Samsung SCX 4825FN User Manual

							
41 _Faxing
faxing
This chapter gives you info rmation about using your machine as a fax machine. 
This chapter includes:
• Sending a fax
• Receiving a fax • Other ways to fax
• Fax setup
SENDING A FAX
Setting the fax header
In some countries, you are required by law to indicate your fax number on 
any fax you send. The Machine ID, containing your telephone number and 
name or company name, will be printed at the top of each page sent from 
your machine.
1.
Press  Menu until System Setup  appears on the bottom line of the 
display and press  OK.
2. Press  OK when  Machine Setup  appears.
3. Press  OK when  Machine ID  appears.
4. Enter your name or the company name using the number keypad. You 
can enter alphanumeric characte rs using the number keypad, and 
include special symbols by pressing the  0 button. For details on how to 
enter alphanumeric characters, see page 26.
5. Press  OK to save the ID.
6. Press the left/right arrow until  Machine Fax No. appears and press  OK.
7. Enter your fax number using the number keypad and press  OK.
8. Press  Stop/Clear  to return to ready mode.
Adjusting the document settings
Before starting a fax, change the fo llowing settings according to your 
original’s status to get the best quality.
Resolution
The default document settings produce good results when using typical 
text-based originals. However, if  you send originals that are of poor 
quality, or contain photographs, you  can adjust the resolution to produce 
a higher quality Fax.
1. Press Fax. 
2. Press  Menu until Fax Feature  appears on the bottom line of the 
display and press 
OK.
3. Press the left/right arrow until  Resolution appears and press 
OK.
4. Press the left/right arrow until the option you want appears and press 
OK.
5. Press  Stop/Clear  to return to ready mode.
Recommended resolution settings for different original document types 
are described in the table below:
Darkness
You can select the default contrast mo de to fax your originals lighter or 
darker.
1. Press Fax.
2. Press  Menu until Fax Feature  appears on the bottom line of the 
display and press 
OK.
• You cannot use this machine as a fax via the internet phone. For  more information ask the internet service provider.
• We recommend you to use traditional analog phone services  (PSTN: public switched telephon e network) when connecting 
telephone lines to use Fax. If you  use other Internet services (DSL, 
ISDN, VolP), you can improve the  connection quality by using the 
Micro-filter. The Micro-filter e liminates unnecessary noise signals 
and improves connection quality or  Internet quality. Since the DSL 
Micro-filter is not provided with the machine, contact your Internet 
Service provider for use on DSL Micro-filter.  
1 Line port
2Micro filter
3DSL modem / Telephone line
MODERECOMMENDED FOR:
Standard Originals with normal sized characters.
FineOriginals containing small characters or thin 
lines or originals printed using a dot-matrix 
printer.
Super FineOriginals containing extremely fine detail. Super 
Fine mode is enabled only if the machine with 
which you are communicating also supports the 
Super Fine resolution.
• For memory transmission,  Super Fine 
mode is not available. The resolution 
setting is automatically changed to 
Fine .
• When your machine is set to  Super 
Fine  resolution and the fax machine 
with which you are communicating does 
not support  Super Fine resolution, the 
machine transmits using the highest 
resolution mode supported by the other 
fax
 machine.
Photo Fax Originals containing shades of gray or 
photographs.
The resolution setting is applied to the current fax job. To change the 
default setting, see page 46.
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42 _Faxing
3.Press the left/right arrow until  Darkness appears and press OK.
4. Press the left/right arrow until the option you want appears and press 
OK.
•Light: Works well with dark print.
• Normal: Works well with standard typed or printed originals.
• Dark: Works well with light print. 
5. Press  Stop/Clear  to return to ready mode.
Sending a fax automatically
1.PressFax.
2. Load originals face up into the ADF, or place a single original face down 
on the scanner glass. 
For details about loading an original, see page 28. 
Ready to Fax  appears on the top line of the display.
3. Adjust the resolution and the darkness to suit your fax needs.
4. Enter the receiving  fax machine’s number. 
You can use speed buttons, speed dial  numbers, or group dial numbers. 
For details about storing and searching for a number, see page 47.
5. Press  Start.
6. If an original is placed on  the scanner glass, select Yes to add another 
page. Load another original and press  OK.
7. When you have finished, select  No at the  Another Page?  prompt. 
After the number is dialed, the machine begins sending the fax when the 
receiving fax machine answers.
Sending a fax manually
1. PressFax.
2. Load originals face up into the ADF, or place a single original face down 
on the scanner glass.
For details about loading an original, see page 28.
3. Adjust the resolution and the darkne ss to suit your fax needs. See page 
41.
