Telrad Digital Digital Telephone Sets, Analog Telephone Sets, Single Line Telephones In DIGITAL Systems User Guide

							28 Digital and analog telephone sets and SLT
Select the attribute you want to attach to the message 
by dialin
g the corresponding number; you can attach 
any or all of the attributes in this fashion. 
Select [2] from the previous menu to complete the send/
copy procedure.
MESSAGE ANNOTATION -- 
ADDING YOUR OWN COMMENTS
You may want to add your own comments to a messa
ge 
that you are copyin
g or transferring to someone elses 
mailbox. When you add comments, the person to whom 
you pass on the messa
ge first hears your comments, and 
then the messa
ge.
Once you have added comments to the messa
ge, they 
behave as part of the messa
ge. If someone listens to or 
deletes the messa
ge, they also listen to or delete the anno-
tation. The rewind and fast forward features, however, 
function separately for the annotation and the messa
ge.
You may attach different annotations for a messa
ge copied 
to several different mailboxes, and you can chan
ge a mes-
sa
ge annotation by rerecording it.
If you have activated the header option, and you listen to a 
messa
ge that has an annotation attached to it, the header 
contains the timeta
g of the message itself, not of the anno-
tation. First you hear the header, then the annotation, then 
the messa
ge.
To attach an annotation to a message
After makin
g your desired selection from the COPY/SEND 
Menu, you receive the ANNOTATION Menu:
To record an annotation messageDial [1]
To send or copy the message nowDial [2]
To abort this operationDial [3]
For further optionsDial [4] 
						

							Digital and analog telephone sets and SLT 29
NOTE
Just as you can record an annotation for a mes-
sa
ge to a single mailbox, so you can add an anno-
tation to a 
group message. However, you cannot 
add more than one annotation to a 
group mes-
sa
ge.
If you han
g up while located in the ANNOTATION 
Menu, your messa
ge nonetheless will be trans-
ferred or copied. To abort a ‘send’ or ‘copy’ opera-
tion, dial [3] to exit the ANNOTATION Menu, and 
then [*] to exit the COPY/SEND Menu.
1. Dial [1]. You hear a recorded announcement: 
Please state your message clearly. Then, dial pound 
(#).
2. Record your annotation, then dial [#]; 
you receive the END OF RECORD Menu:
3. Dial [2] or han
g up without dialing any button; 
the messa
ge together with your annotation is copied or 
sent to the appropriate mailbox or mailbox 
group.
To delete an annotation from a message
1. After recordin
g the annotation, before saving it, dial [3] 
in the END OF RECORD Menu. 
To review your recorded messageDial [1]
To confirm and save your message in the systemDial [2]
To erase this messageDial [3]
To add to the end of this messageDial [4]
To erase this message and record a new oneDial [5]
To repeat this menuDial [0]
To return to the previous menuDial [
*] 
						

							30 Digital and analog telephone sets and SLT
To change the annotation of a message
1. Dial [5] while listenin
g to either the annotation or the 
messa
ge itself; you are transferred to the COPY/SEND 
Menu.
2.  Dial any one of the followin
g:
•[1] and the mailbox number;
•[2] and the mailbox number;
•[3] and the 
group number;
•[4] and the 
group number.
The ANNOTATION Menu is now displayed.
3. Dial [1] to record a new annotation, then save the mes-
sa
ge.
Every user to whom you have sent the messa
ge will 
now hear the updated annotation.
NOTE
If after havin
g recorded a new annotation, you do 
not save it or subsequently delete it, the messa
ge 
will be heard as if no annotation was ever 
recorded.
Additional menu operations
The followin
g commands are also available when operat-
in
g the ANNOTATION menu:
• Dial [0] to repeat the ANNOTATION Menu options
• Dial [
*] to return to the COPY/SEND Menu 
						

