Vodavi Infostar Vx2 System Administrators Manual

							System Administration Reports 
10.10 PERSONAL GROUP LIST REPORT (P Report) 
The Personal Group List report provides a listing of the members of each of the personal group lists 
established for each mailbox. 
10.10.1 ACCESSING THE PERSONAL GROUP LIST REPORT 
1. From the On Line Programming Menu, press the P key. 
2. The screen will prompt “Processing Records...Report completed.” Press any key. 
3. The cursor will highlight the [Opr] bracket. Press the S key for screen, P for print, or F for file. 
4. If you pressed 
S, the Personal Group List report appears. To print the report, see printing instructions 
on the following page. To copy the report to a file, see the instructions on the following page. 
5. The cursor will highlight the [Page] bracket. Use the Page Up or Page Down keys to scroll through the 
report, or type the numerical page you wish to review and press Enter. 
6. To exit the Personal Group List report, press the Esc key. The On Line Programming Menu appears. 
10.10.2 REPORT DEFINITIONS 
MAILBOX # This column is the 7-digit mailbox number preceded by the 3-character com- 
pany code, that contains the group list. 
GROUP # The group number and any name programmed for the group list. 
MEMBERS Lists the mailbox numbers of the members of the group. 
- 
0 
0 
0 
0 
0 
0 
0 
- PERSONAL GROUP LIST REPORT 
MAILBOX #: EXC003001 
GROUP #: 000011 
MEMBERS: 0003001 0003002 0003003 0003004 0003005 0003006 0003007 
0003008 0003009 
MAILBOX #: EXC003002 
GROUP #: 000024 
MEMBERS: 0003001 0003002 0003003 0003004 0003005 0003006 0003007 
0003008 0003009 
Figure 10-7 Personal Group List Report 
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							System Administration Reports 
10.10.3 PRINTING THE PERSONAL GROUP LIST REPORT 
1. While in the Personal Group List report, you will notice that the cursor highlights the [Page] bracket. 
Press the 
LEFT ARROW key to re-highlight the [Opr] bracket. Press the P key. 
File Spec[\RPT\REPORT.DSP ] Opra]P:Print C:Com F:File Page[-] 
2. The system will display “Working...Press Esc to abort.” 
3. The system will prompt “Set the printer...Ready to Print..? (y/n)” 
4. Press Y (Yes), the printer will begin printing the report. If you press N (No), the system will prompt 
“Ok” and you will have to re-enter the 
Personal Group List report by pressing the S key in the [Opr] 
bracket once again. 
10.10.4 COPYING THE PERSONAL GROUP LIST REPORT TO A DISK 
1. While in the Personal Group List report, you will notice that the cursor highlights the [Page] bracket. 
Press the 
LEFT ARROW key to re-highlight the [Opr] bracket. Press the F key. 
File Spec[\RPT\REPORT.DSP ] Opra]P:Print C:Com F:File Page[-] 
2. Enter a file name of your choice. File names can consist of up 8 characters (letters or numbers), a 
period, and 3 additional characters called an extension. Select a file name that is meaningful to you 
and indicates the contents of the file. For example, PERGRP.292 or PER.GRP. If you wish to copy the 
report to a floppy disk in the A drive (the floppy disk drive) precede the file name with A followed by a 
colon (:) . For example, A:PER.GRP copies a report called PER.GRP to a floppy disk in the A drive. 
3. After you have entered the file name, press the 
Enter key. When the report has been copied to the 
disk, the following is displayed, “ 1 file(s) copied/moved.” 
4. Press the 
Esc key again to return to the On Line Programming Menu. 
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							System Administration Reports 
10.11 PORT STATISTICS BY PORT REPORT (Q REPORT) 
The Port Statistics By Port report is a port by port listing of the number of times the port is used 
(number of inbound subscriber accesses,number of inbound non-subscriber accesses, outdial, and to- 
tal), the amount of time (inbound, outbound, and total) each port is in use, the percent of time busy 
for total reporting period, and the number of transfers. 
10.11.1 ACCESSING THE PORT STATISTICS BY PORT REPORT 
1. From the On Line Programming Menu, press the Q key. 
2. The system prompts: Enter start date-end date (MMDDYY-MMDDYY) [120591-12059 
3. The screen will prompt “Processing Please Wait...Report completed.” Press any key. 
4. The cursor will highlight the [Opr] bracket. Press the S key for screen, P for print, or for F for file. 
5. If you pressed 
S, the Port Statistics By Port report appears. To print the report, see printing instruc- 
tions on the following page. To copy the report to a file, see the instructions on the following page. 
