Sharp MX M503N User Manual

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BEFORE USING THE MACHINE
Contents
3
Touch the [Password] key.
A text entry screen for entering the password will appear.
Enter your password that is stored in User List in the system 
settings (administrator).
If you are logging in to an LDAP server, enter the password that 
is stored with your LDAP server login name.
Each entered character will be displayed as  . When you 
have finished entering the password, touch the [OK] key.
When authentication is by LDAP server and you have different 
passwords stored in User List in the system settings 
(administrator) and in the LDAP server, use the password 
stored in the LDAP server.
 When an LDAP server has been stored, [Auth to:] can be changed.
If you are logging in using a user selection key...
The LDAP server was stored when your user information was stored, and thus the LDAP server will appear as the 
authentication server when you select your login name. Go to step 4.
When logging in using the [Direct Entry] key...
Touch the [Auth to:] key.
Select the LDAP server and touch the [OK] key.
User 0001
User AuthenticationOK
Login Name
User Name 
Password
Auth to:Login Locally
Auth to:
Direct Entry
User AuthenticationOK
Login Name
User Name 
Password
Login Locally
Authenticate to:OK
Login Locally
Server 2
Server 1
Server 3
Server 4
Server 5
Server 6
Server 7
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BEFORE USING THE MACHINE
Contents
If an incorrect login name or password is entered 3 times in a row...
If A Warning when Login Fails is enabled in the system settings (administrator), the machine will lock for 5 minutes if 
an incorrect login name or password is entered 3 times in a row.
Verify the login name and password that you should use with the administrator of the machine.
4
(Different items will appear in the screen when LDAP 
authentication is used.)
Touch the [OK] key.
After the entered login name and password are authenticated, 
the user count screen will appear briefly.
When page limits have been set in Pages Limit Group List in 
the system settings (administrator), the number of pages 
remaining will appear. (The remaining number of pages that the 
user can use in each mode (copy, scan, etc.) appears.) The 
amount of time that this screen appears can be changed using 
Message Time Setting in the system settings (administrator).
5
When you have finished using the 
machine and are ready to log out, press 
the [LOGOUT] key ( ).
 However, note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax 
mode, as the key is used for fax number entry.
 If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto 
Clear activates, logout takes place automatically. However, when PC Scan mode is used, logout does not take 
place when the [LOGOUT] key ( ) is pressed and Auto Clear does not operate. Change to a different mode on 
the machine and then log out.
 The administrator can clear the locked state.
This is done from [User Control] and then [Default Settings] in the Web page menu.
 When LDAP authentication is used, the [E-mail Address] key may appear, depending on the authentication method. If the 
[E-mail Address] key appears in step 3, touch the key.
A text entry screen will appear. Enter your e-mail address.
System Settings (Administrator): User List
This is used to store names of users of the machine. Detailed information such as the login name, user number, and password are 
also stored. Ask the administrator of the machine for the information that you need to use the machine.
User 0001
Auth to:
User AuthenticationOK
Login Name
User Name 
Password
Login Locally
Usage
 status: used/remaining pages
Black-white : 87,654,321/12,345,678
LOGOUT
Password
E-mail Address
Auth to:Server 2
User 0002
User AuthenticationOK
Login Name
User Name 
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BEFORE USING THE MACHINE
Contents
HOME SCREEN
When the [HOME] key is pressed on the operation panel, the home screen appears in the touch panel. Mode selection 
keys appear in the home screen. These keys can be touched to open the base screen of each mode. The [My Menu] 
key can be touched to display shortcuts to functions stored in My Menu.
(1) Mode select keys
Use these keys to switch between copy, image send, 
document filing, and Sharp OSA modes. Key names and 
images can be changed. (1st screen only)
(2) Background Image
Background image of the home screen. The background 
image can be changed.
(3) [My Menu] key
Touch to go to your my menu screen. Key names and 
images can be changed.
(4) Application Keys 
Up to four shortcuts to Sharp OSA applications can be 
displayed.(5) Title
This shows the title of the my menu screen.
(6) Shortcut key
A registered function appears as a shortcut key.
The key can be touched to select the registered function.
(7)  User name
This shows the name of the logged in user.
