Panasonic Kx Tg2700 Operating Instructions Manual

							41
Advanced Operation
For assistance, please call: 1-800-211-PANA(7262)
Erasing
Make sure the handset is not being used.
1
Press Üor áto enter the directory list.
2
Scroll to the directory item that you want to
erase by pressing 
Öor Ñ.
•To search for the item by initial, see page 39.
3
Press (HOLD/CLEAR).
•To stop erasing, press Ü.
4
Press (HOLD/CLEAR).
•A beep sounds and the item is erased.
•To erase other items, repeat from step 2.
•To exit the directory list, press (OFF).
•You can exit the programming mode any time by pressing (OFF).
SPPRIVACY[1]
Helen
1-234-567-8901
Clear
Clear?
I=No CLEAR=Yes
SPPRIVACY[1]
Directory list
10 items
GF
H=Callers list 
						

							42
Directory
Sending the Directory(When the System Has
Additional Handsets)
This feature can be used only when one or more additional handsets have
been registered to the base unit (p. 21). You can send a directory item or
all the items from your handset to another handset. Entries copied to the
destination handset are added to its directory. (Phone Directory Sharing)
•If an external call is being received during the directory transfer, the transfer will be
stopped. You will need to re-send the item(s).
•
After the transfer started, do not place your handset on the base unit or charger until
the transfer completes. Otherwise, the transfer will be stopped.
Make sure the base unit, your handset and the destination handset
are not being used.
To send one directory item to another handset
1
Press (CONF/FUNCTION).
2
Scroll to “Copy directory” by pressing
Öor Ñ, and pressá.
3
Press áat “Copy 1 item”.
4
Select the destination extension number 
by pressing 
Öor Ñ.
•You can also select the extension number by
pressing the dialing button ((1)to (8)).
5
Press á.
6
Scroll to the directory item you want to send
by pressing 
Öor Ñ.
•To search for the item by initial, see page 39.
7
Press the right soft key ( ).
•When the item has been transferred,
“Complete” displays and a beep sounds. 
•The destination handset display will show
“Directory Receiving” then “Directory
Received”.
•You can continue sending another item. To exit the directory sending mode,
press(OFF).
SEND
Ringer setting
HCopy directory
Initial setting
SPPRIVACY[1]
Enter extension#
:2GF
H=Next
Select item
GF
Tom Jones098-765-4321GF
SEND
Complete
SPPRIVACY[1]
---------------
HCopy 1 item
Copy all items 
						

							43
Advanced Operation
For assistance, please call: 1-800-211-PANA(7262)
To send all of the items in your directory to another
handset
1
Press (CONF/FUNCTION).
2
Scroll to “Copy directory” by pressing
Öor Ñ, and pressá.
3
Scroll to “Copy all items” by pressing
Öor Ñ, and press á.
4
Select the destination extension number 
by pressing 
Öor Ñ.
•You can also select the extension number by
pressing the dialing button ((1)to (8)).
5
Press the right soft key ( ).
•The display will show items one by one and
each item’s number. 
•When all items have been transferred,
“Complete” displays and a beep sounds. 
•The destination handset display will show
“Directory Receiving” then “Directory
Received”.
•The display will return to step 3. You can 
continue sending items to another extension. 
To exit the directory sending mode, press(OFF).
•If “---Incomplete---” and “Directory full” are displayed with an item, the
destination handset directory memory is full. That item and items after it have not
been transferred to the destination handset. To exit the directory sending mode,
press (OFF). To erase other stored items from the destination handset directory,
see page 41. You can re-send all of the items or re-send the items which have not
been transferred one by one (p. 42).
•You can exit the directory sending mode by pressing (OFF).
SEND
Ringer setting
HCopy directory
Initial setting
SPPRIVACY[1]
Enter extension#
:3GF
Tom Jones098-765-4321
01/1001/1001/10
Complete
SPPRIVACY[1]
Copy 1 item
HCopy all items
---------------
•If “---Incomplete---” and “Directory full” are displayed with the item in
step 7 on page 42, the destination handset directory memory is full. To exit the
directory sending mode, press (OFF). To re-send the item, erase an unnecessary
item from the destination handset (p. 41), and make sure the handset is not in use
and try again.
•You can exit the directory sending mode by pressing (OFF).
SEND
Ex. Sending 1st item out
of 10 items 
						

							44
Intercom
A 2-way intercom is possible between the handset and the base unit.
When the system has one or more additional handsets (p. 21), a 2-way
intercom is also possible between two handsets. You can call all handsets
from the base unit at once.
The handset included with the base unit has the extension number 1
which has “[1]” on the display, and the base unit has the extension
number 0. Each additional handset is assigned the number at registration
(p. 21). 
Making Intercom Calls
Handset
1
Press (HOLD)(INTERCOM).
2
To page the base unit,press (0).
•The base unit will ring for 1 minute.
•To stop paging, press (OFF).
3
When the paged party answers, talk into the
handset.
•You can switch to the speaker by pressing  .
To switch back to the receiver, press  .
4
To end the intercom, press (OFF).
To page another handset (when the system
has additional handsets, p. 21):
Press 
(HOLD)(INTERCOM), and enter the
extension number using the dialing button (
(1)to
(8)).
•The destination handset will ring for 1 minute. 
To end the intercom, press (OFF)or place the
handset on the base unit or the charger.
SPPRIVACY[1]
Press extension#
to call
MONITOR
Calling [0]
Intercom01
MUTE
Off
00-00-50
Calling [2]
Intercom12
MUTE
Intercom
00-00-05
01
Ex. Handset 2 calling 
						

