Xerox Documate 3115 Scanner Docking Station User Guide

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1. Right-click on the folder you want set as the scan destination.
2. Hover the mouse cursor over the 
Set as scan destination option and the sub-menu will open to the 
right. Click on the setting you want the Storage location to be updated with. 
•
For all configurations—select this option to have the storage location, in all scan 
configurations Storage Options tabs, updated to use this location. Note that the storage Link 
Properties location will also update to use this location.
•
For new and default configurations—select this option to have the OneTouch Link Properties 
storage location updated. Any scan configurations that you have not previously updated, 
with custom storage locations, will also use this location.
•
For configuration used by a button—when you select this option, another sub-menu will open 
to the right. The sub-menu will contain a list scanner buttons that are currently set to scan to 
the Transfer to Storage destination. Select the button you want updated to use this location. 
This option modifies only the scan configuration that is assigned to the button you select. If 
you have multiple OneTouch 4.6 scanners installed, the first sub-menu will show a list of the 
currently connected scanners for you to select which scanner to update.
Note that this option is disabled if there is no scanner plugged in and turned on. 
Scanning to Multiple Folders
When archiving documents with Transfer to Storage option, you can scan the documents to different 
folders. For example, one folder might be for “Business Receipts,” a second folder might be for “Personal 
Receipts,” and a third folder might be for “Annual Receipts.”
To scan to multiple folders, you create multiple configurations, each with a different storage location 
for the scanned documents. Scan one set of documents using the scan configuration with the 
appropriate storage location for that set. Then switch to another scan configuration and scan the next 
set of documents to store them in their folder.
Setting Up Multiple Folders for Transfer to Storage
1. Using Microsoft Windows, create the folders that you want to use for storing scanned items.  
						

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2. Open the OneTouch Properties window.
3. Select 
Transfer to Storage as the Destination Application.
4. Click the 
New button.
The Scan Configuration Properties dialog box opens.
5. To help you remember which folder it is, give the new configuration a name that indicates the 
folder name, such as “Business Receipts.”
6. Click the 
Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want.
7. Click the 
Storage Options tab.
8. Click the 
Browse button. 
						

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9. Select the folder you created for storing the scanned documents.
10. Click 
OK. The selected folder will now be set as the Storage location, such as “Business Receipts.”
11. Click 
OK. The new configuration is now listed as a Transfer to Storage configuration.
12. Repeat the process to create additional new configurations, such as one named “Personal 
Receipts.”
Note: Make sure to designate separate folders as the Storage Locations for each new configuration. 
						

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13. You will now have multiple configurations set up for the Transfer to Storage destination, and each 
configuration scans documents to separate folders.
14. Now select a scanner button for each new configuration. Click 
Apply to set that button for that 
configuration.
Scan to multiple storage folders:
1. Insert the document you want to scan to storage.
2. Start scanning with the first button that you set to scan documents and transfer to storage.
3. When scanning is complete, insert the next set of documents in the scanner, then press the second 
button you set to scan documents and transfer them to storage.
4. When scanning is finished, the documents are stored in the two separate folders.
The new configurations apply 
to the Transfer to Storage 
Destination Application. 
						

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Burn to CD-ROM 
If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. 
This feature is available only on computers running Windows version XP or later. 
Supported file types—since the files are going to be burned to a CD, all file formats in OneTouch are 
available. Note that text file formats are only available if an OCR module or application is installed. 
Please refer to Text Formats on page 74 to see a list of text file formats that are available when OCR is 
installed.
Destination type—the Burn to CD-ROM destination is classified as a “Storage Link”. To make it available 
in the destination list, you must select Storage and CD-R/W on the Options tab in the OneTouch 
Properties window.
1. Open the OneTouch Properties window.
2. Select 
Burn to CD as the Destination Application. 
3. Choose a File Format and a Scan Configuration.
4. Click 
OK.
5. Now start scanning using the scanning button you set to scan and burn to a CD.
The scanner will start scanning. When finished the file will be saved to the Windows temporary 
location for CD files. An information bubble will appear in the Windows notification area telling 
you that there are files waiting to be burned to CD. 
						

