Panasonic KX MB773 User Manual

							6. Telephone (KX-MB773/KX-MB783 only)
41
6 Telep hone  (KX-MB 773/KX-MB783  on ly ) Automatic Dialling
6.1 Storing items for the one-
touch dial feature and navigator 
directory
The unit provides the one-touch dial feature (6 items) 
and navigator directory (100 items).
LStation 1 and 2 can be used alternatively as 
broadcast keys (page 45).
LMake sure that the {FA X} light is ON.
6.1.1 Storing one-touch dial item
1
Press {MENU} repeatedly to display “DIRECTORY 
SET”.
2Select the desired station key.
For stations 1–2:
1.Press one of the station keys.
Example:STATION 1
DIAL MODE [V^]
2.{SET}
For station 3:
Press the station key.
For stations 4–6:
Press {LOWER}, then press one of the station keys.
3Enter the name, up to 16 characters (see page 68 for 
character entry). i {SET}
4Enter the telephone number, up to 32 digits. i 
{SET}
LTo program other items, repeat steps 2 to 4.
5{STOP}
Note:
LA hyphen or a space entered in a telephone number 
counts as 2 digits.
6.1.2 Storing navigator directory items
1
Press {MENU} repeatedly to display “DIRECTORY 
SET”. i {>}
2Enter the name, up to 16 characters (see page 68 for 
character entry). i {SET}
3Enter the telephone number, up to 32 digits. i 
{SET}
LTo program other items, repeat steps 2 to 3.
4{MENU}
Note:
LA hyphen or a space entered in a telephone number 
counts as 2 digits.
6.1.3 Editing a stored item
1
{DIRECTORY}
2Press {V} or {^} repeatedly to display the desired 
item. i {MENU} i {*}
3Edit the name if necessary. For further details, see 
the storing procedure on page 41. i {SET}
4Edit the telephone number if necessary. For further 
details, see the storing procedure on page 41. i 
{SET}
6.1.4 Erasing a stored item
1
{DIRECTORY}
2Press {V} or {^} repeatedly to display the desired 
item. i {MENU} i {#}
LTo cancel erasing, press {STOP}.
3{SET}
6.2 Making a phone call using 
one-touch dial feature or 
navigator directory
Before using this feature, store the desired names and 
telephone numbers in one-touch dial feature and 
navigator directory (page 41).
6.2.1 Using one-touch dial feature
1
Press {MONITOR} or lift the handset.
2Select the desired station key.
For stations 1–3:
Press the desired station key.
For stations 4–6:
Press {LOWER}, then press the desired station key.
LThe unit will start dialling automatically.
6.2.2 Using the navigator directory
1
Press {DIRECTORY}.
LConfirm that there are no documents in the 
document entrance.
2Press {V} or {^} repeatedly to display the desired 
item.
3Press {MONITOR} or lift the handset.
{V}{^}{>}{SET}{FAX}
{MENU}{STOP}{DIRECTORY}
{LOWER} Station keys
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							6. Telephone (KX-MB773/KX-MB783 only)
42
LThe unit will start dialling automatically.
To search for a name by initial
Example: “LISA”
1.{DIRECTORY}
2.Press {V} or {^} to initiate the navigator directory.
3.Press {5} repeatedly to display any name with the 
initial “L” (see page 68 for character entry).
LTo search for symbols, press {*}.
4.Press {V} or {^} repeatedly to display “LISA”.
LTo stop the search, press {STOP}.
LTo dial the displayed party, press {MONITOR} or 
lift the handset.
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							7. Fax (KX-MB773/KX-MB783 only)
43
7 Fax  (KX-MB773 /KX-MB783  o nly) Sen ding Faxes
7.1 Sending a fax manually
7.1.1 Using the scanner glass
By using the scanner glass, you can send a page from 
booklets or small size paper that cannot be sent with the 
auto document feeder.
1If the {FA X} light is OFF, turn it ON by pressing 
{FA X}.
2Set the original (page 23).