6. The cursor will highlight the [Page] bracket. Use the Page Up or Page Down keys to scroll through the 
report, or type the numerical page you wish to review and press Enter. 
7. To exit the report, press the Esc key. The On Line Programming Menu appears. 
10.11.2 REPORT DEFINITIONS 
PORT# The port number. 
#SUBS The number of subscriber accesses. 
#NON-SUBS Lists the number of non-subscriber accesses. 
#OUT The number of outbound attempts. 
TOTAL# The total number of accesses. 
%BUSY The percentage of time that the port was busy. 
#XFR The number of transfers. 
MIN IN The inbound connect time in minutes. 
MIN OUT The outbound connect time in minutes. 
TOTAL MIN The total connect time in minutes. 
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0 
0 
0 
0 
0 
0 
0 
- 
PORT STATISTICS BY PORT 
================================================================================ 
FROM 12/05/91 TO 12/05/91 
================================================================================ 
PORT# #SUBS #NON-SUBS #OUT TOTAL# %BUSY #XFR MIN IN MIN OUT TOTAL MIN 
1 0 2 0 2 1.06 0 15 0 15 
2 0 1 0 1 1.04 0 15 0 15 
3 0 1 0 1 1.04 0 14 0 14 
4 0 1 0 1 1.03 0 14 0 14 
5 0 1 0 1 1.03 0 14 0 14 
6 0 1 0 1 1.02 0 14 0 14 
7 0 1 0 1 1.01 0 14 0 14 
8 0 1 0 1 1.01 0 14 0 14 
9 0 1 0 1 1.00 0 14 0 14 
10 0 1 0 1 0.99 0 14 0 14 
- 
0 
0 
0 
0 
0 
0 
0 
- 
Figure 10-B Port Statistics Report 
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							System Administration Reports 
10.11.3 PRINTING THE PORT STATISTICS BY PORT REPORT 
1. While in the Port Statistics report, you will notice that the cursor highlights the [Page] bracket. Press 
the 
LEFT ARROW key to re-highlight the [Opr] bracket. Press the P key. 
2. The system will display “Working.. .Press Esc to abort.” 
3. The system will prompt “Set the printer.. .Ready to Print..? (y/n)” 
4. Press Y (Yes), the printer will begin printing the report. If you press N (No), the system will prompt 
“Ok” and you will have to re-enter the 
Port Statistics report by pressing the S key in the [Opr] bracket 
once again. 
File Spec[\RPT\REPORT.DSP ] Opra]P:Print C:Com F:File PageE- 
10.11.4 COPYING THE PORT STATISTICS BY PORT REPORT TO A DISK 
1. While in the Port Statistics report, you will notice that the cursor highlights the [Page] bracket. Press 
the 
LEFT ARROW key to re-highlight the [Opr] bracket. Press the F key. 
File Spec[\RPT\REPORT.DSP ] Oprd]P:Print C:Com F:File Page[-] 
2. Enter a file name of your choice. File names can consist of up 8 characters (letters or numbers), a 
period, and 3 additional characters called an extension. Select a file name that is meaningful to you 
and indicates the contents of the file. For example, PORT.292 or PORT. If you wish to copy the report 
to a floppy disk in the A drive (the floppy disk drive) precede the file name with A followed by a colon 
(:). For example, A:PORT copies a report called PORT to a floppy disk in the A drive. 
3. After you have entered the file name, press the 
Enter key. When the report has been copied to the 
disk, the following is displayed, “ 1 file(s) copied/moved.” 
4. Press the 
Esc key again to return to the On Line Programming Menu. 
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							System Administration Reports 
10.12 SYSTEM PORT STATISTICS REPORT (R REPORT) 
The System Port Stgtistics report provides a summary of port activity for the reporting period. This 
report includes the number of subscriber accesses, non-subscriber accesses, total number of accesses, 
number of outdial attempts, the time spent on inbound and outbound calls, and total time on calls. 
The report also lists the number of transfers out of the system, the number of times all ports were 
busy, %Busy, Avg. All Busy, Time All Busy, and Avg. Conn. Min. 
