Vodavi Infostar Vx2 System Administrators Manual

							System Administration Reports 
,‘- 10.4.3 A WORKING EXAMPLE 
Let’s say that the system administrator would like to see a listing of all the mailboxes that are pro- 
grammed in the system. This list will also provide such information as the mailbox holder’s name, the 
programmed extension number, department, class of service, number of subscriber accesses to date, 
and the date the mailbox was created. This is the 
Mailbox Directory report. 
1. From the 
Run Dialogue screen, press the F8 key. 
2. The system will prompt “Enter your access code [CMP####...] .” Type EXC and enter the system 
administrator access code (up to nine characters). The screen displays asterisks as you enter the access 
code. 
3. Press the Enter key. The 
On Line Programming Menu appears. 
4. The Mailbox Directory is on the second page of the On Line Programming Menu, so press the PAGE 
DOWN key. 
5. Press the L key for Mailbox Directory report. When the system is finished formatting, the screen will 
prompt “Report completed.” 
6. Press any key. 
NOTE: Administration Reports M, N, R, S, and Q may take longer to format on a larger 
system. 
7. The cursor will highlight the [Opr] bracket. If you wish to view the report first, press the S key. Press 
the PAGE UP or PAGE DOWN key to scroll through the report. 
f ‘I 
File S~~C[\RPT\REPORT.DSP ] Opr[l]P:Print C:Com F:File Page[-] 
8. When you are ready to print, press the LEFT arrow key, to move the cursor back to the [Opr] brack- 
et. 
9. Press the P key, for print, or the Esc key to return to the 
On Line Programming Menu. The screen 
displays: 
/ 
File Spec[\RPT\REPORT.DSP ] Oprfi]P:Print C:Com F:File Page[-] 
Working . . . 
Press [ESC] To Abort 
Set The Printer . . . Ready To Print..? (y/n) 
10. Make certain the printer is on-line, has paper, and the top of form is where you wish. 
11. Press the Y key. The system displays: “Working” which will flash across the screen, and the report will 
_ begin to print. 
12. While the report is printing, you can press the Esc key to abort the printing process. 
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							System Administration Reports 
10.5 COPYING A FILE TO A DISK 
The System Administration reports (L through T) can be copied to a disk. 
1. After selecting a report to copy to a disk, press the designated letter. For example, to display the 
Mailbox Directory report, press L. 
2. Some of the reports (M, Q, R, S, & T) prompt for a start and end date. Press the Enter key if the start 
and end dates listed are the ones you desire, or enter the start and end dates as 2-digit month, day, 
and year, and then press the Enter key. For example, enter 021392-021792. 
I Enter Start Date-End Date (MMDDYY-MMDDYY) ), [021792-0217921 
3. When the system has finished processing the report, the screen displays, “Report complete.” Press any 
key to continue. The report screen appears. 
File Spec[\RPT\REPORT.DSP ] Opra]P:Print C:Com F:File Page[-] 
4. The cursor will highlight the [Opr] bracket. Press the F key, for file. 
5. The screen displays: 
File Spec[\RPT\REPORT.DSP ] Opr[1]P:Print C:Com F:File Pagel- 
Working . 
Press [Esc] To Abort 
Enter File Name ), [ 
I 
6. Enter a file name of your choice. File names can consist of up 8 characters (letters or numbers), a 
period, and 3 additional characters called an extension. Select a file name that is meaningful to you 
and indicates the contents of the file. For example, BOXDIR.292 or BOX.DIR. If you wish to copy the 
report to a floppy disk in the A drive (the floppy disk drive) precede the file name with A followed by a 
colon (:). For example, A:BOX.DIR copies a report called BOX.DIR to a floppy disk in the A drive. 
7. After you have entered the file name, press the Enter key. When the report has been copied to the 
disk, the following is displayed: 
Hit Any Key 
1 file(s) copied/moved. 
8. Press any key to exit to the top of the command line. 
9. Press the Esc key again to return to the 
On Line Programming Menu. 
