Panasonic Kx Tg5471 Operating Instructions Manual

							Useful Information Answering System Preparation
31For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Answering Calls
When a call is received, the unit rings, “Incoming call” is displayed, and the 
Ringer/Message Alert indicator on the handset and the 
IN USE indicator on the base 
unit flash rapidly. 
Temporary ringer off
While the handset is ringing for an outside call, you can turn the ringer off 
temporarily by pressing [OFF]. The handset will ring again as normal the next time 
a call is received.
1Press [C] or [s].
•You can also answer a call by pressing any 
button except [d], [B] or [OFF].
2To hang up, press [OFF] or place the 
handset on the base unit. 
Auto Talk
If the Auto Talk feature is turned on (p. 18), you can 
answer a call by simply lifting the handset off the 
base unit.
1Press [SP-PHONE].
2Talk into the MIC.
3To hang up, press [SP-PHONE].
• To transfer the call to another unit, see page 47. 
• To transfer the call to a mailbox to allow the caller to leave a message, 
see page 64.
•If the ringer volume is turned off, the unit will not ring (p. 19, 20). 
Handset
[   ] [    ][OFF]
Ringer/ 
Message 
Alert
Indicator
Base Unit
MIC
[SP-PHONE] 
and Indicator IN USE
Indicator
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							32
Caller ID Service
This unit is compatible with Caller ID services offered by your telephone company. If 
you subscribe to Caller ID, caller names and phone numbers will be displayed and 
recorded in the Caller List.
How Caller ID information is displayed and announced
When a call comes in, the unit will ring and Caller ID 
information will be received. The handset display will 
show the caller’s information, then the handset and base 
unit will announce the displayed name (ex. “Call from 
ROBINSON, TINA”) following every ring (Talking Caller 
ID feature, p. 33).
•The handset and base unit announce the caller’s name repeatedly until the call is 
answered.
•After you answer the call, the display will show the length of the call.
•If the unit does not receive Caller ID information, one of the following will be 
displayed:
•Depending on radio communications with the base unit, the handset may not 
display Caller ID information immediately after the first ring.
•If your unit is connected to a PBX which does not support Caller ID, you cannot 
access Caller ID service.
•Name display service may not be available in some areas. For further information, 
please contact your telephone company.
•If you subscribe to both Caller ID and Call Waiting with Caller ID service (CWID), 
when a second call is received while talking, a call waiting tone will be heard and 
the second caller’s information will be displayed (p. 51). 
Contact your telephone company for details about availability in your area, and to 
verify that CWID service is activated on your telephone line.
DisplayMeaning
Out of areaThe caller dialed from an area which does not provide 
Caller ID service.
Private callerThe caller requested not to send his/her information.
Long distanceThe caller made a long distance call.
ROBINSON,TINA
1-555-222-3333
 Example
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							Useful Information Answering System Preparation
33
Caller ID Service
For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Talking Caller ID 
To use this feature, you need to subscribe to Caller ID. For further information, 
please contact your telephone company.
•If the unit does not receive Caller ID information, the unit will announce “Call from 
out of area”, “Call from private caller”, or “Call from long distance”. If a call is received 
from an area where name display service is not available, “Number available” will 
be announced.
•If the ringer volume of the handset and the base unit is off, caller names will not be 
announced. The announcement is heard at the handset or base unit ringer volume 
(p. 19, 20).
•If this feature is not turned on, caller names will not be announced (see below and 
page 34).
•If you have Call Waiting service, the second caller’s information will be displayed 
but not announced (For Call Waiting Service Users, p. 51).
•Name pronunciation may vary. Name pronunciation quality is based on names 
most commonly used in the United States.
•The unit will announce each letter of abbreviations, such as “Co.” and “Inc.”.
•Caller ID supports names of up to 15 letters. If the caller’s name has more than 
15 letters, the name will not be displayed or announced correctly.
•If you subscribe to a Distinctive Ring Service (such as IDENTA-RING) from your 
telephone company with 2 or 3 consecutive rings, your unit may mute one or more 
of the rings in order to announce the name of the caller.
