Panasonic Kx Fp145 Operating Instruction Manual

							2. Preparation
19
For Fax Advantage assistance, call 1-800-435-7329.
2.6 Case 4: FAX ONLY
2.6.1 Your situation
You wish to use the fax machine only for fax 
reception/transmission.
2.6.2 How to setup
1Press {MENU}.
2Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3Press {SET}.
PRINT SETUP?
YES:SET/NO:STOP
4Press {SET} again to print the Quick Setup 
Guide.
LIf you do not wish to print it, press 
{STOP}.
5Press {A} or {B} repeatedly to display the 
following.
SELECT A SETUP
=FAX ONLY [±]
6Press {SET}.
LThe {AUTO ANSWER} indicator turns 
ON.
7Press {MENU}.
Note:
LYou can change the ring setting in FAX ONLY 
mode (feature #06 on page 51).
2.6.3 How to receive faxes
Leave AUTO ANSWER ON. When the other 
party sends a fax, the fax machine will receive it 
automatically.
{STOP}
{SET}{MENU}
{A}{B}
On
FP145.book  Page 19  Thursday, January 15, 2004  10:46 AM 
						

							2. Preparation
20
For Fax Advantage assistance, call 1-800-435-7329.
Help Button
2.7 Help function
The unit contains helpful information which can 
be printed for quick reference.
Send guide:
How to send faxes. (The information is 
announced by a voice guide and is not printed 
out.)
Basic settings:
How to set the date, time, your logo and fax 
number.
Feature list:
How to program the features.
Directory:
How to store names and numbers in the 
navigator directory and how to dial them.
TAM operation:
How to use the Telephone Answering Machine.
Fax sending/receiving:
Help with problems sending/receiving faxes.
Copier:
How to use the copier function.
Q and A:
Frequently asked questions and answers.
Errors:
Explanation of error messages shown on the 
display.
Reports:
List of available reports.
Caller ID:
How to use the Caller ID features.
1Press {HELP}.
2Press {} repeatedly to display the 
desired item.
3Press {SET}.
LThe selected item will be printed.
Vo l u m e
2.8 Adjusting volume
2.8.1 Ringer volume
4 levels (high/medium/low/off) are available.
While the unit is idle, press {A} or {B}.
LIf any documents are in the document 
entrance, you cannot adjust the volume. 
Confirm that there are no documents in the 
entrance.
To turn the ringer OFF
1.Press {B} repeatedly to display “RINGER 
OFF= OK?”.
2.Press {SET}.
LWhen a call is received, the unit will not ring 
and will display “INCOMING CALL”.
LTo turn the ringer back ON, press {A}.
Ringer pattern
LYou can select one of three ringer patterns 
(feature #17, page 51).
2.8.2 Handset receiver volume
5 levels (high to low) are available.
While using the handset, press {A} or {B}.
2.8.3 Speaker volume
8 levels (high to low) are available.
While using the speakerphone, press {A} or 
{B}.
2.8.4 Fax voice guidance volume
9 levels (high to off) are available.
While listening to fax voice guidance, press 
{A} or {B}.
2.8.5 Answering machine 
volume
9 levels (high to off) are available.
While listening to recorded messages, press 
{A} or {B}.
{SET}{HELP}
{}
{
SET} {A}{B}
FP145.book  Page 20  Thursday, January 15, 2004  10:46 AM 
						