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							System Administration Reports 
10.6 MAILBOX DIRECTORY REPORT (L REPORT) 
The Mailbox Directory report provides a listing of the mailboxes programmed in the system. This re- 
port is a summary of the information found on the Mailbox Set-up screen. 
1006.1 ACCESSING THE MAILBOX DIRECTORY REPORT 
1. From the second page On Line Programming Menu, press the L key. 
2. When the system is finished processing the report, “Report completed” is displayed. Press any key. 
3. The cursor will highlight the [Opr] bracket. Press the S key for screen, P for print, or F for file. 
4. If you pressed S, the Mailbox Directory report appears. Use the Page Up or Page Down keys to scroll 
through the report. To print the report, see printing instructions on the following page. To copy the 
report to a file, see the instructions on the following page. 
5. To exit the Mailbox Directory, press the Esc key. The On Line Programming Menu appears. 
10.6.2 SCREEN DEFINITIONS 
MAILBOX # This column is the 7-digit mailbox number preceded by the 3-character com- 
pany code. 
EXT# Is the extension number programmed for each mailbox on the Mailbox Set- 
Up screen. 
SUBSCRIBER NAME This is the Last and First Name fields for each mailbox taken from the Mail- 
box Set-up screen. 
DEPT Defines the Department number field. 
cos Defines the Class Of Service field. 
TO DATE This is the number of subscriber accesses to date. 
QPENED Provides the date the mailbox was created. 
- 
0 
0 
0 
0 
0 
0 
0 
- MAILBOX DIRECTORY REPORT 
MAILBOX# EXT# SUBSCRIBER NAME DEPT# COS TO DATE OPENED 
EXC0003001 3001 LAST FIRST 0001 100 21 02/05/91 
EXC0003002 3002 LAST FIRST 0001 100 2 02/05/91 
EXC0003003 3003 LAST FIRST 0001 100 1 02/05/91 
EXC0003004 3004 LAST FIRST 0001 100 11 02/05/91 
EXC0003005 3005 LAST FIRST 0001 100 31 02/05/91 
EXC0003006 3006 LAST FIRST 0001 100 6 02/05/91 
EXC0003007 3007 LAST FIRST 0001 100 9 02/05/91 
EXC0003008 3008 LAST FIRST 0001 100 15 02/05/91 
Figure 10-3 Mailbox Directory Report 
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0 
0 
0 
0 
0 
0 
0 
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10.6.3 PRINTING THE MAILBOX DIRECTORY REPORT 
1. While in the Mailbox Directory report, you will notice that the cursor highlights the [Page] bracket. 
Press the 
LEFT ARROW key to re-highlight the [Opr] bracket. Press the P key. 
f 
File Spec[\RPT\REPORT.DSP ] Opra]P:Print C:Com F:File Page[-] 
2. The system will display “Working.. .Press Esc to abort. ” 
3. The system will prompt “Set The Printer...Ready to Print..? (y/n)” 
4. Press Y (Yes), the printer will begin printing the report. If you press N (No), the system will prompt 
“Ok” and you will have to re-enter the Mailbox Directory by pressing the S key in the [Opr] bracket 
once again. 
10.6.4 COPYING THE MAILBOX DIRECTORY REPORT TO A DISK 
1. While in the Mailbox Directory report, you will notice that the cursor highlights the [Page] bracket. 
Press the 
LEFT ARROW key to re-highlight the [Opr] bracket. Press the F key. 
File Spec[\RPT\REPORT.DSP ] Opra]P:Print C:Com F:File Page[-] 
1 
2. Enter a file name of your choice. File names can consist of up 8 characters (letters or numbers), a 
period, and 3 additional characters called an extension. Select a file name that is meaningful to you 
and indicates the contents of the file. For example, BOXDIR.292 or BOX.DIR. If you wish to copy the 
report to a floppy disk in the A drive (the floppy disk drive) precede the file name with A followed by a 
colon (:) . For example, A:BOX.DIR copies a report called BOX.DIR to a floppy disk in the A drive. 
