulate the scan 
template to enhance the appearance and style of your scanned image.
Image Options
Use this feature to enhance the quality of your scanned originals.
Original Size
Use this option to select the size of the originals being scanned. The machine 
can determine the size of the originals automatically, or a size can be entered 
manually. This option is also used when scanning mixed sized originals.
NOTE: If your machine does not show Mixed Size Originals, it is 
recommended that the originals used are of the same size.
OptionDescription
Lighten / Darken
Adjusts the lightness or darkness of the output. 
To darken the output, select the scroll down 
button. To lighten the output, select the scroll up 
button.
Background 
SuppressionThis option automatically reduces or eliminates 
the dark background resulting from colored 
paper or newspaper originals.
OptionDescription
Auto-Detect
Use this option to allow the machine to 
determine the size of the originals being fed 
through the document feeder.
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Resolution
Resolution affects the appearance of the scanned image. The higher the 
scanning resolution (dpi - dots per inch) the better the image quality.
NOTE: If Color mode is selected, the maximum resolution is 300 x 300 dpi.
Scan to Edge
Use this feature to “refresh” the quality of an original that has become torn or 
frayed at the edges, or that has hole punch, staple or other marks.
When Scan to Edge is set to Off, a small blank border will be added around 
the scan edges to prevent uneven lines around the edges.
Manual Size Input
Use this option to specify the dimensions of the 
document scanning region when scanning from 
the document glass. There are several 
dimensions that correspond to common 
document sizes and orientations. Select a 
standard size or use Custom to manually adjust 
the scanning dimensions. Use this option to scan 
the image to the edges of the original.
OptionDescription
ResolutionDescription
72 x 72 dpiProduces the smallest image file size and is recommended for 
documents which are to be viewed electronically or archived.
100 x 100 dpiProduces a small file size and is recommended for simple text 
documents.
200 x 200 dpiRecommended for average quality text documents and line 
art.
300 x 300 dpi
Recommended for high quality text documents and line art. 
Can also be used for medium quality photos and graphics. 
This is the default resolution and the best choice for most 
documents.
400 x 400 dpi
Recommended for average quality photos and graphics. It 
produces good quality images and a smaller file size than the 
600x600 resolution.
600 x 600 dpi
Recommended for use with high quality photos and graphics. 
It produces the largest image file size, but delivers the best 
image quality.
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File Format
Use the File Format option when the job is to be sent with a different file format 
than that set as the template default.
Quality / File Size
The Quality / File Size settings allow you to choose between scan image 
quality and file size. When you change a setting and select Save an override 
confirmation screen displays. Select OK to confirm the new setting.
NOTE: Changing the Quality / File Size may affect the Scan Presets option 
selected.
NOTE: Large files are not ideal for sharing and transmitting over the network 
due to the high processing demands they place on system resources.
OptionDescription
PDF
Portable Document Format. Given the right software the 
recipient of the scanned image can view or print the file, no 
matter what their computer platform. PDF files usually open 
with Adobe Acrobat Readers.
Multi-Page 
TIFFTagged-Image File Format. A graphic file that can be opened 
in a variety of graphic software packages across a variety of 
computer platforms.
Single-Page 
TIFFTagged-Image File Format. A graphic file that can be opened 
in a variety of graphic software packages across a variety of 
computer platforms.
JPEG
JPEG formats are graphic files, that can be accessed with all 
graphics or image editing applications.
NOTE: JPEG option is available only in Color mode.
OptionDescription
Normal QualityUse this option to produce good quality 
images and the smallest file size. 
Higher Quality Using this option produces high quality 
images and larger file sizes. 
Maximum QualityUse this option for the highest image quality 
and the largest file size. 
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