•The unit will announce the caller’s name after the 2nd ring. If you turn on the 
Answering System (p. 58), and set the number of times the unit rings to “2” (p. 25), 
the unit will not announce the caller’s name. If “Toll saver” is selected (p. 25), and 
there is a new message, the unit will not announce the caller’s name.
To turn on or off Talking Caller ID feature
You can turn on or off Talking Caller ID feature for the handset and base unit 
separately. If this feature is turned off, the unit will not announce caller names. The 
factory preset is ON.
Handset Talking Caller ID feature 
1Press [MENU].
2Scroll to “Talk Caller ID” by pressing [d] 
or [B], then press the soft key ( ).
3Select “Off” or “On” by pressing [d] or [B].
4Press the soft key ( ), then press [OFF].
HandsetBase Unit
Handset
SELECTTalk Caller ID
Talk Caller ID
:On
SAVE
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							34
Caller ID Service
Base unit Talking Caller ID feature 
This feature must be turned on or off for the base unit by using the handset.
Using the Caller List
The unit can record information up to 50 different callers and store this information 
in the Caller List. Caller information is sorted by the most recent call to the oldest. 
When the 51
st call is received, the information from the 1st call is deleted.
The unit will also tell you how many calls you missed while you were out or 
unavailable to answer the phone. 
1Press [MENU].
2Scroll to “Initial setting” by pressing 
[d] or [B], then press the soft key ( ). 
3Scroll to “Set base unit” by pressing [d] 
or [B], then press the soft key ( ).
4Scroll to “Talk Caller ID” by pressing [d] 
or [B], then press the soft key ( ).
5Select “Off” or “On” by pressing [d] or [B].
6Press the soft key ( ), then press [OFF].
1The handset display will show the number 
of calls you missed.
2Press the soft key ( ), [d], or [B] to 
review other calls logged in the Caller List.
•If there are no items in the Caller List, 
“ ” will not be displayed.
•After viewing the missed call entries, 
“missed calls” will disappear from the 
display.
Handset
SELECTInitial setting
SELECTSet base unit
SELECTTalk Caller ID
Talk Caller ID
:On
SAVE
10 missed calls
  CIDPLAYC
2 Stands for Caller ID
1
CID
CID
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							Useful Information Answering System Preparation
35
Using the Caller List
For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Viewing the Caller List 
•If there is no name information for a caller, the display will only show the phone 
number.
•If you do not press any buttons for 60 seconds, the unit will exit the Caller List.
What “√” means
“√” indicates you have already viewed this calling 
information or answered the call. If the same caller calls 
again, the call entry with the “√” will be replaced with the 
new call entry.
If a caller calls more than once
The number of times the same caller called is displayed 
(“
×2” to “×9”). The date and time of the most recent call 
will be recorded. After viewing a caller’s information, “
×2” 
to “
×9” will be replaced with “√”.
Calling Back from the Caller List 
•In some cases, you may have to edit the number before dialing (p. 36). 
(Ex. You may have to delete “1” and the area code.)
•If a phone number is not displayed in the caller information, you cannot call that 
caller back from the Caller List.
1Press the soft key ( ), [d], or [B] to 
enter the Caller List.
2To search from the most recent call, press [d]. 
To search from the oldest call, press [B].
•The caller’s name, number and the time and date 
of the call are displayed.
3Press [OFF] to exit the list.
1Press the soft key ( ), [d], or [B] to enter the Caller List.
2Scroll to the desired caller by pressing [d] or [B].
3Press [C] or [s].
•The phone number is dialed.
Handset
CIDEx. 10 calls missed.
  Caller list
10 missed calls
 
dB=Scroll list
SMITH,JACK
1-555-333-4444
 3:10P JUN.10
Example
SMITH,JACK
1-555-333-4444
 3:10P JUN.10 √
 
TURNER,CINDY
1-555-456-7890
11:20A JAN.12 ×3
Ex. Called 3 times. 