The user name appears when user authentication is 
enabled on the machine.
Shortcuts to functions can be registered as keys in the my menu screen. When a shortcut key is touched, the screen for 
that function appears. Register frequently used functions in the my menu screen to quickly and conveniently access 
those functions. When user authentication is used, the my menu screen of Favourite Operation Group can be 
displayed.
Use the Web page to configure the following settings:
 Changing the name of the home screen key, changing the image, storing an application key
 Storing keys that appear in the my menu screen.
04/04/2010 11:40
My Menu
Total Count
Document Filing
Control
Address Control
Paper Tray Settings
IMAGE SENDDOCUMENT
FILING COPY
IMAGE SENDDOCUMENT
FILINGCOPY
My Menu
App 01 App 02 App 03 App 04
(3)(2)(1)(1)
(6) (4)
(7)(5)
1st screen2nd screen
System Settings (Administrator): My Menu Settings
Registration is performed in [System Settings] - [Operation Settings] - [My Menu Settings] in the Web page menu.
System Settings (Administrator): My Menu List
When user authentication is enabled, a my menu screen can be set for each Favourite Operation Group List.
Registration is performed in My Menu List in [User Control] in the Web page menu.
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BEFORE USING THE MACHINE
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REMOTE OPERATION OF THE MACHINE
The remote operation function allows you to operate the machine from your computer.
When this function is added, the same screen as the operation panel screen appears on your computer. This allows you 
to operate the machine from your computer in the same way as if you were standing in front of the machine.
The remote operation function can only be used on one computer at a time.
How to use the remote operation function
Before using this function, set Operational Authority to Allowed in Remote Software Operation of Remote 
Operation Settings in the system settings (administrator).
☞7. SYSTEM SETTINGS Remote Operation Settings (page 7-64)
To use the remote operation function, the machine must be connected to a network and a VNC application must be 
installed on your computer (recommended VNC software: RealVNC).
The procedure for using this function is as follows:
Example: RealVNC
1
Connect from the computer to the 
machine.
(1) Start the VNC viewer
(2) Enter the IP address of the machine in the 
Server entry box.
(3) Click the [OK] button.
2
Follow the prompts on the operation panel of the machine to permit the 
connection.
When the machine is connected to the remote software,   appears on the system bar of the machines touch panel. 
If you wish to disconnect, exit the remote software or touch  .
Use the operation panel in the same way as you would on the machine. Note that a key cannot be held down to continuously 
change a value being entered. For detailed procedures, see the chapters for each of the functions in this manual.
System Settings (Administrator): Remote Operation Settings
Set the operation authority for the remote operation function.
Operate the 
machine using your 
computer screen.
Your computer
Network
Operation panel
The machine
Operate the 
machine using your 
computer screen.Operate the 
machine using your 
computer screen.
(2)(3)
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BEFORE USING THE MACHINE
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ITEMS RECORDED IN THE JOB LOG
The machine records the jobs that are performed in the job log.
The main information that is recorded in the job log is described below.
 To make it easy to total the usage counts of differently configured machines, the items recorded in the job log are fixed, 
regardless of what peripheral devices are installed or the objective of the recording.
 In some cases, job information may not be correctly recorded, such as when a power failure occurs during a job.
No.Item nameDescription
1Main itemsJob IDThe job ID is recorded.
Job IDs appear in the log as consecutive numbers up to a maximum 
of 999999, after which the count resets to 1.
2Job ModeThe job mode, such as copy or print.
3Computer NameThe name of the computer that sent a print job.*
4User NameThe user name when the user authentication function is used.
5Login NameThe login name when the user authentication function is used.
6Starting Date & TimeThe date and time the job was started.
7Completing Date & 
TimeThe date and time the job was completed.
8Black & White Total 
CountFor a print job, the total count is recorded.
For a send job, the number of transmitted black & white pages is 
recorded. 
When a broadcast transmission is summarized, the total 
number of pages is recorded.
For a scan to HDD job, the number of stored black & white pages is 
recorded.
9Full Colour Total CountFor a send job, the total number of transmitted full colour pages is 
recorded. 
When a broadcast transmission is summarized, the total 
number of pages is recorded.
For a scan to HDD job, the number of stored full colour pages is 
recorded.
