Panasonic Telephone Answering System Kx Ts620 Operating Instructions

							
Special Features
41For assistance, please visit http://www.panasonic.com/phonehelp
Setting the Password
You can change the password for the 
call restriction. The default password is 
“1111”.
To set the password
Make sure that the handset is on the 
cradle, the AC adaptor is connected 
and the SP-PHONE/HEADSET 
indicator light is off.
1Press {FUNCTION/EDIT }.
2Scroll to “ Program ? ” by 
pressing  {
4} or  {3} and press 
{ OK }
 (Yes  key).
3Scroll to “ Change password? ” 
by pressing  {
4} or  {3} and 
press  {OK }
 (Yes  key).
4Enter the current password.
5Press  {OK } ( Next  key). 
 If the wrong password was entered, 
3 beeps will sound. Enter the 
correct password.
6Enter a new password using 
a 4-digit number.
(Example: “1234” is entered.)
7Press  {OK } ( Save  key).
 A long beep sounds.
 The display will return to step 3. To 
exit the programming mode, press 
{EXIT } or wait for 60 seconds.
 You can exit the programming mode any  time by pressing  {EXIT }.
Please write down your password. If you 
forget your password, enter 
“Panasonic (726276642) ” in step 4.
Current password
:@@@@       [OK]= Next
New password
: ----
       [OK]=Save
New password
: 1234
       [OK]=Save
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Special Features
42For assistance, please visit http://www.panasonic.com/phonehelp
Call Restriction
You can prevent the unit from dialing 
phone numbers beginning with 
specified digit(s) (1 digit or 2 digits). 
Phone numbers with the restricted 
leading digits cannot be dialed out, 
except the emergency numbers stored 
in the Direct Dial memory ({M1 },  {M2 } 
or  {M3 }) or in Phonebook (To store a 
number as an emergency number in 
phonebook, add 
# at the beginning of 

the  name ).
Before using the Call Restriction 
feature, we recommend storing 
emergency numbers in the memory of 
Direct Dial Buttons (p. 36) and 
Phonebook (p. 31) as emergency 
numbers (#).
To set the cal l restriction
Make sure that the handset is on the 
cradle, the AC adaptor is connected 
and the SP-PHONE/HEADSET 
indicator light is off.
1Press {FUNCTION/EDIT }.
2Scroll to “ Program ? ” by 
pressing  {
4} or  {3} and 
press  {OK }
 (Yes  key).
3Scroll to “ Call restrict ? ” 
by pressing  {
4} or  {3}.
4Press  {OK } (Yes  key). If you changed the password 
“1111” (default), the below 
display will be shown. Follow 
the following steps 1 and 2.
1. Enter the password (p. 41).
2. Press 
{OK } ( Next  key). Go to 
step 5.
 If the wrong password was 
entered, 3 beeps will sound. 
Enter the correct password.
5Enter the number(s) (1 digit or 2 
digits) you want to restrict ( {0 } to 
{ 9 }).
 If the wrong number was entered, 
press  {ERASE } and enter the 
correct number.
6Press  {OK } ( Save  key).
 A long beep sounds.
 The display will return to step 3. To 
exit the programming mode, press 
{EXIT } or wait for 60 seconds.
To cancel the call restriction
Follow steps 1 through 4. In step 5, 
press  {ERASE } to clear the restricted 
digits, and press  {OK } ( Save  key).
Call restrict  ?
      [OK]= Yes
Restrict No.
: --
       [OK]=Save
When dialing a phone number with the 
restricted leading digit(s), 
“ CALL RESTRICTED ” is displayed
.
Enter password
:----        [OK]=Next
Enter password
:@@@@       [OK]=Next
Restrict No.
[OK]=Save:9-
Example: “9” is entered.
TS620bk01.book  Page 42  Wednesday, June 7, 2006  2:57 PM 
						