Handset
CID
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							Using the Caller List
36
Editing the Caller’s Phone Number 
You can edit a phone number in the Caller List by removing its area code and/or the 
long distance code “1”.
Once you call back an edited number, this unit can automatically edit incoming 
phone numbers from the same area code in the Caller List and each time you 
receive a call (Caller ID Number Auto Edit, p. 37). 
1Press the soft key ( ), [d], or [B] to enter the Caller List.
2Scroll to the desired caller by pressing 
[d] or [B].
3Press the soft key (  ) repeatedly 
until the number is shown in the desired 
format.
•Each time you press the soft key (  ), 
the number is rearranged into one of 3 
patterns.
F 
G  – 
H 1–   – 
•The order in which patterns F–H are 
displayed depends on how the telephone 
number is displayed in step 2.
4To call the edited number, press [C] or [s].
•If Caller ID Number Auto Edit feature is turned on (factory preset is on), 
phone numbers with the same area code as the number you edited will now 
be updated in the Caller List and each time you receive a call.
•You can press [OFF] immediately after pressing [C] or [s] if you wish to 
activate the Auto Edit feature without actually dialing the number you just 
edited. 
To save the edited number into the phone book, press the soft key 
(
  ).
•If there is no name information, see “Storing Caller Information in the Phone 
Book” on page 38, from step 3.
•Even if the Auto Edit feature is turned on, phone numbers in the Caller List 
and the phone book will not be updated. To update the numbers in the phone 
book, it is necessary to manually store the phone numbers from Caller List to 
the phone book (p. 38).
Handset
CID
PARKER,FRED
1-555-321-5555
 
EDIT
EDIT
Phone no.
Area codePhone no.
Area codePhone no.
555-321-5555G
321-5555F
1-555-321-5555H
SAVE
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							Useful Information Answering System Preparation
37
Using the Caller List
For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Caller ID Number Auto Edit 
Once you call back an edited number (p. 36), this unit can automatically edit 
incoming phone numbers from the same area code in the Caller List and each time 
you receive a call. For example, it can ignore the area code of calls originating from 
your area code, so that you can call these numbers from the Caller List without 
dialing the area code.
To activate this feature, you must edit a caller’s phone number in the Caller List 
(p. 36) by selecting pattern F, G, or H, then make a call to that number. Calls 
from numbers in that area code will be edited automatically. The unit can remember 
up to 4 area codes to be edited according to patterns F and G.
When more than 5 area codes are edited, older area codes are reset to pattern H. 
Phone numbers from the 4 most recently edited area codes will be automatically 
edited.
You can turn this feature on or off using the handset. The factory preset is ON.
To turn on or off Caller ID Number Auto Edit feature
•If you fail to reach your destination when making a call, the phone number you 
dialed might have an incorrect pattern. Edit the phone number with another 
pattern (p. 36).
•When this feature is turned off, the unit will still be able to display Caller ID, but 
incoming Caller ID numbers will not be automatically edited.
•If you move to another area you may need to turn this feature off to erase the 
previously edited area codes. To use this feature again, turn it on and reprogram 
the area codes you want to be edited once again.
1Press [MENU].
2Scroll to “Initial setting” by pressing 
[d] or [B], then press the soft key ( ). 
3Scroll to “Caller ID edit” by pressing [d] 
or [B], then press the soft key ( ).
4Select “Off” or “On” by pressing [d] or [B].
5Press the soft key ( ), then press [OFF].
Handset
SELECTInitial setting
SELECTCaller ID edit
Auto edit
:On 
SAVE
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							Using the Caller List
38
Storing Caller Information in the Phone Book 
Caller names and phone numbers that are in the Caller List can be stored in the 
phone book.
•You cannot store Caller List items in the phone book if a phone number is not 
displayed.
Erasing Caller Information 
To erase a specific caller            To erase all entries 1
Press the soft key ( ), [d], or [B] to enter the Caller List.