							2. Preparation
21
For Fax Advantage assistance, call 1-800-435-7329.
Initial Programming
2.9 Date and time
You must set the date and time.
1Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[()]
2Press {} repeatedly to display the 
following.
SET DATE & TIME
PRESS SET
3Press {SET}.
LCursor (|) will appear on the display.
M:|
01/D:01/Y:04
TIME: 12:00AM
4Enter the current month/day/year by 
selecting 2 digits for each.
Example: August 10, 2004
Press {0}{8} {1}{0} {0}{4}.
M:08/D:10/Y:04
TIME:|
12:00AM
5Enter the current hour/minute by selecting 2 
digits for each. Press {*} to select “AM” or 
“PM”.
Example: 10:15 PM (12 hour clock entry)
1.Press {1}{0} {1}{5}.
M:|
08/D:10/Y:04
TIME: 10:15AM
2.Press {*} repeatedly to display “PM”.
M:|
08/D:10/Y:04
TIME: 10:15PM
6Press {SET}.
LThe next feature will be displayed.
7Press {MENU} to exit the program.
Note:
LThe date and time will be printed on each 
page transmitted from your unit.LThe accuracy of the clock is approximately 
±60 seconds a month.
To correct a mistake
Press {} to move the cursor to the 
incorrect number, and make the correction.
If you have subscribed to a Caller ID 
service
The date and time will be automatically set 
according to the received caller information.
If you have registered with openLCR 
service
The date and time will be automatically set.{SET}{MENU}
{}
FP145.book  Page 21  Thursday, January 15, 2004  10:46 AM 
						

							2. Preparation
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For Fax Advantage assistance, call 1-800-435-7329.
2.10 Your logo
The logo can be your company, division or name.
1Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[()]
2Press {} repeatedly to display the 
following.
YOUR LOGO
PRESS SET
3Press {SET}.
LCursor (|) will appear on the display.
LOGO=|
4Enter your logo, up to 30 characters. See the 
character table on page 22 for details.
5Press {SET}.
LThe next feature will be displayed.
6Press {MENU} to exit the program.
Note:
LYour logo will be printed on each page 
transmitted from your unit.
To select characters with the dial keypad
Note:
LTo enter another character located on the 
same number key, press {>} to move the 
cursor to the next space.
To enter your logo
Example:“BILL”
1.Press {2} 2 times.
LOGO=|
B
2.Press {4} 3 times.
LOGO=B|
I
3.Press {5} 3 times.
LOGO=BI|
L
4.Press {>} to move the cursor to the next 
space and press {5} 3 times.
LOGO=BIL|
L
To change capital or lower-case letters
Pressing the {#} key will change to capital or 
lower-case alternately.
1.Press {2} 2 times.
LOGO=|
B
2.Press {4} 3 times.
LOGO=B|
I
3.Press {#}.
LOGO=B|
i
KeysCharacters
{1}1[ ] { } +–/=
,._`:;?|
{2}ABCa b c 2
{3}DEF d e f 3
{4}GHI g h i 4
{5}JKLj kl 5
{6}MN O mn o 6
{SET}{FLASH} {MENU} {STOP}
{}{A}{B}
{MUTE}
{7}PQRSp q r s 7
{8}TUVt uv 8
{9}WX Y Z w x y z 9
{0}0( ) !  #$
%&¥@@^’→
{#}To change capital or lower-
case letter.
{FLASH}Hyphen button
{MUTE}Insert button
{STOP}Delete button
KeysCharacters
FP145.book  Page 22  Thursday, January 15, 2004  10:46 AM 
						

							2. Preparation
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For Fax Advantage assistance, call 1-800-435-7329. 4.Press {5} 3 times.
LOGO=Bi|
l
To correct a mistake
Press {} to move the cursor to the 
incorrect character, and make the correction.
To delete a character
Press {} to move the cursor to the 
character you want to delete and press {STOP}.
LTo erase all of the digits, press and hold 
{STOP}.
To insert a character
1.Press {} to move the cursor to the 
position to the right of where you want to 
insert the character.
2.Press {MUTE} to insert a space and enter 
the character.
To select characters using {A} or {B}
Instead of pressing the dial keys, you can select 
characters using {A} or {B}.
1.Press {A} or {B} repeatedly to display the 
desired character.
2.Press {>} to move the cursor to the next 
space.
LThe character displayed is inserted.
3.Return to step 1 to enter the next character.
Display order of characters
2.11 Your fax number
1Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[()]
2Press {} repeatedly to display the 
following.
YOUR FAX NO.
PRESS SET
3Press {SET}.
LCursor (|) will appear on the display.
NO.=|
4Enter your fax number, up to 20 digits.
Example:NO.=1234567|
5Press {SET}.
LThe next feature will be displayed.
6Press {MENU} to exit the program.
Note:
LYour fax number will be printed on each page 
transmitted from your unit.
LThe {*} button enters a “+” and the {#} 
button enters a space.
Example: +234 5678
Press {*}{2}{3}{4}{#}{5}{6}{7}{8}.
LTo enter a hyphen in a telephone number, 
press {FLASH}.
To correct a mistake
Press {} to move the cursor to the 
incorrect number, and make the correction.
To delete a number
Press {} to move the cursor to the 
number you want to delete and press {STOP}.
Capital 
alphabet
Lower-case 
alphabetNumber
Symbol: Pressing {A}
: Pressing {B}
{SET}{FLASH} {MENU} {STOP}
{}
FP145.book  Page 23  Thursday, January 15, 2004  10:46 AM 
						

