Panasonic Kx Fp145 Operating Instruction Manual

							7. Answering Machine
49
LThe display will show the remaining 
recording time.
6When finished recording, press {STOP}.
LThe unit will repeat your message.
7Press {MENU}.
To check the transfer greeting message
1.Press {MENU}, {#}{6}{1}.
2.Press {A} or {B} repeatedly to select 
“CHECK”.
3.Press {SET}.
LThe unit will play the message.
4.Press {MENU}.
To erase your transfer greeting message
1.Press {MENU}, {#}{6}{1}.
2.Press {A} or {B} repeatedly to select 
“ERASE”.
3.Press {SET}.
4.Press {MENU}.
Note:
LWhen transferring a call, the pre-recorded 
transfer greeting message will be played.
Pager call
This feature allows your unit to call your pager 
when your unit receives an incoming voice 
message.
1.Press {MENU}.
2.Press {#}, then {7}{0}.
3.Press {A} or {B} repeatedly to select “ON”.
4.Press {SET}.
5.Enter your pager number up to 30 digits.
6.Press {SET}.
7.Enter your pager access code up to 10 digits 
if required.
8.Press {SET}.
MSG.=07734
LThe default code 07734 will show “Hello!” 
on your pager.
LIf you want to change this message, enter 
your message up to 30 digits.
9.Press {SET}.
LThe unit will dial the stored number.
10.Check that your pager received the pager 
test call.
11.Press {DIGITAL SP-PHONE}.Note:
LIf you have subscribed to a Caller ID service, 
instead of the message you entered in step 8, 
your pager will display the caller’s telephone 
number.
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							8. Programmable Features
50
8 Progra mma ble  Features Features
8.1 Programming
8.1.1 Programming basic 
features
1Press {MENU}.
2Select the feature you wish to program.
Press {} repeatedly to display the 
desired feature.
LThe current setting of the feature will be 
displayed.
3Press {A} or {B} repeatedly to display the 
desired setting.
LThis step may be slightly different 
depending on the feature.
4Press {SET}.
LThe setting you selected is set, and the 
next feature will be displayed.
5To exit programming, press {MENU}.
8.1.2 Programming advanced 
features
1Press {MENU}.
2Press {} repeatedly to display 
“ADVANCE SETTINGS”.
3Press {SET}.
4Select the feature you wish to program.
Press {} repeatedly to display the 
desired feature.
LThe current setting of the feature will be 
displayed.
5Press {A} or {B} repeatedly to display the 
desired setting.
LThis step may be slightly different 
depending on the feature.
6Press {SET}.LThe setting you selected is set, and the 
next feature will be displayed.
7To exit programming, press {MENU}.
Programming by entering the program 
code number directly
You can select a feature by directly entering the 
program code (# and a 2-digit number) instead of 
using {}.
1.Press {MENU}.
2.Press {#} and the 2-digit code number 
(page 51 to page 55).
3.Press {A} or {B} repeatedly to display the 
desired setting.
LThis step may be slightly different 
depending on the feature.
4.Press {SET}.
5.To exit programming, press {MENU}.
To cancel programming
Press {MENU} to exit the program.
{SET}{MENU}
{}{A}{B}
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							8. Programmable Features
51
8.2 Basic features
Code #00: Setting the Quick Setup
QUICK SETUP
PRESS SET
See page 15 for details.
Code #01: Setting the date and time
SET DATE & TIME
PRESS SET
See page 21 for details.
Code #02: Setting your logo
YOUR LOGO
PRESS SET
See page 22 for details.
Code #03: Setting your fax number
YOUR FAX NO.
PRESS SET
See page 23 for details.
Code #04: Printing a sending report
SENDING REPORT
MODE=ERROR [±]
To print a sending report for fax transmission 
results (page 31).
“ERROR” (default): A sending report will be 
printed only when fax transmission fails.
“ON”: A sending report will be printed out after 
every transmission.
“OFF”: Sending reports will not be printed out.
