Panasonic Telephone Answering System Kx Ts620 Operating Instructions

							
 21
 
For assistance, please visit http://www.panasonic.com/phonehelp
Making Calls
You can make a call by simply lifting the handset. To hang up, place the handset on 
the cradle.
Using the speakerphone
1Press {SP-PHONE/HEADSET }, then dial a 
phone number.
OR
Dial a phone number, then press 
{ SP-PHONE/HEADSET }.
 The indicator lights.
 The dialed number is displayed.
 After a few seconds, the display will show the length 
of the call.
 If you have misdialed, hang up and start again from  step 1.
2When the other party answers, talk into the  MIC (microphone).
3To hang up, press  {SP-PHONE/HEADSET }.
 The indicator light goes out.
 After a few seconds, the display will change.
During speakerphone operation
For best performance, please note the following:
 Talk alternately with the other party in a quiet room.
 If the other party has difficulty hearing you, press  VOLUME {
4}  to decrease the 
speaker volume.
 You can switch to the handset by lifting  it up. To switch back to the speakerphone, 
press  {SP-PHONE/HEADSET }.
12 :
34PM NOV.24 
123456789
12 :
34PM NOV.24 
  -  - 2
Making/Answering Calls
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22 
Making/Answering Calls
For assistance, please visit http://www.panasonic.com/phonehelp
To redial the last number dialed
Using the handset: Lift the handset   press {REDIAL }.
OR
Press  {REDIAL }   Lift the handset.
Using the speakerphone: Press {SP-PHONE/HEADSET }   
press { REDIAL }.
OR
Press  {REDIAL }   press  {SP-PHONE/HEADSET }.
To redial using the redial  list (Memory Redial)
The last 20 phone numbers dialed are stored in the redial list.
1Press {REDIAL }.
 The last dialed number and “ ” are displayed.
 When the number dialed has been stored  in the Phonebook or Direct Dial memory, 
the name is also displayed.
2Scroll to the desired number by pressing  {4} or  {3}.
 You can also scroll through the list by pressing  { REDIAL }.
 To exit the list, press  { EXIT }.
3Lift the handset or press  {SP-PHONE/HEADSET }.
 To erase an item, repeat steps 1 and 2, and press  {ERASE }.
 No items stored ” is displayed, the list is empty.
To adjust the handset vo lume (4 levels) or the speaker volume 
(8 levels) while talking
To increase, press  VO LU ME {3}. To decrease, press  VO LU ME {4}.
 The display shows the volume level for a few seconds.
Example: Handset volume level: 2
Volume
Low
     High
Example: Speaker volume level: 3
VolumeLow
     High
“??” shows one level. “?” shows one level.
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Making/Answering Calls
23For assistance, please visit http://www.panasonic.com/phonehelp
To put a call on hold
Press { HOLD/RINGER } during a conversation.
 The SP-PHONE/HEADSET indicator flashes.
 If using the handset, you can place it on the cradle.
 During the hold, the caller will hear music. For canceling music, see page 39.
To release the hold
If the handset is on the cradle, lift the handset.
If the handset is off the cradle, press  { HOLD/RINGER }.
If using the speakerphone, press  { SP-PHONE/HEADSET }.
 If another phone is connected on the same line, you can also release the hold by  lifting its 
handset.
Answering Calls
When a call is received, the unit rings, the RINGER indicator flashes quickly and  
“ Incoming call ” is displayed. You can answer a call by simply lifting the handset.
If you subscribe to a Caller ID servic e, the calling party’s information will be  
displayed when the unit is ringing (p. 24).
Using the speakerphone 
1Press  {SP-PHONE/HEADSET }.
 The indicator lights.
