Panasonic Kx Fpg378 Operating Instructions Manual

							4. Fax
49
4.3 Sending a fax using 
the phone book
Before using this feature, store the desired 
names and telephone numbers into the base 
unit’s phone book (page 35).
LKeep the front cover page open for button 
locations.
1Adjust the width of the document guides to fit 
the actual size of the document.
2Insert the document (up to 10 pages) FACE 
DOWN until a single beep is heard and the 
unit grasps the document.
LIf the document guides are not adjusted 
to fit the document, re-adjust them.
3If necessary, press {A} or {B} repeatedly to 
select the desired resolution (page 47).
4Press {>}.
5Press {A} or {B} repeatedly to display the 
desired item and press {FAX/START}.
Fax auto redial
If the line is busy or if there is no answer, the unit 
will automatically redial the number.
LTo cancel redialing, press {STOP}.
If your unit does not send a fax
LConfirm that you have entered the number 
correctly, and that the number is a fax 
number.
LConfirm that the other party’s fax machine is 
answering by turning ON the connecting tone 
feature (feature #76 on page 73).
4.4 Broadcast 
transmission
By storing the base unit’s phone book items 
(page 35) into the broadcast memory, you can 
send the same document to multiple parties (up 
to 20). Your programmed items will remain in the 
broadcast memory, allowing frequent re-use.
LKeep the front cover page open for button 
locations.
4.4.1 Programming items into 
the broadcast memory
1Press {MENU} repeatedly to display “PHONE 
BOOK SET”.
2Press {#}.
3Press {A} or {B} repeatedly to display the 
desired item.
4Press {SET}.
LThe number in brackets indicates the 
number of registered items.
LTo program other items, repeat steps 3 
and 4 (up to 20 items).
5Press {SET}.
Note:
LIf you program the wrong item, press {STOP} 
after step 4 to erase the item.
LConfirm the stored items by printing a 
broadcast programming list (page 95).
4.4.2 Adding a new item into the 
broadcast memory
After initial programming, you can add new items 
(up to a combined total of 20).
1Press {>}.
2Press {A} or {B} repeatedly to display 
“”.
3Press {MENU}.
4Press {*}.
5Press {A} or {B} repeatedly to display the 
desired item.
6Press {SET}.
LTo add other items, repeat steps 5 and 6 
(up to 20 items).
7Press {STOP}.
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							4. Fax
50
4.4.3 Erasing a stored item from 
the broadcast memory
1Press {>}.
2Press {A} or {B} repeatedly to display 
“”.
3Press {MENU}.
4Press {#}.
5Press {A} or {B} repeatedly to display the 
desired item you want to erase.
LTo cancel erasing, press {STOP}.
6Press {SET}.
7Press {SET}.
LTo erase other items, repeat steps 5 to 7.
8Press {STOP}.
4.4.4 Sending the same 
document to pre-programmed 
parties
1Insert the document FACE DOWN.
2If necessary, press {A} or {B} repeatedly to 
select the desired resolution (page 47).
3Press {>}.
4Press {A} or {B} repeatedly to display 
“”.
5Press {START}.
LThe document will be fed into the unit and 
scanned into memory. The unit will then 
send the data to each party, calling each 
number sequentially.
LAfter transmission, the stored document 
will be erased from memory 
automatically, and the unit will 
automatically print a report (Broadcast 
sending report).
Note:
LIf you select “FINE”, “SUPER FINE” or 
“PHOTO” resolution, the number of pages 
that the unit can send will decrease.
LIf the document exceeds the memory 
capacity, transmission will be canceled.
LIf a party is busy or does not answer, it will be 
skipped and redialed later.
To send the same document to a one-time 
group of items
You can also select a one-time group of parties 
to send the same document to. After 
transmission, this group will be deleted.1.Insert the document.
2.Press {>}.
3.Press {A} or {B} repeatedly to display 
“”.
