Sharp MX M503N User Manual

							1-70
BEFORE USING THE MACHINE
Contents
This section explains the text entry screen.
FUNCTIONS OF THE MAIN KEYS
ENTERING TEXT
KeyDescription
This changes the text entry screen from the lower case screen to the upper case screen. The upper case 
screen will continue to appear until the [Caps] key is touched again so that it is no longer highlighted. The 
[Caps] key is convenient when you wish to enter all capital letters.
 (This key will vary depending on your 
country or region.)
This key temporarily changes the keys in the text entry screen to upper case when lower case letters 
appear, or to lower case when upper case letters appear.
Touch a letter key after touching the [Shift] key to enter that letter. After the letter is entered, the [Shift] key 
will no longer be highlighted and the original text entry screen will appear.
The [Shift] key is convenient when you only need to enter one upper case letter or one lower case letter, or 
when you need to enter one of the symbols assigned to the numeric keys.
To cancel selection of the [Shift] key, touch the [Shift] key again. The [Shift] key will no longer be highlighted.
 
(This key will vary depending on your country or region.)
Touch this key to enter a line break when entering the body text of an e-mail message. (This key will vary 
depending on your country or region.)
Touch this key to delete the characters to the left of the cursor one character at a time.
Touch this key to temporarily change the key layout of character entry mode to a different language. Select 
the key layout that you wish to use.
Touch this key to enter a space between letters.
This temporarily changes the entry screen to the accented letter and symbol entry screen. Touch a letter 
key after touching the [AltGr] key to enter that letter. After the letter is entered, the [AltGr] key will no longer 
be highlighted and the original text entry screen will appear.
To cancel selection of the [AltGr] key, touch the [AltGr] key again. The [AltGr] key will no longer be 
highlighted.
These keys move the cursor left and right.
These keys move the cursor to the line above or below the current line during entry of the body text of an 
e-mail message.
Touch this key to select character entry mode.
Touch this key to select symbol entry mode. Symbol mode is used to enter symbols and accented letters.
Use this to retrieve a previously stored subject for e-mail or other pre-set text.
CapsCaps
Shift
Enter
Other Language
Space
AltGr
Characters
Symbols
Pre-Set Select
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1-71
BEFORE USING THE MACHINE
Contents
KEYBOARD
Entering text from an external keyboard
An external keyboard can only be used as a alternative for the text entry screen that appears in the machines touch 
panel. The layout of the keys in the text entry screen in the touch panel differs slightly from the layout of the keys on the 
external keyboard.
Use a SHARP-recommended external keyboard.
For the recommended keyboards, please contact your dealer or nearest authorised service representative.
Entering text from a keyboard (MX-KBX2SE)
A keyboard can only be used as a alternative for the text entry screen that appears in the machines touch panel. The 
layout of the keys in the text entry screen in the touch panel differs slightly from the layout of the keys on the keyboard.
For details on using the keys, press the F1 key to view an explanation of each key.
Shows explanations of each key.
Use this to enter a previously stor ed text string such as .com.
Text strings are stored  in the system settings.
☞7. SYSTEM SETTINGS  Soft Keyboard Template Setting  (page 7-64)
Touch this key to return to the prev ious setting screen without entering text.
Touch this key to enter  the text that currently appears and return to the previous setting screen.
Search results will appear based on the entered characters.
• Some keys described above may not appear in certain key layout s or in the keyboards of certain countries or regions.
   in the text entry screen indicates ho w many characters can be entered. A number of characters greater than   
cannot be entered.
 On some keyboards that show the English alphabet, the [Alt Gr] screen continues to appear until the [AltGr] key is touched 
to remove the highlighting.
 The   key is only displayed in limited countries and  regions. The   key is a shortcut key to switch the 
keyboard between the language of your region and English.
 The key layouts that can be selected vary depending on the la nguage selected in Display Language Setting in the 
system settings (administrator).
 The following symbols cannot be used when  entering a file name or folder name.
  ?  /    ;  :  ,  <  >  !  *  |  &  #
Some computer environments may not allow the use of sp aces and the symbols indicated below. For example, hyperlinks 
will not operate correctly or n onsense characters may appear.
$  %    (  )  +  -  .  =  @  [  ]  ^  `  {  }  _  ~
 MX-KBX2SE may not be available in some countries and regions.
 Do not place heavy objects on the keyboard or press down on the keyboard.