2Talk into the  MIC (microphone).
3To hang up, press  {SP-PHONE/HEADSET }.
 The indicator light goes out.
 When the ringer volume is set to OFF (p. 14), the unit will not ring.
 The RINGER indicator will flash when  —  a telephone number is dialed in PULSE mode, or
—  someone picks up or hangs up another phone connected to the same phone line.
This is normal.
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24  For assistance, please visit http://www.panasonic.com/phonehelp
This unit is compatible with a Caller ID se rvice offered by your telephone company. 
If you subscribe to a Caller ID servic e, the calling party’s information will be 
displayed when the unit is ringing.
The unit can record information of up to 50 incoming calls, including the time and 
date received in the Caller List. The Caller List information is sorted from the most 
recent to the oldest call. When the 51st call is received, the oldest call is deleted.
Using the list, you can automatically call  back a caller. You can store the callers’ 
numbers from the Caller List into the Phonebook or the Direct Dial memory.
When a second call is receiv ed while talking, the new caller’s phone number will be 
displayed (p. 39).
How caller information is displ ayed when a call is received
*Private name display
If you receive a call from one of the same phone 
numbers stored in the Phonebook or Direct Dial 
memory, the caller’s name will be displayed.
 To use this function, names and phone numbers must be 
stored in the Phonebook or  Direct Dial memory (p. 31, 36).
 Caller information will not be displayed in the following cases: — If the caller dialed from an area which does not provide a Caller ID service, the 
display will show  “ Out of area ”.
— If the caller has requested not to display his/her information, the display will show  
“ Private caller ”.
— If a long distance call is identified and the  caller’s name and/or number cannot be 
received, the display will show  “ Long distance ”.
 If your unit is connected to a PBX which does  not support Caller ID services, you cannot 
access those services.
 If you receive a call with the Caller ID inform ation while viewing the Caller List, the redial 
list, the Phonebook list or the Direct Dial memory, while programming or while playing back 
the message, the caller’s information may not be displayed.
 If the name and the time/date display service is available in your area, the display will  show caller’s names and the time/date the calls were received. For further information, 
please contact your telephone company.
The display shows the caller’s name and 
phone number when the unit is ringing.*
 After you answer the call, the display will show the length of the call.
The RINGER indicator 
will flash quickly when a 
call is being received.
SMITH,JACK
1-111-444-7777
ROBINSON,TINA
1-111-321-4444
Caller ID Service 
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Caller ID Service
25For assistance, please visit http://www.panasonic.com/phonehelp
Viewing the Caller List
If you have received 10 missed calls, the number of 
missed calls will be displayed as shown, while the unit 
is not in use.
To check who has called, follow the steps below.
1Press {4}  or  {3} to enter the Caller List.
2To search from the most recent call, press  {4}.
 To search from the oldest call, press  {3} .
 To scroll between callers, press  {
4}  or  {3} .
3To exit the Caller List, press  { EXIT }.
 If “ No items stored ” is displayed in step 1, the Caller List is empty.
1  missed calls 12:
34AM MAY.21 
  message
TS620bk01.book  Page 25  Wednesday, May 24, 2006  2:31 PM 
						

