Telrad Digital Digital Telephone Sets, Analog Telephone Sets, Single Line Telephones In DIGITAL Systems User Guide

							8Digital and analog telephone sets and SLT
3. Enter your password; 
you receive the MAILBOX Menu:
* You hear this option only if there are new messages waiting in your
mailbox.
** You hear this option only if there are other messa
ges waiting in your
mailbox.
*** You hear this option only if there are deleted messa
ges which may still 
be recovered.
**** You hear this option only if there are future delivery messa
ges waiting 
in your mailbox.
To enter your mailbox from another extension 
within the system
1. Dial the IMAGEN access code; you receive the IMA-
GEN MAIN Menu (see above).
2. Dial [#] and dial your mailbox number; you are asked to 
enter your password.
3. Enter your password; 
you receive the MAILBOX Menu.
To listen to your new messages *Dial [1]
To leave a message for another mailboxDial [2]
To record a personal greetingDial [3]
To set mailbox optionsDial [4]
To record a group messageDial [5]
To listen to your messages **Dial [6]
To undelete messages ***Dial [7]
To review your future delivery messages ****Dial [8]
To repeat this menuDial [9]
To return to the previous menuDial [*] 
						

							Digital and analog telephone sets and SLT 9
To enter your mailbox from a telephone 
outside the system
1. Dial the IMAGEN telephone number; 
you receive the external MAIN Menu.
2. Dial [#] and your mailbox number; 
you are asked to enter your password.
3. Enter your password; you receive the MAILBOX Menu.
RECORDING YOUR NAME 
AND PERSONAL OPENING GREETING 
You personalize your mailbox by recordin
g your name and 
your own personal 
greetings.
To record your name
1. Dial [3] from the MAILBOX Menu; you receive the PER-
SONAL GREETINGS Menu:
To record your mailbox greetingDial [1]
To record your personal busy greetingDial [2]
To record your nameDial [3]
To record your special temporary greetingDial [4]
To record your internal mailbox greetingDial [5]
To repeat this menuDial [6]
To return to the previous menuDial [*] 
						

							10 Digital and analog telephone sets and SLT
2. Dial [3];
you receive PERSONAL GREETINGS RECORD 
Menu.
3. Dial [5], and wait for the tone before sayin
g your name.
While you are recordin
g either your name or personal 
greetings, you can add to your recording time by dialing 
[4]. Unless your system is pro
grammed differently, you 
initially have four minutes of recordin
g time, but can add 
an additional minute each time you dial [4]. 
4. When you finish recordin
g, dial [#];
you receive the END OF RECORD Menu:
5. To save the recordin
g of your name, dial [2];
 you return to the PERSONAL GREETINGS Menu.
To playback the messageDial [1]
To erase the existing messageDial [3]
To record a new messageDial [5]
To record a new message -- with amplificationDial [6]
To repeat this menu Dial [0]
To return to the previous menuDial [
*]
To review your recorded messageDial [1]
To save your messageDial [2]
To erase this messageDial [3]
To add to this messageDial [4]
To erase this message and record a new oneDial [5]
To repeat this menu Dial [0]
To exit from IMAGENDial [*] 
						

							Digital and analog telephone sets and SLT 11
To record your personal greetings
You record your various personal 
greetings in the same 
way that you record your name. The only difference is that 
you select [1], [2], [4] or [5] from the PERSONAL GREET-
INGS Menu in step 2 above, dependin
g upon the type of 
greeting you want to record. There is no other difference in 
the procedure.
• Callers hear your personal 
mailbox greeting when you 
dont answer your rin
ging telephone, when it is in the 
Do Not Disturb (DND) mode, or when you have not 
recorded a busy 
greeting;
• Callers hear your 
busy greeting if they call while you 
are usin
g your telephone;
• Callers hear your 
special temporary greeting (for 
example, while you are on vacation), until you erase it, 
after which your mailbox reverts to your re
gular per-
sonal 
greeting.
• Callers from within the system hear your 
internal 
greeting
 (if programmed) as an alternative to your 
mailbox 
greeting.
CHANGING YOUR PASSWORD
You receive your initial password from the system adminis-
trator, but can chan
ge it at any time. You may also cancel 
your password. However, if you do so, anyone can enter 
your mailbox and listen to your messa
ges.
To change your password
1. Enter your mailbox (dial the IMAGEN access code and 
dial [#][#]).
2. Enter your current password; 
you receive the MAILBOX Menu. 
						