3If necessary, change the resolution and contrast 
according to the type of document.
LTo select the resolution, see page 43.
LTo select the contrast, see page 43.
4Dial the fax number.
LTo send a single page, skip to step 7.
LTo send multiple pages, go to the next step.
5Press {QUICK SCAN} to scan the document into 
memory.
Example:PAGES=01 01%
STANDARD
u
SCAN:PRESS SET
SEND:PRESS START
6Place the next page on the scanner glass. i 
{SET}
LTo send more pages, repeat this step.
7{START}
Note:
LTo stop sending, see page 69.
LYou can change the default operation mode (feature 
#463 on page 58) and the timer before returning to 
the default operation mode (feature #464 on page 
58).
To select the resolution
1.Press {RESOLUTION} repeatedly.
–“STANDARD”: For normal-sized characters.
–“FINE”: For small-sized characters.
–“SUPER FINE”: For very small-sized characters.
–“PHOTO”: For photographs, shaded drawings, 
etc.
2.{SET}
LUsing the “FINE”, “SUPER FINE” and “PHOTO” 
settings will increase transmission time.
To select the contrast
You can adjust this setting depending on the darkness or 
lightness of the document. 5 levels (light to dark) are 
available.
Press {CONTRAST} repeatedly. i {SET}
Note:
LYou can hold the previous contrast setting (feature 
#462 on page 57).
To redial the last number
{REDIAL} i {START}
LIf the line is busy, the unit will automatically redial the 
number 2 or more times.
Note:
LTo stop sending, see page 69.
Reserving the fax transmission (Dual Access)
You can reserve the fax transmission even when the unit 
is just receiving a fax or sending a fax from memory.
– Up to 3 reservations when sending
– Up to 4 reservations when receiving
1.Set the original during fax reception or fax memory 
transmission.
2.Enter the fax number using the dial keypad, one-
touch dial or navigator directory.
3. When using the scanner glass, press {QUICK 
SCAN}. The unit will scan 1 page. Place the next 
document on the scanner glass and press {SET}. 
Repeat this until all the documents are scanned, then 
press {START}.
When using the auto document feeder, press 
{START}.
LIf the document exceeds the memory capacity, 
transmission will be cancelled. You must send the 
entire document manually.
Printing a sending report
A sending report provides you with a printed record of 
transmission results. To print sending reports, make sure 
feature #401 is activated (page 59). For an explanation 
of error messages, see page 71.
{SET}{RESOLUTION}
{QUICK SCAN}
{CONTRAST}
{FAX}{START}
{STOP} {REDIAL}
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							7. Fax (KX-MB773/KX-MB783 only)
44
Printing a journal report
A journal report provides you with a printed record of the 
30 most recent faxes. To print it manually, see page 92. 
To print it automatically after every 30 new fax 
transmissions and receptions, make sure feature #402 is 
activated (page 59). For an explanation of error 
messages, see page 71.
7.1.2 Using the auto document feeder
1
If the {FA X} light is OFF, turn it ON by pressing 
{FA X}.
2Set the original (page 23).
3If necessary, change the resolution and contrast 
according to the type of document.
LTo select the resolution, see page 43.
LTo select the contrast, see page 43.
4{MONITOR}
5Dial the fax number.
6When a fax tone is heard:
Press {START}.
When the other party answers your call:
Lift the handset and ask them to press their start 
button. When the fax tone is heard, press {START}.
Note:
LAfter pressing {START}, you can replace the 
handset.
LTo stop sending, see page 69.
LSee page 23 for document requirements.
LDo not open the document cover when sending a fax 
with the auto document feeder.
Pre-dialling a fax number
1.Enter the fax number.
2.Set the original. i {START}
Sending from memory (Quick scan feature)
1.Set the original.2.Enter the fax number. i {QUICK SCAN}
{FAX}
{MONITOR} {START}
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							7. Fax (KX-MB773/KX-MB783 only)
45
7.2 Sending a fax using one-
touch dial feature and navigator 
directory
Before using this feature, store the desired names and 
telephone numbers into one-touch dial feature and 
navigator directory (page 41).