10Count according to sizeCounts by original/paper size in colour mode and black & white mode.
11Number of sheets 
according to sizeIndicates the sheet count by paper type.
12Invalid Paper 
Count(Black & White)Indicates the black & white invalid sheet count.
13Number of Reserved 
SetsNumber of specified sets or reserved destinations.
14Number of Completed 
SetsNumber of completed sets or number of destinations to which 
transmission was successfully completed.
15Number of Reserved 
PagesNumber of reserved original pages of a copy, print, scan job, or other 
job.
16Number of Completed 
PagesNumber of completed pages of a set.
17ResultThe result of a job.
18Error CauseWhen an error occurs during a job, the cause of the error.
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BEFORE USING THE MACHINE
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19Print Job Related ItemOutputThe output mode of a printed job.
20StapleThe status of stapling.
21Staple CountThe staple count.
22Punch CountThe punch count.
23FoldRecorded in a job that uses the fold function.
24Fold CountNumber of folded pages.
25Printer ToneThe tone used for a print job.
26Image Send Related 
ItemDirect AddressAddress of an image send job.
27Sender NameSender name of an image send job.
28Sender AddressSender address of an image send job.
29Transmission TypeTransmission type of an image send job.
30Administrative Serial 
NumberAdministrative serial number of an image send job.
31Broadcast numberBroadcast number of an image send job.
32Entry OrderReservation order for broadcast transmission of an image send job. 
For a serial polling job, this is used to correlate communication with 
printing.
33File TypeFile format of an image send job.
34Compression 
Mode/Compression 
RatioCompression mode and compression ratio of the file of an image 
send job.
35Communication TimeIndicates the communication time of image send jobs.
36Fax No.Indicates the stored senders number.
37Document Filing 
Related ItemDocument FilingStatus of document filing.
38Storing ModeDocument filing storing mode.
39File NameFile name of a file stored by document filing or retention print.*
40Data Size [KB]File size.
41Common FunctionalityColour SettingColour mode selected by user.
42Special ModesSpecial modes selected when the job was executed. 
43File Name 2Records the file names of print jobs.*
No.Item nameDescription
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BEFORE USING THE MACHINE
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*In some environments this is not recorded.
44Detailed ItemsOriginal SizeSize of scanned original.
For a document filing print job, the paper size of the file.
45Original TypeOriginal type (text, printed photo, etc.) set in the exposure settings 
screen. 
46Paper SizeFor a print job, the paper size.
For a send job, the transmitted paper size.
For a Scan to HDD job, the paper size of the stored file.
47Paper TypeThe paper type used for printing.
48Paper Property: 
Disable DuplexIndicates that duplex was disabled in Paper Type.
49Paper Property: Fixed 
Paper SideIndicates that fixed side was specified in Paper Type.
50Paper Property: 
Disable StapleIndicates that stapling was disabled in Paper Type.
51Paper Property: 
Disable PunchIndicates that punching was disabled in Paper Type.
52Duplex SetupIndicates the duplex setting.
53ResolutionIndicates the scanning resolution.
54Machine ItemModel NameIndicates the model name of the machine.
55Unit Serial NumberIndicates the serial number of the machine.
56NameIndicates the name of the machine that is set in the Web pages.
57Machine LocationIndicates the installation location of the machine that is set in the Web 
pages.
No.Item nameDescription
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BEFORE USING THE MACHINE
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IMPORTANT POINTS ABOUT PAPER
This section provides information that you should know before loading paper in the paper trays.
Be sure to read this section before loading paper.
NAMES AND LOCATIONS OF TRAYS
The names of the trays are as follows.
THE MEANING OF R IN PAPER SIZES
Some original and paper sizes can be placed in either the vertical or the horizontal orientation. To differentiate between 
vertical and horizontal orientations, paper sizes in the horizontal orientation will be followed by an R (for example, A4R, 
8-1/2 x 11R).
Sizes that can be placed only in the horizontal orientation (A3W, A3, B4, 12 x 18, 11 x 17, 8-1/2 x 14, 8-1/2 x 13) 
do not include the R in their size indication.