							Digital and analog telephone sets and SLT 31
INDEXING YOUR MESSAGES
IMAGEN offers you the possibility of tagging your old mes-
sa
ges, and sorting them into indices for future retrieval. 
This allows you to identify and access a specific messa
ge 
without havin
g to first listen to all chronologically preceding 
messa
ges. 
You can allocate your messa
ges to your own Personal 
index, which can hold up to a maximum of 9 messa
ges 
(each ta
gged with an identification number 1 to 9); or to the 
System Index, which has a capacity of over 120 messa
ges 
(ta
gged 10 to 137).
To mark a message as indexed
After listenin
g to a given message, you hear the LISTEN 
Menu as normal. You decide you would like to allocate the 
messa
ge to an index:
1. From the LISTEN Menu, dial [6];
you receive the MORE LISTEN OPTIONS Menu:
To lower volumeDial [1]
For normal volumeDial [2]
To raise volumeDial
 [3]
To decrease speedDial [4]
For normal speedDial [5]
To increase speedDial [6]
To add an ID Tag to this message Dial [8]
To repeat this message with timetag Dial [9]
To repeat this menu Dial [0]
To exit and return to the previous menuDial [
*] 
						

							32 Digital and analog telephone sets and SLT
2. Dial [8];
you hear the followin
g message:
Enter a message index number between 1 and 9, or 
dial pound (#) for the system index.
3. Select a number between 1 and 9 -- for example, 7 -- to 
ta
g the message as ‘7’ in your personal index; 
or
Dial [#];
IMAGEN assi
gns the message a System index number 
between 10 and 137, and informs you accordin
gly:
Message index . 
You are returned to the LISTEN Menu.
If you attempt to assign a message with a personal 
index identification number that is already in use, you 
receive the followin
g message:
This Identification tag is taken. To reassign it to the cur-
rent messa
ge, dial (#). To select another identification 
ta
g, dial a digit between 1 and 9. To exit, dial [*].
To retrieve an indexed message
1. Enter your mailbox, and from the MAILBOX Menu, 
select [6];
you receive the MESSAGE TYPE SELECTION Menu:
2. Dial [5];
you hear the followin
g announcement:
You have  private indexed messages in your 
mailbox
. Enter the message identification tag 1 to 9, or 
dial pound (#) followed by the system assi
gned identifi-
cation ta
g.
To listen to your new messagesDial [1]
To listen to your old messagesDial [2]
To review your future delivery messagesDial [3]
To listen to your confirmation messagesDial [4]
To listen to your indexed messagesDial [5] 
						

							Digital and analog telephone sets and SLT 33
3. Enter the appropriate private index tag
or
Dial [#] followed by the system index ta
g, and dial [#] 
a
gain to confirm.
IMAGEN retrieves and plays the messa
ge as instructed. 
You are then transferred to the LISTEN Menu.
NOTE
If you enter an identification number that does not 
exist, IMAGEN informs you accordin
gly, and plays 
the messa
ge that comes next in numerical order.
If, when prompted to enter the identification num-
ber, you dial [#] twice in succession, all indexed 
messa
ges will be played successively.
To remove a message from an index
After retrievin
g and listening to the message you wish to 
remove from the index, you receive the MORE LISTEN 
OPTIONS Menu:
1. Dial [8]; 
you hear the followin
g announcement:
To remove identification tag, dial pound (#).
2. Dial [#]; 
the index ta
g is removed from the message and you are 
returned to the LISTEN Menu. 
						

							34 Digital and analog telephone sets and SLT
FORWARDING YOUR MESSAGES 
TO ANOTHER LOCATION
If you know you are going to be away from your desk, you 
can have any messa
ges you receive forwarded to another 
telephone extension, outside line or pa
ger. This is called 
the Follow Me option.
If you have activated the follow-me option, then after a 
messa
ge is left in your mailbox, the follow-me destination 
telephone rin
gs. Upon answering, you hear a recorded 
announcement that you have a messa
ge. Then you enter 
your password and can listen to your messa
ges.
You can desi
gnate two different follow-me destinations. For 
example, you can have your messa
ges forwarded to one 
extension durin
g the morning, and to a different extension 
durin
g the afternoon. You can also program your mailbox 
so that after re
gular business hours your messages are 
automatically forwarded to another destination.
In order to activate the follow-me option, you must:
• pro
gram at least one follow-me destination number;
• pro
gram the start and stop times for each follow-me 
number;
• pro
gram the follow-me method -- telephone, pager or 
PABX/CENTREX C.O. line -- for each number;
• activate the follow-me option. 
						