							
Caller ID Service
26  For assistance, please visit http://www.panasonic.com/phonehelp
Example: When you search from the most recent call:
 *If you receive a call from one of the same phone numbers stored in the Phonebook or 
Direct Dial memory, the caller’s name and number will be displayed
 (Private name 
display) .
** If an arrow (
1) or (2 ) is displayed after the number, the whole phone number has not 
been shown. Press
  {:} or {9}  to see the remaining numbers or to return to the 
previous display. Each time you press
  {:} or {9}, the display will change 
alternately.
** *
1-111-44
4-777711:
5 AM NOV.24 
456789 123456781:  AM NOV.22
ROBINSON,TINA
1-111-321-4444
1 :
5 AM NOV.23 
Caller List
missed call 
Caller List
2  missed calls
SMITH,JACK
WHITE,JOHN9 1231 :
  AM NOV.22 
WHITE,JOHN
Press {:} or  {9}.
Press  {
4}.
Press 
{
4}.
Press 
{
4}.
Press 
{
4}.
Press 
{
4}. To return to the previous caller,
 
press  {
3}.
To exit the Caller List,  press
 {EXIT }.
Display meaning:
  : You have checked this caller 
information, answered the call or 
called back the caller.
Press  {4} or {3} to enter the list.
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Caller ID Service
27For assistance, please visit http://www.panasonic.com/phonehelp
Calling Back from the Caller 
List
1Press {4} or  {3} to enter the 
Caller List.
2Scroll to the desired caller by 
pressing  {
4} or  {3}.
 To exit the Caller List, press  {EXIT } 
or wait for 60 seconds.
3Lift the handset or press 
{ SP-PHONE/HEADSET }.
 The displayed phone number is 
dialed automatically.
 After a few seconds, the display will  show the length of the call.
 In some cases, you may have to edit the  number before dialing (see below).
 If a phone number is not displayed in the  caller information, you cannot call back 
that caller.
Editing the Caller’s Phone 
Number
You can edit a phone number in the 
Caller List by removing its area code 
and/or the long distance code “1”.
Once you call back and edited number, 
this unit can aut omatically edit 
incoming phone numbers from the 
same area code in the Caller List and 
each time you receive a call ( Caller ID 
Number Auto Edit , page 14).
1Press {4} or  {3} to enter the 
Caller List.
2Scroll to the desired caller by 
pressing  {
4} or  {3}.
3Press  { FUNCTION/EDIT }.
4Press  { FUNCTION/EDIT }. 
repeatedly until the number is 
shown in the desired format.
 Each time you press  {FUNCTION/
EDIT },  the number is  rearranged 
into one of 3 patterns.
a
                          
b        —   
c
   1  —
                       
—
  
 The order of which pattern  a  
—c  
are displayed depends on how the 
telephone number is displayed in 
step 2.
5After editing, you can continue 
with calling back or storing 
procedures.
To call back, lift the handset or 
press  {SP-PHONE/HEADSET }.
To store the number in the 
Phonebook memory, follow steps 
4 to 5 on page 28 to complete 
the operation.
To store the number in the Direct 
Dial memory, follow steps 4 to 6 
on page 29 to complete the 
operation.
 To exit the Caller List during editing, press 
{EXIT } or wait for 60 seconds.
 The number edited in step 3 will not be  maintained in the Caller List.
123456789
12 34 PM NO V.:25 
111-444-7777
1-111-444-7777
 
a b
c
444-7777
     [OK]=Next
[OK]=Next
[OK]=Next
 
 
{FUNCTION/EDIT }
{ FUNCTION/EDIT }
{ FUNCTION/EDIT }
Phone no. Area code
Phone no.
Phone no. Area code
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							Caller ID Service
28For assistance, please visit http://www.panasonic.com/phonehelp
Storing Caller List 
Information in the 
Phonebook
You can store numbers that are in the 
Caller List in the Phonebook.
Make sure that the handset is on the 
cradle, the AC adaptor is connected 
and the SP-PHONE/HEADSET 
indicator light is off.
1Press {4} or {3} to enter the 
Caller List.
2Scroll to the caller you want to 
store in the Phonebook by 
pressing {
4} or {3}.
3Press {FUNCTION/EDIT}.
 If the number requires editing, see 
page 27.
4Press {OK} (Next key).
If there is name information for 
the caller, “Enter name” and 
caller’s name will be 
displayed. You can edit name 
information.
a) If you need to change the 
name, enter the name (p. 32). 
When finished, press {OK} 
(
Next key).
b) If you do not need to change 
the name press {OK} 
(
Next key).If there is no name information 
for the caller “Enter name” 
will be displayed.
a) If a name is required, enter the 
name (p. 32). When finished, 
press {OK} (
Next key).
b) If a name is not required, 
press {OK} (
Next key).
5 Press {OK} (Save key).
 A long beep sounds.
 The display will return to Caller List. 
You can continue storing other 
items. To exit the Caller List, press 
{EXIT} or wait for 60 seconds.
 If the display shows “
Phonebook 
full
” in step 5, press {EXIT} to exit the 
list. To erase other stored items from the 
Phonebook, see page 35.
 To cancel during programming, press 
{EXIT}. Start again from step 1.
 You cannot store caller information in the 
Phonebook if a phone number is not 
displayed.
     [OK]= Next 444-7777
     [OK]= Next Enter name 
S MITH,JACK
To store an emergency number (#):
Emergency numbers are numbers stored 
in the Phonebook that can be dialed even 
when the Call Restriction (p. 42) is set to 
ON.
To store a number as an emergency 
number, add # at the beginning of the 
name in step 4.