							12 Digital and analog telephone sets and SLT
3. Dial [4]; 
you receive the MAILBOX OPTIONS Menu:
4. Dial [5]; 
you are asked to enter your new password.
5. Enter new password (up to 12 di
gits) followed by [#]
or
dial [#] to cancel your current password. 
6. You now have the followin
g options:
[1] to confirm the new password (or to confirm cancella-
tion of the current password)
or
[2] to cancel the new password.
7. Dial [1] to confirm or [2] to cancel; the new password is 
either confirmed or canceled and you return to the 
MAILBOX OPTIONS Menu.
NOTE
If, in Step 5, you dialed [#] (and then [1]) to cancel 
your current password, you can then enter your 
mailbox without a password, as can anyone else.
To program the first follow meDial [1]
To program the second follow meDial [2]
To program auto attendant serviceDial [3]
To hear messages with headerDial [4]
To change your passwordDial [5]
To define your personal distribution listDial [6]
To set the auto-copy featureDial [7]
To set the message monitoring timeDial [8]
To repeat this menuDial [0]
To return to the previous menuDial [
*] 
						

							Digital and analog telephone sets and SLT 13
LEAVING MESSAGES
LEAVING ORDINARY MESSAGES
You can leave a messa
ge from inside or outside of your 
mailbox.
To leave a message
1. From
 outside your mailbox -- dial the IMAGEN access 
code;
you receive the IMAGEN MAIN Menu:
or
From inside your mailbox -- dial [
*] to move backwards 
throu
gh the menu options until you receive the MAIL-
BOX Menu:
* You hear this option only if there are new messages in your
mailbox.
** You hear this option only if there are other messa
ges in your
mailbox.
To leave a messageDial
 [2]
To enter a mailboxDial 
[#] and enter the mailbox no.
To enter your mailboxDial
 [#] twice
To request extension assis-
tanceDial
 [9]
To listen to your new messages*Dial [1]
To leave a message for another mailboxDial
 [2]
To record a personal greetingDial
 [3]
To set mailbox optionsDial
 [4]
To record a group messageDial [5]
To listen to your other messages **Dial
 [6] 
						

							14 Digital and analog telephone sets and SLT
2. Dial [2];
you are asked to enter a mailbox number or use the 
Dial-By-Name feature.
3. Dial the mailbox number;
you hear a recorded messa
ge:
This is mailbox number ___. Please state your mes-
sa
ge clearly, then dial [#].
Then you hear a short tone.
4. After you hear the tone, record your messa
ge.
While you are recordin
g, you can add to your recording 
time by dialin
g [4]. Unless your system is programmed 
differently, you initially have four minutes of recordin
g 
time, but can add an additional minute each time you 
dial [4]. 
When you have finished recordin
g, dial [#]; you receive 
the END OF RECORD Menu:
5. Dial [2]; 
your messa
ge is sent. You return to the MAIN Menu.
NOTE
If you han
g up without dialing any key, your mes-
sa
ge is sent and you exit IMAGEN.
If you dial [1] you hear the messa
ge again and 
remain in the END OF RECORD Menu.
If you dial [3] the messa
ge is erased and you 
return to the MAIN Menu.
To replay your recorded messageDial [1]
To save the messageDial [2]
To erase the messageDial [3]
To add to the messageDial [4]
To erase the message and record a new oneDial [5]
To save the message with optionsDial [6]
To repeat this menuDial [0]
To exit and return to the previous menuDial [
*] 
						

