Panasonic Multi-Function Printer Kx Mb3010 Kx Mb3020 Operating Instructions

							6. Fax (KX-MB3020 only)
41
6 Fax  (KX-MB302 0 o nly) Sen ding Faxes
6.1 Sending a fax manually
6.1.1 Using the scanner glass
By using the scanner glass, you can send a page from 
booklets or small size paper that cannot be sent with the 
automatic document feeder.
1If the {Fax} light is OFF, turn it ON by pressing 
{Fax}.
2Set the original (page 17).
3If necessary, change the resolution and contrast 
according to the type of document.
LTo select the resolution, see page 41.
LTo select the contrast, see page 41.
4Dial the fax number.
LTo send a single page, go to step 7.
LTo send multiple pages, go to the next step.
5Press {Quick Scan} to scan the document into 
memory.
LWait until “SCAN:PRESS SET” “SEND:PRESS 
START” is displayed.
6Place the next page on the scanner glass. i {Set}
LTo send more pages, repeat this step.
7{Start}
Note:
LTo stop sending, see page 73.
LYou can change the default operation mode (feature 
#463 on page 57) and the timer before returning to 
the default operation mode (feature #464 on page 
57).
To select the resolution
1.Press {Resolution} repeatedly.–“STANDARD”: For normal-sized characters.
–“FINE”: For small-sized characters.
–“SUPER FINE”: For very small-sized characters.
–“PHOTO”: For photographs, shaded drawings, 
etc.
2.{Set}
LUsing the “FINE”, “SUPER FINE” and “PHOTO” 
settings will increase transmission time.
To select the contrast
Adjust this setting depending on the darkness or 
lightness of the document. 5 levels (low to high) are 
available.
Press {Contrast} repeatedly. i {Set}
Note:
LYou can save the previous contrast setting (feature 
#462 on page 57).
To redial the last number
{Redial}
LIf the line is busy, the unit will automatically redial the 
number 1 time.
Note:
LTo stop sending, see page 73.
Reserving the fax transmission (Dual Access)
You can reserve a fax transmission even when the unit is 
just receiving a fax or sending a fax from memory.
– Up to 3 reservations when sending
– Up to 4 reservations when receiving
1.Set the original during fax reception or fax memory 
transmission.
2.Enter the fax number using the dial keypad, one-
touch dial or navigator directory.
3. When using the scanner glass, press {Quick 
Scan}. The unit will scan 1 page. Place the next 
document on the scanner glass and press {Set}. 
Repeat this until all the documents are scanned, then 
press {Start}.
When using the automatic document feeder, 
press {Start}.
LIf the document exceeds the memory capacity, the 
reservation for that document will be canceled. You 
must send the entire document manually.
Printing a confirmation report
A confirmation report provides you with a printed record 
of transmission results. To print confirmation reports, 
make sure feature #401 is activated (page 59). For an 
explanation of error messages, see page 76.
Printing a journal report
A journal report provides you with a printed record of the 
30 most recent faxes. To print it manually, see page 98. 
To print it automatically after every 30 new fax 
transmissions and receptions, make sure feature #402 is 
{Redial} {Set}
{Fax}
{Contrast}
{Resolution}
{Quick Scan}{Start} 
						