Code #06: Changing the ring setting in 
TAM/FAX mode (Telephone Answering 
Machine/Fax mode)
TAM RING COUNT
RINGS=2 [±]
To change the number of rings before the unit 
answers a call in TAM/FAX mode. You can select 
“1”, “2” (default), “3”, “4”, “TOLL SAVER” or 
“RINGER OFF”. See page 35 for details.
Note:
LSet feature #77 to “TAM/FAX” (page 54) 
beforehand.
Code #06: Changing the ring setting in FAX 
ONLY mode
FAX RING COUNT
RINGS=3 [±]To change the number of rings before the unit 
answers a call in FAX ONLY mode.
You can select “1”, “2”, “3” (default) or “4”.
Note:
LSet feature #77 to “FAX ONLY” (page 54) 
beforehand.
Code #10: Changing the maximum incoming 
message recording time
RECORDING TIME
MODE=VOX [±]
“VOX” (default): Unlimited.
“1 MIN”: Up to 1 minute.
Code #11: Setting the remote operation ID
REMOTE TAM ID
ID=111
1.Press {MENU}.
2.Press {#}, then {1}{1}.
3.Enter any 3-digit number except a number 
using 0 or 7.
LThe default ID is “111”.
4.Press {SET}.
5.Press {MENU}.
Code #13: Setting the dialing mode
DIALING MODE
MODE=TONE [±]
If you cannot dial, change this setting depending 
on your telephone line service.
“TONE” (default): For tone dial service.
“PULSE”: For rotary pulse dial service.
Code #17: Setting the ringer pattern
RINGER PATTERN
MODE=A [±]
You can select “A” (default), “B” or “C”.
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							8. Programmable Features
52
8.3 Advanced features
Code #22: Setting the journal report to print 
automatically
AUTO JOURNAL
MODE=ON [±]
“ON” (default): The unit will print a journal report 
automatically after every 30 new fax 
communications (page 31).
“OFF”: The unit will not print a journal report, but 
will keep a record of the last 30 fax 
communications.
Code #23: Sending documents overseas
OVERSEAS MODE
MODE=ERROR [±]
If you cannot send a fax overseas even if the 
number is correct and the line is connected, 
activate this feature before starting transmission.
This feature improves the reliability by reducing 
the transmission speed.
“ERROR” (default): When the previous fax 
transmission fails and you wish to re-send the 
document.
“NEXT FAX”: This setting is effective only for the 
next attempted fax transmission. After 
transmission, the unit will return to the previous 
setting.
“OFF”: Deactivates this feature.
Note:
LThis feature is not available for broadcast 
transmission.
LThe calling charge may be higher than usual.
Code #25: Sending a fax at a specific time
DELAYED SEND
MODE=OFF [±]
This feature allows you to take advantage of low-
cost calling hours offered by your telephone 
company. This feature can be set up to 24 hours 
in advance of the desired time.
To send a document:
1.Insert the document.
2.If necessary, press {A} or {B} repeatedly to 
select the desired resolution (page 30).
3.Press {MENU}.
4.Press {#} then {2}{5}.
5.Press {A} or {B} repeatedly to select “ON”.
6.Press {SET}.
7.Enter the fax number.8.Press {SET}.
9.Enter the transmission start time.
LPress {*} repeatedly to select “AM” or 
“PM”.
10.Press {SET}.
11.Press {MENU}.
Note:
LTo cancel after programming, press {STOP} 
then {SET}.
Code #26: Setting the Caller ID list to print 
automatically
AUTO CALL. LIST
MODE=OFF [±]
“ON”: The unit will print the Caller ID list 
automatically after every 30 new calls (page 27).
“OFF” (default): The unit will not print the Caller 
ID list, but keep records of the information for the 
last 30 callers.
Code #31: Activating the Distinctive Ring 
feature
DISTINCTIVE RING
MODE=OFF [±]
See page 38 for details.
Code #32: Setting the ring pattern for fax 
(Distinctive Ring feature)
FAX RING PATTERN
RING=B–D [±]
See page 39 for details.
