Panasonic Uf 585 Userd Guide

							99
NETWORK FEATURE
Selective Reception
Your machine has a special feature, Selective Reception, which can prevent the receiving of unnecessary
documents (i.e. junk fax, direct mail, etc.).
Before receiving the document, the last 4 digits of the ID Number received from the sending machine will be
compared with the last 4 digits of the telephone number programmed in each One-Touch or Abbreviated station.
When a match is found, your machine will start receiving the document. If a match is not found, your machine will
cancel the reception and an Information Code 406 will be recorded on the Journal.
Setting the Selective Reception.
 (see Note 1)
 (see Note 2)
1
  
2
  
3
     
4
5
  
1. When the Selective Reception is set, your machine can receive only from those stations which are programmed in
the built-in auto-dialer.
2. If your ID number has not been set, your machine might not be able to receive from some models. 
To set  your ID number, see page 29.
FUNCTION7
S E T  M O D E         ( 1 - 6 )
ENTER NO. OR 
Ú Ù 
4SET
FAX PARAMETER(01-99)
        NO.=
z
46SET
46 SELECT RCV
 1:INVALID
2
46 SELECT RCV
 2:VALID
SET
STOP
-
Note:
6 
						

							100
Password Communications
General Description
Password Communications, including Password Transmission and Password Reception will prevent your machine
from sending a fax to a wrong station or receiving a fax from an unauthorized stations.  You can set Password
Transmission and Password Reception independently, or both together.
To use Password Transmission, you must set a 4-digit transmission password in advance.  The password must be
shared with other compatible Panafax machine(s).  If the transmission password in your machine does not match
the transmission password in the other compatible Panafax machine(s), the transmission will fail.  You can select
password transmission by setting Function 8-4 (PASSWORD-XMT) to ON when you send a document.
To use Password Reception, you must set a 4-digit receiving password in advance.  The password must be
shared with the other compatible Panafax machine(s).  If the password in your machine does not match the
receiving password in the other compatible Panafax machine(s), the reception will fail.  Once you set password
reception and set the parameter to “ON”
, it stays until you change the setting to “OFF”
.
Compatibility with Other Machines
You can only use password transmission and reception with another Panafax compatible machine(s) listed below.
Model Special Settings
DF-1100
UF-160
UF-160M 
UF-170
UF-260
UF-270
UF-270M
UF-280M
UF-300
UF-312
UF-322
UF-550
UF-560
UF-585
UF-595
UF-650
UF-733
UF-744
UF-745
UF-750
UF-750D
UF-755
UF-755e
UF-766
UF-770
UF-788
UF-880
UF-885
UF-895
UF-M500Required.
Please refer to the individual Users Guide of each model. 
						

							101
Setting  Password Transmission
To set transmission password and parameter,
 (see Note 1) (see Note 2):
1
  
2
  
3
     
4
Enter a 4-digit Transmission Password.
Ex:  
and press 
5
 for “OFF” (password is not checked) 
    or
 for “ON” (password is checked)or
6
  
1. You can change the setting temporarily by using FUNCTION 8-4 (PASSWORD-XMT) for each transmission.  See
page 103 for details.
2. To change the password, press   in step 4. Then re-enter a new one.
FUNCTION7
S E T  M O D E         ( 1 - 6 )
ENTER NO. OR 
Ú Ù 
4SET
FAX PARAMETER(01-99)
        NO.=
z
43SET
43 PASSWORD-XMT
                
zzzz
1234SET43 PASSWORD-XMT
 1:OFF          1234
1
2
43 PASSWORD-XMT
 1:OFF          1234
43 PASSWORD-XMT
 2:ON           1234
SET
STOP
-
CLEAR
Password Communications
Note:
6 
						

							102
Setting  Password Reception
To set receiving password and parameter,
 (see Note 1)
 (see Note 2)
1
  
2
  
3
     
4
Enter a 4-digit Receiving Password.
Ex:  
and press 
5
 for “OFF” (password is not checked)
    or
 for “ON” (password is checked)or
6
  
1. Once you set the parameter, you cannot select the parameter, “OFF” or “ON”, for each reception.  It is always “OFF”
or “ON” until you change the setting.
2. To change the password, press    in step 4. Then re-enter a new one.
FUNCTION7
S E T  M O D E         ( 1 - 6 )
ENTER NO. OR 
Ú Ù 
4SET
FAX PARAMETER(01-99)
        NO.=
z
44SET
44 PASSWORD-RCV
                
zzzz
1234SET
44 PASSWORD-RCV
 1:OFF          1234
1
2
44 PASSWORD-RCV
 1:OFF          1234
44 PASSWORD-RCV
 2:ON           1234
SET
STOP
-
CLEAR
Password Communications
Note: 
						

							103
Using Password Transmission
To use Password Transmission, you can select PASSWORD-XMT “OFF” or “ON” for each Transmission by
following the procedure below.
1
 Set document(s) face down.
2
  
3
  
4
 for “OFF” (password is not checked)
   or
 for “ON” (password is checked)or
5
6
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing, press   after each 
station is entered 
(Up to12 stations)
• Directory Search Dialing, press   after each 
station is entered 
(For details, see page 48 to 51.)
Ex:  
ENTER STATION(S)
THEN PRESS START 00%
FUNCTION8
SELECT MODE    (1-5)
ENTER NO. OR 
Ú Ù 
4SET
PASSWD-XMT=OFF
1:OFF 2:ON
1
2
PASSWD-XMT=OFF
1:OFF 2:ON
PASSWD-XMT=ON
1:OFF 2:ON
SETENTER STATION(S)
THEN PRESS START
SET
SET
01(Station name)
5551234
Password Communications
6 
						