							45
Advanced Operation
For assistance, please call: 1-800-211-PANA(7262)
Base unit
Using this feature, you can also locate a misplaced handset.
1
Press (LOCATOR/INTERCOM/TRANSFER).
•The LOCATOR/INTERCOM/TRANSFER indicator and the 
DIGITAL SP-PHONE indicator light.
2
To page the handset, enter the extension number, using the dialing
button (
(1)to (8)).
•The handset will ring for 1 minute.
•To stop paging, press (DIGITAL!SP-PHONE)or
(LOCATOR/INTERCOM/TRANSFER)
.
3
When the paged party answers, talk into the MIC.
4
To end the intercom, press (DIGITAL!SP-PHONE)or
(LOCATOR/INTERCOM/TRANSFER).
•The LOCATOR/INTERCOM/TRANSFER indicator and DIGITAL SP-PHONE
indicator lights go out.
To page all handsets (when the system has additional handsets, p. 21):
Press (LOCATOR/INTERCOM/TRANSFER), and enter (0).
•All handsets will ring for 1 minute.
•You can only talk with the handset user who answers first.
(DIGITAL!SP-PHONE) and Indicator (LOCATOR/INTERCOM/TRANSFER) 
and Indicator
MIC 
						

							Answering Intercom Calls
Handset
When an intercom call is being received, the
handset rings and the display shows the calling
extension.
Press , or 
(HOLD)(INTERCOM).
•You can also answer the call by pressing any dialing
button (0)to (9), (*)or (#)(Any Key Talk).
To end the intercom, press (OFF)or place the
handset on the base unit or the charger.
Base unit
When an intercom call is being received, the base unit rings and the
LOCATOR/INTERCOM/TRANSFER indicator light flashes.
Press 
(LOCATOR/INTERCOM/TRANSFER)or (DIGITAL!SP-PHONE).
•The LOCATOR/INTERCOM/TRANSFER indicator and the DIGITAL SP-PHONE
indicator light.
To end the intercom, press (DIGITAL!SP-PHONE)or
(LOCATOR/INTERCOM/TRANSFER).
•The LOCATOR/INTERCOM/TRANSFER indicator and DIGITAL SP-PHONE
indicator lights go out.
•When the ringer volume is off (p. 19, 20), the handset and base unit will ring at
the LOW level for internal calls.
•You cannot change the ringer tone for internal calls.
Ex. Base calling
Intercom
46
During an intercom call:
•If you have difficulty hearing the other party, decrease the speaker volume by
pressing Ö.
•If an incoming call is being received, you will hear two tones (incoming call
tone, p. 61) and the IN USE indicator on the base unit will flash quickly. To
answer, if you are using the handset, press (OFF)and press  or  . If
you are using the base unit, press (DIGITAL!SP-PHONE)twice.
•If the handset detects a problem, an error message will be displayed (p. 69). 
SPPRIVACY[1]
Call from [0]
Intercom01
MUTE 
						

							47
Advanced Operation
For assistance, please call: 1-800-211-PANA(7262)
Transferring a Call
You can transfer an external call between the base unit and the handset.
When the system has one or more additional handsets (p. 21), you can
transfer an external call between two handsets.
To transfer a call from the handset
1
During a call, press (HOLD)(TRANSFER).
•“” flashes on the display and the call is 
put on hold.
2
To page the base unit, press (0).
To page another handset (when the system
has additional handsets, p. 21): Enter the
extension number using the dialing button
(
(1)to (8)).
3
If required, wait for the paged party to
answer, and you can announce the transfer.
If not required, go to step 4.
•If the paged party does not answer, press  or
to return to the outside call.
4To complete the transfer, press (OFF).
To answer from the base unit a transferred call:
–If the paging party announces the transfer, the
LOCATOR/INTERCOM/TRANSFER indicator light flashes. Press
(DIGITAL!SP-PHONE)or (LOCATOR/INTERCOM/TRANSFER)to answer the
page.
•After the paging party hangs up the call, you can talk to the outside caller.
–If the paging party hangs up before you answer the page, press
(DIGITAL!SP-PHONE)to take the transferred call.
To answer from another handset a transferred call (when the system
has additional handsets, p. 21):
–If the paging party announces the transfer, the
calling extension is displayed. Press  ,  or
(HOLD)(INTERCOM)to answer the page.
•After the paging party hangs up the call, you can talk 
to the outside caller.
–If the paging party hangs up before you
answer the page, “Incoming call” is
displayed. 
Press or to take the
transferred call.
IN USE
SPPRIVACY[1]
Press extension#
to transfer
0-8=Extension
9=MailboxIN USE
Calling [0]
Hold
Call from [1]
SPPRIVACY[1]
Incoming call
IN USE
Ex. Calling Base
Ex. Handset 1 calling
Intercom01
Hold
Ex. Intercom with Base 
						