LOADING PAPER
Horizontal orientation
R is appended.Vertical orientation
R is not appended.Can be placed only in the 
horizontal orientation
R is not appended.
Bypass tray
Tray 5 (when a large 
capacity tray is installed)
Tray 1
Tray 2
Tray 3 (when a stand/1 x 500 sheet 
paper drawer or a stand/2 x 500 
sheet paper drawer is installed)
Tray 4 (when a stand/2 x 500 sheet 
paper drawer is installed)
A4R
(8-½ x 11R)A4
(8-½ x 11)
A3
(11 x 17)
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BEFORE USING THE MACHINE
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USEABLE PAPER
Various types of paper are sold. This section explains what plain paper and what special media can be used with the 
machine. For detailed information on the sizes and types of paper that can be loaded in each tray of the machine, see 
the specifications in the Safety Guide and Paper Tray Settings (page 7-13) in 7. SYSTEM SETTINGS.
Plain paper, special media
Plain paper that can be used
 SHARP standard plain paper (80g/m2 (21 lbs.)). For paper specifications, see the specifications in the Safety Guide.
 Pain paper other than SHARP standard paper (60g/m
2 to 105g/m2 (16 lbs. to 28 lbs.))
Recycled paper, coloured paper and pre-punched paper must meet the same specifications as plain paper. Contact 
your dealer or nearest authorised service representative for advice on using these types of paper.
Types of paper that can be used in each tray
The following types of paper can be loaded in each tray.
*1 Heavy paper up to 209 g/m2 (110 lbs.) can be used.
*2 Thin paper from 56 g/m2 to 59 g/m2 (15 lbs. to 16 lbs.) can be used.
Tray 1/Tray 2Tray 3/Tray 4Bypass trayTray 5 (large capacity 
tray)
Plain paperPermittedPermittedPermittedPermitted
Pre-printedPermittedPermittedPermittedPermitted
Recycle PaperPermittedPermittedPermittedPermitted
Letter headPermittedPermittedPermittedPermitted
Pre-punchedPermittedPermittedPermittedPermitted
ColourPermittedPermittedPermittedPermitted
Heavy paper *1PermittedPermittedPermitted–
Labels––Permitted–
Transparency film––Permitted–
Tab paper––Permitted–
Envelopes––Permitted–
Thin paper*2––Permitted–
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BEFORE USING THE MACHINE
Contents Print side face up or face down
Paper is loaded with the print side face up or face down depending on the paper type and tray.
Trays 1 to 4
Load the paper with the print side face up.
However, if the paper type is Letter Head or Pre-Printed, load the paper with the print side face down*.
Bypass tray and tray 5
Load the paper with the print side face down.
However, if the paper type is Letter Head or Pre-Printed, load the paper with the print side face up*.
* If Disabling of Duplex is enabled in the system settings (administrator), load the paper in the normal way (face up in 
trays 1 to 4; face down in the bypass tray and tray 5).
Paper that cannot be used
 Special media for inkjet printers
(fine paper, glossy paper, glossy film, etc.)
 Carbon paper or thermal paper
 Pasted paper
 Paper with clips
 Paper with fold marks
 Torn paper
 Oil-feed transparency film
 Thin paper less than 56g/m
2 (15 lbs.)
 Paper that is 210g/m
2 (80 lbs.) or heavier Irregularly shaped paper
 Stapled paper
 Damp paper
 Curled paper
 Paper on which either the print side or the reverse side 
has been printed on by another printer or multifunction 
device.
 Paper with a wave-like pattern due to moisture 
absorption
Non-recommended paper
 Iron-on transfer paper
 Japanese paper
 Perforated paper
 Various types of plain paper and special media are sold. Some types cannot be used with the machine. Contact your 
dealer or nearest authorised service representative for advice on using these types of paper.
 The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper 
characteristics, resulting in image quality inferior to that of SHARP standard paper. Contact your dealer or nearest 
authorised service representative for advice on using these types of paper.
 The use of non-recommended or prohibited paper may result in skewed feeding, misfeeds, poor toner fusing (the toner 
does not adhere to the paper well and can be rubbed off), or machine failure.
 The use of non-recommended paper may result in misfeeds or poor image quality. Before using non-recommended paper, 
check if printing can be performed properly.
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