Code #34: Setting the quick scan
QUICK SCAN
MODE=OFF [±]
This feature is helpful when you want to remove 
the document for other uses, because the unit 
will release the document before sending or 
copying.
“ON”: The unit will scan the document and store it 
into memory first, then the unit will start sending 
or copying.
“OFF” (default): Deactivates this feature.
Note:
LIf the document exceeds the memory 
capacity, sending of the whole document or 
copying of the exceeded document will be 
canceled and this feature will be turned OFF 
automatically.
Code #36: Receiving oversized documents
RCV REDUCTION
MODE=92% [±]
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							8. Programmable Features
53
If the size of the document sent by the other 
party is as large as, or larger than the recording 
paper, the unit can reduce the document and 
print it. Select the desired reduction rate.
Note:
LWhen “100%” is selected, the document may 
be printed over 2 pages.
Code #39: Changing the display contrast
LCD CONTRAST
MODE=NORMAL [±]
“NORMAL” (default): For normal contrast.
“DARKER”: Used when the display contrast is too 
light.
Code #41: Changing the fax activation code
FAX ACTIVATION
MODE=ON [±]
If you use an extension telephone and wish to 
use it to receive a fax, activate this feature and 
program the activation code.
1.Press {MENU}.
2.Press {#}, then {4}{1}.
3.Press {A} or {B} repeatedly to select “ON”.
4.Press {SET}.
5.Enter your code from 2 to 4 digits, using 0–9, 
{*} and {#}.
LThe default code is “@#9”.
LDo not enter “0000”.
6.Press {SET}.
7.Press {MENU}.
Code #42: Setting the message alert
MESSAGE ALERT
MODE=OFF [±]
To alert you when a new voice message is 
recorded. The unit beeps slowly until you listen 
to the recorded messages.
“ON”: You will be alerted to new messages by a 
beeping sound.
“OFF” (default): Deactivates this feature.
Code #43: Setting the recording time alert
REC. TIME ALERT
MODE=OFF [±]
To alert you with beeps when there is less than 
60 seconds of remaining recording time. The 
slow beeps will continue until you erase the 
recorded messages (page 43, 47).
“ON”: You will be alerted that you have reached 
the recording time limit by a beeping sound.
“OFF” (default): Deactivates this feature.
Code #44: Setting the memory reception alert
RECEIVE ALERT
MODE=ON [±]
To alert you with a beeping sound when a 
received fax document is stored into memory 
due to some existing problem.
The slow beeps will continue until you clear the 
printing problem and make sure the unit is 
supplied with enough paper to print the stored 
document.
“ON” (default): You will be alerted to a reception 
problem by a beeping sound.
“OFF”: Deactivates this feature.
Code #46: Setting friendly reception
FRIENDLY RCV
MODE=ON [±]
To receive a fax automatically when you answer 
a call and hear a fax calling tone (slow beep).
“ON” (default): You do not have to press 
{FAX/START} for fax reception.
“OFF”: You have to press {FAX/START} for fax 
reception.
Code #47: Setting the fax voice guidance
FAX GUIDANCE
MODE=ON [±]
If you wish to hear voice guidance for fax 
transmission/reception, activate this feature.
“ON” (default): You will hear voice guidance.
“OFF”: Deactivates this feature.
“ERROR”: To hear voice guidance only when fax 
transmission/reception fails.
Code #51: Setting the mailbox 1 password
BOX1 PASSWORD
ID=
To prevent other users from retrieving your 
messages, program a password for mailbox 1.
1.Press {MENU}.
2.Press {#}, then {5}{1}.
SettingRecording 
paper sizeOriginal 
document 
size
100%Letter Letter
92%
(default)Letter Letter
86%Letter A4
72%Letter Legal
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							8. Programmable Features
54
3.Enter a 3-digit number except a number 
using digits 0 or 7.
LThe default ID is “555”.
4.Press {SET}.
