Panasonic Kx Fpg378 Operating Instructions Manual

							7. Answering Machine
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7 Answering Mach in e Greetin g
7.1 Recording your 
greeting message
You can record your own greeting message for 
TAM/FAX mode, for a maximum of 16 seconds 
(default) or 60 seconds in length. We 
recommend you record a message of less than 
12 seconds to make it easier to receive faxes.
1Set feature #77 to “TAM/FAX” (page 73) 
beforehand.
2Press {RECORD} repeatedly to display 
“TAM GREETING”.
3Press {SET}.
LA long beep will sound.
4Speak clearly about 20 cm (8 inches) away 
from {MIC}.
LThe display will show the remaining 
recording time.
5When finished recording, press {STOP}.
LThe unit will repeat your message.
Note:
LYou can change the maximum TAM/FAX 
greeting message recording time to 60 
seconds (feature #54 on page 72).
–If you change the setting to 60 seconds, 
we recommend that you tell the caller in 
your TAM/FAX greeting message to press 
*9 before starting fax transmission.
–If you change the setting from 60 seconds 
to 16 seconds, your current greeting 
message will be deleted. The pre-recorded greeting message will be played 
when a call is received.
LIf you change the maximum recording time to 
“GREETING ONLY” (feature #10 on page 
69), the unit will answer a call with your 
current greeting message, and then hang up.
To check the greeting message
1.Set feature #77 to “TAM/FAX” (page 73) 
beforehand.
2.Press {AUTO AN SWER} repeatedly to 
display the following.
TAM/FAX MODE
2 RINGS
LThe unit will play the greeting message.
7.1.1 Erasing your recorded 
greeting message
1Set feature #77 to “TAM/FAX” (page 73) 
beforehand.
2Press {ERASE} repeatedly to display “TAM 
GREETING”.
3Press {SET}.
LTo cancel erasing, press {STOP}.
4Press {SET}.
Note:
LIf you erase your TAM/FAX greeting 
message, the pre-recorded greeting 
message will be played when a call is 
received.
{SET} {MIC}
{RECORD}{AUTO ANSWER} {ERASE}
{STOP}
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							7. Answering Machine
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Inco ming  Mes sag es
7.2 Listening to recorded 
messages using the base 
unit
When the unit has recorded new voice 
messages:
–The {AUTO ANSWER} indicator will flash 
when AUTO ANSWER is turned ON.
–The total number of recorded messages will 
flash on the base unit display.
–The unit will beep slowly if the message alert 
feature is activated (feature #42, page 72).
7.2.1 To play back messages
Press {PLAY MESSAGES}.
LOnly new messages will be played.
LAdjust the speaker volume using {A} or {B}.
LAfter playing back all of the new messages, 
the {AUTO ANSWER} indicator will stop 
flashing but will remain lit up when AUTO 
ANSWER is turned ON. If you press {PLAY 
MESSAGES} at this time, all the recorded 
messages will be played.Note:
LThe total recording time of all messages 
(greeting, incoming and memo) is about 18 
minutes. If messages are recorded in noisy 
rooms, the time may be shortened.
To repeat a message
Press {
						

							7. Answering Machine
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7.2.2 Erasing recorded 
messages
To erase a specific message
Press {ERASE} while listening to the message 
you want to erase.
To erase all messages
1.Press {ERASE}.
2.Press {SET}.
3.Press {SET} again.
7.3 Listening to recorded 
messages using the 
handset (Remote 
operation)
When the unit has recorded new voice 
messages, “New message” is displayed.
7.3.1 To play back messages
1Press {MENU}.
L“Message play” is displayed.
2Press {Select} (soft key 1).
LThe unit will announce the number of new 
messages, and will play back the new 
messages.
LTo switch to the receiver and listen to the 
messages with privacy, press {TA L K}. 
You can switch back to the speaker by 
pressing {SP-PHONE}.
LAdjust the speaker or receiver volume 
using {v} or {e}.
3Press {OFF} to end the operation.
To repeat a message
Press {Repeat} (soft key 1) or {1} while 
listening to the message.
LIf pressed within 5 seconds of the beginning 
of the message, the previous message will be 
played.
To skip a message
Press {Skip} (soft key 1) or {2} to play the next 
message.
To playback new messages
Press {4}.
LOnly new messages are played back.