							6. Fax (KX-MB3020 only)
42
activated (page 59). For an explanation of error 
messages, see page 76.
6.1.2 Using the automatic document feeder
1
If the {Fax} light is OFF, turn it ON by pressing 
{Fax}.
2Set the original (page 18).
3If necessary, change the resolution and contrast 
according to the type of document.
LTo select the resolution, see page 41.
LTo select the contrast, see page 41.
4{Monitor}
5Dial the fax number. i {Start}
Note:
LTo stop sending, see page 73.
LDo not open the document cover when sending a fax 
with the automatic document feeder.
Pre-dialing a fax number
1.Enter the fax number.
2.Set the original (page 18). i {Start}
Sending from memory (Quick scan feature)
1.Set the original (page 18).
2.Enter the fax number. i {Quick Scan}
6.2 Storing items for the one-
touch dial feature and navigator 
directory
The unit provides the one-touch dial feature (10 items) 
and navigator directory (300 items).
LStation 1 to 3 can be used alternatively as broadcast 
keys (page 44).
LMake sure that the {Fax} light is ON.
6.2.1 Storing one-touch dial item
1
Press {Menu} repeatedly to display “DIRECTORY 
SET”.
2Select the desired station key.
For station 1–3:
1.Press the desired station key.
2.Press {V} or {^} repeatedly to select “DIAL 
MODE”. i {Set}
For station 4–5:
Press the desired station key.
For station 6–10:
Press {Lower}, then press the desired station key.
3Enter the name, up to 16 characters (see page 72 for 
character entry). i {Set}
4Enter the telephone number, up to 32 digits. i 
{Set}
LTo program other items, repeat steps 2 to 4.
5{Stop}
Note:
LA hyphen or a space entered in a telephone number 
counts as 2 digits.
6.2.2 Storing navigator directory items
1
Press {Menu} repeatedly to display “DIRECTORY 
SET”. i {>}
2Enter the name, up to 16 characters (see page 72 for 
character entry). i {Set}
{Quick Scan} {Monitor}{Start}
{Fax}
{
Lower}Station keys{Fax}
{Directory}
{Stop}
{Set}{Menu}
{
V}{^}{>} 
						

							6. Fax (KX-MB3020 only)
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3Enter the telephone number, up to 32 digits. i 
{Set}
LTo program other items, repeat steps 2 to 3.
4{Menu}
Note:
LA hyphen or a space entered in a telephone number 
counts as 2 digits.
6.2.3 Editing a stored item
1
{Directory}
2Press {V} or {^} repeatedly to display the desired 
item. i {Menu} i {*}
3Edit the name if necessary. i {Set}
4Edit the telephone number if necessary. i {Set} 
i {Stop}
6.2.4 Erasing a stored item
1
{Directory}
2Press {V} or {^} repeatedly to display the desired 
item. i {Menu} i {#}
LTo cancel erasing, press {Stop}.
3{Set} i {Stop}
6.3 Sending a fax using one-
touch dial feature and navigator 
directory
Before using this feature, store the desired names and 
telephone numbers into the one-touch dial feature and 
navigator directory (page 42).
LMake sure that the {Fax} light is ON.
6.3.1 Using the scanner glass
1
Set the original (page 17).
2If necessary, change the resolution (page 41) and 
the contrast (page 41).
3Enter the fax number.
Using station 1–5:
Press the desired station key.
Using station 6–10:
Press {Lower}, then press the desired station key.
Using navigator directory:
Press {Directory}, then press {V} or {^} repeatedly 
to display the desired item.
LTo send a single page, go to step 6.
LTo send multiple pages, go to the next step.
4Press {Quick Scan} to scan the document into 
memory.
5Place the next page. i {Set}
LTo send more pages, repeat this step.
6{Start}
To search for a name by initial
Example: “LISA”
1.{Directory}
2.Press {V} or {^} to initiate the navigator directory.
3.Press {5} repeatedly to display any name with the 
initial “L” (see page 72 for character entry).
LTo search for symbols, press {*}.
4.Press {V} or {^} repeatedly to display “LISA”.
LTo stop the search, press {Stop}.
Fax auto redial
If the line is busy or if there is no answer, the unit will 
automatically redial the number 1 time.
Note:
LTo stop sending, see page 73.
6.3.2 Using the automatic document feeder
1
Set the original (page 18).
2If necessary, change the resolution (page 41) and 
the contrast (page 41). 
						