4. Press On Hook Dial . You hear a dial tone.
5. Enter the receiving  fax machine’s number.
You can use speed buttons, speed dial  numbers, or group dial numbers. 
For details about storing and searching for a number, see page 47.
6. Press  Start when you hear a high-pitched fax signal from the remote fax 
machine.
Confirming a transmission 
When the last page of your original  has been sent successfully, the machine 
beeps and returns to ready mode. 
When something goes wrong while sending your fax, an error message 
appears on the display. For a list of error messages and their meanings, see 
page 60. If you receive an error message, press  Stop/Clear to clear the 
message and try to send the fax again.
You can set your machine to print a co nfirmation report automatically each 
time sending a fax is completed.  For further details, see page 46.
Automatic redialing
When the number you have dialed is  busy or there is no answer when you 
send a fax, the machine automatically redials the number every three 
minutes, up to seven times accordin g to the factory default settings.
When the display shows  Retry Redial?, press OK to redial the number 
without waiting. To cancel t he automatic redialing, press  Stop/Clear.
To change the time interval between redials and the number of redial 
attempts. See page 46.
Redialing the last number
To redial the number you called last:
1. Press  Redial/Pause .
2. When an original is loaded in the ADF, the machine automatically begins 
to send.
If an original is placed on the scanner glass, select  Yes to add another 
page. Load another original and press 
OK. When you have finished, 
select  No at the Another Page? prompt.
RECEIVING A FAX
Selecting the paper tray
After loading the print media for fax outp ut, you have to select the paper tray 
you will use for the fax reception.
1. Press  Menu until System Setup  appears on the bottom line of the 
display and press 
OK.
2. Press the left/right arrow until  Paper Setup appears and press 
OK.
3. Press the left/right arrow until  Paper Source appears and press 
OK.
4. Press the left/right arrow until  Fax Tray appears and press 
OK.
5. Press the left/right arrow until the paper tray you want appears and 
press 
OK.
6. Press  Stop/Clear  to return to ready mode.
Changing receiving modes
1.Press Fax.
2. Press  Menu until Fax Setup  appears on the bottom line of the display 
and press 
OK.
3. Press the left/right arrow until  Receiving appears and press 
OK.
4. Press 
OK when  Receive Mode  appears.
5. Press the left/right arrow until the fax reception mode you want appears.
•In  Fax mode, the machine answers an incoming fax call and 
immediately goes into the fax reception mode. 
•In  Tel mode, you can receive a fax by pressing On Hook Dial and 
then  Start . You can also pick up the handset of the extension phone 
and then press the remote receive code. See page 43. 
•In  Ans/Fax  mode, an answering machine attached to your machine 
answers an incoming call, and the caller can leave a message on the 
answering machine. If the fax machine senses a fax tone on the line, 
the machine automatically switches to  Fax mode to receive the fax. 
See page 43.
•In  DRPD  mode, you can receive a call using the Distinctive Ring 
Pattern Detection (DRPD) feature. Distinctive Ring is a telephone 
company service which enables an user to use a single telephone 
line to answer several different  telephone numbers. For further 
details, see page 43.
6. Press 
OK to save yo ur selection.
The darkness setting is applied to the current fax job. To change 
the default setting, see page 46.
When you want to cancel a fax job, press  Stop/Clear at any time while 
sending.
When you want to cancel a fax job, press  Stop/Clear at any time while 
sending.
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7.Press  Stop/Clear  to return to ready mode.
Receiving automatically in Fax mode 
Your machine is preset to  Fax mode at the factory. When you receive a fax, 
the machine answers the call on a specified number of rings and 
automatically rece ives the fax. 
To change the number of rings, 
see page 46.
Receiving manually in Tel mode 
You can receive a fax call by pressing On Hook Dial and then pressing 
Start
 when you hear a fax tone from the remote machine.
The machine begins receiving a fax and returns to ready mode when the 
reception is completed.
Receiving manually usin g an extension telephone
This features works best when you are using an extension telephone 
connected to the EXT socket on the back of your machine. You can receive 
a fax from someone you are talking to on the extension telephone without 
going to the fax machine.
When you receive a call on the extension phone and hear fax tones, press 
the keys *9* on the extension phone. The machine receives the fax.
Press the buttons slowly in sequence. If  you still hear the fax tone from the 
remote machine, try pressing * 9* once again.
* 9 * is the remote receive code preset at  the factory. The first and the last 
asterisks are fixed, but you can change the middle number to whatever you 
wish. For details about changing the code, see page 
46.
Receiving automaticall y in Ans/Fax mode 
To use this mode, you must attach an answering machine to the EXT socket 
on the back of your machine. 
If the caller leaves a message, the answering machine stores the message 
as it would normally. If your mach ine detects a fax tone on the line, it 
automatically starts to receive the fax.