{TALK}
{SP-PHONE}
{e}{v}{OFF}
{MENU}
1
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							7. Answering Machine
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To playback all messages
Press {5}.
LAll messages are played back.
To stop playback temporarily
Press {9}.
LTo resume operation, enter a remote 
command within 10 seconds.
To turn OFF the AUTO ANSWER mode
Press {0}.
LThe receiving mode will be set to TEL mode.
To turn ON the AUTO ANSWER mode
Press {8}.
LWhen AUTO ANSWER is turned ON, the 
receiving mode will be set to FAX ONLY or 
TAM/FAX mode, depending on the setting of 
feature #77 (page 73).
If you have subscribed to a Caller ID 
service
During playback, the display shows the name 
and/or number of the caller whose message is 
being played.
You can call back the displayed number using 
the handset.
1.Press {MENU}.
LThe unit stops playback.
LIf you need to edit the phone number to 
call back, see page 41.
2.Press {Call} (soft key 1), {TA L K}, or {SP-
PHONE}.
LThe unit automatically dials the telephone 
number.
7.3.2 Erasing recorded 
messages
To erase a specific message
Press {*}{4} while listening to the message you 
want to erase.
Voice guide:
“The message has been erased.”
LA long beep will sound and the next message 
will be played.
To erase all messages
Press {*}{5} while listening to a message.
LA long beep will sound and the unit will 
announce “All messages have been erased.”.
Memo Message
7.4 Leaving a message for 
others or yourself
You can record a voice memo to leave a private 
message for yourself or someone else. 
Recorded messages are treated as new 
messages.
LKeep the front cover page open for button 
locations.
1Press {RECORD}.
2Press {SET}.
LA long beep will sound.
3Speak clearly about 20 cm (8 inches) away 
from {MIC}.
4To stop recording, press {STOP}.
Note:
LIf 6 beeps sound and the unit announces 
“Sorry, no more memory.”, the unit will exit 
recording mode. Erase unnecessary 
messages (page 61, 62) and try again.
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							7. Answering Machine
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Remote Operation
7.5 Operating from a remote location
You can call your unit from a remote location and access the answering machine.
Important:
LProgram the remote operation ID beforehand (feature #11 on page 69, or page 77).
LSet the unit to TAM/FAX mode before going out (page 52).
LUse a touch tone telephone for remote operations.
Helpful hints:
LWhen you press a key, press firmly.
LPlease make a copy of the following table, and carry it with you when you go out.
7.5.1 Summary of remote 
operation
1Call your unit.
2Enter the remote operation ID during the 
TAM/FAX greeting message.
3When there are new recorded messages
LThe voice guide will tell you the number of 
new messages and they will be played 
automatically.
When there are no new messages
Voice guide:
“No new messages.”
When voice memory is full
Voice guide:
“Sorry, no more memory. Please erase 
unnecessary messages.”
Erase any unnecessary messages.
4To end remote operation, hang up.
Answering machine remote operation
1.Call your unit.
2.Enter the remote operation ID during the 
TAM/FAX greeting message.
3.Enter a remote command within 10 seconds.{7}Records greeting message
{9}Stops recording of the greeting 
message
{*}{4}Erases a specific message
{*}{5}Erases all messages
Key Remote command{8}{0}Turns OFF the answering machine
{1}Repeats a message{8}{1}Turns ON message transfer
{2}Skips a message{8}{2}Turns OFF message transfer
{4}New message playback{8}{3}Turns ON pager call
{5}All message playback{8}{4}Turns OFF pager call
{6}Room monitor{#}Skips the greeting message
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7.5.2 Remote operation using 
remote commands
{1} Repeat (During playback)
LThe current message is repeated.
LIf pressed within 5 seconds of playback, the 
previous message will be played.
{2} Skip (During playback)
LThe current message is skipped. The next 
message is played.
{4} New message playback
LOnly new messages are played back.
{5} All message playback
LAll messages are played back.
{6} Room monitor
LThe unit will monitor the sound for about 30 
seconds in the room.
LAfter 30 seconds, a beep will sound. To 
continue monitoring, press {6} again within 
10 seconds.
{7} Record greeting message
LAfter the long beep, talk for up to 16 seconds. 
Press {9} to end. The new greeting message 
will be played back.
{*}{4} To erase a specific message (During 
playback)
LThe current message is erased.