							Digital and analog telephone sets and SLT 15
If you dial [4] you hear a tone; state your addition 
to the messa
ge, and dial [#]; you remain in the 
END OF RECORD Menu.
If you dial [5] the messa
ge is erased. You hear a 
tone; record your new messa
ge and dial [#]. You 
remain in the END OF RECORD Menu.
If you dial [6], you can desi
gnate the message as 
bein
g of a special type. (See next section, Leaving 
Special Types of Messages
).
LEAVING SPECIAL TYPES OF MESSAGES
A messa
ge can be tagged with one or more of the following 
four attributes:
1.Urgent. A messa
ge tagged URGENT will be heard 
before other non-ta
gged messages sent to the target 
mailbox, re
gardless of its chronological arrival.
2.Confidential. When you ta
g a message with the CON-
FIDENTIAL attribute, the system indicates that it saved 
the messa
ge as “confidential”. However, you should be 
aware that a ‘CONFIDENTIAL’ ta
g does not prevent the 
recipient from forwardin
g the message to other sub-
scribers. However, you can ask the system administra-
tor to pro
gram your mailbox so that private messages 
are not automatically copied from your mailbox into 
another mailbox. (See 
Making Sure Messages Are 
Taken Care Of).
3.Confirmation. If you tag a message for CONFIRMA-
TION, you will receive a recorded announcement at the 
time the person to whom you sent the messa
ge listens 
to it: 
Your message to  on  was heard. If the 
tar
get mailbox has no name, the mailbox extension 
number is heard instead. Note that the date and time in 
the recorded announcement are the date and time that 
you sent the messa
ge to them. 
						

							16 Digital and analog telephone sets and SLT
4.Future delivery. The message you have recorded will 
be sent on the date and time that you specify (see 
below). 
To tag a message with a special attribute
1. Dial [6] in the END OF RECORD Menu (see previous 
pa
ge), you receive the MESSAGE ATTRIBUTES Menu 
as follows: 
2. Select the attribute you desire for your messa
ge by dial-
in
g the corresponding number. 
You can 
give a message more than one of the above 
attributes. For instance, you can make a messa
ge both 
ur
gent and private by dialing [1] for urgent and then [2] 
for private. You remain in the Messa
ge Attributes Menu 
until you dial [
*] or until you have 
given the message all 
of the possible attributes. IMAGEN plays a confirmation 
announcement for each attribute you attach to a mes-
sa
ge.
When you dial [
*], your messa
ge is sent, and you return 
to the Mailbox Menu if you are inside your mailbox, or to 
the MAIN Menu if you are outside your mailbox.
To tag a message as ‘FUTURE DELIVERY’
1. After dialin
g [4] from the MESSAGE ATTRIBUTES 
Menu, you are asked to enter the delivery month.
2. Dial two di
gits to designate the month; 
you are asked to enter the delivery day.
To designate a message as urgentDial [1]
To designate a message as confidentialDial [2]
To request confirmation of a messageDial [3]
To designate a message as future deliveryDial [4]
To repeat this menuDial [0]
To exit and return to the previous menuDial [
*] 
						

							Digital and analog telephone sets and SLT 17
3. Dial two digits to indicate the day; you are asked to 
enter the delivery time, usin
g 24 hour time format of 
four di
gits.
For example, 0830 si
gnifies 8:30 AM, and 2030 signi-
fies 8:30 PM.
4. Dial 4 di
gits to enter the delivery time and dial [
*]. 
When the selected date and time arrive, the messa
ge 
leaves your mailbox and is transferred to the destina-
tion mailbox.
MODIFYING THE DATE AND TIME OF A FUTURE 
DELIVERY MESSAGE
After you have recorded a future delivery messa
ge, you 
have the option of modifyin
g the date and the time at which 
the messa
ge will be sent.
To modify the date or time
1. Enter your mailbox.
2. Select [8] from the MAILBOX Menu; you hear a 
recorded announcement:
 A future delivery message for 
 to be delivered on  at 
. You hear 
a modified LISTEN Menu:
To repeat this messageDial [1]
To save this message and play the next oneDial [2]
To erase this message and play the next oneDial [3]
To reply to this messageDial [4]
To modify delivery timeDial [5]
For more optionsDial [6]
To rewind message while listeningDial [7]
To pause message while listeningDial [8]
To fast forward message while listeningDial [9]
To repeat this menuDial [0]
To return to the previous menuDial [
*]