KeyDescription
Help
.com.net.org
.biz.infohttp:
Cancel
OK
Search
ABC/abcABC/abc
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							2-1
This chapter provides detailed explanations of the procedures for using the copy function.
BEFORE USING THE MACHINE AS A 
COPIER
BASE SCREEN OF COPY MODE . . . . . . . . . . . . . .  2-3
COPYING SEQUENCE  . . . . . . . . . . . . . . . . . . . . . .  2-6
ORIGINALS  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-9
 CHECKING THE ORIGINAL SIZE . . . . . . . . . . .  2-9
PAPER TRAYS . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-11
BASIC PROCEDURE FOR MAKING 
COPIES
MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . .  2-12
 USING THE AUTOMATIC DOCUMENT 
FEEDER TO MAKE COPIES . . . . . . . . . . . . . .  2-12
 MAKING A COPY USING THE 
DOCUMENT GLASS  . . . . . . . . . . . . . . . . . . . .  2-14
AUTOMATIC 2-SIDED COPYING  . . . . . . . . . . . . .  2-16
 USING THE AUTOMATIC DOCUMENT 
FEEDER TO MAKE 2-SIDED COPIES  . . . . . .  2-16
 AUTOMATIC 2-SIDED COPYING USING 
THE DOCUMENT GLASS . . . . . . . . . . . . . . . .  2-18
CHANGING THE EXPOSURE AND 
ORIGINAL IMAGE TYPE . . . . . . . . . . . . . . . . . . . .  2-21
 AUTOMATIC ADJUSTMENT OF THE 
EXPOSURE AND ORIGINAL TYPE  . . . . . . . .  2-21
 SELECTING THE ORIGINAL TYPE AND 
MANUALLY ADJUSTING THE 
EXPOSURE . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-21
REDUCTION/ENLARGEMENT/ZOOM  . . . . . . . . .  2-23
 AUTOMATIC RATIO SELECTION (Auto 
Image)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-23
 MANUALLY SELECTING THE RATIO 
(Preset ratios/Zoom) . . . . . . . . . . . . . . . . . . . . .  2-24
 ENLARGING/REDUCING THE LENGTH 
AND WIDTH SEPARATELY (XY Zoom)  . . . . .  2-26
ORIGINAL SIZES . . . . . . . . . . . . . . . . . . . . . . . . . .  2-27
 SPECIFYING THE ORIGINAL SIZE  . . . . . . . .  2-27
 STORING FREQUENTLY USED 
ORIGINAL SIZES . . . . . . . . . . . . . . . . . . . . . . .  2-28
OUTPUT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-31
 OUTPUT MODES . . . . . . . . . . . . . . . . . . . . . . .  2-33
MAKING COPIES USING THE BYPASS 
TRAY  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-38
SPECIAL MODES
SPECIAL MODES  . . . . . . . . . . . . . . . . . . . . . . . . .  2-41
ADDING MARGINS (Margin Shift)  . . . . . . . . . . . .  2-44
ERASING PERIPHERAL SHADOWS (Erase) . . . . .  2-46
COPYING EACH FACING PAGE OF A 
BOUND DOCUMENT (Dual Page Copy). . . . . . . .  2-48
MAKING COPIES IN PAMPHLET FORMAT 
(Pamphlet Copy)  . . . . . . . . . . . . . . . . . . . . . . . . . .  2-50
COPYING A LARGE NUMBER OF 
ORIGINALS AT ONCE (Job Build) . . . . . . . . . . . .  2-53
USING TWO MACHINES TO MAKE A LARGE 
NUMBER OF COPIES (Tandem Copy)
. . . . . . . . . . . .  2-56
USING A DIFFERENT PAPER TYPE FOR 
COVERS (Covers/Inserts) . . . . . . . . . . . . . . . . . . .  2-59
 INSERTING COVERS IN COPIES (Cover 
Settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-60
 INSERTING INSERT SHEETS IN COPIES 
(Insert Settings)  . . . . . . . . . . . . . . . . . . . . . . . .  2-63
 CHANGING COVER/INSERT SETTINGS 
(Page Layout) . . . . . . . . . . . . . . . . . . . . . . . . . .  2-67
ADDING INSERTS WHEN COPYING ON 
TRANSPARENCY FILM (Transparency 
Inserts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-70
COPYING MULTIPLE ORIGINALS ONTO 
ONE SHEET (Multi Shot) . . . . . . . . . . . . . . . . . . . .  2-72
COPYING A PAMPHLET (Book Copy) . . . . . . . . .  2-74
COPYING CAPTIONS ONTO TAB PAPER 
(Tab Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-78
 RELATION BETWEEN THE ORIGINALS 
AND THE TAB PAPER. . . . . . . . . . . . . . . . . . .  2-78
CHAPTER 2