4.Press {SET} to start programming the 
parties you want to send the document to.
5.Press {A} or {B} repeatedly to display the 
desired party.
6.Press {SET}.
LTo program other parties, repeat steps 5 
and 6 (up to 20 items).
7.Press {START} to start transmission to the 
programmed parties.
To cancel broadcast transmission
1.Press {STOP} while “BROADCASTING” is 
displayed.
LThe display will show “SEND 
CANCELED?”.
2.Press {SET}.
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							4. Fax
51
Receiving Faxes
4.5 Receiving a fax 
manually – Auto answer 
OFF
4.5.1 Activating TEL mode
Set the fax machine to TEL mode by pressing 
{AUTO ANSWER} repeatedly to display the 
following.
TEL MODE
LThe {AUTO ANSWER} indicator turns OFF.
LWhen the unit has new messages, the 
{AUTO ANSWER} indicator will flash. By 
pressing {AUTO ANSWER} when the 
indicator is flashing, the unit will play back all 
of the new messages. After playing back all of 
the new messages, the {AUTO AN SWER} 
indicator will stop flashing.
To set to TEL mode, press {AU TO 
ANSWER} repeatedly.
Note:
LBy default, the unit reduces the size of the 
received document to 92% when printing 
(See feature #36 on page 71 for details).
How to receive phone calls and faxes with 
the base unit
1.Press {SP-PHONE} to answer the call.
2.When:
–document reception is required,
–a fax calling tone (slow beep) is heard, or
–no sound is heard,
press {FAX/START}.
CONNECTING.....
LThe unit will start fax reception.
LIf you do not answer the call within 10 
rings, the unit will temporarily activate the 
answering machine. The greeting 
message will then be played and the other 
party can then send a fax.
How to receive calls and faxes with the 
handset
1.Lift the handset and press {TA L K} or {SP-
PHONE} to answer the call.
2.When:
–document reception is required,
–a fax calling tone (slow beep) is heard, or
–no sound is heard,
press {*}{#}{9} (default fax activation 
code) firmly.
LA single beep will be heard.
LThe unit will start fax reception.
LYou can also press {FAX/START} on the 
base unit.
Note:
LTo receive fax documents using the handset, 
you must set the remote fax activation to ON 
(feature #41, page 72) beforehand. The 
default setting is ON.
To stop receiving
Press {STOP}.
{FAX/START}
{SP-PHONE}
{STOP}
AUTO ANSWER
{TALK}
{SP-PHONE}
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							4. Fax
52
How to receive faxes with an extension 
telephone
If you have another telephone connected to the 
same line (extension telephone), you can use 
the extension telephone to receive faxes.
1.When the extension telephone rings, lift the 
handset of the extension telephone.
2.When:
–document reception is required,
–a fax calling tone (slow beep) is heard, or
–no sound is heard,
press {*}{#}{9} (default fax activation 
code) firmly.
LThe fax machine will start reception.
3.Replace the handset.
Note:
LTo receive fax documents using the 
extension telephone, make sure remote fax 
activation is turned ON (feature #41 on page 
72) beforehand. The default setting is ON.4.6 Receiving a fax 
automatically – Auto 
answer ON
4.6.1 Activating TAM/FAX mode 
(Telephone Answering 
Machine/Fax mode)
1Make sure feature #77 is set to “TAM/FAX” 
(page 73) beforehand.
2Press {AUTO ANSWER} repeatedly to 
display the following.
TAM/FAX MODE
2 RINGS
LThe display will show the ring setting in 
TAM/FAX mode. If you wish to change it, 
press {A} or {B} repeatedly to display 
the desired setting, and press {SET}.
LYou can adjust the speaker volume after 
changing the ring setting. Press {A} or 
{B} while listening to the greeting 
message.
LThe {AUTO A NSWER} indicator turns 
ON.
LThe remaining time for recording 
messages will be displayed.
Note:
LThe maximum incoming message recording 
time can be changed (feature #10 on page 
69, or page 77).
