Panasonic Kx Fpg378 Operating Instructions Manual

							3. Telephone
39
LWhen all items have been copied, 
“COMPLETE” will be displayed and a 
beep will sound.
LThe handset display will show “Phone 
book Receiving”, then “Phone book 
Received”.Caller ID
3.8 Caller ID service
This unit is compatible with the Caller ID 
service offered by your local telephone 
company. To use this unit’s Caller ID 
features, you must subscribe to a Caller ID 
service.
Make sure the following ring settings are set 
to 2 or more rings beforehand.
–TAM ring setting (feature #06 on page 69) 
and FAX ring setting (feature #06 on page 69)
LKeep the front cover page open for button 
locations.
3.8.1 How Caller ID is displayed
The calling party’s name or telephone number 
will be displayed after the 1st ring. You have the 
option of whether or not to answer the call.
The unit will automatically store caller 
information (name, telephone number, date and 
time of the call, the number of times called) from 
the 30 (base unit)/50 (handset) most recent 
callers. Caller information is stored by the most 
recent to the oldest call. When the 31st (base 
unit)/51st (handset) call is received, the oldest 
call is deleted.
Caller information can be viewed on the display 
one item at a time (page 40) or confirmed by 
printing the Caller ID list (page 95).
LIf the unit is connected to a PBX (Private 
Branch Exchange) system, caller information 
may not be received properly. Consult your 
PBX supplier.
LIf the unit cannot receive caller information, 
the following will be displayed:
“OUT OF AREA”: The caller dialed from an 
area which does not provide Caller ID 
service.
“PRIVATE CALLER”: The caller requested 
not to send caller information.
“LONG DISTANCE”: The caller made a long 
distance call.
LThe name display service may not be 
available in some areas. For further 
information, please contact your telephone 
company.
LIf the handset has lost communication with 
the base unit when a call is received, caller 
information will not be recorded in the 
handset.
To confirm caller information using the 
Caller ID list (Base unit only)
–To print manually, see page 95.
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							3. Telephone
40
–To print automatically after every 30 new 
calls, activate feature #26 (page 71).
Call Waiting Caller ID feature
If you subscribe to both Caller ID and Call 
Waiting services, when a second call is received 
during a conversation, you will hear a call-waiting 
tone and the display will show the second caller’s 
information.
Press {FLASH/CALL WAIT} to answer the 
second call.
LThe first call is put on hold and you can 
answer the second call.
LTo return to the first caller, press 
{FLASH/CALL WAIT} again.
Note:
LThe second caller’s information will not be 
displayed when:
–the first call is placed on hold.
–the answering machine is recording an 
incoming message,
–an extension telephone on the same line 
is in use, or
–you are sending or receiving a fax 
document.
LPlease contact your telephone company for 
details and availability of this service in your 
area.
3.9 Viewing and calling 
back using caller 
information
Using caller information, you can easily see who 
has called you and return their calls.
Important:
LCalling back will not be possible if the 
caller information does not include a 
telephone number.
3.9.1 With the handset
The unit will tell you how many calls you missed 
while you were out or unavailable to answer the 
phone.
Make sure the handset is not being used.
1Press {Rcvd calls} (soft key 1), {v} or 
{e} to display a caller information.
2Press {v} to search from the most recently 
received caller information.
LIf you press {e}, the display order will be 
reversed.
3Press {TA L K} or {SP-PHONE} to return the 
call.
LThe unit will start dialing automatically.
{TALK}
{SP-PHONE}
{e}{v}{OFF}
1
2 missed calls   
    
Example:
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							3. Telephone
41
What “,” means
“,” on the display means the call has already 
been viewed or answered.
LIf the same caller calls again, the call entry 
with “,” will be replaced with the new call 
entry.
If the same person calls more than once
The number of times the same caller called 
(“×2” to “×9”) will be displayed. Only the date 
and time of the most recent call will be stored.
