Xerox Documate 3115 Scanner Docking Station User Guide

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User’s Guide71
File Formats
The available file formats, in the Select format panel, are based on the selected destination for 
scanning. For example, if scanning to the destination 
Transfer to Storage, all file formats are available 
as the files are saved directly to a folder without opening any application. If the destination is an 
application, such as Microsoft’s Paint, only the file types the application supports will be available in 
the 
Select format panel. 
Most of the format icons have a right-click menu to select file format specific options, or choose 
additional formats that are not represented in the panel by default. 
The format names in the 
Select format panel indicates the file type extension for the scanned file.
Create Single Image Files
The TIFF and PDF formats, as well as the text file formats, support multiple page documents in a single 
file. If you are scanning as a TIFF or PDF format, or as one of the text formats, and want one file 
created for each image scanned, select 
Create single image files. Note that this option is automatically 
selected and disabled if you have selected a format that only supports single pages, such as BMP, PNG, 
GIF, JPG, or JP2.
Image Formats. The BMP, JPG, and PDF 
image formats have right-click menu 
options.Text Formats; TEXT is 
only one of several text 
formats available. 
						

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Image Formats
Select an image file format for photos, artwork or other documents that you want to save as images. 
BMP and TIFF are standard image file formats generally used if you want to do additional image 
processing, such as photo touch-up or color correction. 
Right-click on the BMP icon to access the GIF and PNG image formats. When you select either of these 
formats, the format panel will change the BMP icon to the selected image format icon.
BMP—the *.bmp (bitmap) format is generally used when you want to do additional 
image processing, such as photo touch-up or color correction, as very little image 
compression is used when creating the file. When scanning in color or grayscale, BMP 
scans result in the largest file size of the image formats.
GIF—the *.gif (graphics interchange format) format is generally used when putting 
images on a website or server, as image compression can reduce the file size by 
approximately 95% when compared to a BMP file of the same image. Company logos 
and small pictures on a webpage are often GIF images. The GIF compression, and 
limited color range, can result in the medium and large images looking grainy or 
pixilated. 
PNG—the *.png (portable network graphics) format is another common image format 
for website graphics. Like GIF, the PNG compression greatly reduces the file size when 
compared to a BMP file of the same image. However, the PNG compression is different 
from GIF compression in that PNG images look better when scaled. Therefore, PNG is 
often used in place of GIF for company logos with a lot of detail, clickable buttons, 
medium sized pictures, and so on.
TIFF—the *.tif (tagged image file format) format is another image type that is often 
used for photo editing. When scanning in color, it produces a file of similar quality and 
size to a BMP file. However, when scanning in Black & White, the TIF compression 
produces the smallest file size of all the image types without losing image quality. TIFF 
also supports multi-page image files. 
						

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Right-click on the JPG icon to access the JP2 image format. When you select JP2, the format panel will 
change the JPG icon to the JP2 format icon.
To select a JPEG file size:
1. Select JPG as the page format. 
2. Right-click on the 
JPG icon.
A menu opens.
3. Choose the file size/image quality option for your scanned images.
Minimize Size—smallest file size, lowest image quality.
Normal—medium file size, some loss of image quality.
Maximize Quality—largest file size, minimal loss of image quality.
Your selection pertains only to the button currently selected on the OneTouch Properties window. 
Other buttons that have JPG selected as the file format are not affected, so you can set the JPG 
file size/image quality independently for each button.
4. Click 
OK or Apply on the OneTouch Properties window.
JPG—the *.jpg (joint photographic experts group) format is a common image format 
for transferring pictures electronically, such as posting to a website or sending via email, 
as JPG image files are smaller than BMP and TIFF files. You can change the level of 
compression for the picture file to have better quality or a smaller file size.
JP2—the *.jpg2 (joint photographic experts group 2000) format is the new JPEG 
standard. This new JPG file type has improved compression for better image quality at 
smaller file sizes. Please refer to the official JPEG website at 
www.jpeg.org for more 
information about this file format, and a list of applications that can view and/or open 
this file type. 
						

