Panasonic Telephone Answering System Kx Ts620 Operating Instructions

							
 11
Settings
For assistance, please visit http://www.panasonic.com/phonehelp
Programming Summary
You can program the following functions. The display shows the programming 
instructions. See the corresponding pages for function details.
Make sure that the handset is on the cradle, the AC adaptor is connected and 
the SP-PHONE/HEADSET indicator light is off.
During programming
* To select a desired function item, scr oll through the items by pressing {4} or  {3}. Then 
press  {OK } to go to the next step.

“ –––––––––––––––– ” indicates the end of the function menu.
 You can exit the programming mode any time by pressing  { EXIT }.
 If you do not press any buttons for 60 seconds, the unit will exit the programming mode.
Press  {FUNCTION/EDIT }.
*  
 Save phonebook ? To store names and phone numbers in memory
                   . . 
 
 Save M1,M2,M3 ? (p. 31, 36). 
 
 Program ?
 
 Set answering ? . . .  To program answering system functions (p. 18).
 
 Set clock ? . . . . . . .  To adjust the time and date (p. 12).
  Change language? . .  To select the display language (p. 13).
 
 ––––––––––––––––
*  
 Change password?  .  To change the password for the call restriction (p. 41).
 
 Call restrict ? . . .  To set the call restriction feature (p. 42).
 
 Set flash time ?  .  To select the flash time (p. 40).
 
 Set dial mode ? . . .  To select the dialing mode (p. 13).
 
 LCD contrast ? . . . .  To select the LCD contrast (p. 14).
 
 Set hold music ?  .  To set the music during hold (p. 39).
 
 Set auto edit ? . . .  To set area code and edit pattern for incoming call 
(p. 14).
 
 Time adjustment?  .  To set the auto time adjustment (p. 15).
 
 ––––––––––––––––
Scroll to “ Program ? ” by pressing  {4} or  {3} and press  {OK } ( Yes  key).
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12  
Settings
For assistance, please visit http://www.panasonic.com/phonehelp
Time and Date
You can select AM/PM or 24-hour clock 
by programming.
Make sure that the handset is on the 
cradle, the AC adaptor is connected 
and the SP-PHONE/HEADSET 
indicator light is off.
1Press {FUNCTION/EDIT }.
2 Scroll to “ Set clock ? ” by 
pressing  {
4} or  {3} and press 
{ OK } ( Yes  key).
3Press  {OK } ( Next  key).
Enter the current year.
(Example: To set 2006, enter 
“06”.)
 You can set the year 2000 to 2099.
4Press  {OK } ( Next  key).
5Enter the current time (hour and 
minute) using a 4-digit number. 
(Example: To set 
9:30, enter 
“
0930”.)
 For AM/PM setting: Enter numbers  between 0100 and 1259.
 For 24-hour clock: Enter numbers 
between 0000 and 2359.
6Press  {OK } ( Next  key).
 If numbers between 0000 and 
0059, or 1300 and 2359 are 
entered, the time will automatically 
be set using the 24-hour clock. Go 
to the step 9.
7Press  {# } to select “AM”, “PM” or 
24-hour clock. 
 Each time you press  {# }, the 
selection will change on the 
display.
8Press  {OK } ( Next  key).
9Enter the current day and month 
using a 4-digit number.
(Example: To set Dec. 27, enter 
“1227” .)
10Press {OK } ( Save  key).
 A long beep sounds.
 The clock starts working.
 The display will return to step 2. To 
exit the programming mode, press 
{EXIT } or wait for 60 seconds.
 You can go back to the previous screen by  pressing  {
3}, when setting the time and 
date (steps 3 through 9).
 If 3 beeps sound when entering the time  and date, the time and date entered are 
not correct. Enter the correct time and 
date.
Voice Time/Day Stamp: 
During playback, a synthesized voice will 
announce the time and day that each 
message was recorded.
Enter year
     [OK]= Next
2  6
 9
:
3      [OK]= Next
Enter time
#=AM/PM/24H
AM
     [OK]= Next
Option
Display
PMAM
AM
PM
24H 24-hour clock
Enter month/day
12/27
      [OK]= Save
TS620bk01.book  Page 12  Wednesday, May 24, 2006  2:31 PM 
						