Example: The same person called 3 times.
LAfter viewing, “×2” to “×9” will be replaced 
with a “,”.
To stop viewing
Press {OFF} after step 2 on page 40.
To edit a telephone number before calling 
back/storing
Press {Select} (soft key 1), then press {Edit} 
(soft key 1) after step 2 on page 40. Each time 
you press {Edit} (soft key 1), the telephone 
number will be changed as follows:
1 Local telephone number only (area code 
omitted)
2 Area code – Local telephone number
3 1 – Area code – Local telephone number (“1” 
added)
LTo return a call, press {TA L K} or {SP-
PHONE}.
LTo store a number in the phone book, follow 
from step 3 of the handset storing procedure 
on page 44.
Note:
LThe unit provides an auto edit feature for 
Caller ID numbers. For details, see page 42.
3.9.2 With the base unit
1Press {CALLER ID}.
2Press {B} to search from the most recently 
received caller information.
LIf you press {A}, the display order will be 
reversed.
3Press {SP-PHONE} to return the call.
LThe unit will start dialing automatically.
LTo send a fax, insert the document FACE 
DOWN and press {FA X / S TA R T}.
Note:
LWhen the unit could not receive a name, the 
display will show “NO NAME RCVD”.
To change the way caller information is 
displayed
Press {CALLER ID} repeatedly after step 2.
Example:SAM LEE
11:20A Jul 20,
b
1345678
11:20A Jul 20,
What “,” means
“,” on the display means the call has already 
been viewed or answered.
Example:SAM LEE
11:20A Jul 20,
LIf the same caller calls again, the call entry 
with “,” will be replaced with the new call 
entry.
If the same person calls more than once
The number of times the same caller called 
(“×2” to “×9”) will be displayed. Only the date 
and time of the most recent call will be stored.
Example: The same person called 3 times.
SAM LEE
10:30P Jul 20×3
    
SMITH,JACK
3:10P JUN.29,Example:
    
TURNER,CINDY
11:20A JUN.12×3
{FAX/START}{SP-PHONE}
{STOP} {A}{B} {CALLER ID}
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							3. Telephone
42
LAfter viewing “×2” to “×9” will be replaced 
with a “,”.
To stop viewing
Press {STOP} after step 2 on page 41.
To edit a telephone number before calling 
back/storing
Press {*} repeatedly after step 2 on page 41. 
Each time you press {*}, the telephone number 
will be changed as follows:
1 Local telephone number only (area code 
omitted)
2 Area code – Local telephone number
3 1 – Area code – Local telephone number (“1” 
added)
LTo return a call, press {SP-PHONE}.
LTo store the number in the phone book, follow 
from step 3 of the base unit storing procedure 
on page 44.
Note:
LThe unit provides an auto edit feature for 
Caller ID numbers. For details, see page 42.
3.10 Caller ID number auto 
edit feature
Once you call back an edited number, this unit 
can automatically edit incoming phone numbers 
from the same area code each time you receive 
a call. For example, it can ignore the area code of 
calls originating from your area code, so that you 
can call these numbers using caller information 
without dialing the area code.
To activate this feature, you must edit a caller 
information by selecting pattern 1, 2 or 3 
(page 41, 42), then make a call to that number. 
After that, calls from numbers in that area code 
will be edited automatically. The handset and 
base unit can remember up to 4 area codes each 
to be edited according to patterns 1 and 2.
When more than 5 area codes are edited, older 
area codes are reset to pattern 3. Phone 
numbers from the 4 most recently edited area 
codes will be automatically edited.
This feature can be turned ON using either the 
handset or the base unit. The default setting is 
ON.
3.10.1 Turning ON the Caller ID 
number auto edit feature
LKeep the front cover page open for button 
locations.
With the handset
Make sure the handset is not being used.
1Press {MENU}.
2Press {0}{4}.
L“Auto edit” will be displayed.
3Press {1} to select “On”.