							6. Fax (KX-MB3020 only)
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3Enter the fax number using one-touch dial or 
navigator directory.
4{Start}
6.4 Broadcast transmission
You can send the same document to multiple parties (up 
to 20). To use this feature, store the fax numbers into 
broadcast memory as follows.
Broadcast: Store items using one-touch dial or 
navigator directory (page 42).
Manual broadcast: Store items using one-touch dial or 
navigator directory (page 42). You can also use the dial 
keypad to store items manually.
Your programmed items will remain in the broadcast 
memory, allowing frequent re-use.
LThe broadcast function utilizes station 1–3. The one-
touch dial function will be canceled.
LMake sure that the {Fax} light is ON.
6.4.1 Programming items into the 
broadcast memory
1
Press {Menu} repeatedly to display “DIRECTORY 
SET”.
2Select the desired broadcast key.
For BROADCAST 1–2:
1.{Broadcast}
2.Press {V} or {^} repeatedly to select 
“BROADCAST”.
For MANUAL BROADCAST:
1.{Manual Broad}
2.Press {V} or {^} repeatedly to select “MANUAL 
BROAD”.
3{Set}
4Program items.
Using station 1–5:
Press the desired station key.
Using station 6–10:
Press {Lower}, then press the desired station key.
Using navigator directory:
Press {V} or {^} repeatedly to display the desired 
item. i {Set}
Using the dial keypad (only for manual broad):
Enter the fax number. i {Set}
LThe number in brackets indicates the number of 
registered items.
LTo program other items, repeat this step (up to 20 
items).
LIf you have programmed the wrong item, press 
{Stop} to erase the item.
5{Set}
LTo program another broadcast key, repeat steps 
2 to 5.
6{Stop} 
						

							6. Fax (KX-MB3020 only)
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6.4.2 Adding a new item into the broadcast 
memory
1
{Directory}
2Press {V} or {^} repeatedly to display the desired 
broadcast memory location (“”, 
“” or “”). i 
{Menu} i {*}
3Press {V} or {^} repeatedly to display the item you 
want to add. i {Set}
LTo add other items, repeat this step (up to 20 
items).
4{Stop}
Note:
LWhen adding new items to the MANUAL 
BROADCAST memory, you can only select stored 
items.
6.4.3 Erasing a stored item from the 
broadcast memory
1
{Directory}
2Press {V} or {^} repeatedly to display the desired 
broadcast memory location (“”, 
“” or “”). i 
{Menu} i {#}
3Press {V} or {^} repeatedly to display the item you 
want to erase.
LTo cancel erasing, press {Stop}.
4{Set} i {Set} i {Stop}
6.4.4 Sending the same document to pre-
programmed parties
To send the same document using the scanner glass
1.Set the original (page 17).
2.If necessary, change the resolution (page 41) and 
the contrast (page 41).
3.Press {Broadcast} (1–2) or {Manual Broad}.
LTo send a single page, go to step 5.
LTo send multiple pages, go to the next step.
4.Place the next page. i {Set}
LTo send more pages, repeat this step.
5.{Start}
Note:
LTo stop sending, see page 73.
LIf you select “FINE”, “SUPER FINE” or “PHOTO” 
resolution, the number of pages that the unit can 
send will decrease.
LIf the document exceeds the memory capacity, 
sending will be canceled.
LIf a party is busy or does not answer, it will be skipped 
and redialed later 1 time.LAfter transmission, the unit will automatically print a 
report (broadcast sending report).
To send the same document using the automatic 
document feeder
1.Set the original (page 18).
2.If necessary, change the resolution (page 41) and 
the contrast (page 41).
3.Press {Broadcast} (1–2) or {Manual Broad}. 
						

							6. Fax (KX-MB3020 only)
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6.5 Sending a computer 
document as a fax message from 
your computer
You can access the fax function from a Windows 
application using Multi-Function Station.
For example, to send a document created from 
WordPad, proceed as follows.
1Open the document you want to send.
2Select [Print...] from the [File] menu.
LThe [Print] dialog box will appear.
3Select the PCFAX unit’s name as the active printer.
4Click [Print] or [OK].
LThe [Send a Fax] dialog box will appear.
5Enter the fax number using the keypad display or the 
directory.
LTo stop the operation, click [Cancel].
6[Send]
LThe document will be sent through the unit from 
your computer.
Note:
LTo stop sending, see page 73.
LIf the document exceeds the memory capacity of the 
unit, sending will be canceled.
LFor details, see the help file by selecting [p] from 
Multi-Function Station.
LClick [Select...] to change the active unit.
Receiving Faxes
6.6 Receiving a fax automatically 
– Auto answer ON
6.6.1 Activating FAX ONLY mode
Press {Fax Auto Answer} repeatedly to display “FAX 
ONLY MODE”.
LThe display will show the ring count in FAX ONLY 
mode. If you wish to change it, press {V} or {^} 
repeatedly to display the desired setting, and press 
{Set}.
LThe {Fax Auto Answer} light turns ON.
How faxes are received
When receiving calls, the unit will automatically answer 
all calls and only receive fax documents.
Note:
LThe number of rings before a call is answered in FAX 
ONLY mode can be changed (feature #210 on page 
56).
If you have subscribed to a Distinctive Ring service
See page 53.
{Set}{V}{^} 
						