							
13
Settings
For assistance, please visit http://www.panasonic.com/phonehelp
Display Language
You can select “English” or “Español” 
as the display language. 
Your phone comes from the factory set 
to “English”.
Make sure that the handset is on the 
cradle, the AC adaptor is connected 
and the SP-PHONE/HEADSET 
indicator light is off.
1Press {FUNCTION/EDIT }.
2Scroll to “ Change language? ” 
by pressing  {
4} or  {3}.
3Press  {OK } ( Yes  key).
4Select “ English ” or “Español ” 
by pressing  {
4} or  {3}.
5Press  {OK } ( Save  key).
 A long beep sounds.
 The display will return to step 2. To 
exit the programming mode, press 
{EXIT } or wait for 60 seconds.
 You can exit the programming mode any  time by pressing  { EXIT }.
Dialing Mode
If you have touch tone service, set to 
Tone. If rotary or pulse service is used, 
set to Pulse. Your phone default setting 
is Tone.
Make sure that the handset is on the 
cradle, the AC adaptor is connected 
and the SP-PHONE/HEADSET 
indicator light is off.
1Press  {FUNCTION/EDIT }.
2Scroll to “ Program ? ” by 
pressing  {
4} or  {3} and press 
{ OK } ( Yes  key). 
3Scroll to “ Set dial mode ? ” 
by pressing  {
4} or  {3} and 
press  {OK } ( Yes  key).
4Select “ Pulse” or “Tone ” by 
pressing  {
4} or  {3}.
(Example: “ Tone” is selected.) 
5Press  {OK } ( Save  key).
 A long beep sounds.
 The display will return to step 3. To 
exit the programming mode, press 
{EXIT } or wait for 60 seconds.
 You can exit the programming mode any  time by pressing  { EXIT }.
After recover from power failure, “ ” will 
flash. Readjust the time and date
.
For Caller ID service users (p. 24)
If a time display service is available with 
the Caller ID service:
 The Caller ID information will re-set the 
clock after the ring if the adjusted time 
and/or date is incorrect and the Time 
Adjustment set to ON (p. 15). If the time/
date has not previously been set, the 
Caller ID information will not adjust the 
clock.
Language: English
     [OK]=Save
Dial mode
: Tone
[OK]=Save
TS620bk01.book  Page 13  Wednesday, May 24, 2006  2:31 PM 
						

							
14  
Settings
For assistance, please visit http://www.panasonic.com/phonehelp
LCD Contrast
You can select the LCD contrast level 
from 1 to 4 by programming. To make 
the display clearer, set to high level. 
Your phone default setting is 2.
Make sure that the handset is on the 
cradle, the AC adaptor is connected 
and the SP-PHONE/HEADSET 
indicator light is off.
1Press {FUNCTION/EDIT }.
2Scroll to “ Program ? ” by 
pressing  {
4} or  {3} and press 
{ OK } ( Yes  key).
3Scroll to “ LCD contrast ? ” by 
pressing  {
4} or  {3} and press 
{ OK } ( Yes  key).
 The current setting is displayed.
4Select the desired contrast by 
pressing  {
4} or  {3}, then press 
{ OK } ( Save  key).
 A long beep sounds.
 The display will return to step 3. To 
exit  the programming  mode, press 
{ EXIT } or wait for 60 seconds.
 You can exit the programming mode any  time by pressing  {EXIT }.
Ringer Volume
Make sure that the AC adaptor is 
connected and the unit is not being 
used.
To select HIGH (default), MID or 
LOW,  press  {HOLD/RINGER }.
 Each time you press the button, the ringer 
volume will change and the selected  
volume will ring.
To turn the ringer OFF,  press and hold 
{ HOLD/RINGER } until 2 beeps sound.
 ”  is displayed.
To turn the ringer ON,  press {HOLD/
RINGER }.
 The ringer will sound at the HIGH level.
Caller ID Number Auto Edit
Once you call back an edited number, 
this unit will remember Area Code and 
Format of the Edited Number. Next time 
when someone calls from the same 
Area Code, caller information will be 
customized by the unit as follows:
s When the call is being received, the 
Caller ID number will be displayed in the 
same Format as the Edited Number.
s After the call is ended, the telephone 
number of the caller, when reviewed from 
the Caller list, will be displayed in the 
same Format as the Edited Number.
For example, you can use this feature to 
set the unit to ignore the area code of 
callers in your area code, so that you 
can call these local numbers using 
caller information without dialing the 
area code. To activate this feature, you 
must edit an item in the caller list, then 
call this number. After that, phone 
numbers from that caller’s area code 
are edited automatically. This feature 
can be turned on or off (
p. 15). 