							
43For assistance, please visit http://www.panasonic.com/phonehelpFor assistance, please visit http://www.panasonic.com/phonehelp
Automatic Answering Operation
When the unit answers a call, a greeting message is played and the caller’s 
message is recorded. When recording, “ –Answering–” will flash on the display.
Setting the Unit to Answer Calls
Press {ANSWER ON } to turn on the answering system.
 The MESSAGE indicator lights and the unit announces “ Answer set” and the current day 
and time.
 The unit will announce the remaining recording time if it is less than 3 minutes.
 If you hear “ Memory full” and “Message full ” is displayed, erase some, or all, of the 
messages (p. 46).
 If you do not want the unit to answer calls, press  {ANSWER ON } again to turn off the 
answering system. The indicator light goes out and “ Answer off” is heard.
 You can also turn on the answering system remotely using any other phone (p. 51).
Monitoring incoming calls
While a call is being recorded, you can monitor it through the speaker. 
 To increase the speaker volume, press  VO LU M E  {3}. To decrease, press  VO LU M E  {4}.
To answer the call, lift the handset or press  {SP-PHONE/HEADSET }. The unit 
stops recording.
 The recording time is about 15 minutes. If messages are recorded in noisy rooms, the time may be shortened by up to 3 minutes.
 A maximum of 64 messages can be recorded.
MESSAGE Indicator
{ SP-PHONE/HEADSET }
Answering System
{ANSWER ON }
TS620bk01.book  Page 43  Wednesday, May 24, 2006  2:31 PM 
						

							
44For assistance, please visit http://www.panasonic.com/phonehelp
Listening to Messages
You can see the total number of recorded messages on the display.
If the MESSAGE indicator flashes (only when the Answer ing System is ON), new 
messages have been recorded.
To play back messages, press  {MESSAGE/2WAY REC }.
When you have new 
messages:
The unit announces the number 
of new messages and only new 
messages are played back.
When you have no new 
message:
The unit announces “
No new 
message. All message playback
” and 
plays back all messages.
When you have no message:
The unit announces “
No message”.
 At the end of the last message, 
“End of final message ” is heard. The 
unit will announce the remaining 
recording time if it is less than 3 
minutes.
S TO PM ESSAGE
To increase the volume, press 
VOLUME  {
3}. 
To decrease, press  VO LU M E  {
4}.
{
MESSAGE/2WAY REC }
{
STOP }
During playback, the 
display shows the 
message number.
MESSAGE Indicator
Answering System
TS620bk01.book  Page 44  Wednesday, May 24, 2006  2:31 PM 
						

							
Answering System
45For assistance, please visit http://www.panasonic.com/phonehelp
During playback
Recording Your Telephone Conversation
You can record your conversation while talking using the handset or  {SP-PHONE/
HEADSET }.
1During a conversation, press  {MESSAGE/2WAY REC }.
 Recording ” is displayed.
2Continue your conversation.
3To stop recording the conversation, press  {MESSAGE/2WAY REC } or 
{ STOP }.
 The MESSAGE indicator flashes (only  when the Answering System is ON).
To  repeat  
message To repeat from the beginning of the message
Press 
{
:}.
 If you press within 5 seconds of playback, the previous message will 
be played.
To   skip  
message To skip to the next message
 
Press  {
9}.
To   stop  
operation Press
 { STOP }.
 To resume playback, press  {MESSAGE/2WAY REC }.
 If you do not press any button for 60 seconds or if you press  {STOP } 
again, the playback mode will be canceled.
For Caller ID service users (p. 24)
During playback, the display will show the name 
and/or number of the caller whose message is being 
played.
To call back the displayed number:
During playback, lift the handset or press  {SP-PHONE/HEADSET }.

The unit stops playback and automatically dials the displayed phone number.
 When you record your 2-way telephone conversation, you should inform the other party 
that the conversation is being recorded.
1-222-333-4444
 - Message  3 -
JONES,JENNIFER
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Answering System
46For assistance, please visit http://www.panasonic.com/phonehelp
Erasing Messages
The unit will announce the remaining recording time after playback, if it is less than 
3 minutes. New messages cannot be recorded when:
—“ Memory full ” is heard.
—“ Message full ” is displayed.
— The MESSAGE indicator flashes rapidl y (only when the Answering System is 
on).
Erase some, or all, of the messages. We recommend you erase unnecessary 
messages after each playback.
Erasing a specific message
Press  {ERASE } while the message you want to erase is being played.
 The unit erases the message.
 A short beep will sound and the unit will continue to play the next message.
Erasing all messages
All recorded messages, except the greeting message, can be erased at one time.  
1Press {ERASE }.
 To erase all messages press ERASE 
again ” is heard.
2Within 10 seconds, press 
{ERASE } again.
 A long beep sounds and “ No message” 
is heard. The display shows “
 