							6. Fax (KX-MB3020 only)
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6.7 Receiving a fax manually – 
Auto answer OFF
Important:
LUse this mode with an extension telephone.
6.7.1 Activating TEL mode
Set the unit to TEL mode by pressing {Fax Auto 
Answer} repeatedly to display “TEL MODE”.
LThe {Fax Auto Answer} light turns OFF.
Note:
LIf you do not answer the call within 10 rings, the unit 
will temporarily switch to fax reception. The other 
party can then send a fax.
How to receive faxes with an extension telephone
If you have another telephone connected to the [EXT] 
jack or the same line (extension telephone), you can use 
the extension telephone to receive faxes.
1.When the extension telephone rings, lift the handset 
of the extension telephone.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*} {#} {9} (default fax activation code) 
firmly.
3.Replace the handset.
Note:
LTo stop receiving, see page 73.
LTo receive fax documents using the extension 
telephone, make sure remote fax activation is turned 
ON (feature #434 on page 61) beforehand. The 
default setting is ON.
6.8 Using the unit with an 
answering machine
6.8.1 Setting up the unit and an answering 
machine
1
Connect the answering machine (1).
LAn answering machine is not supplied.
LRemove the stopper (2) if attached.
2Set the number of rings on the answering machine to 
4 rings or less.
LThis will allow the answering machine to answer 
the call first.
3Record a greeting message on the answering 
machine.
LWe recommend you record a message that is 
under 10 seconds long, and not to pause for 
more than 4 seconds during the message. 
Otherwise, both machines will not function 
correctly.
4Activate the answering machine.
5Set the unit to the desired receiving mode (page 46).
LIf you set it to FAX ONLY mode, change the ring 
setting in FAX ONLY mode to “5 EXT. TAM” 
(feature #210 on page 56).
6Make sure each of the following are unique:
– the remote access code of the answering 
machine
– the fax activation code (feature #434 on page 61)
– remote access to your phone company’s Voice 
Mail (if you subscribed)
1
2 
						