							104
Using Password Reception
There is no additional operation required once you set the parameter by following the procedure on page 102.
The parameter, “OFF”
 or “ON”
, cannot be selected for each reception.  It is always “OFF”
 or “ON”
 until you
change the setting.
7
If your machines Transmission Password coincides with 
the other stations Transmission Password, your machine 
star ts sending the document.
When transmission is completed, PASSWORD-XMT 
returns to standard setting (“OFF”
 or “ON”
).
START
Password Communications 
						

							105
Confidential Mailbox
Your machine is equipped with two Confidential Communication features which ensure that the Confidential
information you send is received only by the person with the correct confidential code.
Confidential Mailbox
The confidential mailbox feature can be used as a mailbox to communicate with other compatible models using a
4-digit confidential code.  The Confidential Mailbox feature receives document(s) with a confidential code into
memory.  These documents can only be printed by the person who has the correct confidential code.
Figure 1 :  Confidential Mailbox
Compatibility with Other Machines
Table 1 shows a list of compatible Panafax models which have the Confidential Mailbox feature.  It also shows
whether or not special settings are required. (see Note 1) (see Note 2) (see Note 3) (see Note 4) (see Note 5)
Table 1 : Confidential Mailbox Requirement
1. If your machine receives two confidential faxes with same confidential code, both documents are stored together in
the same confidential mailbox.
2. Up to 10 Mailbox files can be stored in memory.  So, you can receive the confidential fax using 10 different
confidential codes.
3. If the memory overflows, the machine will stop receiving and release the line.
4. We recommend that optional flash memory card be installed when this function is used.  See page 152 on Image
Memory Capacity.
5. If confidential faxes were received in the mailbox of UF-733, you cannot poll those documents. The UF-733 is
designed to print out the received confidential document locally only.
Compatible Model Special Settings
DF-1100 UF-280M UF-312 UF-322 UF-332 UF-342
UF-344 UF-550 UF-560 UF-585 UF-595 UF-733
UF-744 UF-745 UF-755 UF-755e UF-766 UF-770
UF-788 UF-880 UF-885 UF-895Not Required.
AB
A
B
Panafax
Compatible
ModelPanafax
Compatible
Model
Send
with
Conf.Code
1000Send
with
Conf.Code
2000
Panafax
Compatible
Model
Polling
with
Conf.Code
1000Print out
with
Conf.Code
2000
(Note 5)
MAILBOX
Document A and B
are stored into memory. Panafax Compatible Model 
(Note 5)
Note:
6 
						

							106
Sending a Confidential Document to a Remote Stations Mailbox
1
 Set document(s) face down.
2
        
3
  
4
Enter a 4-digit Confidential Code.
Ex:
5
6
Dial by any one of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing
• Directory Search Dialing
Ex:
7
If necessary, inform the receiving person and tell them the 
Confidential Code.
ENTER STATION(S)
THEN PRESS START 00%
FUNCTION22SET
CONF. COMM.    (1-5)
ENTER NO. OR 
Ú Ù 
1SET
CONFIDENTIAL XMT
  CONF. CODE=
zzzz
2233CONFIDENTIAL XMT
  CONF. CODE=2233
SETENTER STATION
THEN PRESS START
01(Station name)
5551234
START
Confidential Mailbox 
						

							107
Polling a Confidential Document from a Remote Stations Mailbox
After you have been informed that someone has transmitted a confidential document to a remote stations
mailbox, you can poll the confidential document from the remote station by following the procedure below.
 (see Note 1)
1
        
2
  
3
Enter a 4-digit Confidential Code.
Ex:
4
5
Dial by any one of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing
• Directory Search Dialing
Ex:
6
1. The confidential file will be erased automatically at the center station after being polled.
FUNCTION22SET
CONF. COMM.    (1-5)
ENTER NO. OR 
Ú Ù 
2SET
CONFIDENTIAL POLL
  CONF. CODE=
zzzz
2233CONFIDENTIAL POLL
  CONF. CODE=2233
SETENTER STATION
THEN PRESS START
01(Station name)
5551234
START
Confidential Mailbox
Note:
6 
						

							108
Receiving a Confidential Document to Your Machines Mailbox
No special setting is required, your machine comes with this feature ready to use.  Your machine receives a
confidential fax the same way it receives a normal fax message.  When receiving the confidential fax, the display
shows the following message (CONF. RCV REPORT) and prints out the Confidential Receive Repor t.
Sample CONF. RCV Report
Explanation of contents
 (see Note 1) (see Note 2)
 (see Note 3) (see Note 4)
*************** -CONF. RCV REPORT- **************** DATE MAR-12-1999 ***** TIME 15:00 ********
             ** NOTICE OF CONFIDENTIAL DOCUMENT HELD **
  
(1)          (2)                         (3)                   (4)
  FILE NO.     RECEIVED FROM               PAGES                 TIME RECEIVED
     040       PANAFAX                      001                  MAR-12 15:00
                                                         -PANASONIC                -
************************************ -HEAD OFFICE     - ***** -        201 555 1212- *********
(1) File number : 001 to 999
(2) Received remote stations ID : Character ID or Numeric ID
(3) Number of pages received
(4) Received date and time
1. If your machine receives two confidential faxes with same confidential code, both documents are stored together in
the same confidential mailbox.
2. Up to 10 Mailbox files can be stored in memory.  So, you can receive the confidential fax using 10 different
confidential codes. 
3. If the memory overflows, the machine will stop receiving and release the line.
4. You can verify whether the unit has received a confidential fax by printing out the File List.  (See page 82)
MESSAGE IN MAIL BOX
Confidential Mailbox
Note: