Panasonic Software DP-2310/3010/3510/3520/4510/4520/6010/6020 Document Management System And Printer Operating Instructions

Panafax Desktop
161
Document Management 
System Section
The Cover Sheet is attached to the first page of every fax and contains information such as the recipients
name, senders name, date, title, etc.
Creating Cover Sheet
Cover Sheet
1Click the   button.
2The Cover Sheet Editor window appears. 
Edit the Cover Sheet.
Select Save As from the File menu.
3The Save as dialog box appears.
Select the Folder you wish to save it to,  or
if you wish to save it into  the New Folder,
click  button,
enter the New...

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Cover Sheet
4Enter the New Folder Name into the Cover Sheet File 
Name box.
Enter any comments into  the Comment box if you 
want.
Click   button to save the New Cover 
Sheet.
[Edit] menu
Page Size : Sets the size of the cover sheet.
Date Frame : Inserts a date field.
Text Frame : Inserts a text box.
Line/Box : Inserts a line or box.
Image Frame : Inserts an existing image file (bmp file).
Recipient Details :
Inserts the information set in the   and   tabs on the Personal Address...

Panafax Desktop
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Document Management 
System Section
Main Window
Main Window and Toolbar
(1) Fax No. Enter the destination fax number.
(2) Line Select Check the line type to dial the preset code before the telephone number.
See the Dialing Setting Tab of Configuration Menu.
(3) Recipient When this is entered, reflected on the cover sheet.
(4) Company When this is entered, reflected on the cover sheet.
(5) recipient(s) Indicates a number of entered station(s).
(6) Destination(s) Indicates entered...

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Main Window and Toolbar
Toolbar
Used to start the transmission.
Used to view the cover sheet or transmission file.
Used to select the file to be sent.
Used to show the Send/Receive Log Manager.
Used to open your personal Phone Book.
Used to create or edit a Cover Sheet.
Used to show the On-line help. 

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Document Management 
System Section
Configuration setting
Configuration Menu
Send Option Tab
Device Selection
•Device Name:
A device can be chosen here when more than one 
device is connected with network connected type 
devices.
• Auto Selection: 
Effective device is selected automatically by the 
priority setting order.
• Rotation:
Effective device is selected automatically in rotation 
order. (load balancing)
•Device Name: 
Only the designated device is selected.
•...

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Configuration Menu
Dialing Settings Tab
Specify the local, long distance and Inter-office call 
access numbers. These access numbers are dialed 
before the phone numbers that are registered in the 
Personal Address Book depending on the Call Type 
settings.
Sender Details Tab
Used to identify yourself with various information on the 
Cover Sheet when sending a fax.
PIN Code Tab
Specify the PIN Code settings when required by your 
telephone system.
Depending on the country, the device...

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167
Document Management 
System Section
Send/Receive Log
The transmission and the reception can be confirmed.
Send Log/Receive Log
1Click the   button.
2Send/Receive Log window appears.
Click Send Log and Receive Log to switch the Log 
window.
Status column
• Queuing: Send fax is queuing.
• Executing: Transferring the data to the device
• Completed: Transferring the data is completed
Result
• OK: The fax sending is completed from
 the device.
• Error Code: The fax sending is incomplete...

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Send Log/Receive Log
Save Log
The Send/Receive Log can be saved to a separate file.
At the default setting, when the log exceeds 999 transactions it is automatically deleted from the oldest
transaction.
The log can be saved with the following steps.
Manual Save Log
1On the Log window, select the transaction of the log
that you wish to save and click [Save Log] icon.
2Select the Folder that you want to save and click 
.
You can make a new folder by clicking  .
Note: The   button is not...

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Send Log/Receive Log
Document Management 
System Section
Automatic Save Log
1On the Log window, select Tools | Options from the
menu.
2Option window appears.
Set the Save Log settings accordingly. 

170
Network Status Monitor
Select Panasonic → Panasonic Document Management System → Network MFP Utilities → Network
Deceive Locator in Programs from the Start menu.
Upon activation of the Network Device Locator, attached printers will be automatically searched and
displayed in the list.
Contents of List
Right-click on your device to display the menu.
1.Status Monitor
Activates the Status Monitor.
2.Configuration Editor
Activates the Configuration Editor (see page 181).
3.Address Book Editor
Activates...