Xerox WorkCentre 4150s User Manual

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Xerox WorkCentre 4150 User Guide 49
Local mailboxes can contain both stored or received documents. Stored 
documents are placed in the local mailbox by the user standing at the device; 
received documents are placed in the local mailbox by a remote fax device. 
The local mailbox may be password protected and a local user can delete or 
print the contents of the mailbox. 
Documents held within the local mailbox are recognized as stored for polling, 
printing or deleting by the user. To access a mailbox you must enter the 3 digit 
mailbox number and, if applicable, a 4 digit mailbox passcode. Please contact 
your System Administrator for more information. 
NOTE: The storage time for faxes is set up by your System Administrator.
Store to Mailbox 
Allows users to scan and store fax documents for polling. Documents are 
stored in your mailbox and automatically sent to a remote fax machine when 
requested. 
1.Enter Mailbox number (max 20 digits).
2.Enter Mailbox passcode (4 digit code).
3.Press Start.
Print Mailbox 
Documents
Allows you to print a hard copy of the documents stored in a mailbox. 
1.Enter Mailbox number (max 20 digits).
2.Enter Mailbox passcode (4 digit code).
3.Press Start.
Delete Mailbox 
Documents
Allows you to delete all the documents stored within a mailbox.
NOTE: If the Delete Mailbox Documents or Print Mailbox Documents button is 
selected then both received and stored documents within the selected 
mailbox will be printed or deleted.
1.Enter Mailbox number (max 20 digits).
2.Enter Mailbox passcode (4 digit code).
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3.Press Start.
Send to a Remote 
Mailbox
Allows you to send a fax document directly to an individual’s private mailbox 
on a remote machine.
NOTE: This feature will only be available when the remote machine has 
mailbox capability and when the user sending the document knows the 
mailbox number of the recipient.
Enter the recipient’s fax number using the control panel, or select the Send 
List button and select the recipient from the directory.  Group Directory is not 
available when using the send to a remote mailbox feature, as only one 
telephone number can be entered at a time.
If enabled, a confirmation report is printed once the documents are sent to the 
remote mailbox.
Polling
Polling enables you to store fax documents into the machine’s memory for 
retrieval by another remote fax machine, or to poll a remote fax machine or 
mailbox to retrieve information. 
Store for PollingThis option allows users to scan documents and store them. When remote 
machines poll the device, they are able to retrieve the scanned document(s). 
Passcodes can be set up to control which machines have access to the 
documents stored.
Store for Polling 
Stored documents will not be deleted after a successful poll.
Print Polling Documents
To print documents stored for polling.
Delete Polling Documents
All documents stored for polling will be deleted.
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Poll Remote FaxThis option allows users to contact a remote fax machine to locate and receive 
faxes stored by the remote machine. More than one remote machine can be 
polled at a time. Enable this feature by selecting Poll Remote Fax and 
selecting On. 
Enter the number of the remote machine you wish to poll.  Poll more than one 
remote machine by using the Send List.
Use the Delayed Send feature to poll at a specific time.  This allows you to poll 
the remote machine when the line is less congested or when a cheaper rate 
applies.  Only one delayed polling job is allowed at a time.
Once you have entered the number of the remote machine and, if required, 
the time you wish to poll, press the Start button on the control panel to begin 
polling the remote machine or to store the polling command.
All documents that have been successfully polled from the remote machine 
are printed on your machine.
Poll Remote 
MailboxThis option allows users to contact a remote mailbox which is set up on a 
remote fax machine. When contact has been made, the remote machine 
sends the faxes stored within the mailbox. To use this option, you need to 
know the remote mailbox number and passcode.
Enter the remote machine’s fax number using the control panel, or select the 
Send List button to select the required number from the directory.  Group 
Directory is not available when using the poll remote mailbox feature, as only 
one telephone number can be entered at a time.
To poll a remote mailbox you must know the mailbox number.  Use the keypad 
to enter the number of the mailbox you wish to poll in the Mailbox Number 
input field.
If the remote mailbox is protected with a passcode, use the keypad to enter 
the passcode in the Passcode input field.  If the passcode does not match the 
remote mailbox passcode, the poll will fail.
NOTE: If the Passcode input field is left blank, the default passcode 0000 is 
used.
Once you have entered the number and details of the remote machine mailbox 
you wish to poll, press the Start button on the control panel to begin polling 
remote machine mailbox.
All fax documents that have been successfully polled from the remote mailbox 
are printed on your machine.
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Fax Reports
This feature enables you to obtain information about the status of the fax 
feature on your machine.
 
The various reports available are:
Select the required report (use the scroll keys to review complete list) and then 
select the Print Report button.
Phone Book Setup
Use this feature to store destination names, fax numbers and transmission 
settings in your machine. Entries stored here will be available for selection 
ReportDescription
Fax Phone BookDisplays stored numbers in the Speed Dial List, the Group 
Dial List and Mailboxes.
Fax ConfirmationDisplays confirmation of Fax completion status, e.g. CP: 
completed, FA: Fail, TS: Terminated by System.
Fax TransmissionDisplays the last 50 faxes sent by the machine.
Fax ReceiveDisplays the last 50 fax jobs received on the machine.
Fax BroadcastReports on the success or failure of a specific fax job 
which includes more than one destination.
