Xerox WorkCentre 4150s User Manual

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Xerox WorkCentre 4150 User Guide 79
E-mail
Send
Use the Send options to enter recipient information.
From This option provides information about the sender. 
NOTE: If E-mail is accessed via Authentication Mode, the information 
contained will be linked with the login name.
To 
Use the keypad on the Touch Screen to enter the e-mail address of the 
recipient.
Cc Use the keypad on the Touch Screen to enter the e-mail address of the 
recipient you wish to be copied on the e-mail job.
Bcc Use the keypad on the Touch Screen to enter the e-mail address of the 
recipient you wish to be copied on the e-mail job, without their name being 
displayed on the e-mail.
Add MeUse this option to enter your own e-mail address and receive a copy of the e-
mail job.
Edit Subject Use this option to add a new subject or edit the default e-mail subject. The 
subject is the title of the e-mail and not the text contained within the e-mail. 
The subject line can contain up to 50 characters and displays on the touch 
screen under the Edit Subject button.
Add/Edit MessageUse this option to add new body text. The body text can contain up to 80 
characters and displays on the touch screen under the Message field.  
DetailsUse this option to view the details of the selected recipient. The information 
displayed is determined by how the address was originally added to the 
Address List, either from the Internal or Public Address Book, or entered 
manually.
Remove Use this option to delete the selected address from the Address List.
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Remove AllUse this option to delete all addresses from the Address List.
NOTE: The e-mail subject and body text are not deleted.
Address List 
Displays all the recipient addresses entered for the current scan to e-mail job. 
Up to 128 recipient addresses can be entered in the list. 
Entering an E-mail Address 
You can use either the keypad on the Touch Screen or the Address Book to 
enter an e-mail address.
NOTE: When entering e-mail details you can change the keypad on the Touch 
Screen to show upper or lower case, accented characters or numbers by 
selecting the appropriate button. Use the Back button to delete the 
previously entered character.
Manually
If you already know the full SMTP e-mail address of your recipient, or if you 
know that the recipient is not in any of the configured address books, you can 
use the keypad on the touch screen to enter an e-mail address in the To..., 
Cc... or Bcc... fields. 
To delete a character, press the Backspace button.
Address BookAddress books contain a list of e-mail addresses and details that are relevant 
to your company and/or you. If configured, your machine is able to support two 
types of e-mail address books - Public and Internal. When an entry is made in 
To..., Cc... or Bcc... the Address Book displays search results for one or both 
configured address books.
Use the keypad on the touch screen to enter the e-mail recipient’s name. As 
with most search facilities, you do not need to enter the full name and can 
search the address book on the first few letters.
When you have entered the e-mail search criteria, select the Enter button. If 
there are no matching entries, select the Change Address Book button to 
search the other address book.
If one or more matches are found based on the search criteria, the matches 
display on the touch screen. Use the up/down scroll buttons to locate the 
recipient. Highlight the recipient in the list and select the Add button. Continue 
this process until you have added all the required recipients. On completion 
select the Done button. The entered e-mail addresses will be shown in the 
Address List.
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Basic Settings
The Basic Settings tab allows you to temporarily change the information 
relating to your original. Changing these settings allows you to achieve 
optimum scanning quality for each E-mail original.
Color Scanning
Use to transmit the e-mail job in mono or color.
2 Sided Scanning
This is used to specify whether 1 or 2 sides of your original will be scanned. 
You can also program the orientation for 2-sided originals. 
Option Description
Black & WhiteTransmits a Black & White image.
Full ColorTransmits a Color image.
OptionDescription
1 Sided OriginalUse this option for originals that are printed on one 
side only.
2 Sided OriginalUse this option for originals that are printed on both 
sides.
2 Sided Original, 
Rotate Side 2
Use this option for originals that are printed on both 
sides and the second side has been rotated. For 
example, if you are scanning a calendar which 
uses a “head-to-toe” format.
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Original Type
Use this feature to select the style of original being scanned.
Scan Presets
Apply a Scan Preset to optimize your scan based on the media type.  The 
initial E-mail feature screen displays the most common scan presets.  Select 
the More... button for the complete listing.
OptionDescription
Photo and TextUse for originals containing photographs and text.
PhotoUse for continuous tone photographs or high quality printed 
half-tone originals.