							2. Preparation
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For Fax Advantage assistance, call 1-800-435-7329. LTo erase all of the digits, press and hold 
{STOP}.
FP145.book  Page 24  Thursday, January 15, 2004  10:46 AM 
						

							3. Telephone
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3 Telep hone Automatic Dialing
3.1 Storing names and 
telephone numbers into 
the navigator directory
For rapid access to frequently dialed numbers, 
the unit provides the navigator directory (100 
items).
LYou can also send faxes using the navigator 
directory (page 32).
1Press {MENU} repeatedly to display 
“DIRECTORY SET”.
2Press {*}.
Example:DIRECTORY
1ITEM
3Enter the name, up to 10 characters (see 
page 22 for instructions).
4Press {SET}.
5Enter the telephone number, up to 30 digits.
6Press {SET}.
LTo program other items, repeat steps 3 to 
6.
7Press {MENU}.
Helpful hints:
LFor your convenience, HELP-FAX (1-800-
435-7329) has been stored in the directory. If 
you cannot solve a problem, call the number 
(page 26). If not needed, you can erase it 
(page 25).
LYou can confirm the stored items in the 
telephone number list (page 72).
Note:
LIf “SPACE= 5 DIRS.” is displayed, you can 
store only 5 more items.
LA hyphen or a space entered in a telephone 
number counts as 2 digits.
To correct a mistake
Press {} to move the cursor to the 
incorrect character/number, and then make the 
correction.
To delete a character/number
Press {} to move the cursor to the 
character/number you want to delete, and press 
{STOP}.
LTo erase all of the digits, press and hold 
{STOP}.
3.1.1 Editing a stored item
1Press {>}.
2Press {A} or {B} repeatedly to display the 
desired item.
3Press {MENU}.
4Press {*}.
LIf you do not need to edit the name, skip 
to step 6.
5Edit the name (see the storing procedure on 
page 25 for instructions).
6Press {SET}.
LIf you do not need to edit the telephone 
number, skip to step 8.
7Edit the telephone number. For further 
details, see the storing procedure on page 
25.
8Press {SET}.
3.1.2 Erasing a stored item
1Press {>}.
2Press {A} or {B} repeatedly to display the 
desired item.
3Press {MENU}.
4Press {#}.
LTo cancel erasing, press {STOP}.
5Press {SET}.
Another method to erase a stored item
1.Press {>}.
2.Press {A} or {B} repeatedly to display the 
desired item.
3.Press {ERASE}.
4.Press {SET}.
{SET}{MENU} {STOP} {ERASE}
{}{A}{B}
FP145.book  Page 25  Thursday, January 15, 2004  10:46 AM 
						