5.Press {MENU}.
Code #52: Setting the mailbox 2 password
BOX2 PASSWORD
ID=
To prevent other users from retrieving your 
messages, program a password for mailbox 2.
1.Press {MENU}.
2.Press {#}, then {5}{2}.
3.Enter a 3-digit number except a number 
using digits 0 or 7.
LThe default ID is “555”.
4.Press {SET}.
5.Press {MENU}.
Code #54: Changing the recording time for 
your TAM/FAX greeting message
GREETING TIME
MODE=16s [±]
“16s” (default): Maximum recording time is 16 
seconds.
“60s”: Maximum recording time is 60 seconds.
See page 42 for details.
Code #55: Greeting message for mailbox 1
BOX1 GREETING
CHECK [±]
See page 46 for details.
Code #56: Greeting message for mailbox 2
BOX2 GREETING
CHECK [±]
See page 46 for details.
Code #60: Setting the message transfer
MESSAGE TRANSFER
MODE=OFF [±]
To transfer recorded incoming messages to 
another telephone (page 48), activate this 
feature and program the transfer telephone 
number.
1.Press {MENU}.
2.Press {#}, then {6}{0}.
3.Press {A} or {B} repeatedly to select “ON”.
4.Press {SET}.
5.Enter the transfer telephone number.6.Press {SET}.
7.Press {MENU}.
Code #61: Checking, recording or erasing the 
transfer greeting message
TRNS-GREETING
CHECK [±]
See page 48 for details.
Code #67: Setting the incoming message 
monitor
ICM MONITOR
MODE=ON [±]
To hear an incoming message (ICM) from the 
speaker when the answering machine is 
recording the message.
“ON” (default): You can monitor the incoming 
message.
“OFF”: Deactivates this feature.
Code #70: Calling your pager
PAGER CALL
MODE=OFF [±]
See page 49 for details.
Code #76: Setting the connecting tone
CONNECTING TONE
MODE=ON [±]
If you often have trouble when sending faxes, 
this feature allows you to hear connecting tones; 
fax tone, ring back tone and busy tone. You can 
use these tones to confirm the status of the other 
party’s machine.
“ON” (default): You will hear connecting tones.
“OFF”: Deactivates this feature.
Note:
LIf the ring back tone continues, the other 
party’s machine may not be a facsimile or 
may have run out of paper. Check with the 
other party.
LThe connecting tone volume cannot be 
adjusted.
Code #77: Changing the receiving mode in 
the AUTO ANSWER setting
AUTO ANSWER
MODE=TAM/FAX [±]
“TAM/FAX” (default): Telephone Answering 
Machine/Fax mode (page 35)
“FAX ONLY”: Facsimile only mode (page 35)
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							8. Programmable Features
55
Code #80: Resetting advanced features to 
their default settings
SET DEFAULT
RESET=NO [±]
To reset the advanced features:
1.Press {MENU}.
2.Press {#}, then {8}{0}.
3.Press {A} or {B} repeatedly to select “YES”.
4.Press {SET}.
5.Press {SET} again.
6.Press {MENU}.
8.4 Direct commands for 
programming features
You can also select the desired setting by directly 
entering the program code (# and a 2-digit 
number) and direct command.
For more details on the features, see page 51 to 
page 55.
1Press {MENU}.
2Press {#} and the 2-digit code number.
3Press the desired direct command, using the 
dial keypad, to display the desired setting.
LThis step may be slightly different 
depending on the feature.
4Press {SET}.
5To exit programming, press {MENU}.
8.4.1 Program code and direct 
command button
{#}{0}{0} Quick Setup
–{1}: “TAM/FAX” (default)
–{2}: “DIST. RING”
–{3}: “TEL ONLY”
–{4}: “FAX ONLY”
LPress {SET} 2 times before pressing the 
direct command button.
{#}{0}{1} Date and time
LEnter the date and time using the dial keypad 
(see page 21 for details).