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Right-click on the PDF format icon to change the image quality or select the option to make the 
scanned PDF file PDF-A compliant. 
To select a PDF file size:
1. Select PDF as the page format. 
2. Right-click on the 
PDF icon.
A menu opens.
3. Choose the file size/image quality option for your scanned images.
Minimize Size—smallest file size, lowest image quality.
Normal—medium file size, some loss of image quality.
Maximize Quality—largest file size, minimal loss of image quality.
Your selection pertains only to the button currently selected on the OneTouch Properties window. 
Other buttons that have PDF selected as the file format are not affected, so you can set the PDF 
file size/image quality independently for each button.
4. Click 
OK or Apply on the OneTouch Properties window.
Text Formats
Selecting the text format option also selects OCR processing as an automatic step for scanning. 
Therefore, when you scan a document with the text format selected, the text portions of the document 
are automatically converted to editable text. 
PDF—the *.pdf (portable document format) image format is often used to create 
images of text pages. The image compression of PDF files creates relatively small file 
sizes when scanning multiple page files in color. While the TIFF image format also 
supports multiple page files, when scanning in color the TIFF files are often too large to 
be transferred electronically. The PDF file format is often used for posting multiple 
page files to websites, sending via email, and permanent storage. As with the JPG file 
format, you can change the PDF quality to reduce the file size or improve the image 
quality. 
Adobe
® Reader®, or other PDF viewer software, must be installed on your computer for 
you to to view PDF files. 
Using PDF-A when scanning as PDF, means the files are compliant with the ISO-19005-
1 standard for permanent archival of electronic documents. More information about 
this standard can be found at 
www.pdfa.org. 
						

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Select a text format for documents with text or numbers, such as a business letter, report, or 
spreadsheet. The text format icon has several file formats available, depending on the Destination 
Application you select.
Detailed information about these text file formats, and instructions for setting up the OCR options, are 
in the section Scanning with Optical Character Recognition (OCR) on page 124.
To select a file type for the text format:
1. Select the Destination Application.
2. Right-click on the text format icon. 
The menu options depend on the type of Destination Application you select.
3. Choose the file type that you want for the text format.
4. Click 
OK or Apply on the OneTouch Properties window.
Example menu for the Text format when 
the selected application is Microsoft’s 
Word and the OneTouch OmniPage 
Module is installed.Example menu for the Text format when 
the selected application is Transfer to 
Storage and the OneTouch OmniPage 
Module is installed. 
						

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Configure Before Scan
You can set up the scanner so that, when you press a button or click it on the Button Panel, a different 
scanning interface opens before the scanning starts. You can then use the interface to change the 
Resolution, Scan Mode, and other settings. When you scan, the scanned image will still be sent as the 
file type and to the same Destination Application already selected in the OneTouch Properties window 
for that button. 
1. Open the OneTouch Properties window.
2. Select the scan configuration 
Configure Before Scan. 
3. Click 
OK or Apply on the OneTouch Properties window.
To Scan Using Configure Before Scan
1. Click the button you set up to use Configure Before Scan.
2. The TWAIN Interface opens.
3. Choose your scan settings, such as the Picture Type of Color, Grayscale or Black & White, 
Resolution in DPI, and Page Size.
4. Click the 
Scan button on the TWAIN Interface.
5. The item is scanned. When finished, click the 
Done button and the image will be sent to the 
Destination Application specified in the OneTouch Properties window. 
						

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User’s Guide77 Canceling a Configure Before Scan
1. Click Cancel in the scanning progress window.
2. The following window will open asking if you want to cancel the entire job.
•
Ye s—scanning stops and all pages scanned in this batch, up to this point, will be deleted. The 
TWAIN interface will close and you can restart your scan from the beginning.
Choose 
Ye s if the TWAIN scan settings are incorrect for your current scanning batch. 
For instance, the Picture Type is Black & White but you want to scan your documents in color. 
Choose 
Ye s to delete any scanned pages, then start over but select the correct picture type 
before scanning.
•
No—scanning stops, but all pages scanned in this batch, up to this point, are not deleted and 
the TWAIN interface remains open. You can place a new page in the scanner, adjust the 
TWAIN settings for it, then click the 
Scan button in the TWAIN interface to continue 
scanning. At the end of the scanning batch, all pages from the first portion of the scan and 
second will be sent to the Destination Application. 
Choose this option if, for instance, you have been scanning a Black & White document but 
you want to insert a color page into it. Instead of having to re-scan the entire batch, you can 
stop the current scan, change the picture type from Black & White to Color, then restart the 
scanning without losing the pages already scanned. 
						