  [OK]= Save >Save phonebook
 Save M1,M2,M3
SMITH,JACK
444-7777 
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							Caller ID Service
29For assistance, please visit http://www.panasonic.com/phonehelp
Storing Caller List 
Information in the Direct 
Dial memory
You can store numbers in the Caller List 
to the Direct Dial memory ({M1}, {M2} 
and {M3}).
Make sure that the handset is on the 
cradle, the AC adaptor is connected 
and the SP-PHONE/HEADSET 
indicator light is off.
1Press {4} or {3} to enter the 
Caller List.
2Scroll to the caller you want to 
store in the Direct Dial memory 
by pressing {
4} or {3}.
3Press {FUNCTION/EDIT}.
 If the number requires editing, see 
page 27.
4Press {OK} (Next key).
If there is name information for 
the caller, “Enter name” and 
caller’s name will be 
displayed. You can edit name 
information.
a) If you need to change the 
name, enter the name (p. 32). 
When finished, press {OK} 
(
Next key).
b) If you do not need to change 
the name press {OK} 
(
Next key).If there is no name information 
for the caller “Enter name” 
will be displayed.
a) If a name is required, enter the 
name (p. 32). When finished, 
press {OK} (
Next key).
b) If a name is not required, 
press {OK} (
Next key).
5Press {4}.
6Press one of the Direct Dial 
button ({M1}, {M2} or {M3}) 
(Save key). (Example: {M1} is 
pressed.)
If the Direct Dial button 
selected is occupied, the 
display will be shown as 
below.
To overwrite, press {OK} 
(
Yes key).
To select the other empty Direct 
Dial memory, press {
3} (No key) 
and press an empty Direct Dial 
button ({M1}, {M2} or {M3}).
 A long beep sounds.
 The display will return to Caller List. 
You can continue storing other 
items. To exit the programming 
mode, press {EXIT} or wait for 60 
seconds.
 To erase other stored items from the 
Direct Dial memory see page 37.
 To cancel during programming, press 
{EXIT}. Start again from step 1.
 You cannot store caller information in the 
Direct Dial memory if a phone number is 
not displayed.

     [OK]= Next 444-7777
     [OK]= Next Enter name 
S MITH,JACK

  [OK]= Save >Save phonebook
 Save M1,M2,M3
M1 is occupied
[
]= N o   [OK]= Yes Overwrite ?
TS620bk01.book  29 ページ  ２００６年５月２９日　月曜日　午前１０時２５分 
						

							
Caller ID Service
30For assistance, please visit http://www.panasonic.com/phonehelp
Erasing Caller List 
Information
After checking the Caller List, you can 
erase some or all of the entries. 
Make sure that the handset is on the 
cradle, the AC adaptor is connected 
and the SP-PHONE/HEADSET 
indicator light is off.
To erase a specific caller from 
the Caller List
1Press {4} or  {3} to enter the 
Caller List.
2Scroll to the caller you want to 
erase from the Caller List by 
pressing  {
4} or  {3}.
3Press  {ERASE }.
 A long beep sounds and the 
information is erased.
 After a few seconds, the display will 
show the previous caller 
information.
 To exit the Caller List, press  {EXIT } 
or wait for 60 seconds.
To erase all entries in the 
Caller List
Before erasing all entries, make sure 
that “ ” is displayed at 
step 1. 
1Press  {4} or  {3} to enter the 
Caller List.
2Press  {ERASE }.
3Press  {OK } ( Yes  key).
 A long beep sounds and all entries 
are erased.
 The unit will exit the Caller List.
1-111-444-7777:1  5 AM NOV.23  SMITH,JACK
Erased
 missed call
All erased
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