{#}{0}{2} Your logo
LEnter your logo using the dial keypad (see 
page 22 for details).
{#}{0}{3} Your fax number
LEnter your fax number using the dial keypad 
(see page 23 for details).
{#}{0}{4} Sending report
–{1}: “ON”
–{2}: “OFF”
–{3}: “ERROR” (default)
{#}{0}{6} FAX ring count
–{1}: “1”
–{2}: “2”
–{3}: “3” (default)
–{4}: “4”
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							8. Programmable Features
56
{#}{0}{6} TAM ring count
–{1}: “1”
–{2}: “2” (default)
–{3}: “3”
–{4}: “4”
–{5}: “TOLL SAVER”
–{6}: “RINGER OFF”
{#}{1}{0} Recording time for an incoming 
message
–{0}: “VOX” (default)
–{1}: “1 MIN”
{#}{1}{1} Remote operation ID
LEnter a 3-digit number except a number 
using 0 or 7.
{#}{1}{3} Dialing mode
–{1}: “PULSE”
–{2}: “TONE” (default)
{#}{1}{7} Ringer pattern
–{1}: “A” (default)
–{2}: “B”
–{3}: “C”
{#}{2}{2} Journal report
–{1}: “ON” (default)
–{2}: “OFF”
{#}{2}{3} Overseas mode
–{1}: “NEXT FAX”
–{2}: “OFF”
–{3}: “ERROR” (default)
{#}{2}{5} Delayed transmission
–{1}: “ON”
–{2}: “OFF” (default)
LIf you select “ON”, then enter the fax number 
and transmission time using the dial keypad 
(see feature #25 on page 52 for details).
{#}{2}{6} Caller ID list
–{1}: “ON”
–{2}: “OFF” (default)
{#}{3}{1} Distinctive Ring
–{1}: “ON”
–{2}: “OFF” (default)
{#}{3}{2} Ring pattern for Distinctive Ring
–{1}: “A”
–{2}: “B”
–{3}: “C”
–{4}: “D”
–{5}: “B-D” (default)
{#}{3}{4} Quick scan
–{1}: “ON”
–{2}: “OFF” (default)
{#}{3}{6} Receiving reduction
–{1}: “92%” (default)
–{2}: “86%”
–{3}: “72%”
–{4}: “100%”
{#}{3}{9} Display contrast
–{1}: “NORMAL” (default)
–{2}: “DARKER”
{#}{4}{1} Fax activation code
–{1}: “ON” (default)
–{2}: “OFF”
LIf you select “ON”, enter your code from 2 to 4 
digits using 0–9, {*} and {#}.
{#}{4}{2} Message alert
–{1}: “ON”
–{2}: “OFF” (default)
{#}{4}{3} Recording time alert
–{1}: “ON”
–{2}: “OFF” (default)
{#}{4}{4} Memory reception alert
–{1}: “ON” (default)
–{2}: “OFF”
{#}{4}{6} Friendly reception
–{1}: “ON” (default)
–{2}: “OFF”
{#}{4}{7} Fax voice guidance
–{1}: “ON” (default)
–{2}: “OFF”
–{3}: “ERROR”
{#}{5}{1} Mailbox 1 password
LEnter a 3-digit number except a number 
using 0 or 7.
{#}{5}{2} Mailbox 2 password
LEnter a 3-digit number except a number 
using 0 or 7.
{#}{5}{4} Greeting time
–{1}: “16s” (default)
–{2}: “60s”
{#}{5}{5} Greeting message for mailbox 1
–{1}: “CHECK” (default)
–{2}: “RECORD”
–{3}: “ERASE”
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							8. Programmable Features
57
{#}{5}{6} Greeting message for mailbox 2
–{1}: “CHECK” (default)
–{2}: “RECORD”
–{3}: “ERASE”
{#}{6}{0} Message transfer
–{1}: “ON”
–{2}: “OFF” (default)
LIf you select “ON”, enter the transfer 
telephone number and press {SET}, then 
press {MENU} to exit programming.