{SET}{A}{B}
AUTO ANSWER
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							4. Fax
53
LWhile an incoming call is being recorded, you 
can monitor it through the speaker. If this 
feature is not required, turn OFF feature #67 
(page 73).
How phone calls and faxes are received
When receiving calls, the unit works as an 
answering machine and/or fax.
LIf the call is a phone call, the unit will record 
the caller’s message automatically.
LIf a fax calling tone is detected, the unit will 
receive the fax automatically.
Note:
LBy default, the unit reduces the size of the 
received document to 92% when printing 
(See feature #36 on page 71 for details).
Receiving a voice message and fax 
document in one call
The caller can leave a voice message and send 
a fax document during the same call. Inform the 
caller of the following procedure beforehand.
1.The caller calls your unit.
LThe answering machine will answer the 
call.
2.The caller can leave a message after the 
greeting message.
3.The caller presses {*}{9}.
LThe unit will activate the fax function.
4.The caller presses the start button to send a 
fax.
Changing the ring setting in TAM/FAX 
mode
You can select from “2” (default), “3”, “4”, “5”, 
“6”, “7” or “TOLL SAVER”. This setting can be 
changed by feature #06 on page 69, or page 77.
–“TOLL SAVER”: The unit answers after 2 
rings when new messages have been 
recorded, and after 4 rings when there are no 
new messages. If you call your unit from a 
remote location to listen to new messages 
(page 63), you will know that there are no 
messages when the unit rings for the 3rd 
time. You can then hang up without being 
charged for the call.
Note:
LIf you set to “4”, “5”, “6” or “7”, receiving 
faxes may not be possible.
4.6.2 Activating FAX ONLY mode
1Make sure feature #77 is set to “FAX ONLY” 
(page 73) beforehand.
2Press {AUTO ANSWER} repeatedly to 
display the following.
FAXONLYMODE
3 RINGS
LThe display will show the ring setting in 
FAX ONLY mode. If you wish to change it, 
press {A} or {B} repeatedly to display 
the desired setting, and press {SET}.
LThe {AUTO A NSWER} indicator turns 
ON.
LWhen the unit has new messages, the 
{AUTO ANSWER} indicator will flash. By 
pressing {AUTO ANSWER} when the 
indicator is flashing, the unit will play back 
all of the new messages. After playing 
back all of the new messages, the {AU TO  
ANSWER} indicator will stop flashing.
To set to FAX ONLY mode, press {AU TO  
ANSWER} repeatedly.
How faxes are received
When receiving calls, the unit will automatically 
answer all calls and only receive fax documents.
Note:
LBy default, the unit reduces the size of the 
received document to 92% when printing 
(See feature #36 on page 71 for details).
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							4. Fax
54
4.7 Junk fax prohibitor 
(preventing fax reception 
from undesired callers)
If you subscribe to Caller ID service, this feature 
prevents fax reception from calls that do not 
show caller information.
Additionally, the fax machine will not accept 
faxes originating from numbers that match a 
programmable junk fax prohibitor list.
LKeep the front cover page open for button 
locations.
Important:
LThis feature does not work when manual 
reception is performed.
4.7.1 Activating the junk fax 
prohibitor
1Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2Press {>}.
3Press {A} or {B} repeatedly to select “ON”.
4Press {SET}.
5Press {MENU} to exit the program.
LWhile the junk fax prohibitor is activated, 
“JUNK FAX ON” is displayed.
4.7.2 Storing undesired callers
You can register up to 10 undesired numbers 
from the Caller ID list (page 39) if you do not wish 
to receive faxes from them.
1Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2Press {>} repeatedly to display “JUNK 
LIST SET”.
3Press {SET}.
4Press {A} or {B} repeatedly to display the 
item you wish to prevent the fax reception 
from.
5Press {SET}.
LTo program other items, repeat steps 4 to 
5.
6Press {STOP} to exit the program.