4Press the {Save} (soft key).
5Press {OFF}.
With the base unit
1Press {MENU}.
2Press {#}, then {7}{5}.
3Press {1} to select “ON”.
4Press {SET}.
5Press {MENU}.
Note:
LIf you fail to reach your destination when 
making a call, the phone number you dialed 
might have an incorrect pattern. Edit the 
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							3. Telephone
43
phone number with another pattern (page 41, 
42).
LWhen this feature is set to OFF the unit will 
still be able to display Caller ID, but incoming 
Caller ID numbers will not be automatically 
edited.
LIf you move to another area, you may need to 
turn this feature OFF to erase the previously 
edited area codes. To use this feature again, 
turn it ON and reprogram the area codes you 
want to be edited once again.
3.11 Erasing caller 
information
LKeep the front cover page open for button 
locations.
3.11.1 Erasing all caller 
information
With the handset
Make sure the handset is not being used.
1Press {Rcvd calls} (soft key), {v} or {e} to 
display a caller information.
2Press {All erase} (soft key).
LTo cancel erasing, press {No} (soft key).
3Press {Ye s} (soft key).
With the base unit
1Press {MENU} repeatedly to display 
“CALLER SETUP”.
2Press {SET}.
L“CALL LIST ERASE” will be displayed.
3Press {SET}.
LTo cancel erasing, press {STOP}, then 
{MENU}.
4Press {SET}.
5Press {STOP}.
3.11.2 Erasing specific caller 
information
With the handset
Make sure the handset is not being used.
1Press {Rcvd calls} (soft key), {v} or {e} to 
display a caller information.
2Press {v} or {e} repeatedly to display the 
desired item.
3Press {Erase} (soft key).
LTo erase other items, repeat from step 2.
4Press {OFF}.
With the base unit
1Press {CALLER ID}.
2Press {A} or {B} repeatedly to display the 
desired item.
3Press {ERASE}.
LTo erase other items, repeat from step 2.
4Press {STOP}.
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3.12 Storing caller 
information into the phone 
book
LKeep the front cover page open for button 
locations.
Important:
LThis feature is not available in the 
following cases.
–The caller information does not 
include a telephone number.
3.12.1 Into the handset
Make sure the handset is not being used.
1Press {Rcvd calls} (soft key), {v} or {e} to 
display a caller information.
2Press {v} or {e} repeatedly to display the 
desired item, then press {Select} (soft key).
LIf the number requires editing, see page 
41.
3Press {Save} (soft key).
LIf there is no name information for the 
caller, “Enter name” will be displayed.
You can enter a name by performing the 
following steps:
1.Enter the name (see page 35 for 
instructions.),
2.Press {v}, and
3.Press {Save} (soft key).
If a name is not required, press {v}, then 
press {Save} (soft key).
LTo continue storing other items, repeat 
from step 2.
4Press {OFF} to exit.
3.12.2 Into the base unit
1Press {CALLER ID}.
2Press {A} or {B} repeatedly to display the 
desired item.
3Press {MENU}.
4Press {SET}.
5Press {SET}.
Note:
LYou can confirm the items stored in the base 
unit by printing the telephone number list 
(page 95).LThe unit can only store names of up to 16 
characters long.
LTo edit a name and number, see page 37.
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Other Fea tures
3.13 Intercom
Intercom calls can be made between the 
handset and the base unit.
LKeep the front cover page open for button 
locations.
3.13.1 Making intercom calls
With the handset
1Press {HOLD/INTERCOM}.
LThe base unit will beep for 1 minute.
LTo stop paging, press {OFF}.
2When the paged party answers, talk into the 
handset.
LYou can switch to the speaker by pressing 
{SP-PHONE}. To switch back to the 
receiver, press {TA L K}.
3To end the intercom, press {OFF}.
With the base unit
You can also locate a misplaced handset by 
paging it (Handset locator).
1Press {LOCATOR/INTERCOM}.
