Panasonic Kx Tg5471 Operating Instructions Manual

							Useful Information Answering System Preparation
61
Listening to Messages
For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Vo i c e  m e n u
If you do not press any buttons at the end of the last message, the unit will 
announce “End of final message” and the voice menu will begin. 
The unit announces, “Press 4 to play back new messages. Press 5 to play back all 
messages.”
•
You can press buttons for other playback options (see below) or select another 
mailbox by pressing 
[#] and the mailbox number ([1] to [3]) even if the voice menu 
has started.
•If you do not press any button within 10 seconds after the voice menu, the 
handset will exit remote operation.
During playback 
For Caller ID service users (p. 32)
During playback, the handset display shows the name and/or number of the 
caller whose message is being played.
To call the displayed number:
1. Press the soft key ( ).
•The unit stops playback.
•If you need to edit the phone number to call back, see page 36.
2.  Press the soft key ( ) ,  [C], or [s].
•The unit dials the phone number.
To adjust the 
speaker volumeTo increase, press [B]. To decrease, press [d].
•You can also adjust the receiver volume on the 
handset. 
To repeat a messageBase unit: Press [].
Handset: Press the soft key ( ) or [2].
To stop playbackBase unit: Press [STOP].
•To resume playback, press the MAILBOX button 
([MAILBOX 1], [MAILBOX 2], or [MAILBOX 3]) of the 
message that is being played.
•
If you do not press any button for 60 seconds or if you 
press 
[STOP] again, playback mode will be canceled. 
Handset: Press [9].
•If you do not press any button within 15 seconds after 
stopping playback, the voice menu will start (see 
above).
CALL
CALL
Base UnitHandset
REPEAT
SKIP
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							62
Erasing Messages
The unit will announce the remaining recording time after playback if it is less than 3 
minutes. New messages cannot be recorded when:
— “Memory full” is heard.
— 
“  ” flashes on the base unit.
— ANSWER ON indicator flashes rapidly (when the Answering System is on).
Erase unnecessary messages. We recommend you erase unnecessary messages 
after each playback.
Erasing a specific message 
Press [ERASE] while the message you want to erase is being played.
•A beep sounds, then the next message is played. To exit playback mode, press 
[STOP] twice.
Press [*][4] while the message you want to erase is being played.
•A beep sounds, then the next message is played. To exit remote operation mode, 
press [OFF].
Erasing all messages in the mailbox
All recorded messages, except the greeting message, can be erased at one time.
•Information in the Caller List will not be erased. To erase caller information, see 
page 38.
1Press [ERASE] while the base unit is not being used.
•“To erase all messages, please select Mailbox” is heard.
2Within 10 seconds, press the MAILBOX button ([MAILBOX 1], 
[MAILBOX 2], or [MAILBOX 3]). 
•You can also select the mailbox by pressing the mailbox number ([1] to [3]).
•If Mailbox 2 or 3 has a password, enter it (p. 57).
•A long beep sounds, then “Mailbox (No.)” and “No messages” are heard.
1Press the soft key ().
2Press the soft key ( ,  , or  ).
•If Mailbox 2 or 3 has a password, enter it (p. 57).
3Press [*][5] to erase all messages in the mailbox.
•A long beep sounds, then “Mailbox (No.)” and “No messages” are heard.
•To end remote operation, press [OFF].
FULL
Base Unit
Handset
Base Unit
Handset
PLAY
BOX 1BOX 2BOX 3
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							Telephone System
Useful Information Answering System Preparation
63For assistance, please call: 1-800-211-PANA(7262)
Recording a Memo Message
You can record a voice memo message of up to 3 minutes in the desired mailbox 
for other users or yourself.
•If you record for over 3 minutes in step 2, the unit will stop recording. 
•If “ ” is displayed, 6 beeps sound and “Your message was not recorded. Record your 
message again.” is announced, start again from step 1.
1Press [MEMO].
•“Please select Mailbox” is heard.
2Within 10 seconds, press a MAILBOX button ([MAILBOX 1], 
[MAILBOX 2] or [MAILBOX 3]). 
•You can also select a mailbox by pressing the mailbox number ([1] to [3]).
After the long beep, talk clearly 20 cm (8 inches) away from the MIC.
•The base unit display shows the elapsed recording time.
•If the elapsed recording time exceeds 99 seconds, the counter continues 
from 00 to indicate 100 seconds.
3When finished, press [MEMO] or [STOP].
•The ANSWER ON indicator, the mailbox icon ( ,  , or  ) on 
the base unit and “  ” on the handset flash.