LMake sure that the {FA X} light is ON.
7.2.1 Using the scanner glass
1
Set the original (page 23).
2If necessary, change to the desired resolution (page 
43) and the desired contrast (page 43).
3Enter the fax number.
Using stations 1–3:
Press the desired station key.
Using stations 4–6:
Press {LOWER}, then press the desired station key.
Using navigator directory:
Press {DIRECTORY}, then press {V} or {^} 
repeatedly to display the desired item.
LTo send a single page, skip to step 6.
LTo send multiple pages, go to the next step.
4Press {QUICK SCAN} to scan the document into 
memory.
5Place the next page. i {SET}
LTo send more pages, repeat this step.
6{START}
Fax auto redial
If the line is busy or if there is no answer, the unit will 
automatically redial the number 2 or more times.
Note:
LTo stop sending, see page 69.
7.2.2 Using the auto document feeder
1
Set the original (page 23).
2If necessary, change to the desired resolution (page 
43) and the desired contrast (page 43).
3Enter the fax number using one-touch dial or 
navigator directory.
4{START}
7.3 Broadcast transmission
By storing one-touch dial and navigator directory items 
(page 41) into the broadcast memory, you can send the 
same document to multiple parties (up to 20). Your 
programmed items will remain in the broadcast memory, 
allowing frequent re-use.
LThe broadcast function utilises stations 1–2. The 
one-touch dial function will be cancelled.
LMake sure that the {FA X} light is ON.
7.3.1 Programming items into the 
broadcast memory
1
Press {MENU} repeatedly to display “DIRECTORY 
SET”.
2Select the desired broadcast key.
For BROADCAST:
1.{BROADCAST}
2.Press {V} or {^} repeatedly to select 
“BROADCAST”.
For MANUAL BROADCAST (using the dial 
keypad):
1.{MANUAL BROAD}
2.Press {V} or {^} repeatedly to select “MANUAL 
BROAD”.
3{SET}
4Program items.
Using stations 1–3:
Press the desired station key.
Using stations 4–6:
Press {LOWER}, then press the desired station key.
Using navigator directory:
Press {V} or {^} repeatedly to display the desired 
item. i {SET}
Using the dial keypad:
Enter the fax number. i {SET}
LThe number in brackets indicates the number of 
registered items.
LTo program other items, repeat this step (up to 20 
items).
LIf you have programmed the wrong item, press 
{STOP} to erase the item.
5{SET}
LTo program another broadcast key, repeat steps 
2 to 5.
6{STOP}
7.3.2 Adding a new item into the broadcast 
memory
1
{DIRECTORY}
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							7. Fax (KX-MB773/KX-MB783 only)
46
2Press {V} or {^} repeatedly to display the desired 
broadcast memory (“” or “”). i {MENU} i {*}
3Press {V} or {^} repeatedly to display the desired 
item you want to add. i {SET}
LTo add other items, repeat this step (up to 20 
items).
4{STOP}
Note:
LWhen adding new items to the MANUAL 
BROADCAST memory, you can only select stored 
items.
7.3.3 Erasing a stored item from the 
broadcast memory
1
{DIRECTORY}
2Press {V} or {^} repeatedly to display the desired 
broadcast memory (“” or “”). i {MENU} i {#}
3Press {V} or {^} repeatedly to display the desired 
item you want to erase.
LTo cancel erasing, press {STOP}.
4{SET} i {SET} i {STOP}
7.3.4 Sending the same document to pre-
programmed parties
To send the same document using the scanner glass
1.Set the original (page 23).
2.If necessary, change to the desired resolution (page 
43) and the desired contrast (page 43).
3.Press {BROADCAST} or {MANUAL BROAD}.
LTo send a single page, skip to step 5.
LTo send multiple pages, go to the next step.
4.Place the next page. i {SET}
LTo send more pages, repeat this step.
