Xerox WorkCentre 4150s User Manual

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Xerox WorkCentre 4150 User Guide 69
Options
Use the features available to temporarily change the format of the scanned 
image file at the destination server.
Document Name
Use this option to change the document name from the template default.  Type 
your document name using the soft touch screen keypad, then select the Save 
button.
Document Management Fields
Document Management Fields provide information which is filed with your 
scanned documents in the Job Log.
Third party applications can be used to search, file and distribute jobs based 
on their Job Log information.
Add File Destinations
The System Administrator can set up multiple Network Scanning destinations 
on the machine.  Once configured, a user can add any of these destinations 
to their existing template.
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If File Already Exists
When changing the document name, if a file already exists with the same 
name, this feature sets the save behavior.
OptionDescription
Rename New FilePrompts user to rename the new file.
Overwrite Existing 
FileAutomatically overwrites the old file with the new 
one.
Append to Existing 
FileAppends new file to old file.
Do Not SaveDoes not allow the save.
Add Date to NameAdds the date to the new file name.
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Refresh Destinations
Use this feature if you want a recently created or updated template and cannot 
wait until the system automatically updates the system.
NOTE: The template update can take several minutes.
A maximum of 250 templates can be displayed.
Press the Update Template List button to begin the refresh.
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6  Scan to E-mail
Scan to E-mail is a standard feature on the WorkCentre 4150s, 4150x, 4150xf.  This 
chapter contains information about the options available within E-mail.
When enabled, scanned images can be sent as an e-mail attachment to a specified e-
mail recipient or recipients. Access to the E-mail features is gained using the Services 
button on the control panel.
Depending on the options enabled and how your machine has been configured, you 
may have to select All Services and E-mail to display the E-mail feature tabs.
The tabs available for selecting E-mail features are:
•E-mail - page 79
•Basic Settings - page 81
•Advanced Settings - page 83
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Scan to E-mail Procedure
This section describes the basic procedure for sending e-mails from the 
machine. Follow the steps below.
Load the Documents – page 74
Select the Features – page 75
Enter the Address Details - page 77
Start the E-mail Job – page 77
Job Status Screen – page 78
Stop the E-mail Job - page 78
NOTE: If the Authentication feature is enabled, you may need an account 
number before using the machine. To get an account number, or for more 
information, contact the Key Operator or the System Administrator.
1 Load the Documents
You can load the documents to be e-mailed either on the Document Glass or 
through the Document Feeder.
For information on setting up the paper trays, refer to Setting up Paper Trays 
in the Setups chapter on page 123.
Document Feeder:
The following steps explain how to load documents using the document 
feeder: 
1.Before loading the documents into the document feeder, ensure they are 
in good condition and remove all staples and paper clips.
2.Insert the documents neatly into 
the document feeder, face up. The 
first page should be on top with 
the headings towards the left of 
the machine.
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L Up to 50 sheets of 20 
lb (80 g/m2) bond paper can 
be loaded. Weight ranges 
from 12 lb to 28 lb (50 - 120 
g/m
2) - refer to Electrical 
Specifications in the 
Specifications chapter on 
page 166 for full Document 
Feeder Specifications.
3.Place the stack in the middle of the guides aligning the left edge with the 
document feeder tray, and position the guides to just touch the edge of 
the documents.
4.When Paper Supply is set to Auto, the machine automatically selects an 
appropriate tray.
Document Glass:
The following steps explain how to load documents using the document glass:
1.Raise the document feeder.
2.Place the document face down on the document glass, aligned with the 
tip of the registration arrow near the top left of the document glass.
3.Lower the document feeder.
2 Select the Features
By default, the Copy screen is the first screen displayed on the machine. If the 
screen displays Job Status or Machine Status, press the All Services button. 
If the touch screen displays other options like Fax or Network Scan, select All 
Services and select E-mail from the displayed items. 
Various e-mail features can be selected for your e-mail job. The most common 
features are displayed on the E-mail screen.
Registration 
Arrow
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1.Press the All Services button on the touch screen.
2.Select E-mail on the touch screen. Ensure that the E-mail screen is 
displayed.
NOTE: If the Authentication feature is enabled, you may need an account 
number before using the machine. To get an account number, or for more 
information, contact the Key Operator or the System Administrator.
3.Press the Clear All button once on the control panel to cancel any 
previous selections.  The control panel returns to the default Entry 
screen.
4.Select the button for the feature required.
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If necessary, press one of the tabs and configure the e-mail settings. For 
information on the individual tabs, refer to the following:
E-mail - page 79
Basic Settings - page 81
Advanced Settings- page 83
3 Enter the Address Details
There are two methods of entering the e-mail address:
• Manually enter the e-mail address.
• Use the Address Book option to enter an e-mail address from the address 
book loaded onto your machine.  You do not need to enter the full name, 
and can search the address book on the first few letters.
For more information on addressing options, refer to Address List in the Scan 
to E-mail chapter on page 80.
Repeat the process as required to enter the recipient address(es) and any Cc: 
or Bcc: addresses.
Select Edit Subject to add a subject line that will appear in the recipient’s e-
mail inbox.  Use the touchscreen keypad to enter the text.
Select Add Message to add a short message to accompany the scanned 
original.  Use the touchscreen keypad to enter the text.
4 Start the E-mail Job
Press the Start button. Each document is scanned only once and the machine 
sends originals as an e-mail attachment.
FeatureDescription
E-mail
Use this tab to select the standard options for an e-mail 
job, e.g. address fields, subject lines, message body, 
etc.
Basic SettingsUse this tab to enter the settings of the e-mail originals, 
e.g. color scanning, 2 sided originals, type, etc.
Advanced SettingsUse this tab to access the advanced e-mail settings, e.g. 
image options, resolution, file format, etc.
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5 Job Status Screen
1.To display the progress of your e-mail job, press the Job Status button 
on the control panel.
The default Job Status screen displays all incomplete jobs, including the 
queued scan to e-mail job. If there are no incomplete jobs in progress, the 
message “No Active Jobs” is displayed.  For more information on the Job 
Status screen, 
refer to Job Status Screen in the Copy chapter on page 21.
6 Stop the E-mail Job
Follow the steps below to manually cancel an activated e-mail job.
1) Press the Stop button on the control panel to cancel the current e-
mail job.
2) To cancel a queued job press the Job Status button on the control 
panel to display the Incomplete Printing Jobs screen.
3) Select the appropriate job from the queue to view the Progress of 
your Job screen.
4) Select Delete from the Job Commands list.
5) Select Confirm to delete the job or Cancel to return to previous 
screen.
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