{#}{6}{1} Message transfer greeting 
message
–{1}: “CHECK” (default)
–{2}: “RECORD”
–{3}: “ERASE”
{#}{6}{7} Incoming message monitor
–{1}: “ON” (default)
–{2}: “OFF”
{#}{7}{0} Pager call
–{1}: “ON”
–{2}: “OFF” (default)
LIf you select “ON”, enter the pager number 
using the dial keypad (see page 49 for 
details).
{#}{7}{6} Connecting tone
–{1}: “ON” (default)
–{2}: “OFF”
{#}{7}{7} AUTO ANSWER
–{1}: “FAX ONLY”
–{2}: “TAM/FAX” (default)
{#}{8}{0} Reset advanced features
–{1}: “YES”
–{2}: “NO” (default)
LIf you select “YES”, press {SET} 2 times, then 
press {MENU} to exit programming.
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							9. Help
58
For Fax Advantage assistance, call 1-800-435-7329.
9Help 9For Fax Adva nta ge ass ista nce, call 1-80 0-4 35-7329 .
Erro r Mess ages
9.1 Error messages – 
Reports
If a problem occurs during fax transmission or 
reception, one of the following communication 
messages will be printed on the sending and 
journal reports (page 31).
COMMUNICATION ERROR
(Code: 40-42, 46-72, FF)
LA transmission or reception error occurred. 
Try again or check with the other party.
COMMUNICATION ERROR
(Code: 43, 44)
LA line problem occurred. Connect the 
telephone line cord to a different jack and try 
again.
LAn overseas transmission error occurred. Try 
using the overseas mode (feature #23, page 
52).
DOCUMENT JAMMED
LThe document is jammed. Remove the 
jammed document (page 66).
ERROR-NOT YOUR UNIT
(Code: 54, 59, 70)
LA transmission or reception error occurred 
because of a problem with the other party’s 
fax machine. Check with the other party.
JUNK FAX PROH. REJECT
LThe junk fax prohibitor of your fax machine 
rejected fax reception.
MEMORY FULL
LThe memory is full of received documents 
due to a lack of recording paper or a 
recording paper jam. Install paper (page 12) 
or clear the jammed paper (page 63).
NO DOCUMENT
LThe document was not fed into the unit 
properly. Re-insert it and try again.
OTHER FAX NOT RESPONDING
LThe other party’s fax machine is busy or has 
run out of recording paper. Try again.
LThe document was not fed properly. Re-
insert the document and try again.
LThe other party’s fax machine rings too many 
times. Send the fax manually (page 30).
LThe other party’s machine is not a fax 
machine. Check with the other party.
LThe number you dialed is not in service.PRESSED THE STOP KEY
L{STOP} was pressed and fax communication 
was canceled.
OK
LFax communication was successful.
9.2 Error messages – 
Display
If the unit detects a problem, one or more of the 
following messages will appear on the display.
—————————————————————
CALL SERVICE
CALL SERVICE 2
LThere is something wrong with the unit. 
Contact our service personnel.
—————————————————————
CHECK DOCUMENT
LThe document was not fed into the unit 
properly. Re-insert the document. If 
misfeeding occurs frequently, clean the 
document feeder rollers (page 67) and try 
again.
LAttempted to transmit a document longer 
than 600 mm (23
5/8). Press {STOP} to 
remove the document. Divide the document 
into two or more sheets and try again.
—————————————————————
CHECK FILM
LThe ink film is empty. Replace the ink film 
with a new one (page 11).
LThe ink film is not installed. Install it (page 
10).
LThe ink film is slack or creased. Tighten it 
(see step 5 on page 10).
—————————————————————
CHECK MEMORY
LThe memory (telephone numbers, 
parameters, etc.) has been erased. Re-
program.
—————————————————————
CHECK PAPER
LThe recording paper is not installed or the 
unit has run out of paper. Install paper and 
press {START} to clear the message.
FP145.book  Page 58  Thursday, January 15, 2004  10:46 AM