Receiving faxes using DRPD mode
Distinctive Ring is a telephone company service which enables an user to 
use a single telephone line to answer several different telephone numbers. 
The particular number someone uses to  call you is identified by different 
ringing patterns, which consist of various combinations of long and short 
ringing sounds. This feature is oft en used by answering services who 
answer telephones for many different clients and need to know which 
number someone is calling in on to properly answer the phone.
Using the Distinctive Ring Pattern De tection (DRPD) feature, your fax 
machine can learn the ring pattern you designate to be answered by the fax 
machine. Unless you change it, this ringing pattern will continue to be 
recognized and answered as a fax call,  and all other ringing patterns will be 
forwarded to the extension telephone or answering machine plugged into 
the EXT socket. You can easily suspend or change DRPD at any time.
Before using the DRPD option, Distinct ive Ring service must be installed on 
your telephone line by the telephone company. To set up DRPD, you will 
need another telephone line at your location, or someone available to dial 
your fax number from outside. 
To set up the  DRPD mode:
1. Press Fax.
2. Press  Menu until Fax Setup  appears on the bottom line of the display 
and press 
OK.
3. Press the left/right arrow until  Receiving appears and press 
OK.
4. Press the left/right arrow until  DRPD Mode appears and press 
OK. 
Waiting Ring  appears on the display.
5. Call your fax number from another telephone. It is not necessary to 
place the call from a fax machine. 
6. When your machine begins to ring, do not answer the call. The machine 
requires several rings to learn the pattern. 
When the machine completes learning, the display shows  Completed 
DRPD Setup . If the DRPD setup fails,  Error DRPD Ring appears. 
Press 
OK when  DRPD Mode  appears and start over from step 4.
7. Press  Stop/Clear  to return to ready mode.
Receiving in secu re receiving mode
You may need to prevent your received faxes from being accessed by 
unauthorized people. You can turn on secure receiving mode to restrict 
printing of received faxes when the machine is unattended. In secure 
receiving mode, all incoming faxes  go into memory. When the mode is 
deactivated, any stored faxes are printed.
• When the memory is full, the printer can no longer receive any  incoming fax. Secure free memory  to resume by removing data 
stored in the memory.
• To use the  Ans/Fax mode, attach an answering machine to
 the 
EXT socket on the back of your machine. 
• If you do not want other people to  view your received documents, 
you can use secure receiving mode. In this mode, all of the 
received faxes are stored in memory. For further details, see page 
43.
• If you have set your machine to  Ans/Fax mode and your 
answering machine is switched off, or no answering machine
 is 
connected to EXT socket, your machine automatically goes
 into 
Fax  mode after a predefined number of rings.
• If your answering machine has  a user-selectable ring counter,
 set 
the machine to answer incoming calls within 1 ring. 
• If you are in  Tel mode (manual reception) when the answering
 
machine is connected to your machine, you must switch off the 
answering machine, or the outgoi ng message from the answering 
machine will interrupt your phone conversation.
• DRPD must be set up again if you re-assign your fax number, or 
connect the machine to another telephone line.
• After DRPD has been set up, call your fax number again to
 verify 
that the machine answers with a fax tone. Then have a call placed 
to a different number assigned to that same line to
 be sure the call 
is forwarded to the extension telephone or answering machine 
plugged into the EXT socket. 
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44 _Faxing
Activating secure  receiving mode
1.Press Fax.
2. Press  Menu and then press 
OK when  Fax Feature  appears on the 
bottom line of the display.
3. Press the left/right arrow until  Secure Receive appears and press 
OK.
4. Press the left/right arrow until  On appears and press 
OK.
5. Enter a four-digit password you want to use and press 
OK.
6. Re-enter the password to confirm it and press 
OK.
7. Press  Stop/Clear  to return to ready mode.
When a fax is received in secure rece iving mode, your machine stores it in 
memory and shows  Secure Receive to let you know that there is a fax 
received.
Printing received faxes
1. Access the  Secure Receive  menu by following steps 1 through 3 in 
“Activating secure receiving mode.”
2. Press the left/right arrow until  Print appears and press 
OK.
3. Enter the four-digit password and press 
OK. 
The machine prints all of the faxes stored in memory.
Deactivating secure receiving mode
1. Access the  Secure Receive  menu by following steps 1 through 3 in 
“Activating secure receiving mode.”
2. Press the left/right arrow until  Off appears and press 
OK.
3. Enter the four-digit password and press 
OK.
The mode is deactivated and the mach ine prints all faxes stored in 
memory.