10.12.1 ACCESSING THE SYSTEM PORT STATISTICS REPORT 
1. From the On Line Programming Menu, press the R key. 
2. The system prompts: “Enter start date-end date (MMDDYY-MMDDYY) [ 120591-1205911.” 
3. The screen will prompt “Processing please wait . . . Report completed.” Press any key. 
4. The cursor will highlight the [Opr] bracket. Press the S key for screen, P for print, or F for file. 
5. If you pressed S, the report appears. To print the report, see instructions on the following page. To 
copy the report to disk, see the instructions on the following page. 
6. The cursor will highlight the [Page] bracket. Use the Page Up or Page Down keys to scroll through the 
report, or type the numerical page you wish to review and press Enter. 
7. To exit the report, press the Esc key, the On Line Programming Menu appears. 
10.12.2 REPORT DEFINITIONS 
#SUBS The number of subscriber accesses in the system. 
#NON-SUBS The number of non-subscriber accesses. 
#OUTGOING The number of outgoing attempts. 
#TOTAL CONN Defines the total number of connects. 
#INBOUND MIN The total inbound connect time in minutes. 
#OUTBOUND MIN The total outbound (outdials) connect time in minutes. 
#TOTAL MIN Total connect time in minutes. 
- 
0 
0 
0 
0 
0 
0 
0 
- 
SYSTEM PORT STATISTICS 
==========================================--------==--------------------------== 
FROM 12/05/91 TO 12/05/91 
===========================================================--------------------- 
#SUBS 0 #TIMES ALL 
BUSY 0 
#NON-SUBS 
19 %BUSY 0.00 
#OUTGOING 0 AVG. ALL BUSY 0o:oo 
#TOTAL CONN 
19 TIME ALL BUSY 0 
#INBOUND MIN. 258 AVG. CONN MIN. 13:35 
#OUTBOUND MIN. 0 
#TOTAL MIN. 258 
#XFRS 0 
Figure 10-9 System Port Statistics Summary Report 
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0 
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							System Administration Reports 
- 
0 
0 
0 
0 
0 
0 
0 
- SYSTEM PORT STATISTICS 
================================================================================ 
FROM 12/05/9i TO 12/05/91 
================================================================================ 
#SUBS 0 #TIMES ALL BUSY 0 
#NON-SUBS 19 %BUSY 0.00 
#OUTGOING 0 AVG. ALL BUSY 0o:oo 
#TOTAL CONN 19 TIME ALL BUSY 0 
#INBOUND MIN. 258 AVG. CONN MIN. 13:35 
#OUTBOUND MIN. 0 
#TOTAL MIN. 258 
#XFRS 0 - 
0 
0 
0 
0 
0 
0 
0 
- 
#XFRS 
#TIMES ALL BUSY 
%BUSY Figure lo-10 System Port Statistics Summary Report 
The number of transfers made by the VX2. 
Defines how many times the ports are all busy during the day. 
The percentage of time that all ports were busy. 
AVG. ALL BUSY Defines the average time in minutes of how long all the ports were busy. 
TIME ALL BUSY Defines the total time in minutes of how long all ports were busy. 
AVG. CONN MIN. Defines the length in minutes of an average call. 
10.12.3 PRINTING THE SYSTEM PORT STATISTICS REPORT 
1. While in the System Port Statistics report, you will notice that the cursor highlights the [Page] bracket, 
Press the 
LEFT ARROW key to re-highlight the [Opr] bracket. Press the P key. 
2. The system will display “Working.. .Press 
Esc to abort.” 
3. The system will prompt “Set the printer...Ready to Print..? (y/n)” 
4. Press Y (Yes), the printer will begin printing the report. If you press N (No), the system will prompt 
“Ok” and you will have to re-enter the 
System Port Statistics report by pressing the S key in the [Opr] 
bracket once again. 
10.12.4 COPYING THE SYSTEM PORT STATISTICS REPORT TO A DISK 
1. While in the System Port Statistics report, you will notice that the cursor highlights the [Page] bracket. 
Press the 
LEFT ARROW key to re-highlight the [Opr] bracket. Press the F key. 
2. Enter a file name of your choice. File names can consist of up 8 characters (letters or numbers), a 
period, and 3 additional characters called an extension. Select a file name that is meaningful to you 
and indicates the contents of the file. For example, SYSPORT.292 or PORT.SYS. If you wish to copy 
the report to a floppy disk in the A drive (the floppy disk drive) precede the file name with A followed 
by a colon (:). For example, A:SYSPORT.292 copies a report called SYSPORT.292 to a floppy disk in 
the A drive. 