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Open Scanned Document(s)
Select the destination Open Scanned Document(s) to have the scanned document open automatically 
when scanning is complete. 
Supported file types—all file formats are available when scanning to the Open Scanned Document(s) 
destination. Note that text file formats are only available if an OCR module or application is installed. 
Please refer to Text Formats on page 74 to see a list of text file formats that are available when OCR is 
installed.
Destination type—the Open Scanned Document(s) destination is classified as a “Document 
Management Link”. To make it available in the destination list, you must select 
Document management 
on the Options tab in the OneTouch Properties window.
Te c h n i c a l  N o t e
• If there is no application installed for the file format you selected, the OneTouch Link Log Viewer 
will open when scanning is finished showing the failure. You can double-click on the log failure to 
open the detail view of the failed transfer. 
For example, if you select 
PDF as the file type a PDF viewer application must be installed to open 
the file. 
Either install an application for that file type, or associate an application in the Windows Explorer 
folders option, please refer to your Windows documentation for instructions on associating file 
types. 
• When scanning to multiple destinations, the scanned file is still sent to the other selected 
destination application(s) in OneTouch.  
						

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Transfer to Storage
With Transfer to Storage, you can scan documents and save them in a folder in one step. 
Supported file types—since the files are saved directly to a folder on the computer or server, all file 
formats in OneTouch are available. Note that text file formats are only available if an OCR module or 
application is installed. Please refer to Te x t  Fo r m a t s on page 74 to see a list of text file formats that are 
available when OCR is installed. 
Destination type—the Transfer to Storage destination is classified as a “Storage Link”. To make it 
available in the destination list, you must select 
Storage and CD-R/W on the Options tab in the 
OneTouch Properties window.
Setting the Folder and Options from OneTouch
In the OneTouch Properties window, select Transfer to Storage as the Destination Application for 
scanning. 
•Click the 
Properties button to open the OneTouch Link Properties for Transfer to Storage. From this 
window, you can change the global default storage location and options.
On initial installation of OneTouch, all scan configurations use these settings. When you create 
new configurations, the default settings will also match what you have selected here. If you 
modify the storage options in an individual configuration, changing the options in this Link 
Properties window will no longer update to the configurations you modified. 
						

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•Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the 
Storage Options tab and use this window to set a configuration to scan to a different folder than 
the one selected in the Link Properties window.
Changing the options in this window only affects the configuration you are creating or modifying. 
All other configurations will retain their settings for this destination. 
Storage layout
•All documents are in the root—the scanned documents are saved in the root of the folder specified 
in the Storage location.
•
Documents are put into folders by month, week, or type—folders are created based on your selection 
(month, week, or file type) and the scanned documents are saved in those folders. New folders are 
created for each month and week so you can keep track of when you scanned the documents. 
Storage location
• This is the location on the computer or network where the file will be saved. Click on the Browse 
button to change the location by browsing through your Windows folder list, or type a location 
directly into the input field. You can select a local folder, or a folder on a server or mapped drive.
Open storage folder when scan is complete
• Select this option to have the folder, specified in the Storage location, open when scanning is 
complete and the image has been transferred to that location. If you have selected a 
month, week, 
or 
type grouping option, the folder that opens will be the grouping option you selected. 
Setting the Folder from Windows
When OneTouch was installed, a storage option was added to the right-click menu of your Windows 
folders. This menu option allows you to set the Transfer to Storage folder location without opening 
OneTouch first. 
Transfer to Storage OneTouch Link 
Properties windowScan Configuration Properties window - 
Storage Options tab