4. Press  Stop/Clear  to return to ready mode.
Receiving faxes in memory
Since your machine is a multi-tasking device, it can receive faxes while you 
are making copies or printing. If you  receive a fax while you are copying or 
printing, your machine stores incoming  faxes in its memory. Then, as soon 
as you finish copying or printing, the machine automatically prints the fax. 
Also, your machine receives faxes and stores them in its memory when 
there is no paper in the tray or no toner in the installed toner cartridge.
OTHER WAYS TO FAX
Sending a fax to multiple destinations
You can use the Multiple Send feature,  which allows you to send a fax to 
multiple locations. Originals are automatic ally stored in memory and sent to 
a remote station. After transmission,  the originals are automatically erased 
from memory. You cannot send a color fax using this feature.
1. Press Fax.
2. Load originals face up into the ADF, or place a single original face down 
on the scanner glass.
For details about loading an original, see page 28.
3. Adjust the document resolution and darkness to suit your fax needs. See 
page 41.
4. Press  Menu until Fax Feature  appears on the bottom line of the display 
and press 
OK.
5. Press the left/right arrow until  Multi Send appears and press 
OK. 6.
Enter the number of the first receiving fax machine and press 
OK.
You can use speed buttons, speed  dial numbers. You can enter Group 
Dial Number using 
Address Book Button. For details, see page 47.
7. Enter the second fax number and press  OK.
The display asks you to enter another  fax number to send the document.
8. To enter more fax numbers, press  OK when  Yes appears and repeat 
steps 6 and 7. You can add up to 10 destinations.
9. When you have finished entering fax numbers, press the left/right arrow 
to select  No at the  Another No.?  prompt and press  OK.
The original is scanned into memory before transmission. The display 
shows memory capacity and the num ber of pages being stored in 
memory.
10. If an original is placed on the scanner glass, select  Yes to add another 
pages. Load another original and press  OK.
When you have fi nished, select No at the  Another Page?  prompt.
The machine begins sending the fax to the numbers you entered in the 
order in which you entered them.
Sending a delayed fax
You can set your machine to send a fax at a later time when you will not be 
present. You cannot send a co lor fax using this feature.
1. Press
Fax.
2. Load originals face up into the ADF, or place a single original face down 
on the scanner glass.
For details about loading an original, see page 28.
3. Adjust the document resolution and darkness to suit your fax needs. See 
page 41.
4. Press  Menu until Fax Feature  appears on the bottom line of the display 
and press  OK.
5. Press the left/right arrow until  Delay Send appears and press 
OK.
6. Enter the number of the receivi ng machine using the number keypad.
You can use speed buttons, speed  dial numbers. You can enter Group 
Dial Number using 
Address Book Button.For details, see page 47.
7. Press  OK to confirm the number. The di splay asks you to enter another 
fax number to which to send the document.
8. To enter more fax numbers, press  OK when  Yes appears and repeat 
steps 6 and 7. You can add up to 10 destinations.
9. When you have finished entering fax numbers, press
 the left/right arrow 
to select  No at the  Another No.?  prompt and press  OK.
10. Enter the job name you want and press  OK.
For details on how to enter alphanumeric characters, see page 26.
If you do not want to assign a name, skip this step.
11. Enter the time using the number keypad and press  OK, or  Start .
The original is scanned into memory before transmission. The display 
shows memory capacity and the num ber of pages being stored in 
memory.
You can activate secure receiving mode without setting a 
password, but cannot protect your faxes.
Once you entered a group dial number, you cannot enter another 
group dial numbers anymore.
Once you entered a group dial number, you cannot enter another 
group dial numbers anymore.
If you set a time earlier than the current time, the fax will be sent at 
that time on the following day. 
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12.If an original is placed on  the scanner glass, select Yes to add another 
page. Load another original and press  OK.
When you have finished, select  No at the  Another Page?  prompt.
The machine returns to ready mode. The display reminds you that you 
are in ready mode and that a delayed fax is set.
Adding pages to a delayed fax
You can add pages to the delayed tran smissions previously reserved in 
your machine’s memory.
1. Load the originals to be added and adjust document settings.
2. Press  Menu  until Fax Feature  appears on the bottom line of the 
display and press  OK.
3. Press  OK when  Add Page  appears.
4. Press the left/right arrow until the fax job you want appears and 
press  OK.
The machine scans the original into memory and shows the total 
number of pages and the number of the added pages.
Canceling a delayed fax
1. Press  Menu  until Fax Feature  appears on the bottom line of the 
display and press  OK.
2. Press the left/right arrow until  Cancel Job appears and press  OK.
3. Press the left/right arrow until the fax job you want appears and 
press  OK.
4. Press  OK when  Yes appears.
The selected fax is deleted from memory.