Base Unit
BOX 1BOX 2BOX 3
PLAY
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							64
Transferring a Call to a Mailbox
When you answer a call and the caller wants to talk to someone who is not 
available, you can place the caller into one of the mailboxes, where the caller can 
leave a message. 
Tell the outside caller you will transfer him or her to the desired party’s mailbox. 
Remind the caller to press # (the pound sign) and the mailbox number of the 
desired party (if necessary).
•Even if you subscribe to Caller ID service (p. 32), Caller ID information will not be 
displayed while the message is being played. The Caller ID information will be 
recorded in the Caller List (p. 34) if the transferred call is an incoming call.
1 Press [HOLD/INTERCOM] during a call. 
•The call is put on hold.
2Press [9] to hang up the call. 
 The caller will then hear the greeting (p. 22), and while 
that message is playing the caller can press [#] and the mailbox number ([1] 
to [3]). Then the caller will hear “Please leave your message”. The caller can 
leave a message in the mailbox.
OR
If the caller does not specify the mailbox, the caller can leave a message in 
Mailbox 1 after the greeting.
Interrupting remote operation
If another user is calling from a remote location to access a mailbox and you 
mistakenly answer the call, repeat steps 1 and 2 above.
•The user can then access a mailbox, by entering the remote code or the 
mailbox password (see “Remote Operation from a Touch Tone Phone” 
on 
page 65).
Handset
Press extension# 
to transfer
1-4=Handset
0=Base 9=Mailbox
After you press [9]:
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							Telephone System
Useful Information Answering System Preparation
65For assistance, please call: 1-800-211-PANA(7262)
Remote Operation from a Touch Tone Phone
While outside, you can operate the Answering System 
from any touch tone phone. A synthesized voice menu 
will guide you through the Answering System (p. 67).
•To skip the voice menu and operate the unit directly, 
see page 68.
Summary of remote operation
* If you hear “Enter Mailbox password” after selecting mailbox 2 or 3, enter the 
password for the mailbox.
•The unit will announce the remaining recording time after playback if it is less than 
3 minutes.
•The messages are saved.
•If the unit announces “No new messages”, the mailbox has only old messages. If “No 
messages” is announced, the mailbox has no messages.
Call your unit from a touch tone phone.
Enter the remote code (p. 66) 
during or after the greeting.
•“Mailbox 1” and the number of new 
messages of Mailbox 1 are heard, 
and the new messages will be 
played.
To access Mailbox 2 or 3, press [#] 
and the mailbox number ([2] or [3]) 
after entering the remote code.* 
•The mailbox number and the 
number of new messages in the 
mailbox are heard, and the new 
messages will be played.If Mailbox 2 or 3 has a password 
(p. 57), you can enter the password 
during or after the greeting, to access 
the mailbox directly.
•The mailbox number and the 
number of new messages of the 
mailbox are heard, and the new 
messages will be played.
After 3 seconds, the voice menu will start (p. 67).
Follow the menu or enter direct commands (p. 68).
To end remote operation, hang up.
To listen to messages in another mailbox, press [#] and the mailbox number ([1] 
to [3]).*
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							Remote Operation from a Touch Tone Phone
66
Remote Code 
The remote code prevents unauthorized people from accessing your unit and 
listening to your messages. Choose any 2-digit number (00–99) for your remote 
code.
The factory preset remote code is “11”. If you do not program your own remote 
code, you can use “11”. 
To confirm the remote code, repeat steps 1 to 4.
•The remote code is displayed. When finished, press [OFF].
1Press [MENU].
2Scroll to “Initial setting” by pressing 
[d] or [B], then press the soft key ( ).
3Press the soft key ( ) at “Set 
answering”.
4Scroll to “Remote code” by pressing [d] or 
[B], then press the soft key ( ).
5Enter a 2-digit remote code (00–99).
6Press the soft key ( ).
•If the handset beeps 3 times, the entered remote code is the same as the 
password (p. 57) and cannot be used. Start again from step 5 and select 
another code.
7Press [OFF].
Handset
SELECTInitial setting
SELECTSet answering
SELECTRemote code
Remote code
:35
Ex. Entered 35.
SAVE
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							Useful Information Answering System Preparation
67For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Press [1].
Press [1].
Press [1].
Press [1].
Press [1]. Press [2].
Press [2].
Press [2].
Press [2].
Press [2].
Remote Operation from a Touch Tone Phone
Voice Menu
The shaded parts are voice prompts.