5.{START}
LAfter transmission, the unit will automatically print 
a report (broadcast sending report).
Note:
LTo stop sending, see page 69.
LIf you select “FINE”, “SUPER FINE” or “PHOTO” 
resolution, the number of pages that the unit can 
send will decrease.
LIf the document exceeds the memory capacity, 
sending will be cancelled.
LIf a party is busy or does not answer, it will be skipped 
and redialled later 2 or more times.
To send the same document using the auto 
document feeder
1.Set the original (page 23).2.If necessary, change to the desired resolution (page 
43) and the desired contrast (page 43).
3.Press {BROADCAST} or {MANUAL BROAD}.
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							7. Fax (KX-MB773/KX-MB783 only)
47
7.4 Sending a computer 
document as a fax message from 
your computer
You can access the fax function from a Windows 
application using Multi-Function Station.
For example, to send a document created from 
WordPad, proceed as follows.
1Open the document you want to send.
2Select [Print...] from the [File] menu.
LThe [Print] dialogue box will appear.
3Select the PCFAX unit’s name as the active printer.
4Click [Print] or [OK].
LThe [Send a Fax] dialogue box will appear.
5Enter the fax number using the keypad display or the 
directory.
LTo stop the operation, click [Cancel].
6[Send]
LThe document will be sent through the unit from 
your computer.
Note:
LTo stop sending, see page 69.
LIf the document exceeds the memory capacity of the 
unit, sending will be cancelled.
LFor details, see the help file by selecting [p] from 
Multi-Function Station.
LClick [Select...] to change the active unit.
Receiving Faxes
7.5 Selecting the way to use your 
fax machine
Depending on your situation, select the way you prefer to 
use your fax machine.
– Use only as a fax (FAX ONLY mode)
– Use mostly as a telephone (TEL mode)
– Use as a telephone and/or fax (TEL/FAX mode)
– Use with answering machine
7.5.1 Use only as a fax (FAX ONLY mode)
Your situation
You have a separate telephone line just for faxes, or you 
want to use the unit only for receiving faxes.
Setup
Set the fax machine to FAX ONLY mode (page 48) by 
pressing {FAX AUTO ANSWER} repeatedly.
How faxes are received
All incoming calls will be answered as faxes.
7.5.2 Use mostly as a telephone (TEL 
mode)
Your situation
You want to answer calls by yourself. If a fax call is 
received, you must receive the fax manually.
Setup
Set the fax machine to TEL mode (page 49) by pressing 
{FAX AUTO ANSWER} repeatedly.
MBXXX
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							7. Fax (KX-MB773/KX-MB783 only)
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Note:
LMake sure feature #404 is set to “TEL” beforehand 
(page 59).
How to receive phone calls and faxes
You have to answer all calls manually.
To receive a fax document, press {START}.
7.5.3 Use as a telephone and/or fax 
(TEL/FAX mode)
Your situation
You want to answer phone calls yourself and receive 
faxes automatically without rings.
Setup
Set the fax machine to TEL/FAX mode (page 49) by 
pressing {FAX AUTO ANSWER} repeatedly.
Note:
LMake sure feature #404 is set to “TEL/FAX” 
beforehand (page 59).
How phone calls and faxes are received
If the call is a phone call, the fax machine will ring.
If a fax calling tone is detected, the fax machine will 
receive the fax automatically without ringing.
7.5.4 Use with answering machine
Your situation
You want to use the fax machine with an answering 
machine.
Setup
Connect an external telephone answering machine and 
set the ring count of the answering machine to less than 
4.
LSet the ring count in FAX ONLY mode of the fax 
machine to more than 4, if you use with auto answer 
ON.
How to receive calls
When receiving phone calls, the answering machine will 
record voice messages.
7.6 Receiving a fax automatically 
– Auto answer ON
7.6.1 Activating FAX ONLY mode
Press {FAX AUTO ANSWER} repeatedly to display 
“FAX ONLY MODE”.
LThe {FAX AUTO ANSWER} light turns ON.