LA long beep will sound and the next message 
will be played.
{*}{5} To erase all messages
LA long beep will sound and all messages will 
be erased.
{8}{0} To turn OFF the answering machine
LThe unit hangs up and will not answer calls 
until turned ON again (page 52, 64).
{#} To skip the greeting message
LThe greeting message is skipped.
Turning message transfer ON or OFF
You must program a transfer telephone number 
beforehand (feature #60 on page 72).
LPress {8}{1} to turn ON the message 
transfer.
LPress {8}{2} to turn OFF the message 
transfer.
Turning pager call ON or OFF
You must program a pager number beforehand 
(feature #70 on page 73).
LPress {8}{3} to turn ON the pager call.
LPress {8}{4} to turn OFF the pager call.
Recording a marker message
After playing back the messages, you can leave 
an additional message.
1.Wait for the voice guide.
Voice guide:
“All messages have been played.”
2.Wait about 10 seconds.
Voice guide:
“Please leave your name and message after 
the beep.”
3.Leave a message after the beep.
To turn ON the AUTO ANSWER mode
1.Call your unit and let it ring 10 rings.
LThe answering machine will temporarily 
answer the call.
2.Enter the remote operation ID during the 
greeting message.
LA long beep will sound, and the receiving 
mode will be set to TAM/FAX.
3.Hang up the handset.
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							7. Answering Machine
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Option
7.6 Transferring recorded 
messages to another 
telephone
This feature allows your unit to call a designated 
telephone number each time an incoming voice 
message is recorded. You can retrieve the 
transferred message via remote operation.
Important:
LTo use this feature, program the transfer 
telephone number first (feature #60, page 
72) and set the unit to TAM/FAX mode.
7.6.1 How this feature works
1An incoming voice message is recorded in 
your unit.
2Your unit calls the transfer telephone 
number.
LIf the line is busy, your unit will 
automatically redial the number.
3You answer the call with the transfer 
telephone.
4Your unit will play the pre-recorded transfer 
greeting message.
LYou can record a transfer greeting 
message.
5You enter the remote operation ID, and 
retrieve the message using remote operation 
(page 63).
7.6.2 Recording your transfer 
greeting message
The recording time is limited to 16 seconds.
Sample message:“This is a transferred 
message from (your name, business and/or 
telephone number). Please enter your remote ID 
for remote operation.”
LKeep the front cover page open for button 
locations.
1Press {MENU}.
2Press {#}, then {6}{1}.
3Press {2} to select “RECORD”.
4Press {SET}.
5Speak clearly about 20 cm (8 inches) away 
from the microphone.
LThe display will show the remaining 
recording time.
6When finished recording, press {STOP}.
LThe unit will repeat your message.
7Press {MENU}.
To check the transfer greeting message
1.Press {MENU}.
2.Press {#}, then {6}{1}.
3.Press {1} to select “CHECK”.
4.Press {SET}.
LThe unit will play the message.
5.Press {MENU}.
To erase your transfer greeting message
1.Press {MENU}.
2.Press {#}, then {6}{1}.
3.Press {3} to select “ERASE”.
4.Press {SET}.
5.Press {MENU}.
Note:
LWhen transferring a call, the pre-recorded 
transfer greeting message will be played.
Pager call
This feature allows your unit to call your pager 
when your unit receives an incoming voice 
message.
1.Press {MENU}.
2.Press {#}, then {7}{0}.
3.Press {1} to select “ON”.
4.Press {SET}.
5.Enter your pager number up to 30 digits.
6.Press {SET}.
7.Enter your pager access code up to 10 digits 
if required.
8.Press {SET}.
MSG.=07734
LThe default code 07734 will show “Hello!” 
on your pager.
LIf you want to change this message, enter 
your message up to 30 digits.
9.Press {SET}.
LThe unit will dial the stored number.
10.Check that your pager received the pager 
test call.
11.Press {SP-PHONE}.
Note:
LIf you have subscribed to a Caller ID service, 
instead of the message you entered in step 8, 
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your pager will display the caller’s telephone 
number.
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							8. Programmable Features
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8 Progra mma ble  Features Features (Base Unit)
8.1 Base unit programming
1Press {MENU}.
2Press {#} and the 2-digit code.
3Press the desired direct command to display 
the desired setting.
LThis step may be slightly different 
depending on the feature.
4Press {SET}.