Note:
LIf there is no space to store new items, “LIST 
FULL” is displayed in step 3 or step 5. Erase 
unnecessary items.
To display the junk fax prohibitor list
1.Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2.Press {>} repeatedly to display “JUNK 
LIST DISP.”.
3.Press {SET}.
4.Press {A} or {B} to display the item.
5.Press {MENU} to exit the program.
To print the junk fax prohibitor list
1.Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2.Press {>} repeatedly to display “JUNK 
LIST PRINT”.
3.Press {SET}.
4.Press {MENU} to exit the list.
To erase an item from the junk fax 
prohibitor list
1.Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2.Press {>} repeatedly to display “JUNK 
LIST DISP.”.
3.Press {SET}.
4.Press {A} or {B} repeatedly to display the 
desired item.
5.Press {
						

							5. Distinctive Ring
55
5 Distinctive Ring Distinctive Ring
5.1 Distinctive Ring 
service from your phone 
company
This service is convenient if you wish to have a 
different number for your fax machine and 
telephone, even when you use them on a single 
telephone line.
Distinctive Ring is a service offered by your local 
telephone company which allows you to use 
several telephone numbers on one telephone 
line. When a call is made to one of your phone 
numbers, the telephone company sends a ring 
pattern to your telephone line to indicate which 
number the call is intended for. By setting up this 
unit for Distinctive Ring, you can make the fax 
machine automatically start fax reception when 
a call comes to the fax number.
To use this service, you must subscribe to 
the Distinctive Ring service offered by your 
local telephone company.
5.2 Using two or more 
phone numbers on a 
single telephone line
5.2.1 Activating the Distinctive 
Ring feature
1Press {MENU}.
2Press {#}, then {3}{1}.
3Press {1} to select “ON”.
4Press {SET}.
5Press {MENU}.
How phone calls and faxes are received
If the incoming call is for the fax number, the fax 
machine will ring with the assigned ring pattern 
and automatically start fax reception.If the incoming call is for the phone number:
–the fax machine will keep on ringing in TEL 
mode.
–the fax machine will record a voice message 
in TAM/FAX mode.
–fax communication will be attempted in FAX 
ONLY mode.
Note:
LBe sure to select a tone (Tone 1 to 3) for the 
handset ringer tone (page 76). If you select a 
melody, you will not be able to distinguish 
lines by their ringers.
5.3 Using three or more 
phone numbers on a 
single telephone line
You may wish to use three or more phone 
numbers for a single telephone line. In order to 
distinguish which number the call was 
addressed to, a different ring pattern must be 
assigned for each number.
Example: Using three phone numbers
To use one phone number for the fax, program 
the ring pattern assigned for the fax in feature 
#32 (page 56). In the example, the ring pattern 
assigned for fax is a triple ring, so you should 
program “C” (triple ring).
{SET}{MENU}
Telephone 
numberRing patternUse
012 1234 Standard 
ringPersonal
012 5678 Double ring Business
012 9876 Triple ring Fax
Ring patternSettings in 
feature #32
Standard ring (one long 
ring) “A”
1st ring 2nd ring
Double ring (two short rings) “B”
1st ring 2nd ring
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							5. Distinctive Ring
56
5.4 Programming the ring 
pattern assigned for fax
LKeep the front cover page open for button 
locations.
1Set feature #31 to “ON” (page 55).
2Press {MENU}.
3Press {#}, then {3}{2}.
4Press {1} to {5} to select the ring pattern 
assigned for fax.
{1} “A”: Standard ring (one long ring)
{2} “B”: Double ring (two short rings)
{3} “C”: Triple ring (short-long-short-rings)
{4} “D”: Other triple ring (short-short-long 
rings)
{5} “B-D” (default): The fax will respond to 
calls with any of ring tone patterns “B”, “C” 
and “D”
5Press {SET}.