COPIER
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COPIER
COPYING BOTH SIDES OF A CARD ON ONE 
SHEET OF PAPER (Card Shot)  . . . . . . . . . . . . . .  2-81
PRINTING THE DATE AND A STAMP ON 
COPIES (Stamp)  . . . . . . . . . . . . . . . . . . . . . . . . . .  2-84
 GENERAL PROCEDURE FOR USING 
STAMP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-85
 ADDING THE DATE TO COPIES (Date) . . . . .  2-88
 STAMPING COPIES (Stamp)  . . . . . . . . . . . . .  2-90
 PRINTING PAGE NUMBERS ON COPIES 
(Page Numbering)  . . . . . . . . . . . . . . . . . . . . . .  2-92
 PRINTING TEXT ON COPIES (Text) . . . . . . . .  2-96
 CHECKING THE STAMP LAYOUT 
(Layout)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-100
 ADDING A WATERMARK TO A COPY 
(Watermark) . . . . . . . . . . . . . . . . . . . . . . . . . .  2-102
[Image Edit] KEY . . . . . . . . . . . . . . . . . . . . . . . . .  2-104
 REPEATING PHOTOS ON A COPY 
(Photo Repeat) . . . . . . . . . . . . . . . . . . . . . . . .  2-105
 CREATING A LARGE POSTER 
(Multi-Page Enlargement). . . . . . . . . . . . . . . .  2-107
 REVERSING THE IMAGE (Mirror Image)  . . .  2-110
 COPYING A3 (11 x 17) ORIGINALS 
WITH NO EDGE CUT-OFF (A3 (11 x 17) 
Full Bleed)  . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-111
 COPYING IN THE CENTRE OF THE 
PAPER (Centring)  . . . . . . . . . . . . . . . . . . . . .  2-113
ADJUSTING THE SHARPNESS OF AN 
IMAGE (Sharpness) . . . . . . . . . . . . . . . . . . . . . . .  2-115
CHECKING COPIES BEFORE PRINTING 
(Proof Copy)  . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-116
CHECKING THE NUMBER OF SCANNED 
ORIGINAL SHEETS BEFORE COPYING 
(Original Count) . . . . . . . . . . . . . . . . . . . . . . . . . .  2-119
COPYING ORIGINALS OF DIFFERENT 
SIZES (Mixed Size Original) . . . . . . . . . . . . . . . .  2-121
COPYING THIN ORIGINALS (Slow Scan 
Mode) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-124CONVENIENT COPY FUNCTIONS
INTERRUPTING A COPY RUN (Interrupt 
copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-126
CHECKING A PREVIEW IMAGE OF A COPY 
(Preview)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-128
 PREVIEW SCREEN . . . . . . . . . . . . . . . . . . . .  2-130
JOB STATUS SCREEN . . . . . . . . . . . . . . . . . . . .  2-131
 JOB QUEUE SCREEN AND COMPLETED 
JOB SCREEN. . . . . . . . . . . . . . . . . . . . . . . . .  2-132
 CANCELLING A JOB THAT IS WAITING 
IN THE QUEUE  . . . . . . . . . . . . . . . . . . . . . . .  2-134
 GIVING PRIORITY TO A JOB IN THE 
QUEUE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-135
 CHECKING INFORMATION ON A COPY 
JOB WAITING IN THE QUEUE  . . . . . . . . . . .  2-136
STORING COPY OPERATIONS (Job 
Programs)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-137
 STORING (EDITING/DELETING) A JOB 
PROGRAM . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-138
APPENDIX  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2-140
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							2-3
COPIER
Contents
This section provides information that you should know before using the machine as a copier.
BASE SCREEN OF COPY MODE
Touch the [COPY] key in the touch panel to open the base screen of copy mode.
The base screen shows messages and keys necessary for copying, and settings that have been selected.
(1) Mode Select keys
Use these keys to switch between copy, image send, and 
document filing modes.
If you wish to switch to copy mode, touch the [COPY] 
key.
(2) Output display
When one or more output functions such as sort, group, 
staple sort, or saddle stitch have been selected, this 
shows the icons of the selected functions.