Fax ProtocolDisplays low level communication details for the last fax 
transmitted or received.
Fax MultipollReports on the success or failure of a specific polling fax 
job which includes more than one destination. 
Junk Fax ListDisplays the fax numbers defined as junk fax numbers by 
the System Administrator.
Pending JobsDisplays the fax jobs in the machine’s memory waiting to 
be sent or printed.  This report also gives a percentage of 
available memory on the machine.
Fax OptionsLists current Fax Option settings, e.g. ring volume, redial 
count, date format, etc.
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Xerox WorkCentre 4150 User Guide 53
within the Send List feature on the Basic Faxing tab. Dialing Groups can also 
be set up, comprising of many individual entries.
L This feature saves 
time when sending faxes 
to frequently used 
destinations.
Individual Directory Setup
Added Fax Features > Dial Directory Setup > Individual
To create a new Individual Directory entry, or to edit an existing one:
1.From the Individual Directory Setup screen, enter a Directory number or 
select one from the directory list.
2.Select the Edit button.
3.Key in the fax number (including any Dialing Characters) using the 
number keypad.
4.Select the Next button.
5.Select the Edit button.
6.Use the touchscreen keypad to enter the Directory name (maximum of 
20 characters).
7.Select the Save button to confirm entries.
8.Select the Save button again to save your entry to the Directory and 
return to the Phone Book Setup screen. You can save up to 200 entries.
Group Directory Setup
Added Fax Features > Dial Directory Setup > Group
To create a new Group Directory entry, or to edit an existing one:
1.From the Group Directory Setup screen, enter a Directory number or 
select one from the directory list.
2.Select the Edit button.
3.Enter the Group name (maximum 20 characters).
4.Select the Save button to confirm entry.
5.Select the Next button.
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6.Select the required entry from Individual Directory to add to your Group.  
Either choose from the list, using the scroll buttons, or key in the 
Directory Location number using the keypad.
7.Select the Add button to add the Individual number to the Group.  
Continue selecting and adding as required.
8.Select the Save button to save your entries and return to the Phone Book 
Setup screen.
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5  Network Scan
This chapter contains information about the options available within Network Scanning.
Network Scanning enables the creation of an electronic image file. 
Network Scanning is an optional feature which is only available on the WorkCentre 
4150s, 4150x and 4150xf models. 
If Network Scanning has been enabled, an electronic file can be created from a hard 
copy original.  The electronic file can be filed, faxed, or distributed through e-mail.
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Network Scan Procedure
This section describes the basic procedure for network scanning. Follow the 
steps below.
Load the Documents – page 56
Select Network Scanning – page 57
Select Network Scanning Template – page 58
Change Feature Settings – page 58
Start the Network Scanning Job – page 59
Job Status Screen – page 59
Stop the Network Scanning Job – page 60
NOTE: If the Authentication feature is enabled, you may need an account 
number before using the machine. To get an account number, or for more 
information, contact the Key Operator or the System Administrator.
1 Load the Documents
You can load the documents to be scanned either on the Document Glass or 
through the Document Feeder.
Document Feeder:
The following steps explain how to load documents using the document 
feeder: 
1.Before loading the documents into the document feeder, ensure they are 
in good condition and remove all staples and paper clips.
2.Insert the documents neatly into 
the document feeder, face up. The 
first page should be on top with 
the headings towards the left of 
the machine.
3.Place the stack in the middle of 
the guides aligning the left edge 
with the document feeder tray, and 
position the guides to just touch 
the edge of the documents.
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Document Glass:
The following steps explain how to load documents using the document glass:
1.Raise the document feeder.
2.Place the document face down on the document glass, aligned with the 
tip of the registration arrow near the top left of the document glass.
3.Lower the document feeder.
2 Select Network Scanning
By default, the Copy screen is the first screen displayed on the machine. If the 
screen displays Job Status or Machine Status, press the All Services button. 
If the touch screen displays other options, e.g.E-mail, select All Services and 
select Network Scanning from the displayed items. 
1.Press the All Services button on the touch screen.
Registration 
Arrow
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2.Select Network Scanning on the touch screen. Ensure that the Network 
Scanning screen is displayed.
NOTE: If the Authentication feature is enabled, you may need an account 
number before using the machine. To get an account number, or for more 
information, contact the Key Operator or the System Administrator.
3 Select Network Scanning Template
Network Scanning uses preset templates created by the System 
Administrator.  These templates already contain feature settings customized 
to the user.  Use the up/down scroll buttons located to the right of the 
Template List on the Network Scanning tab to move through the list one page 
at a time and select a Template. 
To get quickly to a specific page in the Template list, use the number keypad 
to identify the page number then select the pound (#) key. The counter will 
display the page location.
For more information on Scanning templates, refer to Network Scanning in the 
Network Scan chapter on page 62.
4 Change Feature Settings
To temporarily change the template settings, perform the following:
1.Press the Clear All button once on the control panel to cancel any 
previous selections.  The control panel returns to the default Entry 
screen.
2.Select the button for the feature required.
FeatureDescription
Network Scanning
Use this feature to select the required template.
Basic Settings
Use this feature to temporarily change the information 
relating to your original, e.g. color scanning, 2 sided 
originals, scan presets, etc.
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