3. After you have entered the file name, press the 
Enter key. When the report has been copied to the 
d&k, the following is displayed, “ 1 file(s) copied/moved.” 
4. Press the 
Esc key again to return to the On Line Programming Menu. 
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							System Administration Reports 
10.13 HOURLY PORT STATISTICS REPORT (S REPORT) 
The Hourly Port Statistics report provides the number of connections to the system, the number of 
connect minutes, the number of ports busy, and the time busy for the system by hour. 
10.13.1 ACCESSING THE HOURLY PORT STATISTICS REPORT 
1. From the On Line Programming Menu, press the S key. 
2. The screen will prompt “Processing records... Report completed.” Press any key. 
3. The cursor will highlight the [Opr] bracket. Press the S key for screen, P for print, or F for File. 
4. If you pressed 
S, the Hourly Port Statistics report appears. To print the report, see instructions on the 
following page. To copy the report to disk, see the instructions on the following page. 
5. The cursor will highlight the [Page] bracket. Use the Page Up or Page Down keys to scroll through the 
report, or type the numerical page you wish to review and press Enter. 
6. To exit the report, press the Esc key. The 
On Line Programming Menu appears,. 
10.13.2 REPORT DEFINITIONS 
HOURS Reporting period broken down in one 24-hour period. 
#CONN Defines the number of connections made for each hour. 
#CONN MIN Defines in minutes the total connect time for each hour. 
PORTS BUSY Lists the number of times all ports were busy. 
TIME BUSY How long (in minutes) all ports were busy. 
0 
0 
HOURLY PORT STATISTICS 
 ============================================================-------------------- 
FROM 12/05/91 TO 12/05/91 0 
=============================================================------------------= 
0 HOURS #CONN #CONN MIN PORTS BUSY TIME BUSY 
0o:oo to 01:oo 0 
0 0 0 0 
01:oo to 02:oo 0 
0 0 0 0 
02:oo to 03:oo 0 0 
0 0 0 
03:oo to 04:oo 0 0 0 0 
0 04:oo to 05:oo 0 0 0 0 
05:oo to 06:oo 0 0 0 0 
0 
ot3:oo to 07:oo 19 258 
0 0 0 
07:oo to 0a:oo 0 0 0 0 0 
0a:oo to 09:oo 0 0 0 0 
0 09:oo to lo:oo 0 0 0 0 
0 
Figure 10-l 1 Hourly Port Statistics Report 
INFOSTARIKX2 
System Administrator’s 
Manual 
revised 2192 - sqftware version 3 
10.23  
						

							System Administration Reports 
10.13.3 PRINTING THE HOURLY PORT STATISTICS REPORT 
1. While in the Hourly Port Statistics report, you will notice that the cursor highlights the [Page] bracket. 
Press the 
LEFT ARROW key to re-highlight the [Opr] bracket. Press the P key. 
I 
File Spec[\RPT\REPORT.DSP ] Oprd]P:Print C:Com F:File Page[-] 
I 
2. The system will display “Working., *Press Esc to abort.” 
3. The system will prompt “Set the printer...Ready to Print? (y/n)” 
4. Press Y (Yes), the printer will begin printing the report. If you press N (No), the system will prompt 
“Ok” and you will have to re-enter the 
Hourly Port Statistics report by pressing the S key in the [Opr] 
bracket once again. 
10.13.4 COPYING THE HOURLY PORT STATISTICS REPORT TO A DISK 
1. 
2. 
3. 
4. While in the 
Hourly Port Statistics report, you will notice that the cursor highlights the [Page] bracket. 
Press the 
LEFT ARROW key to re-highlight the [Opr] bracket. Press the F key. 
f 
File Spec[\RPT\REPORT.DSP ] Oprd]P:Print C:Com F:File PageE- 
Enter a file name of your choice. File names can consist of up 8 characters (letters or numbers), a 
period, and 3 additional characters called an extension. Select a file name that is meaningful to you 
and indicates the contents of the file. For example, HSYSPORT.292 or HOUR.SYS If you wish to 
copy the report to a floppy disk in the A drive (the floppy disk drive) precede the file name with A 
followed by a colon (:). For example, A:HSYSPORT.292 copies a report called HSYSPORT.292 to a 
floppy disk in the A drive. 