☞OUTPUT (page 2-31)
(3) [Exposure] key
This shows the current copy exposure and original type 
settings. Touch this key to change the exposure or 
original type setting.
☞CHANGING THE EXPOSURE AND ORIGINAL 
IMAGE TYPE (page 2-21)
(4) [Copy Ratio] key
This shows the current copy ratio. Touch this key to 
adjust the copy ratio.
☞REDUCTION/ENLARGEMENT/ZOOM (page 2-23)(5) [Original] key
Touch this key to enter the original size manually.
When an original is placed, the detected original size is 
displayed. If the original size is set manually, the set size 
appears.
☞ORIGINAL SIZES (page 2-27)
(6) [Paper Select] key
Touch this key to change the paper (tray) that is used. 
The tray, paper size, and paper type will appear. Trays 1 
to 5 can also be touched in the paper size display to open 
the same screen.
☞PAPER TRAYS (page 2-11)
(7) Original feed display
This appears when an original is inserted in the 
automatic document feeder.
BEFORE USING THE MACHINE AS A 
COPIER
A45.
Special Modes
Plain2-Sided Copy
Output
File
Quick File
Ready to scan for copy.
Copy Ratio
100%
0
A33.2.1.A4A4R
OriginalPaper SelectAuto
A4
PlainAuto
ExposureAutoB44.
A4
A4
IMAGE SENDDOCUMENT
FILING COPY
Preview(14)
(8) (7)
(6) (1)
(3)
(4)
(5)(9)
(13) (10)
(11)
(12) (2)
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COPIER
Contents
(8) Paper select display
This shows the size of paper loaded in each tray.
For the bypass tray, the paper type appears above the 
paper size.
The selected tray is highlighted.
The approximate amount of paper in each tray is 
indicated by  . Trays 1 to 5 can be touched to open 
the same screen as when the [Paper Select] key is 
touched.
☞PAPER TRAYS (page 2-11)
(9) Number of copies display
This shows the number of copies set.
(10) [Special Modes] key
Touch this key to select special modes such as Margin 
Shift, Edge Erase, and Dual Page Copy.
☞SPECIAL MODES (page 2-41)
(11) [2-Sided Copy] key
Touch this key to select the 2-sided copying function.
☞AUTOMATIC 2-SIDED COPYING (page 2-16)
(12) [Output] key
Touch this to select an output function such as sort, 
group, offset, staple sort, saddle stitch, punch, or fold.
☞OUTPUT (page 2-31)(13) Customized keys
The keys that appear here can be changed to show 
settings or functions that you prefer. The following keys 
appear by factory default:
☞Customizing displayed keys (page 2-5)
[File] key, [Quick File] key
Touch one of these keys to use the File function or Quick 
File function of document filing mode. These are the 
same [File] and [Quick File] keys that appear when the 
[Special Modes] key is touched. For information on the 
document filing function, see 6. DOCUMENT FILING.
(14) [Preview] key
Touch to view a preview image of a copy in the touch 
panel before printing the copy.
☞CHECKING A PREVIEW IMAGE OF A COPY 
(Preview) (page 2-128) 
Tray during paper feeding
Do not pull out a tray while paper is being fed from the tray. This will cause a paper misfeed.
Identifying the tray that is being used to feed paper
(1) While paper is feeding, the job status display of the system bar on the touch panel screen will show the number of 
the tray that is being used to feed paper.
(2) The tray being used to feed paper also appears in green in the paper size display in the base screen on the touch 
panel.
The screen explained in this section appears when a exit tray unit, saddle stitch finisher, punch module, paper pass unit, and 
large capacity tray are installed. The image will vary depending on the equipment installed.
Special Modes
Plain2-Sided Copy
Output
File
Quick File
Copy Ratio
100%
A33.2.1.A4A4R
OriginalPaper SelectAuto
A4
PlainAuto
ExposureAutoB44.
A4
Tray2
Preview
(1) Job status display on the system bar
Shows the number of the tray being used to feed paper.
(2) Paper size display
Shows the tray being used to feed paper in green.
Base screen
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							2-5
COPIER
Contents Customizing displayed keys
Special mode keys and other keys can be displayed in the base screen. By assigning frequently used functions to these 
keys, you can access the functions with a single touch. To change the function that is assigned to a key, use Customize 
Key Setting in the Web pages.