Sending a priority fax
Using the Priority Fax feature, a hi gh priority fax can be sent ahead of 
reserved operations. The original is scanned into memory and immediately 
transmitted when the current operation  is finished. In addition, priority 
transmission will interrupt a Multiple Se nd operation between stations (i.e., 
when the transmission to station A ends, before transmission to station B 
begins) or between redial attempts.
1. Press Fax.
2. Load originals face up into the ADF, or place a single original face down 
on the scanner glass.
For details about loading an original, see page 28.
3. Adjust the document resolution and darkness to suit your fax needs. See 
page 41.
4. Press  Menu until Fax Feature  appears on the bottom line of the display 
and press  OK.
5. Press the left/right arrow until  Priority Send appears and press  OK.
6. Enter the number of the receiving machine.
You can use speed buttons, speed dial  numbers, or group dial numbers. 
For details, see page 47.
7. Press  OK to confirm the number.
8. Enter the job name you want and press  OK. 
The original is scanned into memory before transmission. The display 
shows memory capacity and the number of pages being stored in 
memory.
9. If an original is placed on  the scanner glass, select Yes to add another 
page. Load another original and press  OK.
When you have finished, select  No at the  Another Page?  prompt.
The machine shows the number being dialed and begins sending the 
fax.
Forwarding faxes
You can forward your incoming and outgoing faxes to another fax machine 
or email address.
Forwarding sent faxes to another fax machine
You can set the machine to send copies of all outgoing faxes to a 
specified destination, in addition  to the fax numbers you entered.
1. Press Fax.
2. Press  Menu until Fax Feature  appears on the bottom line of the 
display and press  OK.
3. Press the left/right arrow until  Send Forward appears and press  OK.
4. Press the left/right  arrow to select On and press  OK.
5. Enter the number of the fax machine to which faxes are to be sent 
and press  OK.
6. Press  Stop/Clear  to return to ready mode.
Subsequent sent faxes will be forwarded to the specified fax 
machine.
Forwarding received faxes to another fax machine
You can set your machine to forward incoming faxes to another fax 
number during a specified time peri od. When a fax arrives at your 
machine, it is stored in memory. Then, the machine dials the fax number 
that you have specified and sends the fax.
1. Press Fax.
2. Press  Menu until Fax Feature  appears on the bottom line of the 
display and press  OK.
3. Press the left/right arrow until  Rcv. Forward appears and press  OK.
4. Press the left/right arrow until  Forward appears and press  OK.
To set the machine to print out a fax when fax forwarding has been 
completed, select  Forward&Print.
5. Enter the number of the fax machine to which faxes are to be sent 
and press  OK.
6. Enter the starting time and press  OK.
7. Enter the ending time and press  OK.
8. Press  Stop/Clear  to return to ready mode.
Subsequent received faxes will be forwarded to the specified fax 
machine.
FAX SETUP
Changing the fa x setup options
Your machine provides you with variou s user-selectable options for setting 
up the fax system. You can change the de fault settings for your preferences 
and needs.
To change the fax setup options:
1. Press Fax.
2. Press  Menu until Fax Setup  appears on the bottom line of the display 
and press  OK.
3. Press the left/right  arrow to select Sending or Receiving  and press  OK. 
4. Press the left/right arrow until  the menu item you want appears and 
press  OK.
5. Press the left/right arrow until the  desired status appears or enter the 
value for the option you have selected, and press  OK.
6. If necessary, repeat steps 4 through 5.
7. Press  Stop/Clear  to return to ready mode.
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46 _Faxing
Sending options
Receiving options
Changing the default document settings
The fax options, including resolution and darkness, can be set to the most 
frequently used modes. When you send a fax, the default settings are used 
if they are not changed by using  the corresponding button and menu.
OPTIONDESCRIPTION
Redial TimesYou can specify the number of redial attempts. If 
you enter 0, the machine will not redial.
Redial TermYour machine can automatically redial a remote 
fax machine if it was busy. You can set an interval 
between attempts.
Prefix DialYou can set a prefix of up to five digits. This 
number dials before any automatic dial number is 
started. It is usef ul for accessing a PABX 
exchange.
ECM Mode This mode helps with poor line quality and makes 
sure any faxes you send are sent smoothly to any 
other ECM-equipped fax machine. Sending a fax 
using ECM may take more time.
Send ReportYou can set your machine to print a confirmation 
report showing whether a transmission was 
successful, how many pages were sent, and 
more. The available options are  On, Off , and  On-
Error , which prints only when a transmission is 
not successful.
Image TCRThis function allows users to know what fax 
messages have been sent by showing sent 
messages in the transmission report. 
The first page of the message is turned into an 
image file than is printed on the transmission 
report so the users can see what messages have 
been sent.
However, you can not use this function when 
sending fax without saving the data in the 
memory. 