6Press {MENU}. Triple ring (short-long-short 
rings) “C”
1st ring 2nd ring
Other triple ring (short-
short-long rings) “D”
1st ring 2nd ring
Ring patternSettings in 
feature #32
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							6. Copy
57
6 Copy Copying
6.1 Making a copy
1Adjust the width of the document guides (1) 
to fit the actual size of the document.
2Insert the document (up to 10 pages) FACE 
DOWN until a single beep is heard and the 
unit grasps the document.
LIf the document guides are not adjusted 
to fit the document, re-adjust them.
3If necessary, press {A} or {B} repeatedly to 
select the desired resolution.
4Press {COPY}.
LIf necessary, enter the number of copies 
(up to 30).
5Press {START}, or wait for 15 seconds.
LThe unit will start copying.
Note:
LAny document which can be sent as a fax can 
also be copied (page 48).
To select the resolution
Select the desired resolution according to the 
type of document.
–“FINE”: For printed or typewritten 
documents with small print.
–“SUPER FINE”: For documents with very 
small print.
–“PHOTO”: For documents containing 
photographs, shaded drawings, etc.
LIf you select “STANDARD”, copying will be 
done using “FINE” mode.
Quick scan feature
This feature is helpful when you want to copy the 
document, then remove it for other uses. To use 
this feature, activate feature #34 (page 71) 
beforehand. The default setting is OFF.
LThe document will be fed into the unit and 
scanned into memory. The unit will then print 
the data.
If the document exceeds the memory 
capacity, copying of the exceeded document 
will be canceled and this feature will be 
turned OFF automatically.
To stop copying
Press {STOP}.
6.1.1 More copying features
To enlarge a document
1.Insert the document, then press {COPY}.
2.Press {>}.
3.Press {A} repeatedly to select “150%” or 
“200%”, then press {START}.
LThe unit will enlarge the center of the 
upper part of the document. To make an 
enlarged copy of the bottom of the 
document, turn the document around, 
and then make a copy.
Example: 150% enlarged copy
To reduce a document
1.Insert the document, then press {COPY}.
2.Press {>}.
3.Press {B} repeatedly to select “92%”, “86%” 
or “72%”, then press {START}.
{COPY}
{B}{>} {A}{START}
{STOP}
1
Original document Enlarged copy
SettingRecording 
paper sizeOriginal 
document 
size
“100%” 
(default)Letter Letter
Legal Letter, A4, 
Legal
A4 A4, Letter
“92%”Letter A4
AB
CDAB
CD
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							6. Copy
58
Letter = 216 mm × 279 mm (81/2 × 11)
Legal = 216 mm × 356 mm (81/2 × 14)
A4 = 210 mm × 297 mm (81/4 × 1111/16)
Note:
LIf the appropriate reduction rate is not 
selected, the document may be divided and 
the top of the second page will be deleted.
LIf the image at the bottom of the document is 
not copied when you copy a document that is 
the same length as the recording paper, try 
92% or 86%.
To collate multiple copies
The unit can collate multiple copies in the same 
order as the original document pages.
1.Insert the document, then press {COPY}.
2.Enter the number of copies (up to 30).
3.Press {>} 2 times to display “COLLATE 
OFF”.
4.Press {A} or {B} repeatedly to display 
“COLLATE ON”.
5.Press {START}.
Example: Making 2 copies of a 4-page 
original document
Note:
LThe unit will store the documents into 
memory while collating the copies. If memory 
becomes full while storing, the unit will only 
print out the stored pages.
LAfter copying, the collating feature will turn 
OFF automatically.LIf the unit has run out of recording paper, the 
unit will scan the document but will not print, 
and the data will not be stored in the memory. 
Insert more paper, press {START} then try 
copying again.
“86%”Letter A4
“72%”Letter Legal
A4 Legal
Collated pages Uncollated pages
SettingRecording 
paper sizeOriginal 
document 
size
4
3
2
1
4
3
2
1
1
1
2
2
3
3
4
4
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