LThe handset will beep for 1 minute.
LTo stop paging, press {SP-PHONE} or 
{LOCATOR/INTERCOM}.
2When the paged party answers, talk into 
{MIC}.
3To end the intercom, press {SP-PHONE} or 
{LOCATOR/INTERCOM}.
3.13.2 Answering intercom calls
With the handset
When the handset is being paged, it will ring and 
the Ringer/Message alert indicator will flash 
rapidly.
1Press {TA L K}, {SP-PHONE} or 
{HOLD/INTERCOM} to answer the page.
LYou can also answer the page by 
pressing any button except {v}, {e} or 
{OFF}.
2To end the intercom, press {OFF}.
With the base unit
When the base unit is being paged, it will beep.
1Press {SP-PHONE} or 
{LOCATOR/INTERCOM} to answer the 
page.
2To end the intercom, press {SP-PHONE} or 
{LOCATOR/INTERCOM}.Note:
LWhen the ringer volume is OFF (page 27, 
28), the handset and the base unit will ring at 
the low level when paged.
LIf you have difficulty hearing the other party, 
decrease the speaker volume.
3.14 Transferring a call
A telephone call can be transferred between the 
base unit and the handset using the intercom 
feature.
LKeep the front cover page open for button 
locations.
3.14.1 To transfer a call from the 
handset
1Handset:
During a phone call, press 
{HOLD/INTERCOM} 2 times to page the 
base unit.
LThe call will be put on hold.
LIf the paged party does not answer, press 
{TA L K} or {SP-PHONE} to return to the 
phone call.
LIf you do not wish to announce the 
transfer, press {OFF} to complete the 
transfer.
2Base unit:
Press {SP-PHONE} or 
{LOCATOR/INTERCOM} to answer the 
page.
LIf the paging party hangs up before 
you answer the page, “INCOMING 
CALL” will be displayed. Press {SP-
PHONE} to take the transferred call.
3Handset:
After the paged party answers, “Intercom 
hold” is displayed.
To complete the transfer, press {OFF}.
3.14.2 To transfer a call from the 
base unit
1Base unit:
During a phone call, press 
{LOCATOR/INTERCOM} to page the 
handset.
LThe call will be put on hold.
LIf the paged party does not answer, press 
{LOCATOR/INTERCOM}, then {SP-
PHONE} to return to the outside call.
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LIf you do not wish to announce the 
transfer, press {SP-PHONE} to complete 
the transfer.
2Handset:
Press {TA L K}, {SP-PHONE} or 
{HOLD/INTERCOM} to answer the page.
LIf the paging party hangs up before 
you answer the page, “Incoming 
call” will be displayed. Press {TA L K} or 
{SP-PHONE} to take the transferred call.
3Base unit:
To complete the transfer, press {SP-
PHONE}.
During a transfer
LIf you do not announce the transfer and 
the paged party does not answer within 60 
seconds after you hang up, your extension 
will ring and the call will be returned to 
your phone. You can speak to the caller 
again by pressing {TA L K}, {SP-PHONE} 
on the handset or {SP-PHONE} on the 
base unit.
If you still do not answer the call within 4 
minutes, the call will be disconnected.
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							4. Fax
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4Fax Sen ding Faxe s
4.1 Sending a fax manually
1Adjust the width of the document guides (1) 
to fit the actual size of the document.
2Insert the document (up to 10 pages) FACE 
DOWN until a single beep is heard and the 
unit grasps the document.
LIf the document guides are not adjusted 
to fit the document, re-adjust them.
3If necessary, press {A} or {B} repeatedly to 
select the desired resolution.
4Press {SP-PHONE}.
5Dial the fax number.
6When a fax tone is heard:
Press {FA X / S TA R T}.
When the other party answers your call:
Ask them to press their start button. When 
the fax tone is heard, press {FAX/START}.
To select the resolution
Select the desired resolution according to the 
type of document.