Dial ModeThis setting may not be available depending on 
your country. If you cannot reach this option, your 
machine does not support this feature.
You can set the dial mode for your machine to 
either tone dialling or pulse dialling. If you have a 
public telephone system or a private branch 
exchnage(PBX) system, you may need to select 
Pulse . Contact your local telephone company if 
you are not sure which dial mode to use.
If you select  Pulse, some phone system features 
might not be available. It can also take longer to 
dial a fax or phone number.
OPTIONDESCRIPTION
Receive Mode You can select the default  fax receiving mode. For 
details on receiving faxes in each mode, see page 
42.
Ring to Answer You can specify the number of times the machine 
rings before answering an incoming call.
Stamp RCV 
NameThis option allows the machine to automatically 
print the page number, and the date and time of 
reception at the bottom
 of each page of a 
received fax.
RCV Start Code This code allows you to initiate fax reception from 
an extension phone plugged into the  EXT socket 
on the back of the machine. If you pick up the 
extension phone and hear fax tones, enter the 
code. It is preset to * 9* at the factory.
Auto Reduction When receiving a fax containing pages as long as 
or longer than the paper loaded in the paper tray, 
the machine can reduce the size of the original to 
fit the size of the paper loaded in the machine. 
Turn on this feature if you want to automatically 
reduce an incoming page. 
With this feature set to  Off, the machine cannot 
reduce the original to fit onto one page. The 
original will be divided and printed in actual size 
on two or more pages.
Discard Size When receiving a fax containing pages as long as 
or longer than the paper in your machine, you can 
set the machine to discard a specific length from 
the end of the received fax. The machine will print 
the received fax on one or more sheets of paper, 
minus the data that would have been on the 
specified discard segment. 
When the received fax contains pages larger than 
the paper in your machine, and  Auto Reduction 
has been turned on, the machine will reduce the 
fax to fit on the existing paper, and nothing will be 
discarded.
Junk Fax Setup This setting may not be available depending on 
your country. Using this feature, the system will 
not accept faxes sent from remote stations whose 
numbers are stored in the memory as junk fax 
numbers. This feature is useful for blocking any 
unwanted faxes.
When you turn on this feature, you can access the 
following options to set junk fax numbers.
•Add:Allows you to set up to 20 fax numbers.
• Delete: Allows you to delete the desired junk 
fax number.
• Delete All: Allows you to delete all junk fax 
numbers.
DRPD Mode This mode enables a user to use a single 
telephone line to answer several different 
telephone numbers. In this menu, you can set the 
machine to recognize which ring patterns to 
answer. For details about th is feature, see page 
43.
Duplex Print • Long Edge:
Prints pages to be read like a 
book.
•Short Edge: Prints pages to be read by 
flipping like a note pad. 
• Off: Prints received fax on one sides of a 
paper.
OPTIONDESCRIPTION
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1.Press Fax.
2. Press  Menu until Fax Setup  appears on the bottom line of the display 
and press  OK.
3. Press the left/right arrow until  Change Default appears and press  OK.
4. Press  OK when  Resolution  appears.
5. Press the left/right arrow until the resolution you want appears and press 
OK.
6. Press the left/right arrow until  Darkness appears and press  OK.
7. Press the left/right arrow until the darkness you want appears and press 
OK.
8. Press  Stop/Clear  to return to ready mode.
Printing sent fax  report automatically
You can set the machine to print a report with detailed information about the 
previous 50 communication operat ions, including time and dates.
1. Press Fax.
2. Press  Menu until Fax Setup  appears on the bottom line of the display 
and press  OK.
3. Press the left/right arrow until  Auto Report appears and press  OK.
4. Press the left/right arrow until  On appears and press  OK.
5. Press  Stop/Clear  to return to ready mode.
Setting up Address Book
You can set up  Address Book  with the fax numbers you use most 
frequently. Your machine provides you wit h the following features for setting 
up  Address Book :
• Speed/Group dial numbers
Speed dial numbers
You can store up to 200 frequently-used fax numbers in speed dial 
numbers.
Registering a speed dial number
1. Press Fax.
2. Press  Address Book  until New & Edit  appears on the bottom line of 
the display and press  OK.
3. Press  OK when  Speed Dial  appears.
4. Enter a speed dial number between 0 and 199 and press  OK. 
If an entry is already stored in  the number you choose, the display 
shows the name to allow you to c hange it. To start over with another 
speed dial number, press  Back.
5. Enter the name you want and press  OK.
For details on how to enter alphanumeric characters, see page 26.
6. Enter the fax number you want and press  OK.
7. Press  Stop/Clear  to return to ready mode.
Editing speed dial numbers
1.Press  Address Book  until New & Edit  appears on the bottom line of 
the display and press  OK.