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6. When you are ready to burn the files to a CD, open the OneTouch Properties window, select Burn 
to CD
 and then click the Properties button. 
7. Make sure a blank CD is in the CD burner.
8. Click the 
Burn to CD button. The CD burner begins and your scanned documents are written to the 
CD.
If other files are also waiting in this location, they will get written with the OneTouch files on the 
CD. 
						

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Printer or Fax
The availability of printers and/or faxes in the OneTouch destination list depends on whether or not 
you have printers or faxes configured in Windows. Please refer to the Windows documentation, or your 
printer or fax documentation, for setting up printers and faxes. 
Supported file types—only the BMP file format is available, when scanning to a printer or fax, as only 
uncompressed data can be send to these devices.
Destination type—printers and Faxes are classified as “Device Links”. To make them available in the 
destination list, you must select Fax and Print on the Options tab in the OneTouch Properties window.
The Properties button will be disabled in OneTouch as there are no global properties for this type of 
destination. 
Select a printer or fax device, in the Select destination list, then open a Scan Configuration to modify 
the settings for the device you selected. 
						

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Click on the Device Settings tab and use the options on this tab to select settings for the device.
•
Fit to page, reduce image if necessary—if the scanned image is too big to be printed or faxed on a 
single page, the image will automatically be reduced to fit the page.
•
Actual size, crop image if necessary—if the scanned image is too big to be printed or faxed on a 
single page, the image will automatically be cropped around its edges to fit on the page.
•
Center image on page—the image will be printed in the center of the page instead of at the top 
left corner.
•
Maintain aspect ratio—the aspect ratio is the length-to-width relationship of the image’s 
dimensions. Select this option so the image’s relative proportions remain constant.
•
AutoRotate image for best fit—if the image is a Landscape format and the device is printing in the 
Portrait mode, or vice versa, rotate the image to fit on the page.
•
Collate copies—if you are printing more than one page, collate the copies. Enter the number of 
copies in the 
Copies box.
•
Advanced—click to see additional settings for the device. The dialog box that opens is specific to 
the device. For example, if the device is your printer, the dialog box is your printer’s setup settings.
NOTE: When scanning to multiple printers and/or faxes, select the specific device, you want to 
configure the Advanced features for, from the list before clicking on the 
Advanced... button. 
						

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PaperPort
In the OneTouch Properties window, select PaperPort as the Destination Application for scanning. 
Supported file types—all image file formats are available when scanning to PaperPort. The sPDF and 
nPDF text file formats are only available when the OmniPage software or OneTouch OmniPage module 
is installed. Please refer to Te x t  Fo r m a t s on page 74.
Destination type—the PaperPort destination is classified as a “Document Management Link”. To make 
it available in the destination list, you must select Document management on the Options tab in the 
OneTouch Properties window.
• Click the 
Properties button to open the OneTouch Link Properties for PaperPort. From this window, 
you can change the default folder location and options.
On initial installation of OneTouch, all scan configurations send the scanned document to the 
folder selected in this window. When you create new configurations, the default settings will also 
match what you have selected here. If you modify the options in an individual configuration, 
changing the options in this Link Properties window will no longer update to the configurations 
you modified. 
						

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•Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the 
PaperPort tab and use this window to set a configuration to scan to a different folder than the one 
selected in the Link Properties window.
Changing the options in this window only affects the configuration you are creating or modifying. 
All other configurations will retain their settings for this destination. 
Select the destination folder for Scanned Documents
• Select a folder to send the scanned document(s) to when scanning to the PaperPort destination.
The list of folders in this window are from the PaperPort Folder Manager. Use the PaperPort Folder 
Manager to add or delete folders, add other drives and network locations to this list. You cannot 
add new folders from the OneTouch PaperPort configuration windows.
PaperPort OneTouch Link Properties 
windowScan Configuration Properties window - 
PaperPort tab