When Erase, Margin Shift, and Mirror Image are assigned to the customized keys
Checking what special modes are selected
The   key appears in the base screen when one or more special modes are selected.
The   key can be touched to display the selected special modes. To close the screen, touch the [OK] key.
System Settings (Administrator): Customize Key Setting
Registration is performed in [System Settings] - [Operation Settings] - Customize Key Setting in the Web page menu.
Special Modes
Plain2-Sided Copy
Output
Erase
Mirror Image
Margin Shift
Copy Ratio
100%
A33.2.1.A4A4R
OriginalPaper SelectAuto
A4
PlainAuto
ExposureAutoB44.
A4
A4Preview
These 3 keys can be changed 
as desired.
OK
11
Function Review
Margin Shift
Erase
Shift:Right
Front:10mm/Back:10mm
Edge:10mm
Centre:10mm
Covers/InsertsFront:2-Sided/Back:Insert
Insertion A:10 Page/B:10 Page
Special Modes
Plain2-Sided Copy
Output
File
Quick File
Copy Ratio
100%
A33.2.1.A4A4R
OriginalPaper SelectAuto
A4
PlainAuto
ExposureAutoB44.
A4
A4Preview
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2-6
COPIER
Contents
COPYING SEQUENCE
This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy 
operation takes place smoothly.
For detailed procedures for selecting the settings, see the explanation of each setting in this chapter.
Place the original.
Place the original in the document feeder tray of the automatic 
document feeder, or on the document glass.
* Depending on the copy functions used, there are also cases 
where functions are selected bef ore the original is placed.
Basic copy settings
Select the basic copy settings.
The main settings are as follows:
• Exposure and original type 
☞CHANGING THE 
EXPOSURE AND ORIGINAL IMAGE TYPE  (page 2-21)
 Copy ratio 
☞REDUCTION/ENLARGEMENT/ZOOM  
(page 2-23)
 Original size 
☞ORIGINAL SIZES  (page 2-27)
 Paper Settings 
☞PAPER TRAYS  (page 2-11)
2-sided copy settings
Select settings as needed for 2-sided copying and 2-sided 
scanning of the original.
☞AUTOMATIC 2-SIDED COPYING  (page 2-16)
1 1
A45.
Special Modes
Plain2-Sided Copy
Output
File
Quick File
Copy Ratio
100%
A33.2.1.A4A4R
OriginalPaper SelectAuto
A4
PlainAuto
ExposureAutoB44.
A4
A4Preview
OK2-Sided Copy
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COPIER
Contents
Output settings
Select copy output settings.
The main settings are as follows:

☞Sort mode (page 2-33)
 Group mode 
☞Group mode (page 2-33)
 Offset mode 
☞Offset function (page 2-33)
 Staple sort mode
☞Staple sort function / Saddle stitch function (page 2-34)
 Pamphlet staple function
☞Staple sort function / Saddle stitch function (page 2-34)
 Punch function 
☞Punch function (page 2-37)
 Fold function 
☞Paper folding function (page 2-36)
Special mode settings
Select special modes such as Margin Shift and Erase.
☞SPECIAL MODES (page 2-41)
Number of copies (sets) setting
Set the number of copies (number of sets).
Start copying.
Start scanning the original(s) and making copies.
Press the [START] key.
OKOutput
Sort
Right Tray
Offset
Offset
Tray
Staple
Sort
Group
Saddle
StitchPunch
Fold
Special Modes
12
Card Shot
Multi Shot
OK
Dual Page
Copy
Tandem
Copy
Tab Copy
Transparency
Inserts
Erase
Job
Build
Book Copy
Covers/Inserts
Margin Shift
Pamphlet Copy
Plain
7
A4
Special Modes
2-Sided Copy
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							2-8
COPIER
Contents
 When one or more special modes are selected, the   key appears in the base screen. Touch the   key to display a 
list of the selected special modes. This lets you check what special modes are selected and the settings of each mode.
☞Checking what special modes are selected (page 2-5)
 To store a copy job using the document filing function, select copy settings and then touch the [File] key or the [Quick File] 
key.
To cancel all settings, press the [CLEAR ALL] key ( ).
When the [CLEAR ALL] key ( ) is pressed, all settings selected to that point are cleared and you will return to the base 
screen.
To stop scanning of the original and copying, press the [STOP] key ( ).
When the [STOP] key ( ) is pressed, a message will appear asking you if you want to cancel the job. Touch the [Yes] key 
in the message screen.
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