5To exit programming, press {MENU}.
8.2 Direct command chart for base unit
For more details on the features, see page 69 to page 73.
{SET}{MENU}
FeatureFeature codeDirect commandPage
Quick Setup{0}{0}{1}: “TAM/FAX” (default) 
{2}: “DIST. RING” 
{3}: “TEL ONLY” {4}: “FAX ONLY”page 21
Date and time{0}{1}---------- page 29
Your logo{0}{2}---------- page 30
Your fax number{0}{3}---------- page 31
Confirmation report{0}{4}{1}: “ON” {2}: “OFF”
{3}: “ERROR” (default)page 69
Fax ring count{0}{6}{1}: “1” {2}: “2” {3}: “3” (default) 
{4}: “4”page 69
TAM ring count{0}{6}{2}: “2” (default) {3}: “3” {4}: “4” 
{5}: “5” {6}: “6” {7}: “7” 
{0}: “TOLL SAVER”page 53
Caller’s recording time{1}{0}{1}: “1 MIN” {2}: “2 MIN” 
{3}: “3 MIN” (default) 
{0}: “GREETING ONLY”page 69
Remote operation ID{1}{1}---------- page 69
Dialing mode{1}{3}{1}: “PULSE” {2}: “TONE” (default) page 70
Paper size{1}{6}{1}: “LETTER” (default) {2}: “A4”page 70
Ringer tone{1}{7}{1}: “A” (default) {2}: “B” {3}: “C”page 70
Automatic journal report{2}{2}{1}: “ON” (default) {2}: “OFF”page 70
Overseas mode{2}{3}{1}: “NEXT FAX” {2}: “OFF” 
{3}: “ERROR” (default)page 70
Delayed send{2}{5}{1}: “ON” {2}: “OFF” (default) page 70
Automatic Caller ID list{2}{6}{1}: “ON” {2}: “OFF” (default) page 71
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Distinctive Ring{3}{1}{1}: “ON” {2}: “OFF” (default) page 55
Fax ring pattern{3}{2}{1}: “A” {2}: “B” {3}: “C” {4}: “D” 
{5}: “B-D” (default)page 56
Quick scan{3}{4}{1}: “ON” {2}: “OFF” (default) page 71
Receiving reduction{3}{6}{1}: “72%” {2}: “86%” 
{3}: “92%” (default) {4}: “100%”page 71
Display contrast{3}{9}{1}: “NORMAL” (default) 
{2}: “DARKER”page 71
Fax activation code{4}{1}{1}: “ON” (default) {2}: “OFF”page 72
Message alert{4}{2}{1}: “ON” {2}: “OFF” (default) page 72
Recording time alert{4}{3}{1}: “ON” {2}: “OFF” (default) page 72
Memory reception alert{4}{4}{1}: “ON” (default) {2}: “OFF”page 72
Friendly reception{4}{6}{1}: “ON” (default) {2}: “OFF”page 72
Fax voice guidance{4}{7}{1}: “ON” (default) {2}: “OFF” 
{3}: “ERROR”page 72
Greeting time{5}{4}{1}: “16s” (default) {2}: “60s”page 59
Copy phone book{5}{9}{1}: “1 ITEM” (default) 
{2}: “ALL ITEMS”page 38
Message transfer{6}{0}{1}: “ON” {2}: “OFF” (default) page 72
Message transfer greeting 
message{6}{1}{1}: “CHECK” (default) 
{2}: “RECORD” {3}: “ERASE”page 65
Incoming message monitor{6}{7}{1}: “ON” (default) {2}: “OFF”page 73
Pager call{7}{0}{1}: “ON” {2}: “OFF” (default) page 65
Flash time{7}{2}{1}: “90ms” {2}: “100ms” 
{3}: “110ms” {4}: “250ms” 
{5}: “300ms” {6}: “400ms” 
{7}: “600ms” {8}: “700ms” (default)page 73
Caller ID number auto edit{7}{5}{1}: “ON” (default) {2}: “OFF”page 42
Connecting tone{7}{6}{1}: “ON” (default) {2}: “OFF”page 73
AUTO ANSWER{7}{7}{1}: “TAM/FAX” (default) 
{2}: “FAX ONLY”page 73
Set default{8}{0}{1}: “YES” {2}: “NO” (default) page 73
FeatureFeature codeDirect commandPage
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