Sharp Ux 340l Plain Paper Fax Machine Operation Manual

							Substitute Reception to Memory
79
4. Receiving
Documents
3If you selected AUTO, select the 
reception ratio to be used in the event 
that the memory becomes full 
(automatic reduction is not possible 
when the memory is full). Press 1
 for 
93% or 2
 for 100%.
4Press the STOP
 key to return to the 
date and time display.
1or 93% 100%
Substitute Reception to Memory
In situations where printing is not possible, such as when your fax 
runs out of paper, the imaging film needs replacement, or the paper 
jams, incoming faxes will be received to memory.
When you have received a document in memory, FAX RX IN 
MEMORY will appear in the display, alternating with OUT OF 
PAPER, FILM END, or PAPER JAM. When you add paper, replace 
the imaging film, or clear the jam, the stored documents will 
automatically print out.
♦
If you received documents in memory because the fax ran out of 
paper, be sure to add paper which is the same size as the paper 
previously used. If not, the document print-out size may not match 
the size of the printing paper.
Caution!
♦
When documents are stored in memory, do not turn the power off. 
This will erase all of the contents.
♦
If documents received in memory are lost due to a power failure or 
other interruption in the power supply, a CLEAR REPORT will be 
printed out when the power is restored. This gives information 
about the receptions lost, including the fax numbers of the 
transmitting machines if they are available.
STOP
2
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							80
5.  Making Copies
♦
Your fax machine can also be used to make copies. Single and mul-
tiple copies (up to 99 per original) can be made, enabling your fax 
to double as a convenience office copier. 
1Load the document(s) face down. 
(Maximum of 10 pages.)
The display will show:
•
Set the resolution and/or contrast if 
desired. (The default setting for 
copying is SUPER FINE.).
READY TO SEND
RECEPTION 
          MODE
2Press the COPY/HELP
 key.
The display will show:
COPY MODE
1: MULTI COPY
2: SORT COPY
START: COPY
♦
If you are only making one copy of the original (or of each original) 
and don't want to make a reduction or enlargement setting, press the 
START /MEMORY
 key twice. Copying will begin.
COPY/HELP
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							Making Copies
81
5. Making
Copies
♦
If you are only making one copy of the original (or of each original) 
and want to make an enlargement or reduction setting, press the 
START /MEMORY
 key and go to Step 5.
3Press 1
 (MULTI COPY) if you do not 
w a nt  th e  co p ie s  so r te d.  P r es s  2
 ( S O RT  
COPY) if you want the copies sorted.
12or MULTI SORT
ABCABC
ABC
ABCCCCBBBAAA
Originals
Sorted
 (SORT COPY) Not sorted (MULTI COPY)
Example of three 
copies each of 
three originals
The display will show:
4If you are making one copy per 
original, press the START /
MEMORY
 key. If you are making 
multiple copies per original, enter the 
number of copies per original (if the 
number is less than 10, enter a "0" 
before the number).
The display will show:
ENTER # (01-99)
09
Example: Nine 
copies per original
COPY RATIO
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							Making Copies
82
5Set the amount of reduction or 
enlargement by entering a number 
from 1
 to 5
 as shown below (or press 
the START /MEMORY
 key to 
automatically select 100%). Copying 
will begin.
1:
 AUTO (automatic size adjustment
    to match the size of the printing
    paper)
2:
 50%
3:
 100% (no reduction or
    enlargement)
4:
 125%
5:
 135%
Note:
If you place a large number of originals in the feeder, the memory may 
become full before all of them can be scanned (MEMORY IS FULL will 
appear in the display). If this happens, press the START /MEMORY key 
to copy the originals which have been scanned, and then repeat the copy 
procedure for the remaining originals, including the original which was 
being scanned when the memory became full.Example: 50%
2
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							Making Copies
83
5. Making
Copies
Copy Cut-off
When making a copy of a document that is longer than the printing 
paper, use the copy cut-off setting to select whether the remaining part 
of the document will be cut off or printed on a second page. The intial 
setting is YES (cut off the remainder). To change the setting, follow 
the steps below.
1Press these keys:
The display will show:
COPY CUT-OFF
2Press 1
 to set copy cut-off to YES (the 
remaining part of the document will 
not be printed), or 2
 to set copy cut-
off to NO (the remaining part will be 
printed on a second page).
The display will show:
INITIALIZE FILM
3Press the STOP
 key to return to the 
date and time display.STOP
12or YES NO
6
FUNCTION
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							84
6.  Making Telephone Calls
Your fax machine can be used like a regular telephone to make and 
receive voice calls.
♦
To make or receive a voice call, the power must be on. 
1Pick up the handset or press the 
SPEAKER
 key. Listen for the dial 
tone.
2Dial the number using one of the 
following methods:
•Normal Dialing:
 Enter the full 
telephone number with the numeric 
keys.
•Rapid Key Dialing:
 Press the 
appropriate Rapid Key.
•Speed Dialing:
 Press the SPEED 
DIAL
 key, and enter the 2-digit 
Speed Dial number with the 
numeric keys.
or
Example: Press 
Rapid Key 01
SPEAKER
01
3Speak with the other party when they 
answer.
•
If you pressed the SPEAKER
 key, 
pick up the handset to talk.
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							Making Telephone Calls
85
6. Making
Phone Calls
Comments:
♦
While the handset of the fax is lifted (off hook), an extension phone 
connected directly to the fax cannot be used to speak with the other 
party.
♦
The fax may interrupt a voice call received on an extension phone if 
the reception mode is set to A.M. and there is a period of silence 
during the conversation. If you are on a touch-tone phone, you can 
prevent this by pressing any three keys on the phone immediately 
after you answer. (Note: Do not enter the code to activate fax 
reception: 5, *
 , *
 .)
Chain Dialing
After lifting the handset, you can dial any combination of Normal 
Dialing, Rapid Key Dialing and Speed Dialing numbers. For example, 
if you have stored an area code or an access code for a special service 
in a Rapid Key, you can press the Rapid Key for that area code or 
access code, then dial the remainder of the number by pressing a 
Rapid Key, pressing number keys, or pressing the SPEED DIAL
 key 
and entering a two-digit Speed Dial number.
Searching for an auto-dial number
You can use the HOLD/SEARCH
 key to search for a Rapid Key or 
Speed Dial number. First search for the number as described in 
Searching for an auto-dial number 
on page 68, then pick up the 
handset or press the SPEAKER
 key. The number will be dialed 
automatically (do not press the START /MEMORY
 key).
Redial
The last number dialed can be redialed by pressing the REDIAL
 key 
(it is not necessary to pick up the handset or press the SPEAKER
 