3. After you have entered the file name, press the 
Enter key. When the report has been copied to the 
disk, the following is displayed, “ 1 file(s) copied/moved.” 
4. Press the 
Esc key again to return to the On Line Programming Menu. 
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							System Administration Reports 
10.7 MAILBOX SUMMARY REPORT (M REPORT) 
The Mailbox Summary report provides a usage report for each mailbox. This report contains the num- 
ber of incorrect access codes entered for a mailbox, the total number of connect minutes for a mail- 
box, the total number of mailbox connects, the current number of messages in a mailbox, and the last 
time a mailbox was entered using the access code. 
10.7.1 ACCESSING THE MAILBOX SUMMARY REPORT 
1. From the On Line Programming Menu, press the M key. 
2. Press the Enter key if the start and end dates listed are the ones you desire, or enter the start and 
end 
dates as 2-digit month, day, and year, and then press the Enter key. For example, enter 
021392-021792. 
Enter Start Date-End Date (MMDDYY-MMDDYY) ), [021792-0217921 
3. The screen will prompt “Processing Please Wait... Report completed.” Press any key. 
4. The cursor will highlight the [Opr] bracket. Press the S key for screen, P for print, or F for file. 
5. If you pressed 
S, the Mailbox Summary report appears. To print the report, see printing instructions 
on the following page. To copy the report to a file, see the instructions on the following page. 
6. The cursor will highlight the [Page] bracket. Use the Page Up or Page Down keys to scroll through the 
report, or type the numerical page you wish to review and press Enter. 
7. To exit the Mailbox Summary report, press the Esc key. The On Line Programming Menu appears. 
10.7.2 REPORT DEFINITIONS 
MAILBOX This column is the 7-digit mailbox number preceded by the 3-character com- 
pany code. 
SUBSCRIBER NAME This is the Last and First Name fields for each mailbox taken from the Mail- 
box Set-up 
screen. 
#BAD ACCS Defines the number of bad access code attempts. 
CONN The total connect time for each mailbox. 
#CONN The number of connections made to each mailbox. 
#MSGS Defines the number of messages currently in a specific mailbox. 
LAST Last time the mailbox was entered using the access code. 
0 
1 
0 
MAILBOX SUMMARY REPORT 
0 ================================================================================ 0 
FROM 02/13/92 TO 02/17/92 
0 ================================================================================ 
0 
MAILBOX# SUBSCRIBER NAME #BAD ACCS CONN KONN #MSGS LAST 0 0 
EXC0003001 MCPHILLIPS DENNIS 0 0:oo 1 80 02/17 
0 EXC0003002 CORB JOHN 0 0:oo 18 45 02/17 0 
Figure 10-4 Mailbox Summary Report 
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							System Administration Reports 
10.7.3 PRINTING THE MAILBOX SUMMARY REPORT 
1. While in the Majlbox Summary report, you will notice that the cursor highlights the [Page] bracket. 
Press the LEFT ARROW key to re-highlight the [Opr] bracket. Press the P key. 
File S~~~[\RPT\REPORT.DSP ] Opra]P:Print C:Com F:File Page[-] 
2. The system will display “Working...Press Esc to abort.” 
3. The system will prompt “Set the printer...Ready to Print..? (y/n)” 
4. Press Y (Yes), the printer will begin printing the report. If you press N (No), the system will prompt 
“Ok” and you will have to re-enter the Mailbox Summary by pressing the S key in the [Opr] bracket 
once again. 
10.7.4 COPYING THE MAILBOX SUMMARY REPORT TO A DISK 
1. While in the Mailbox Summary report, you will notice that the cursor highlights the [Page] bracket 
Press the LEFT ARROW key to re-highlight the [Opr] bracket. Press the F key. 
f 
File Spec[\RPT\REPORT.DSP ] Oprd]P:Print C:Com F:File Page[-] 
2. Enter a file name of your choice. File names can consist of up 8 characters (letters or numbers), a 
period, and 3 additional characters called an extension. Select a file name that is meaningful to you 
and indicates the contents of the file. For example, BOXSUM. or BOX.SUM. If you wish to copy 
the report to a floppy disk in the A drive (the floppy disk drive) precede the file name with A followed 
by a colon (:). For example, A:BOX.SUM copies a report called BOX.SUM to a floppy disk in the A 
drive. 