2Scroll to the desired caller by pressing [d] or [B].
•If the number requires editing, see page 36.
3Press the soft key ( ).
•If there is no name information for the caller, “Enter name” will be 
displayed. 
— You can enter a name by performing the following steps:
(1) enter the name (p. 40), 
(2) press 
[d], and 
(3) press the soft key (
  ).
— If a name is not required, press [d], then press the soft key (  ).
•To continue storing other items, repeat from step 2.
•To exit programming mode, press [OFF].
Handset
CID
SAVE
SAVE
SAVE
Handset
1Press the soft key ( ), 
[d], or [B] to enter the Caller 
List.
2Scroll to the desired caller by 
pressing [d] or [B].
3Press the soft key ( ).
•“Erased” is displayed.
•To erase other items, repeat 
from step 2.
•To exit the Caller List, press 
[OFF].
CID
ERASE
1Press the soft key ( ), 
[d], or [B] to enter the Caller 
List.
•Before erasing all entries, make 
sure that “0 missed call” is 
displayed.
2Press the soft key ( ).
•“All erase?” is displayed.
•To cancel erasing, press the soft 
key 
().
3Press the soft key ( ).
•“All erased” is displayed and 
all entries in your Caller List are 
erased.
CID
ERASE
NO
YES
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							Useful Information Answering System Preparation
39For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Phone Book
The handset can store up to 50 names and phone numbers in its phone book. You 
can make a call by selecting a name or number from the phone book.
Storing Names and Numbers 
•If a pause is required when dialing, press the soft key () in step 4. A pause 
is stored in a phone number as one digit (p. 50).
•To store numbers for calling card access (see “Chain Dial” on page 42), we 
recommend you add pauses after each item. Storing pauses with numbers will 
prevent misdialing(p. 50). The delay time necessary will depend on your 
telephone company.
1Press the soft key (C).
•The display will show the number of stored items.
2Press the soft key ( ).
3Enter a name of up to 16 characters with the 
dialing buttons ([0] to [9]) (p. 40), then press 
[d].
•To move the cursor, press the soft key () or 
().
•If a name is not required, press [d] then go to 
step 4. 
4Enter a phone number of up to 32 digits. 
•To delete a digit, press the soft key (). 
To erase all of the digits, press and hold the soft 
key 
().
5Press [d].
•If you want to change the name, press the soft 
key ( ). The display returns to step 3. 
Change the name.
•If you want to change the number, press [B]. 
The display returns to step 4. Change the 
number.
6Press the soft key ( ).
•To continue storing other items, repeat from step 2.
7Press [OFF].
Handset
   Phone book
    10 items
0-9=Name search
 
dB=Scroll list
ADD
f
g
Enter name
To|m
d=Next
CLEAR
CLEAR
Enter phone no.
5557654321|
d=Next
EDIT
Tom
555-765-4321
SAVE
PA U S E
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							Phone Book
40
Selecting characters to enter names
Enter names using the dialing buttons. Press each button until the desired 
character is displayed. 
•Pressing each button selects a character in the order shown below.
For example, to enter “Tom”:
1. Press [8] four times.
2. Press [6] three times, then press the soft key 
() to move the cursor.
3. Press [6] once.
If you make a mistake while entering a name or number
1. Press the soft key () or () to move the cursor to the incorrect 
character.
2. Press the soft key 
() to delete the character.
•Each time you press the soft key (), a character is erased.
•To erase all characters, press and hold the soft key 
().
3. Enter the correct character.
 Keys Characters KeysCharacters
[1]
#& ’ ( );,–. /1[6]mn oMNO6
[2]abcABC2[7]pq r sPQRS7
[3]de f DEF3[8]tuvTUV8
[4]gh iGHI 4[9]wx y zWXYZ9
[5]jklJKL5[0]0Space
Moves the cursor to the left.
Moves the cursor to the right. (To enter another character using the same 
number key, move the cursor to the next space.)f
g
|T
To|g
To|m
fg
CLEAR
CLEAR
CLEAR
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