key). When the other party answers, pick up the handset to talk.
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							Making Telephone Calls
86
Hold
You can put the other party on hold during a conversation by pressing 
the HOLD/SEARCH
 key. When this is done, they cannot hear you. 
You can put the handset back in the cradle without breaking the 
connection. When you are ready to speak with them again, pick up the 
handset. If you did not put the handset back in the cradle, press the 
HOLD/SEARCH
 key again to resume conversation.
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							87
7. Answering 
Machine
7.  Answering Machine Hookup
Connecting an Answering Machine
If desired, you can connect an answering machine to your fax 
machine's TEL. SET
 jack. This will allow you to receive both voice 
messages and faxes when you are out.
1Remove the seal covering the TEL. 
SET
 jack.
To answering machines 
telephone line jack.Make sure the 
TEL. LINE
 
jack is 
connected to 
the wall jack.
2Connect the answering machine's 
telephone line jack to the TEL. SET
 
jack.
•
If desired, you can connect an 
extension phone to your answering 
machine's extension phone jack.
TEL.
SETTEL.
LINE
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							Connecting an Answering Machine
88
Changing the outgoing message
The outgoing message (OGM) of your answering machine should be 
changed to inform callers who want to send a fax to press their Start 
key. For example, your message might go as follows:
"Hello. You've reached the ABC company. No one is available to take 
your call right now. Please leave a message after the beep or press 
your facsimile Start key to send a fax. Thank you for calling."
♦
Try to keep the length of the message under 10 seconds. If it is too 
long, you may have difficulty receiving faxes sent by automatic 
dialing.
♦
If your outgoing message must be longer than 10 seconds, leave a 
pause of about four seconds at the beginning of the message. This 
will give your fax a chance to detect fax tones sent when automatic 
dialing is used.
Activating the answering machine connection
Before you go out, activate the answering machine connection as 
follows:
1Set the reception mode to A.M.
FAX
TEL
A.M.RECEPTION 
          MODE
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