Te x tUse for originals containing text or line art.
OptionDescription
for Sharing 
and PrintingUse this option for normal quality documents. The output file 
size will be small.
for High 
QualityUse this option for high quality documents. This option 
produces the largest output file size.
for Archival 
Record Use this option for documents which will be stored or viewed 
electronically. This option produces the smallest output file 
size.
for OCR 
Use this option for documents which will be processed using 
Optional Character Recognition (OCR) software. This option 
produces the highest quality images and the output file size 
will be large.
Simple Scan 
Use this option for simple documents which require no image 
quality adjustments. This option will scan, process and 
transfer your job as quickly as possible. The output file size 
will be small.
Custom This option will use the scan settings defined in the currently 
selected template.
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Advanced Settings
The Advanced Settings tab allows you to temporarily manipulate the scan 
template to enhance the appearance and style of your scanned e-mail image.
 Image Options
Use this feature to enhance the quality of your scanned originals.
Lighten / Darken Adjusts the lightness or darkness of the output. To darken the output, press 
the scroll down button. To lighten the output, press the scroll up button.
Background 
SuppressionThis option automatically reduces or eliminates the dark background resulting 
from colored paper or newspaper originals. Select On to turn on Background 
Suppression and select Save.
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Original Size
Use this option to either enter the size of your original document, or allow the 
machine to determine the size of the originals and the scanned document 
automatically.
Auto DetectUse this option to allow the machine to recognize the size of the originals 
being fed through the document feeder.
Manual Size InputUse this option to specify the dimensions of the document scanning region 
when scanning from the document glass. There are several dimensions that 
correspond to common document sizes and orientations. Select a standard 
size or select Custom to manually adjust the scanning dimensions.
Resolution
Resolution affects the appearance of the scanned image. The higher the 
scanning resolution, the better the image quality. The current resolution 
setting is shown under the Resolution button on the Advanced Settings 
screen.
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NOTE: If Color mode is selected, the maximum resolution is 300 x 300.
Scan to Edge
Use this option to produce an edge-to-edge scan of the original. You can opt 
to switch this option On or Off.
When Scan to Edge is switched Off, a blank border is automatically added 
around the edges. 
ResolutionDescription
72 x 72 dpiProduces the smallest image file size and is recommended for 
documents which are to be viewed electronically or archived. 
100 x 100 dpiProduces a small file size and is recommended for simple text 
documents.
200 x 200 dpiRecommended for average quality text documents and line 
art.
300 x 300 dpi
Recommended for high quality text documents and line art. 
Can also be used for medium quality photos and graphics. 
This is the default resolution and the best choice for most 
documents.
400 x 400 dpi
Recommended for average quality photos and graphics. It 
produces good quality images and a smaller file size than the 
600x600 resolution.
600 x 600 dpi
Recommended for use with high quality photos and graphics. 
It produces the largest image file size, but delivers the best 
image quality.
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File Format
Use to set the file format of the scanned image.
PDF Portable Document Format. Given the right software the recipient of the 
scanned image can view or print the file, no matter what their computer 
platform. PDF files usually open with Adobe Acrobat Readers. (Color 
Scanning - Color option only). 
Multi-page   TIFFMulti-page Tagged-Image File Format. A graphic file that can be opened in a 
variety of graphic software packages across a variety of computer platforms.
Single-page TIFF Single-page Tagged-Image File Format. A graphic file that can be opened in 
a variety of graphic software packages across a variety of computer platforms.
JPEGJPEG formats are graphic files, that can be accessed with all graphics or 
image editing applications.  (Color Scanning - Black & White option only).
Quality / File Size
The Quality / File Size settings allow you to choose between scan image 
quality and file size.
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A small file size delivers slightly reduced image quality but is the best option 
when sharing the file over a network. A larger file size delivers improved image 
quality, but requires more time to be transmitted over the network.
When you change a setting and select Save, an override confirmation screen 
displays. Select OK to confirm the new setting. 
NOTE: Changing the Quality / File Size may affect the Scan Presets option 
selected.
Normal Quality 
Use this option to produce good quality images and the smallest file size.
Higher Quality Using this option produces high quality images and larger file sizes. 
Maximum QualityUse this option for the highest image quality and the largest file size. 
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