							48
Transferring a Call
To transfer a call from the base unit
1
During a call, press (LOCATOR/INTERCOM/TRANSFER).
•The call is put on hold.
2
To page the handset, enter the extension number using the dialing
button (
(1)to (8)).
To page all handsets (when the system has additional handsets, 
p. 21), press 
(0).
3
If required, wait for the handset user to answer, and you can
announce the transfer. 
If not required, go to step 4.
•If the paged party does not answer, press(DIGITAL!SP-PHONE)twice to
return to the outside call.
4To complete the transfer, press (DIGITAL!SP-PHONE).
•Even if you call all handsets, only the handset user who answers first can take
the transferred call.
To answer from the handset a transferred call:
–If the paging party announces the transfer, the
calling extension is displayed. Press  ,  or
(HOLD)(INTERCOM)to answer the page.
•After the paging party hangs up the call, you can talk 
to the outside caller.
–If the paging party hangs up before you answer the page, “Incoming
call” is displayed. 
Press  or  to take the transferred call.
•Any users can take a transferred call by pressing  ,  or 
(DIGITAL!SP-PHONE).
•If you do not announce the transfer and if the paged party does not answer
within 60 seconds after you hang up, the transferred call will be returned to you
with ringing. If you still do not answer the caller’s call within 4 minutes, the call
will be disconnected. You may answer the caller by pressing  ,  or
(DIGITAL!SP-PHONE)before or during the ringing.
Call from [0]
Ex. Base calling 
						

							49
Advanced Operation
For assistance, please call: 1-800-211-PANA(7262)
Conference
While you are talking with an outside caller, you can call the base unit or
the handset to make a conference call. When the system has one or more
additional handsets (p. 21), you can make a conference call with your
handset and another handset.
Handset
1
During a call, press (HOLD)
(TRANSFER)
.
•“” flashes on the display
and the call is put on hold.
2
To page the base unit, press (0).
OR
To page another handset (when
the system has additional
handsets, p. 21), enter the
extension number using the
dialing button (
(1)to (8)).
3
When the paged party
answers, press
(CONF/FUNCTION)on your
handset to make a conference
call.
•To leave the conference, press
(OFF). The two other parties can
continue the conversation.
IN USE
Base unit
1
During a call, press
(LOCATOR/INTERCOM/TRANSFER).
•The call is put on hold and the
IN USE indicator flashes.
2
To page the handset, enter
the extension number using
the dialing button (
(1)to (8)).
3
When the paged party
answers, press 
(CONF)on the
base unit to make a
conference call.
•To leave the conference, press
(DIGITAL!SP-PHONE). The two
other parties can continue the
conversation.
•
During a conference, the outside call can be placed on hold by pressing (HOLD)
(TRANSFER)on the handset or (HOLD)on the base unit. Internal communications
between extensions are not suspended. Only the person who placed the call on
hold can resume the full conference; press (CONF/FUNCTION)on the handset or
(CONF)on the base unit.
•Two more extensions can join the conference call if all other extensions are not
being used. To join the conference call, press  ,  or 
(DIGITAL!SP-PHONE). A maximum of five parties including the outside party can
take part in a conference call.
Ex. Conference with Base
SPPRIVACY[1]
Conference01
00I=Booster
IN USE
PRIVACYMUTE 
						

							Call Share
This feature allows the handset or the base unit to join the existing
external call. 
When the system has one or more additional handsets (p. 21), a handset
user can join another handset user’s conversation.
To join a conversation (Call Share)
Handset:
Press or .
Base unit:
Press 
(DIGITAL!SP-PHONE).
•A maximum of five parties including the outside party can join a conversation.
Ex. While the base unit is engaged in an external call, up to 3 handsets can join
the conversation.
To prevent other users from joining your conversation
(Call Privacy feature)
You can turn the feature on during a call.
If you allow other users to join your conversation, leave the feature off. 
Handset:
Press the left soft key ( ) during a
conversation.
•“PRIVACY” will be displayed on the first line.
•To turn the feature off, press the left soft key 
( ) again. “PRIVACY” will disappear.
Base unit:
Press 
(PRIVACY)during a conversation.
•The PRIVACY indicator lights.
•To turn the feature off, press (PRIVACY)again. The PRIVACY indicator light
goes out.
•When the Call Privacy feature is turned on, other users cannot join the
conversation. The feature will return to off after you hang up the call.
PRIVACY
PRIVACY
50
Conference
SPPRIVACY[1]
Talk
00-00-10
00
I=Booster
00I=Booster
IN USE
PRIVACYMUTE
SPPRIVACY[1]
Talk
00-00-10
00
I=Booster
00I=Booster
IN USE
PRIVACYMUTE
Ex. Talk mode
SPPRIVACY[1]
Conference01
00I=Booster
IN USE
PRIVACYMUTE