3. After you have entered the file name, press the Enter key. When the report has been copied to the 
disk, the following is displayed, “ 1 file(s) copied/moved.” 
4. Press the Esc key again to return to the 
On Line Programming Menu. 
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							System Administration Reports 
,’ 
10.8 UNINITIALIZED MAILBOX REPORT (N REPORT) 
The Uninitialized Mailbox report provides a listing of mailboxes which have been created, but have 
not been used for the first time by a subscriber. This report contains the mailbox number, and the 
subscriber’s name and department, and the date the mailbox was created. 
10.8.1 ACCESSING THE UNINITIALIZED MAILBOX REPORT 
1. From the On Line Programming Menu, press the N key. 
2. The screen will prompt “Processing Please Wait...Report completed.“ Press any key. 
3. The cursor will highlight the [Opr] bracket. Press the S key for screen, P for print, or F for file. 
4. If you pressed 
S, the Uninitialized Mailbox report appears. To print the report, see printing instruc- 
tions on the following page. To copy the report to a file, see the instructions on the following page. 
5. The cursor will highlight the [Page] bracket. Use the Page Up or Page Down keys to scroll through the 
report, or type the numerical page you wish to review and press Enter. 
6. To exit the report, press the Esc key. The On Line Programming Menu appears. 
10.8.2 REPORT DEFINITIONS 
MAILBOX# This column is the 7-digit mailbox number preceded by the 3-character com- 
pany code. 
SUBSCRIBER NAME This is the First and Last Name fields for each mailbox taken from the Mail- 
box Set-up screen. 
DEPT This is the Department field. 
OPENED The date the mailbox was created. 
UNINITIALIZED MAILBOX REPORT 
0 MAILBOX# 
SUBSCRIBER NAME DEPT# 
EXC000003006 MCPHILLIPS DENNIS 0036 
EXC000003007 CORB JOHN 0032 OPENED 
11/18/91 
11/18/91 
0 
Figure 10-S Uninitialized Mailbox Report 
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							System Administration Reports 
10.8.3 PRINTING THE UNINITIALIZED MAILBOX REPORT 
1. While in the Uninitialized Mailbox report, you will notice that the cursor highlights the [Page] bracket. 
Press the LEFT’ARROW key to re-highlight the [Opr] bracket. Press the 
P key. 
f  
File Spec[\RPT\REPORT.DSP ] Oprd]P:Print C:Com F:File Page[-] 
2. The system will display “Working.. *Press Esc to abort.” 
3. The system will prompt “Set the printer...Ready to Print..? (y/n)” 
4. Press Y (Yes), the printer will begin printing the report. If you press N (No), the system will prompt 
“Ok” and you will have to re-enter the 
Uninitialized Mailbox report by pressing the S key in the [Opr] 
bracket once again. 
10.8.4 COPYING THE UNINITIALIZED MAILBOX REPORT TO A DISK 
1. While in the Uninitialized Mailbox report, you will notice that the cursor highlights the [Page] bracket. 
Press the 
LEFT ARROW key to re-highlight the [Opr] bracket. Press the F key. 
File Spec[\RPT\REPORT.DSP ] Oprd]P:Print C:Com F:File Page[-] 
I 
2. Enter a file name of your choice. File names can consist of up 8 characters (letters or numbers), a 
period, and 3 additional characters called an extension. Select a file name that is meaningful to you 
and indicates the contents of the file. For example, UNBOX.292 or UNINIT.BOX. If you wish to copy 
the report to a floppy disk in the A drive (the floppy disk drive) precede the file name with A followed 
by a colon (:). For example, A:UNINIT.BOX copies a report called UNINIT.BOX to a floppy disk in 
the A drive. 