							Digital and analog telephone sets and SLT 35
PROGRAMMING FOLLOW-ME NUMBERS
Step 1: Enter the follow-me number
You can desi
gnate one or two follow-me numbers, for dif-
ferent times of the day.
1. Dial [4] in the MAILBOX Menu; you receive the MAIL-
BOX OPTIONS Menu.
2. Dial [1] to desi
gnate the first follow me number, or [2] to 
desi
gnate the second follow me number; you receive 
the FOLLOW ME Menu:
3. Dial [3]; 
you are prompted to enter the follow-me number.
4. Enter the follow-me telephone number of up to 32 di
gits 
and dial [#]; you remain in the FOLLOW-ME Menu.
NOTE
Within the follow-me number, it may be necessary 
to include a di
git for an outside line; your system 
may require dialin
g [
*] for a pause to wait for a dial 
tone; or some other adjustments may be neces-
sary. If you encounter any difficulty in activatin
g a 
follow-me number, consult your system administra-
tor.
To activate follow me by message typeDial [1]
To deactivate follow me by message typeDial [2]
To enter the follow me numberDial [3]
To set the times for follow me operationDial [4]
To select the follow-me methodDial [5] 
						

							36 Digital and analog telephone sets and SLT
Step 2: Program the follow-me time period
You need to pro
gram the time period during which you 
want your messa
ges forwarded to the follow- me destina-
tion.
1. Dial [4] in the FOLLOW ME Menu; you are prompted to 
enter the start and stop times. 
2. Enter four di
gits for the start time -- for example, 1545 
for 3:45 PM.
3. Enter four di
gits for the stop time -- for example 0000 
for midni
ght.
NOTE
Instead of pro
gramming your own start and stop 
times, as above, you can have your follow-me start 
and stop times automatically correspond to your 
or
ganizations start and end of work hours. In other 
words, messa
ges left at your extension outside of 
work hours (as pre-pro
grammed in the system) will 
be forwarded to your follow-me destination.
To program follow-me in accordance 
with your organization’s work hours 
1. Select [4] from the FOLLOW ME Menu.
2. When you are asked for the start time, dial [#].
3. When you are asked for the stop time, dial [#] a
gain.
Step 3: Select the follow me method
You can have your messa
ges forwarded to either a regular 
telephone, pa
ger or to an extension configured behind a 
PABX or CENTREX. (See your system administrator for 
more details about this third option).
1. Dial [5] in the FOLLOW ME Menu.
2. Dial [1] for pa
ger, [2] for a regular telephone, or [3] for a 
PABX/CENTREX C.O. line. 
						

							Digital and analog telephone sets and SLT 37
You have now finished programming one of the two fol-
low-me numbers. If you wish to pro
gram a second num-
ber, select [4] from the MAILBOX Menu, and then either 
[1] or [2] from the MAILBOX OPTIONS Menu, and 
repeat this process for the second number.
Step 4: Activate (or deactivate) the follow-me number
Once you have pro
grammed at least one follow-me num-
ber, you can activate the follow-me option.
1. Dial [1] or [2] in the MAILBOX OPTIONS Menu;
you receive the FOLLOW-ME Menu.
2. Dial [1] to activate follow-me by messa
ge type.
You receive the FOLLOW ME ACTIVATION Menu:
3. Select the desired option by dialin
g [1], [2] or [3].
To  deactivate the follow-me option, select [2] in step 2, 
above.
ANSWERING A FOLLOW-ME CALL
Answering a follow-me call forwarded to a telephone
When you have activated follow-me for a telephone exten-
sion (re
gular or PABX/CENTREX) or external number, and 
you receive a messa
ge, the telephone extension or exter-
nal number rin
gs, and you hear a recorded announcement: 
This is a recorded message for .
You then hear the followin
g options:
To activate for all new messagesDial [1]
To activate for external and urgent new messages onlyDial [2]
To activate for urgent new messages onlyDial [3]
If the requested person is presentDial [2]
If the requested person is unknownDial [3]
If the requested person is not present nowDial [4]