Your phone default setting is ON.
 Low    High     [OK]=Save
LCD contrast
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15
Settings
For assistance, please visit http://www.panasonic.com/phonehelp
To turn Caller ID Number Auto 
Edit On or OFF.
1Press {FUNCTION/EDIT }.
2Scroll to “ Program ? ” by 
pressing  {
4} or  {3}.  Press 
{ OK } ( Yes  key).
3Scroll to “ Set auto edit ? ” 
by pressing  {
4} or  {3}. 
4Press  {OK } ( Yes  key).
5Select “ On” or “ Off” by pressing 
{
4}  or  {3}.
6Press  {OK } ( Save  key).
 A long beep sounds.
 The display will return to step 3. To 
exit the programming mode, press 
{EXIT } or wait for 60 seconds.
 Phone numbers from the 4 most recently  edited area codes are automatically 
edited.
 If you fail to reach your destination when  making a call, the phone number you 
dialed might have an incorrect pattern. 
Edit the phone number with another 
pattern (p. 27).
 When this feature is turned off, the unit will  still be able to display Caller ID, but 
incoming Caller ID numbers will not be 
automatically edited.
 If you move to another area, you may  need to turn this feature off to erase the 
previously edited area codes. To use this 
feature again, turn it on and reprogram the 
area codes you want to edit once again.
Time Adjustment (Caller ID 
subscribers only)
Using this feature, the unit’s date and 
time setting will be automatically 
adjusted when caller information is 
received. You can set the auto time 
adjustment by programming. Your 
phone default setting is ON.
Make sure that the handset is on the 
cradle, the AC adaptor is connected 
and the SP-PHONE/HEADSET 
indicator light is off.
1Press  {FUNCTION/EDIT }.
2Scroll to “ Program ? ” by 
pressing  {
4} or  {3} and press 
{ OK } ( Yes  key).
3Scroll to “ Time adjustment? ” 
by pressing  {
4} or  {3} and 
press  {OK } ( Yes  key). 
4Select “ On” or “ Off” by pressing 
{
4}  or  {3}.
5Press  {OK } ( Save  key). 
 A long beep sounds.
 The display will return to step 3. To 
exit the programming mode, press 
{EXIT } or wait for 60 seconds.
 To use this feature, set the date  and time in advance (p. 12).
Auto edit
       [OK]=Save
:O n
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16  
 
For assistance, please visit http://www.panasonic.com/phonehelp
Greeting Message
You can record a personal greeting message of  up to 1 minute. If a greeting 
message is not recorded, one of the two  pre-recorded greetings will be played 
when a call is received (p. 17).
Make sure that the handset is on the cradle, the AC adaptor is connected and 
the SP-PHONE/HEADSET indicator light is off.
 
To record a greeting message
1Press  {GREETING REC }.
 The unit announces “ To record greeting, press RECORD again ”.
2Within 10 seconds, press {GREETING REC } again.
3After the long beep, talk clearly, about 20 cm 
away from the  MIC (microphone).
 The display will show the recording time.
 If you record for over 1 minute, the unit will 
automatically stop recording.
4When finished, press  {STOP }.
 To change the message, start again from step 1.
All messages (incoming, etc.) are stored in flash memory (p. 17). The  recording 
time is about 15 minutes.
We recommend you record  a brief greeting message (see sample on next 
page) in order to leave more time for recording new messages.
To increase the volume, 
press  VOLUME  {
3} . 
To decrease, press 
VOLUME  {
4} .
{ GREETING REC }
{ STOP }
{ ERASE }
{ SP-PHONE/HEADSET }
MIC
{
GREETING CHECK }
Greeting record 
             -3 
Preparing the A nswering System 
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 17
Preparing the Answering System
For assistance, please visit http ://www.panasonic.com/phonehelp
 If the unit starts to ring while recording a greeting message, press
 { SP-PHONE/
HEADSET } or lift the handset off the unit to  answer the call. The recording will stop. 
Start again from the beginning after hanging up. 
To check the recorded greeting message
Press  {GREETING CHECK }.
 The greeting message will be played.
To erase the recorded  greeting message
Press {GREETING CHECK }, and then press  {ERASE } while the message is 
being played.
 The unit will answer a call with a pre-recorded greeting.
Pre-recorded greeting message
If you do not record a greeting mess age (p. 16), one of two messages will be 
played when a call is received, depending on the caller’s recording time  (p. 20).
To check the pre-recorded greeting,  press {GREETING CHECK }.
A pre-recorded greeting will be played as follows:
∫ When the recording time is set to “1 minute”, “2 minutes” or “3 minutes”:
“ Hello, we are not available now. Please leav e your name and phone number after the beep. 
We will return your call. ”
∫ When the recording time is set to “Greeting only”:
“ Hello, we are not available now. Please call again. Thank you for your call. ”
Greeting message sample
“
Hello, this is (your name and/or number).  Sorry I cannot take your call. Please leave a 
message after the beep. Thank you. ”
Flash Memory Message Backup
Messages are stored indefinitely on a “flash memory” IC chip and will not be 
affected by power failures. All messages are saved until you erase them.
TS620bk01.book  Page 17  Wednesday, May 24, 2006  2:31 PM 
						

							
18 
Preparing the Answering System
For assistance, please visit http ://www.panasonic.com/phonehelp
Programming Summary for the Answering System
You can program the following functions. The display shows the programming 
instructions. See the corresponding pages for function details.
Make sure that the handset is on the cradle, the AC adaptor is connected and 
the SP-PHONE/HEADSET indicator light is off.
During programming
* To select a desired function item, scroll through the items by pressing  {4} or  {3}. Then 
press  {OK } 
(Yes  key) to go to the next step.