–“STANDARD”: For printed or typewritten 
documents with normal-sized characters.
–“FINE”: For documents with small print.
–“SUPER FINE”: For documents with very 
small print. This setting is effective only when the other party has a compatible fax 
machine.
–“PHOTO”: For documents containing 
photographs, shaded drawings, etc.
LUsing the “FINE”, “SUPER FINE” and 
“PHOTO” settings will increase transmission 
time.
LIf the resolution setting is changed during 
feeding, it will be effective from the next page.
To redial the last number
1.Press {REDIAL/PAUSE}.
2.Press {FA X / S TA R T}.
LIf the line is busy, the unit will automatically 
redial the number.
LTo cancel redialing, press {STOP}.
To send more than 10 pages at a time
Insert the first 10 pages of the document. Add 
the other pages (up to 10 at a time) on top of the 
previously inserted pages before the last page 
feeds into the unit.
Pre-dialing a fax number
You can dial the fax number first before inserting 
the document. This is convenient if you need to 
refer to the document for the other party’s fax 
number.
1.Enter the fax number.
2.Insert the document.
3.Press {FA X / S TA R T}.
Sending from memory (Quick scan feature)
You can scan the document into memory before 
sending. To use this feature, activate feature #34 
(page 71) beforehand.
1.Insert the document.
2.Enter the fax number.
3.Press {FA X / S TA R T}.
LThe document will be fed into the unit and 
scanned into memory. The unit will then send 
the data. If the document exceeds the 
memory capacity, transmission will be 
canceled and this feature will be turned OFF 
automatically. You must send the entire 
document manually.
LThis feature cannot be used if {SP-PHONE} 
on the base unit, {TA L K} or {SP-PHONE} on 
the handset is pressed.
To stop transmission
Press {STOP}.
{FAX/START}
{SET}{SP-PHONE}
{REDIAL/PAUSE}
{A}{B}{STOP} {STOP}
{HELP}
1
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							4. Fax
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Sending a fax with the voice guide
You can send documents by following the voice 
guide.
1.Press {HELP} 2 times.
2.Press {SET}.
3.Follow the voice guide.
LAfter transmission, the voice guide will turn 
OFF automatically.
Printing a confirmation report
A confirmation report provides you with a printed 
record of transmission results. To print 
confirmation reports, make sure feature #04 is 
activated (page 69). For an explanation of error 
messages, see page 79.
Printing a journal report
A journal report provides you with a printed 
record of the 30 most recent faxes. To print it 
manually, see page 95. To print it automatically 
after every 30 new fax transmissions and 
receptions, make sure feature #22 is activated 
(page 70). For an explanation of error messages, 
see page 79.
4.2 Documents you can 
send
Minimum document size
Maximum document sizeEffective scanning area
LShaded area will be scanned.
Document weight
LSingle sheet:
45 g/m
2 to 90 g/m2 (12 lb. to 24 lb.)
LMultiple sheets:
60 g/m
2 to 80 g/m2 (16 lb. to 21 lb.)
Note:
LRemove clips, staples or other fasteners.
LDo not send the following types of 
documents: (Make a copy of the document 
and send the copy.)
–Chemically treated paper such as carbon 
or carbonless duplicating paper
–Electrostatically charged paper
–Badly curled, creased or torn paper
–Paper with a coated surface
–Paper with a faint image
–Paper with printing on the opposite side 
that can be seen through the other side, 
such as newsprint
LCheck that ink, paste or correction fluid has 
dried completely.
LTo send a document with a width of less than 
210 mm (8
1/4), we recommend using a copy 
machine to copy the original document onto 
A4 or letter-sized paper, then sending the 
copied document.128 mm
(5)
128 mm
(5)
600 mm
(23 
5/8) 
216 mm
(8 1/2)
216 mm(8 1/2)
208 mm(8 3/16)
 4 mm  4 mm(5/32)
 2 mm  2 mm
(1/16)
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