							6. Fax (KX-MB3020 only)
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Note:
LIf the call is a phone call, the answering machine will 
record voice messages.
If a fax calling tone is detected, the fax machine will 
receive a fax automatically.
LRegarding the remote access code for the answering 
machine, see the operating instructions of the 
answering machine.
Receiving a voice message and fax document in one 
call
The caller can leave a voice message and send a fax 
document during the same call. Inform the caller of the 
following procedure beforehand.
1.The caller calls your unit.
LThe answering machine will answer the call.
2.The caller can leave a message after the greeting 
message.
3.The caller presses {*}{#}{9} (pre-selected fax 
activation code).
LThe unit will activate the fax function.
4.The caller presses the start button to send a 
document.
Note:
LTo use this feature, make sure remote fax activation 
is turned ON (feature #434 on page 61). The fax 
activation code can also be changed.
LIf there is no room left in the memory of your 
answering machine, the unit may not be able to 
receive documents. See the operating instructions of 
the answering machine and erase unnecessary 
messages.
6.9 Junk fax prohibitor 
(preventing fax reception from 
undesired callers)
If you subscribe to Caller ID service (page 51), this 
feature prevents fax reception from calls that do not 
show caller information.
Additionally, the unit will not accept faxes originating 
from numbers that match the ones on a programmable 
junk fax prohibitor list.
Important:
LThis feature does not work if you receive faxes 
manually.
6.9.1 Activating the junk fax prohibitor
1
Press {Menu} repeatedly to display “JUNK FAX 
PROH.”. i {>}
2Press {V} or {^} repeatedly to select “ON”. i 
{Set}
3Press {Stop} to exit.
6.9.2 Storing undesired callers
You can register up to 20 undesired numbers from the 
Caller ID list (page 51) if you do not wish to receive faxes 
from them.
1Press {Menu} repeatedly to display “JUNK FAX 
PROH.”.
2Press {>} repeatedly to display “JUNK LIST SET”. 
i {Set}
3Press {V} or {^} repeatedly to display the party you 
do not want to receive faxes from. i {Set}
4Press {Stop} 2 times to exit.
To display the junk fax prohibitor list
1.Press {Menu} repeatedly to display “JUNK FAX 
PROH.”.
2.Press {>} repeatedly to display “JUNK LIST 
DISP.”. i {Set}
3.Press {V} or {^} to display the items on the list.
4.Press {Stop} to exit.
To print the junk fax prohibitor list
1.Press {Menu} repeatedly to display “JUNK FAX 
PROH.”.
2.Press {>} repeatedly to display “JUNK LIST 
PRINT”. i {Set}
3.Press {Stop} to exit.
To erase an item from the junk fax prohibitor list
1.Press {Menu} repeatedly to display “JUNK FAX 
PROH.”. 
						

							6. Fax (KX-MB3020 only)
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2.Press {>} repeatedly to display “JUNK LIST 
DISP.”. i {Set}
3.Press {V} or {^} repeatedly to display the desired 
item. i {
						

							6. Fax (KX-MB3020 only)
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6.11 Web fax preview (LAN 
connection only)
You can display a received fax document on the web 
browser, and print or save the necessary document after 
you confirm the image.
Important:
LWeb fax preview will not be activated when using 
the unit for the first time. To activate this feature, 
set the following:
– “6.11.1 Activating the fax preview mode”, 
page 50.
– “6.11.2 Programming the web fax preview 
access code”, page 50.
6.11.1 Activating the fax preview mode
1
{Menu} i {#}{4}{4}{8}
2Press {1} to select “ON”.
LPress {0} to select “OFF”.
3{Set} i {Menu}
Note:
LIf you select “ON”, the PC fax setting (feature #442 
on page 62) will be deactivated.
6.11.2 Programming the web fax preview 
access code
1
{Menu} i {#}{4}{5}{0} i {Set}
2Enter the password (feature #155 on page 56). i 
{Set}
3Enter the web fax preview access code, up to 8 
characters, using the English alphabet and numbers 
(see page 72 for character entry).
LThe following symbols can also be entered.
!@#$%^&)(.-_{}
4{Set} i {Menu}
Note:
LIf the web fax preview access code is not 
programmed (blank), the web fax preview feature will 
not be activated.
6.11.3 Displaying a received fax document 
on the web browser
Important:
LMake sure that the unit is idle.
1Start Multi-Function Station.
2[Utilities] i [Configuration Web Page] i 
[Device Configuration]
3Ty p e  “root” as the user name, then enter the 
password (feature #155 on page 56). i [OK]
4Select the [WEB FAX PREVIEW] tab.
5Enter the web fax preview access code (feature 
#450 on page 50). i [Submit]
LA list of the received fax documents will be 
displayed.
6Click the desired icon to preview, print or save a fax 
document.
LWhile previewing the document, you can handle 
the fax document (Example: enlarge, rotate etc.).
7Close the web browser.
Note:
LThe display speed depends on the contents and size 
of the document.
LThe received fax document is saved as an image file 
(PDF format). Adobe Reader is required to view it.
What “,” means
“,” on the display means the image has already been 
viewed, printed or saved.
LTo delete a document after viewing a fax document in 
step 6, click [Back] to go back to the list. You can 
delete images showing “,”.
LTo delete a document after printing or saving a fax 
document in step 6, click [Reload] to update the list. 
You can delete images showing “,”.