How faxes are received
When receiving calls, the unit will automatically answer 
all calls and only receive fax documents.
Note:
LThe number of rings before a call is answered in FAX 
ONLY mode can be changed (feature #210 on page 
57).
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							7. Fax (KX-MB773/KX-MB783 only)
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7.7 Receiving a fax manually – 
Auto answer OFF
7.7.1 Activating TEL mode
1
Make sure feature #404 is set to “TEL” beforehand 
(page 59).
2Press {FAX AUTO ANSWER} repeatedly to display 
“TEL MODE”.
LThe {FAX AUTO ANSWER} light turns OFF.
Note:
LIf you do not answer the call within 10 rings, the unit 
will temporarily switch to fax reception. The other 
party can then send a fax.
How to receive phone calls and faxes with the 
handset unit
1.Lift the handset to answer the call.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {START}.
3.Replace the handset.
Note:
LTo stop receiving, see page 69.
How to receive faxes with an extension telephone
If you have another telephone connected to the [EXT] 
jack or the same line (extension telephone), you can use 
the extension telephone to receive faxes.
1.When the extension telephone rings, lift the handset 
of the extension telephone.
2.When:
– document reception is required,– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*} {#} {9} (default fax activation code) 
firmly.
3.Replace the handset.
Note:
LTo stop receiving, see page 69.
LTo receive fax documents using the extension 
telephone, make sure remote fax activation is turned 
ON (feature #434 on page 61) beforehand. The 
default setting is ON.
7.7.2 Activating TEL/FAX mode
1
Make sure feature #404 is set to “TEL/FAX” 
beforehand (page 59).
2Press {FAX AUTO ANSWER} repeatedly to display 
“TEL/FAX MODE”.
LThe {FAX AUTO ANSWER} light turns OFF.
3The ringer volume setting should be ON (page 25).
How phone calls and faxes are received
1. “INCOMING CALL” will be displayed but the unit will 
not ring.
2.The unit will wait for the duration of 2 rings before 
answering the call.
LThe number of rings is determined by the 
“TEL/FAX delayed ring setting” (feature #212 
on page 59).
LDuring this time, an extension telephone will ring.
3.The unit will answer the call and try to detect a fax 
calling tone.
When a fax calling tone is detected
The unit receives the fax automatically without 
ringing.
When a fax calling tone is not detected
A The unit will ring 3 times. You may answer the call.
{START}
{STOP}
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							7. Fax (KX-MB773/KX-MB783 only)
50
LThe number of rings is determined by the “Silent 
fax recognition ring setting” (feature #436 on 
page 61).
LCallers will hear a ring back tone different from 
the one generated by the telephone company.
LWhen you answer the call using an extension 
telephone connected to the [EXT] jack, press 
{STOP} on the unit to talk to the calling party.
B If you do not answer the call, the unit will activate 
the fax function.
LSome fax machines do not generate fax calling 
tones when sending faxes, therefore the unit will 
try to receive a fax even if no fax calling tone is 
detected.
7.8 Using the unit with an 
answering machine
7.8.1 Setting up the unit and an answering 
machine
1
Connect the answering machine (1).
LAnswering machine is not included.
LRemove the stopper (2) if attached.
* The pictured model is KX-MB773.
2Set the number of rings on the answering machine to 
4 rings or less.
LThis will allow the answering machine to answer 
the call first.
3Record a greeting message on the answering 
machine.
LWe recommend you record a message up to 10 
seconds long, and not to pause for more than 4 
seconds during the message. Otherwise, both 
machines will not function correctly.
4Activate the answering machine.
5Set the unit to the desired receiving mode (page 48).
LIf you set to FAX ONLY mode, change the ring 
setting in FAX ONLY mode to more than 4 
(feature #210 on page 57).
6Make sure each of the following are unique:
– the remote access code of the answering 
machine
– the fax activation code (feature #434 on page 61)
Note:
LIf the call is a phone call, the answering machine will 
record voice messages.
1
2
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