3. After you have entered the file name, press the 
Enter key. When the report has been copied to the 
disk, the following is displayed, “ 1 file(s) copied/moved.” 
4. Press the 
Esc key again to return to the On Line Programming Menu. 
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							System Administration Reports 
10.9 SYSTEM GROUP LIST REPORT (0 REPORT) 
The System Group List report provides a listing of the members of each of the system group lists es- 
tablished. 
10.9.1 ACCESSING THE SYSTEM GROUP LIST REPORT 
1. From the On Line Programming Menu, press the 0 key. 
2. The screen will prompt “Processing please wait...Report completed.” Press any key. 
3. The cursor will highlight the [Opr] bracket. Press the S key for screen, P for print, or F for file. 
4. If you pressed 
S, the System Group List report appears. To print the report, see printing instructions on 
the following page. To copy the report to a file, see the instructions on the following page. 
5. The cursor will highlight the [Page] bracket. Use the Page Up or Page Down keys to scroll through the 
report, or type the numerical page you wish to review and press Enter. 
6. To exit the report, press the Esc key. The On Line Programming Menu appears. 
10.9.2 REPORT DEFINITIONS 
GROUP# 
The group number and any name programmed for the group list. 
MEMBERS Lists the mailbox numbers of the members of the group list. 
- 
0 
0 
0 
0 
0 
0 
0 
- SYSTEM CROUP LIST REPORT 
GROUP #: EXC00030 
MEMBERS: 0003001 0003002 
0003003 0003004 
0003005 0003006 
0003007 
0003008 0003009 0003010 0003011 0003012 0003013 0003014 
0003015 0003016 0003017 0003018 0003019 0003020 0003021 
0003022 0003023 0003024 
GROUP #: EXC00050 EVERYONE ON THE SYSTEM 
MEMBERS: 0003001 0003002 
0003003 0003004 
0003005 0003006 
0003007 
0003008 0003009 0003010 0003011 0003012 0002013 0003014 
0003015 0003016 
0003017 0003018 
0003019 0003020 
0003021 
0003022 0003023 0003024 0003025 0003026 0003027 0003028 
0003029 0003030 0003031 0003032 0003033 0003034 0003035 
Figure 10-6 System Group List Report 
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0 
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0 
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10.9.3 PRINTING THE SYSTEM GROUP LIST REPORT 
1. While in the System Group List report, you will notice that the cursor highlights the [Page] bracket. 
Press the LEFT ARROW key to re-highlight the [Opr] bracket. Press the P key. 
I 
File Spec[\RPT\REPORT.DSP ] Opra]P:Print C:Com F:File Page[-] 
I 
2. The system will display “Working.. *Press Esc to abort.” 
3. The system will prompt “Set the printer...Ready to Print..? (y/n)” 
4. Press Y (Yes), the printer will begin printing the report. If you press N (No), the system will prompt 
“Ok” and you will have to re-enter the 
System Group List report by pressing the S key in the [Opr] 
bracket once again. 
10.9.4 COPYING THE SYSTEM GROUP LIST REPORT TO A DISK 
1. While in the System Group List report, you will notice that the cursor highlights the [Page] bracket. 
Press the LEFT ARROW key to re-highlight the [Opr] bracket. Press the F key. 
f 3 
File Spec[\RPT\REPORT.DSP ] Opra]P:Print C:Com F:File Page[-] 
2. Enter a file name of your choice. File names can consist of up 8 characters (letters or numbers), a 
period, and 3 additional characters called an extension. Select a file name that is meaningful to you 
and indicates the contents of the file. For example, SYSGRP.292 or SYS.GRP. If you wish to copy the 
report to a floppy disk in the A drive (the floppy disk drive) precede the file name with A followed by a 
colon (:). For example, A:SYS.GRP copies a report called SYS.GRP to a floppy disk in the A drive. 
3. After you have entered the file name, press the Enter key. When the report has been copied to the 
disk, the following is displayed, “ 1 file(s) copied/moved.” 
4. Press the Esc key again to return to the 
On Line Programming Menu. 
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