•3 seconds after playback, the voice menu will start again from the beginning.
•The unit will announce the remaining recording time after playback if it is less than 
3 minutes.
•If you hear “Memory full” after playback, erase unnecessary messages (p. 68).
•To switch to another mailbox to listen to messages, press [#] and the mailbox 
number ([1] to [3]) during remote operation. If you hear “Enter Mailbox password”, 
Mailbox 2 or 3 has a password (p. 57) which must be entered.
•If you do not press any buttons within 10 seconds after a voice prompt, “Thank you 
for your call” will be heard and the call will be disconnected. Press 1 to play back all messages.
Press 2 for other functions.All Message Playback.
All recorded messages in the 
mailbox are played back. At the 
end of the last message, “End 
of final message” is heard.
Press 1 to play back new messages.
Press 2 for other functions.New Message Playback.
Only new messages in the 
mailbox are played back. At the 
end of the last message, “End 
of final message” is heard.
Press 1 to record your message.
Press 2 for other functions.Please leave your message.
1. Talk after the long beep.
2. When you finish recording a 
voice memo message, hang 
up.
Press 1 to erase all messages.
Press 2 for other functions.“Mailbox (No.)” and “No 
messages” are heard, and all 
recorded messages in the 
mailbox are erased.
Press 1 to record your greeting.
Press 2 for other functions.Press 7 to record your greeting.
Press 9 to end recording.
1. Press [7].
2. After the long beep, talk for 
up to 2 minutes.
3. Press [9] to finish.
•Your greeting will be played 
back for confirmation.
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							Remote Operation from a Touch Tone Phone
68
Direct Remote Operation
Once you have accessed one of the mailboxes (p. 65), you can also control your 
unit by direct commands instead of using the voice menu. To end the remote 
operation, hang up at anytime.
Direct commands
Turning on the Answering System
Call your unit and wait for 15 rings.
•The unit will answer and the greeting will be played.
•The Answering System will be turned on. Hang up or enter the remote code for 
other options.
•When turning on the Answering System using a rotary or pulse service telephone, 
you cannot enter the remote code for other options.
Skipping the greeting
After calling your unit, press [*] during the greeting.
•The unit skips the rest of the greeting and you can start recording your message 
after the long beep.
[4]: Plays back new messages.
[5]: Plays back all messages.
[1]:Repeats the current 
message.
•If pressed within the first 5 
seconds of playback, the 
previous message will be 
played.
[2]: Skips the current message.
[9]: Stops the current operation.
•To resume, enter a direct 
command within 15 seconds, 
or the voice menu will start 
(p. 67).
[7] :Records a greeting 
message.
After the long beep, talk for 
up to 2 minutes.
[9]:Recording is stopped. 
•The greeting is played.
[*] [4]: Erases the current 
message.
•A beep will sound and the 
next message will be played.
[*] [5]: Erases all messages in the 
mailbox.
•A long beep will sound, and 
“Mailbox (No.)” and “No 
messages” will be heard.
[#] [1]: 
[#] [2]:
[#] [3]:Selects Mailbox 1.
Selects Mailbox 2.
Selects Mailbox 3.
•If Mailbox 2 or 3 has a 
password (p. 57), enter it.
[0]: Turns off the Answering 
System.
•The unit hangs up.
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							Answering System Preparation
69For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Useful Information
Belt Clip 
You can hang the handset on your belt or pocket using the included belt clip.
To attach the belt clip To remove the belt clip 
Optional Headset 
Connecting an optional headset to the handset allows hands-free phone 
conversation. Please use only a Panasonic KX-TCA60, KX-TCA86, KX-TCA88, 
KX-TCA88HA, KX-TCA91, KX-TCA92, or KX-TCA98 headset. To order, call the 
accessories telephone number on page 2.
Connecting an optional headset
Open the headset jack cover, and insert the headset plug into the headset jack as 
shown below. 
•Headset sold separately. Model shown here is KX-TCA86.
To switch to the speakerphone while using the headset:
Press [s]. To return to the headset, press [C]. 
BA
While pressing the top of the clip (1), 
pull the right edge in the direction of 
the arrow (
2).
Headset Jack
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							70
Wall Mounting
This unit can be mounted on a wall phone plate.
1Connect the AC adaptor. 
2Tuck the telephone line cord inside the wall mounting adaptor (A). 
Connect the telephone line cord (B).
3Insert the hooks on the wall mounting adaptor into the holes (A) and 
(
B) on the base unit.
To  P o w e r  
Outlet 
1
2
A
BAB
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