message”.
 The information in the Caller List will not be er ased. To erase Caller List information, see 
page 30.
MESSAGE Indicator
{ ERASE }
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Answering System
47For assistance, please visit http://www.panasonic.com/phonehelp
Remote Operation from a Touch Tone Phone
You can operate the answering system from any touch tone phone. A synthesized 
voice menu will guide you on how to operate the unit (p. 49).
 To skip the voice menu and operate the unit directly, see  
page 50.
Summary of remote operation
 The unit will announce the remaining recording  time after playback, if it is less than
3 minutes.
Call your unit from a touch phone.
Enter your remote code (p. 48) during or after the greeting message.
 The number of new messages is heard.
After 3 seconds, the voice menu will start (p. 49).
Follow the menu or enter the direct commands (p. 50).
To end the remote operation, hang up.
 The messages are saved.
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Answering System
48For assistance, please visit http://www.panasonic.com/phonehelp
Remote Code
The remote code prevents unauthorized people from accessing your unit and 
listening to your messages. Choose any 2-digit number (00–99).
Your phone default remote code is “11”. If you do not program your own remote 
code, you can use “11”.
Make sure that the handset is on the cradle, the AC adaptor is connected and 
the SP-PHONE/HEADSET indicator light is off.
1Press {FUNCTION/EDIT }.
2Scroll to “ Set answering ? ” by pressing 
{
4}  or  {3} and press  {OK } ( Yes  key). 
3Scroll to “ Remote code ? ” by pressing 
{
4}  or  {3} and press  {OK } ( Yes  key).
4Enter a new code using a 2-digit number. 
(Example: “23” is entered.)
5Press  {OK } ( Save  key).
 A long beep sounds.
 The display will return to step 3. To exit the 
programming mode, press  {EXIT } or 
wait for 60 seconds.
 You can exit the programming mode any time by pressing  {EXIT }.
To check the remote code
Repeat steps 1 to 3.
 The current remote code is displayed. When finished, press  {EXIT }.
Remote code
: 23
       [OK]=Save
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Answering System
49For assistance, please visit http://www.panasonic.com/phonehelp
Vo i c e  M e n u
The shaded boxes are voice prompts.
 3 seconds after playback, the voice menu will start again from the beginning.
 If you hear “Memory full” after playback, erase some, or all, of the messages (p. 46).
Press 1 to play  back all messages.
Press 2 for other functions.Press  { 1 }.
Press  { 2 }.
Press { 1 }.
Press  { 2 }.
Press  { 2 }.
Press  { 2 }. Press
 { 1 }.
Press  { 1 }.
Press  { 1 }.
Press
 { 2 }.Press 1 to record your message.
Press 2 for other functions.
Press 1 to play back new messages.
Press 2 for other functions.
Press 1 to erase all messages.
Press 2 for other functions.
Press 1 to record your greeting.
Press 2 for other functions.New Message Playback.
Only new messages are played 
back. At the end of the last 
message, “ End of final message ” 
is heard. The un it will announce 
the remaining recording time if it 
is less than 3 minutes.
Please leave your message.
1. Speak after the long beep.
2. When you finish recording a 
memo message, hang up.
A long beep sounds and “No 
message
”  is heard.
Press 7 to record your greeting.
Press 9 to end recording.
1. Press  {7 }.
* You hear a voice prompt  followed by a long beep.
2. After the long beep, talk for 
up to 1 minute.
3. When you finish recording,  press  {9 }.
4. Your greeting will be played  back for confirmation.
All message playback.
All recorded messages are 
played back. At the end of the 
last message, “
End of final 
message ” is heard. The unit will 
announce the remaining 
recording time if it is less than 3 
minutes.
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Answering System
50For assistance, please visit http://www.panasonic.com/phonehelp
Direct Remote Operation
Once you have entered the remote code, you can also control your unit by direct 
commands instead of using the voice menu. To end the remote operation, hang up 
anytime.
Direct commands
NEW MESSAGE 
PLAYBACK{
4 } Only new messages are played back.
ALL MESSAGES 
PLAYBACK {
5 } All messages are played back.
REPEAT
(During playback) {
1 } The current message is repeated.
SKIP
(During playback) {
2 } The current message is skipped. 
The next message is played.
STOP
(During playback) {9 } Operation is stopped temporarily.
 To resume operation, enter a direct 
command within 15 seconds, or the voice 
menu will start (p. 49).
GREETING MESSAGE 
RECORDING {
7 }
RECORD
{9 }
 A long beep sounds.
 After the beep, talk immediately for up to 
1 minute.
 The recording is stopped.
 The recorded message is played.
ERASING A SPECIFIC 
MESSAGE
(During playback) {
£ } { 4 } The current message is erased.
 A short beep will sound and the next 
message will be played.
ERASING ALL 
MESSAGES {
£ } { 5 } All recorded messages are erased.
 A long beep sounds and “ No message” is 
heard.
ANSWERING SYSTEM 
OFF {
0 } When you press  { 0 },  “Answer off. Thank you 
for your call ” is heard, the unit hangs up and 
will not answer calls until turned on again.
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