2. Press  OK when  Speed Dial  appears.
3. Enter the speed dial number you want to edit and press  OK.
4. Change the name and press  OK.
5. Change the fax number and press  OK.
6. Press  Stop/Clear  to return to ready mode.
Using speed dial numbers
When you are prompted to enter a  destination number while sending a 
fax, enter the speed dial number at  which you stored the number you 
want.
• For a one-digit (0-9) speed dial number, press and hold the 
corresponding digit button on the number keypad.
• For a two- or three-digit speed dial number, press the first digit  button(s) and then hold down the last digit button.
You can also search through memory for an entry by pressing  Address 
Book . See page 48.
Before beginning to store fax numbers, make sure that your machine 
is in Fax mode. 
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48 _Faxing
Group dial numbers
If you frequently send the same document to several destinations, you 
can group these destinations and set them under a group dial number. 
You can then use a group dial number to send a document to all of the 
destinations within the group. You can set up to 100 group dial numbers 
using the destination’s existing speed dial numbers.
Registering a group dial number
1.Press Fax.
2. Press  Address Book  until New & Edit  appears on the bottom line of 
the display and press  OK.
3. Press the left/right arrow until  Group Dial appears and press  OK.
4. Enter a group dial number between 0 and 99 and press  OK.
5. Enter a speed dial number and press  OK.
6. Press  OK when speed dial information appears correctly.
7. Press  OK when  Yes appears.
8. Repeat steps 5 and 6 to include other speed dial numbers into the 
group.
9. When you have finished, press the left/right arrow to select  No at the 
Another No.?  prompt and press  OK.
10. Press  Stop/Clear  to return to ready mode.
Editing a group dial number
You can delete a specific entry from  a group or add a new number to the 
selected group.
1. Press  Address Book  until New & Edit  appears on the bottom line of 
the display and press  OK.
2. Press the left/right arrow until  Group Dial appears and press  OK.
3. Enter the group dial number you want to edit and press  OK.
4. Enter the speed dial number you want to add or delete and press 
OK.
If you entered a new speed dial number,  Add? appears.
If you enter a speed dial number stored in the group,  Delete? 
appears.
5. Press  OK to add or delete the number.
6. Press  OK when  Yes appears to add or delete more numbers and 
repeat steps 4 and 5.
7. When you have finished, press the left/right arrow to select  No at the 
Another No.?  prompt and press  OK.
8. Press  Stop/Clear  to return to ready mode.
Using group dial numbers
To use a group dial entry, you need to search for and select it from 
memory. 
When you are prompted to enter  a fax number while sending a fax, 
press  Address Book . See below.
Searching Address Book for an entry
There are two ways to search for a number in memory. You can either 
scan from A to Z sequentially, or y ou can search by entering the first 
letters of the name associated with the number.
Searching sequentially through the memory
1. If necessary, press Fax.
2. Press  Address Book  until Search & Dial  appears on the bottom line 
of the display and press  OK.
3. Press the left/right arrow until  the number category you want 
appears and press  OK.
4. Press  OK when  All appears.
5. Press the left/right arrow unt il the name and number you want 
appears. You can search upwards or downwards through the entire 
memory in alphabetical order.
Searching with a particular first letter
1. If necessary, press Fax.
2. Press  Address Book  until Search & Dial  appears on the bottom line 
of the display and press  OK.
3. Press the left/right arrow until  the number category you want 
appears and press 
OK.
4. Press the left/right arrow until  ID appears and press  OK.
5. Enter the first few letters of the name you want and press  OK.
6. Press the left/right arrow until the name you want appears and press 
OK.
Deleting a Address Book entry
You can delete entries in  Address Book one by one.
1. Press  Address Book  until Delete  appears on the bottom line of the 
display and press  OK.
2. Press the left/right arrow until  the number category you want 
appears and press  OK.
3. Press the left/right arrow until  the searching method you want 
appears and press  OK.
Select 
Search All to search for an entry by scanning through all 
entries in  Address Book .
Select  Search ID  to search for an entry by  the first few letters of the 
name.
4. Press the left/right arrow until the name you want appears and press 
OK.
Or, enter the first letters and press  OK. Press the left/right arrow until 
the name you want appears and press  OK.
5. Press  OK. 
6. Press  OK when  Yes appears to confirm the deletion.
7. Press  Stop/Clear  to return to ready mode.
Printing Address Book
1.You can check your  Address Book settings by printing a list.
1. Press  Address Book  until Print appears on the bottom line of the 
display.
2. Press  OK. A list showing your speed dial and group dial entries 
prints out.
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49 _Maintenance
maintenance
This chapter provides informat ion for maintaining your machine and the toner cartridge.