							3. Telephone
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3.2 Making a phone call 
using the navigator 
directory
Before using this feature, program the desired 
names and telephone numbers into the 
navigator directory (page 25).
LKeep the front cover page open for button 
locations.
1Press {>}.
2Press {A} or {B} repeatedly to display the 
desired item.
3Press {DIGITAL SP-PHONE} or lift the 
handset.
LThe unit will start dialing automatically.
To search for a name by initial
Example: “LISA”
1.Press {>}.
2.Press {A} or {B} to initiate the navigator 
directory.
3.Press {5} repeatedly to display any name 
with the initial “L” (see the character table, 
page 22).
LTo search for symbols (not letters or 
numbers), press {*}.
4.Press {B} repeatedly to display “LISA”.
LTo stop the search, press {STOP}.
LTo dial the displayed number, press 
{DIGITAL SP-PHONE} or lift the handset.
Speakerphone operation
LUse the speakerphone in a quiet room.
LAdjust the speaker volume using {A} or {B}.
Recording
3.3 Recording a telephone 
conversation
You can record a telephone conversation. This 
conversation can be played back later, either 
directly (page 43) or remotely (page 44).
LKeep the front cover page open for button 
locations.
1During a telephone conversation, press 
{RECORD}.
L“2WAY RECORDING” will be displayed.
2To stop recording, press {STOP} or replace 
the handset.
Note:
LThere may be legal restrictions on recording 
two-way telephone conversations. Inform the 
other party that the conversation is being 
recorded.
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							3. Telephone
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Caller ID
3.4 Caller ID service
This unit is compatible with the Caller ID 
service offered by your local telephone 
company. To use this unit’s Caller ID 
features, you must subscribe to a Caller ID 
service.
Change the following ring settings to 2 or 
more rings beforehand.
–TAM ring setting (feature #06 on page 51) 
and FAX ring setting (feature #06 on page 51)
3.4.1 How Caller ID is displayed
The calling party’s name or telephone number 
will be displayed after the first ring. You then 
have the option of whether or not to answer the 
call.
The unit will automatically store caller 
information (name, telephone number and the 
time of the call) of the 30 most recent calls. Caller 
information is sorted by the most recent to the 
oldest call. When the 31st call is received, the 
first call is deleted. Caller information can be 
viewed on the display one item at a time (page 
27). You can print the Caller ID list (page 72).
Note:
LIf the unit is connected to a PBX (Private 
Branch Exchange) system, you may not 
receive the caller information. Consult your 
PBX supplier.
LIf the unit cannot receive caller information, 
the following will be displayed:
“OUT OF AREA”: The caller dialed from an 
area which does not provide Caller ID 
service.
“PRIVATE CALLER”: The caller requested 
not to send caller information.
To confirm caller information using the 
Caller ID list
The unit will store information for the most recent 
30 callers.
–To print manually, see page 72.
–To print automatically after every 30 new 
calls, activate feature #26 (page 52).
3.5 Viewing and calling 
back using caller 
information
You can easily view caller information and call 
back.
Important:
LCalling back will not be possible in the 
following cases:
–The telephone number includes data 
other than numbers (i.e., * or #).
–The caller information does not 
include a telephone number.
1Press {CALLER ID}.
2Press {A} to search from the most recent 
calls.
Press {B} to search from the oldest calls.
3Press {DIGITAL SP-PHONE} or lift the 
handset to return the call.
LThe unit will start dialing automatically.
LTo send a fax insert the document FACE 
DOWN and press {FA X / S TA R T}.
To change the display of the caller 
information
Press {CALLER ID} repeatedly after step 2 on 
page 27.
Example:SAM LEE
11:20AM Jul 20,
b
134-5678
11:20AM Jul 20,
LCheck mark (,) on the display means the call 
has already been viewed or answered.
{FAX/START}
{SET} {CALLER ID}
{DIGITAL SP-PHONE} {STOP}{
						

							3. Telephone
28
Display while viewing
LWhen the unit could not receive a name, the 
display will show “NO NAME RCVD”.
LWhen no calls have been received, the 
display will show “NO CALLER DATA”.
To edit a telephone number for calling back
Press {*} repeatedly after step 2. Each time 
you press {*}, the telephone number will be 
changed as follows:
To stop viewing
Press {STOP} after step 2 on page 27.
3.5.1 Erasing all caller 
information
1Press {MENU} repeatedly to display 
“CALLER SETUP”.
2Press {SET}.
3Press {SET}.
LTo cancel erasing, press {STOP} 3 times.
4Press {SET}.
5Press {STOP}.
3.5.2 Erasing specific caller 
information
1Press {CALLER ID}.
2Press {A} or {B} repeatedly to display the 
desired item.
3Press {