After you have entered the file name, press the 
Enter key. When the report has been copied to the 
disk, the following is displayed, “ 1 file(s) copied/moved.” 
Press the 
Esc key again to return to the On Line Programming Menu. 
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							System Administration Reports 
10.14 OUTDIALING DETAIL REPORT (T REPORT) 
The Outdialing Detqil report provides a detailed listing of each outdial call placed by the system. The 
Outdialing Detail report will ONLY be operational if outdial calls have been placed. 
10.14.1 ACCESSING THE OUTDIAL DETAIL REPORT 
1. From the On Line Programming Menu, press the T key for Outdial Detail Report report. The system 
prompts: Enter start date-end date (MMDDYY-MMDDYY) [02 1892-02 18921. 
2. The screen will prompt “processing please wait... report completed. Press any key. 
3. The cursor will highlight the [Opr] bracket. Press the S key for screen, the P key for print, or the F key 
for file. 
4. If you pressed 
S, the Outdialing Detail report appears. To print the report, see instructions on the 
following page. To copy the report to disk, see the instructions on the following page. 
5. The cursor will highlight the [Page] bracket. Use the Page Up or Page Down keys to scroll through the 
report, or type the numerical page you wish to review and press Enter. 
6. To exit the report, press the Esc key. The On Line Programming Menu appears. 
10.14.2 REPORT DEFINITIONS 
DATE The month and day the outdial call was made. 
TIME The time of day when the call was placed. 
PORT Defines the port used for the outdial call. 
NUMBER DIALED The first 20 characters of the number dialed. 
NOTE: An outdial number could contain up to 46 characters, but this report ONLY shows 
the first twenty. 
. MAILBOX 
TYPE 
DURATION 
S/U The company code and mailbox number which placed the outdial call. 
Defines three types of outdial: (1) External Number, (2) Internal Extension 
Number, and (3) Beeper. 
The duration in hours and minutes of the phone call. 
Defines outdial as Successful or Unsuccessful. For example, if a mailbox has 
initiated an outdial to a person, the fact that the person entered in their cor- 
rect password, and received their message is considered a successful call. 
NOTE: Outdials to beepers are always considered successful. 
0 
OUTDIALING DETAIL REPORT 0 
0 
DATE TIME PORT NUMBER DIALED MAILBOX TYPE DURATION S/U 0 
0 02/18 14:03 01 12012626279 EXC0003769 1 00:56 s 
0 
0 0 
Figure lo-12 Outdialing Detail Report 
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							System Administration Reports 
10.14.3 PRINTING THE OUTDIALING DETAIL REPORT 
1. While in the Ou@ialing Detail report, you will notice that the cursor highlights the [Page] bracket. 
Press the 
LEFT ARROW key to re-highlight the [Opr] bracket. Press the P key. 
2. The system will display “Working.. .Press 
Esc to abort.” 
3. The system will prompt “Set the printer...Ready to Print..? (y/n)” 
4. Press Y (Yes) the printer will begin printing the report. If you press N (No), the system will prompt 
“Ok” and you will have to re-enter the 
Outdialing Detail report by pressing the S key in the [Opr] 
bracket once again. 
, 
File Spec[\RPT\REPORT.DSP ] Oprd]P:Pri.nt C:Com F:File Page[-] 
I 
10.14.4 COPYING THE OUTDIALING DETAIL REPORT TO A DISK 
1. While in the Outdialing Detail report, you will notice that the cursor highlights the [Page] bracket. 
Press the 
LEFT ARROW key to re-highlight the [Opr] bracket. Press the F key. 
I 
File Spec[\RPT\REPORT.DSP ] Opra]P:Print C:Com F:File Page[-] 
1 
2. Enter a file name of your choice. File names can consist of up 8 characters (letters or numbers), a 
period, and 3 additional characters called an extension. Select a file name that is meaningful to you 
and indicates the contents of the file. For example, OUTDIAL.292. If you wish to copy the report to a 
floppy disk in the A drive (the floppy disk drive) precede the file name with A followed by a colon (:) . 
For example, A:OUTDIAL.292 copies a report called OUTDIAL. to a floppy disk in the A drive. 
3. After you have entered the file name, press the 
Enter key. When the report has been copied to the 
disk, the following is displayed, “ 1 file(s) copied/moved.” 
4. Press the 
Esc key again to return to the On Line Programming Menu. 
10.26 INFOSTARIVX2 
System Administrator’s Manual 
revised 2192 - software version 3