“ –––––––––––––––– ” indicates the end of the function menu .
 You can exit the programming mode any time by pressing  { EXIT }.
 If you do not press any buttons for 60 seconds, the unit will exit the programming mode.
Press  {FUNCTION/EDIT }.
Scroll to “ Set answering ? ” by pressing {
4} or  {3} and press  {OK } ( Yes  key).
*
  Remote code ? . . . . . . . . To set the remote code (p. 48).
  Number of rings? . . . . . To select the number of rings (p. 19).
  Recording time ? . . . . . To select the caller’s recording time (p. 20).
  Call screening ? . . . . . To set the call screening feature (p. 20).
  ––––––––––––––––
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19
Preparing the Answering System
For assistance, please visit http ://www.panasonic.com/phonehelp
Number of Rings
You can select the number of times the 
unit rings before the answering system 
answers a call, from “2” to “7” or “Toll 
saver* ”. Your phone default setting is 
“4” .
Make sure that the handset is on the 
cradle, the AC adaptor is connected 
and the SP-PHONE/HEADSET 
indicator light is off.
1Press  {FUNCTION/EDIT }.
2Scroll to “ Set answering ? ” 
by pressing  {
4} or  {3}, then 
press  {OK } ( Yes  key).
3Scroll to “ Number of rings? ” 
by pressing  {
4} or  {3}.
4Press  {OK } ( Yes  key).
 The current setting is displayed.
5Select the number of rings by 
pressing  {
4} or  {3}.
 You can also select the number of 
rings  by pressing dialing buttons 
{ 2 } to  {7 } or  {0 } ( Toll saver* ).
6Press {OK } ( Save  key).
 A long beep sounds.
 The display will return to step 3. To 
exit  the programming mode, press 
{ EXIT } or wait for 60 seconds.
 You can exit the programming mode any  time by pressing  { EXIT }.
Number of rings
: 4
     [OK]=Save
* Toll Saver
When you call the unit from a touch 
tone telephone:
If the unit answers on the 2nd ring, 
there is at least one new message.
If the unit answers on the 4th ring, 
there are no new messages.
Hang up when you hear the 3rd 
ring.  This will save you the toll charge 
for the call.
TS620bk01.book  Page 19  Wednesday, May 24, 2006  2:31 PM 
						

							
20  
Preparing the Answering System
For assistance, please visit http ://www.panasonic.com/phonehelp
Caller’s Recording Time
You can select “1 minute”, “2 minutes”, 
“3 minutes” or “Greeting only” for the 
caller’s recording time. Your phone 
default setting is “3 minutes” .
Make sure that the handset is on the 
cradle, the AC adaptor is connected 
and the SP-PHONE/HEADSET 
indicator light is off.
1Press  {FUNCTION/EDIT }.
2Scroll to “ Set answering ? ” 
by pressing  {
4} or  {3} and 
press  {OK } ( Yes  key).
3Press  {4} or  {3} to select 
“ Recording time ? ” and 
press  {OK } ( Yes  key).
 The current setting is displayed.
4Select the recording time by 
pressing  {
4} or  {3}.
 You can also sele ct the recording 
time  by pressing dialing buttons  {1 } 
(1 minute),  {2 } (2 minutes),  {3 } 
(3 minutes) or  {0 } (Greeting only).
5Press  {OK } ( Save  key).
 A long beep sounds.
 The display will return to step 3. To 
exit  the programming mode, press 
{ EXIT } or wait for 60 seconds.
 You can exit the programming mode any  time by pressing  { EXIT }.
Screening Calls
While a caller is leaving a message, 
you can listen to the call through the 
unit’s speaker. Your phone default 
setting is ON.
Make sure that the handset is on the 
cradle, the AC adaptor is connected 
and the SP-PHONE/HEADSET 
indicator light is off.
1Press  {FUNCTION/EDIT }.
2Scroll to “ Set answering ? ” 
by pressing  {
4} or  {3} and 
press  {OK } ( Yes  key).
3Press  {4} or  {3} to select 
“ Call screening ? ” and 
press  {OK } ( Yes  key).
4Select “ On” or “ Off” by pressing 
{
4}  or  {3} and press  {OK } 
( Save  key).
 A long beep sounds.
 The display will return to step 3. To 
exit  the programming mode, press 
{ EXIT } or wait for 60 seconds.
Recording time
: 3 min.
     [OK]=Save
If you select “Greeting only”, the unit will 
answer a call with the greeting message, 
and then hang up. The unit will not record 
any incoming messages.
TS620bk01.book  Page 20  Wednesday, May 24, 2006  2:31 PM