This chapter includes:
• Printing reports
• Clearing memory
• Cleaning your machine
• Maintaining the cartridge • Replacing the toner cartridge
• Maintenance parts
• Managing your machine from the website
• Checking the machine’s serial number
PRINTING REPORTS
Your machine can provide various reports with useful information you will 
need. The following reports are available:
Printing a report
1.
Press  Menu until System Setup  appears on the bottom line of the 
display and press  OK.
2. Press the left/right arrow until  Report appears and press  OK.
3. Press the left/right arrow until the report or list you want to print appears 
and press  OK.
To print all reports and lists, select  All Report.
4. Press  OK when  Yes appears to confirm printing.
The selected  information prints out.
Some reports may not appear in the display depending on options or 
models. If so, it is not applicable to your machine. 
REPORT/LISTDESCRIPTION
Configuration This list shows the status of the user-selectable 
options. You may print this list to confirm your 
changes after changing settings.
Phone BookThis list shows all of the fax numbers and email 
addresses currently stored in the machine’s 
memory.
Send Report This report shows the fax number, the number of 
pages, the elapsed time of the job, the 
communication mode, and the communication 
results for a particular fax job.
You can set up your machine to automatically print 
a transmission confirmation report after each fax 
job. See page 46.
Sent Report This report shows information on the faxes and 
emails you have recently sent.
You can set the machine to automatically print this 
report every 50 communications. See page 46.
RCV Report This report shows information on the faxes you 
have recently received. 
Schedule Jobs This list shows the documents currently stored for 
delayed faxes along with the starting time and type 
of each operation. 
Junk Fax ReportThis list shows the fax numbers specified as junk 
fax numbers. To add or delete numbers to or from 
this list, access the Junk Fax Setup menu.
See page 46.
Network Info. This list shows informati on on your machine’s 
network connection and configuration.
User Auth List This list shows authorized users who are allowed to 
use the email function.
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50 _Maintenance
CLEARING MEMORY
You can selectively clear information stored in your machine’s memory.
1.Press  Menu until System Setup  appears on the bottom line of the 
display and press  OK. 
2. Press the left/right arrow until  Clear Setting appears and press  OK.
3. Press the left/right arrow until the  item you want to clear appears.
4. Press  OK when  Yes appears.
5. Press  OK again to confirm clearing.
6. Repeat steps 3 through 5  to clear another item.
7. Press  Stop/Clear  to return to ready mode.
CLEANING YOUR MACHINE
To maintain print and scan quality, follow the cleaning procedures below 
each time the toner cartridge is replaced or if print and scan quality 
problems occur.
Cleaning the outsideClean the cabinet of the machine with  a soft lint-free cloth. You can dampen 
the cloth slightly with water, but be ca reful not to let any water drip onto or 
into the machine.
Cleaning the insideDuring the printing process, paper, toner, and dust particles can accumulate 
inside the machine. This buildup can c ause print quality problems, such as 
toner specks or smearing. Cleaning th e inside of the machine clears or 
reduces these problems.
1. Turn the machine off and unplug the power cord. Wait for the machine to 
cool down.
2. Completely open the front cover.
Before clearing the memory, make  sure that all fax jobs have been 
completed, or you will lose those jobs.
Some menus may not appear in the display depending on options or 
models. If so, it is not applicable to your machine. 
OPTIONSDESCRIPTION
All Settings Clears all of the data stored in memory and resets all 
of your settings to the factory default.
Fax Setup  Restores all of the fax options to the factory default.
Copy SetupRestores all of the copy options to the factory 
default.
Scan SetupRestores all of the scan options to the factory 
default.
System SetupRestores all of the system  options to the factory 
default.
Network Setup Restores all of the network  options to the factory 
default.
Phone Book Clears all of the fax number and email address 
entries stored in memory.
Sent Report Clears all records of se nt faxes and emails. 
RCV Report Clears all records of received faxes.
• Cleaning the cabinet of the machine with cleaning materials 
containing large amounts of alcohol, solvent, or other strong 
substances can discolor or distort the cabinet.
• If your machine or its surrounding is contaminated with toner, we  recommend you to use cloth or tissue dampened with water to 
clean it. If you use a vacuum cleaner, toner blown into the air may 
be harmful. 
• Do not touch the green surface, t he OPC drum or the front of the 
toner cartridge, with your hands or any other material. Use the 
handle on each cartridge in order to avoid touching this area.
• Be careful not to scratch the surf ace of the paper transfer belt.
• If you leave the front cover open for more than a few minutes, the  OPC drum can be exposed to light . This will cause damage to the 
OPC drum. Close the front cover should the installation need to 
be halted for any reason.
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