Panasonic Kx Fp145 Operating Instruction Manual

							3. Telephone
29
3.6 Storing caller 
information into the 
navigator directory
LKeep the front cover page open for button 
locations.
Important:
LThis feature is not available in the 
following cases.
–The telephone number includes data 
other than numbers (i.e., * or #).
–The caller information does not 
include a telephone number.
1Press {CALLER ID}.
2Press {A} or {B} repeatedly to display the 
desired item.
3Press {MENU}.
4Press {SET}.
5Press {SET}.
Note:
LYou can confirm the stored items in the 
telephone number list (page 72).
LThe unit can only store a name of up to 10 
characters long.
LTo edit a name and number, see page 25.
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							4. Fax
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4Fax Sen ding Faxe s
4.1 Sending a fax manually
1Adjust the width of the document guides (1) 
to fit the actual size of the document.
2Insert the document (up to 10 pages) FACE 
DOWN (2) until a single beep is heard and 
the unit grasps the document.
LIf the document guides are not adjusted 
to fit the document, re-adjust them.
3If necessary, press {A} or {B} repeatedly to 
select the desired resolution.
4Press {DIGITAL SP-PHONE} or lift the 
handset.
5Dial the fax number.
6When a fax tone is heard:
Press {FA X / S TA R T}.
When the other party answers your call:
Ask them to press their start button. When 
the fax tone is heard, press {FAX/START}.
To select the resolution
Select the desired resolution according to the 
type of document.
–“STANDARD”: For printed or typewritten 
originals with normal-sized characters.
–“FINE”: For originals with small printing.
–“SUPER FINE”: For originals with very small 
printing. This setting only works with other 
compatible fax machines.–“PHOTO”: For originals containing 
photographs, shaded drawings, etc.
LUsing the “FINE”, “SUPER FINE” and 
“PHOTO” settings will increase transmission 
time.
LIf the resolution setting is changed during 
feeding, it will be effective from the next page.
To redial the last number
1.Press {REDIAL}.
2.Press {FA X / S TA R T}.
LIf the line is busy, the unit will automatically 
redial the number.
LTo cancel redialing, press {STOP}.
To send more than 10 pages at a time
Insert the first 10 pages of the document. Add 
the other pages (up to 10 at a time) before the 
last page feeds into the unit.
Predialing a fax number
You can dial the fax number first before inserting 
the document. This is convenient if you need to 
refer to the document for the other party’s fax 
number.
1.Enter the fax number.
2.Insert the document.
3.Press {FA X / S TA R T}.
Sending from memory (Quick scan feature)
You can scan the document into memory before 
sending. To use this feature, activate feature #34 
(page 52) beforehand.
1.Insert the document.
2.Enter the fax number.
3.Press {FA X / S TA R T}.
LThe document will be fed into the unit and 
scanned into memory. The unit will then 
transmit the data. If the document exceeds 
the memory capacity, transmission will be 
canceled and this feature will be turned OFF 
automatically. You must transmit the entire 
document manually.
To stop transmission
Press {STOP}.
Sending a fax with the voice guide
You can send documents by following the voice 
guide.
1.Press {HELP} 2 times.
2.Press {SET}.
{STOP}{REDIAL}
{FAX/START}
{SET}{HELP}{A}{B}
1
2
{DIGITAL SP-PHONE}
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							4. Fax
31
3.Follow the voice guide.
LAfter transmission, the voice guide will turn 
OFF automatically.
Sending report for confirmation
A sending report provides you with a printed 
record of transmission results. To use this 
feature, activate feature #04 (page 51). For an 
explanation of error messages, see page 58.
Journal report
A journal report provides you with a printed 
record of the 30 most recent faxes. To print 
manually, see page 72. To print automatically 
after every 30 new fax communications, activate 
feature #22 (page 52). For an explanation of 
error messages, see page 58.
4.2 Documents you can 
send
Minimum document size
Maximum document sizeEffective scanning area
LShaded area (1) will be scanned.
Document weight
LSingle sheet: 45 g/m
2 to 90 g/m2 (12 lb. to 24 
lb.)
LMultiple sheets: 60 g/m
2 to 80 g/m2 (16 lb. to 
21 lb.)
Note:
LRemove clips, staples or other fasteners.
LDo not send the following types of 
documents: (Use copies for fax 
transmission.)
–Chemically treated paper such as carbon 
or carbonless duplicating paper
–Electrostatically charged paper
–Badly curled, creased or torn paper
–Paper with a coated surface
–Paper with a faint image
–Paper with printing on the opposite side 
that can be seen through the other side, 
such as newsprint.
LCheck that ink, paste or correction fluid has 
dried completely.
LTo transmit a document with a width of less 
than 210 mm (8
1/4), we recommend using a 
copy machine to copy the original document 
onto A4 or letter-sized paper, then 
transmitting the copied document.
128 mm
(5)
128 mm
(5)
600 mm
(23 
5/8) 
216 mm
(8 1/2)
216 mm(8 1/2)
208 mm(8 3/16)
 4 mm  4 mm(5/32)
1
 2 mm  2 mm
(1/16)
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							4. Fax
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4.3 Sending a fax using 
the navigator directory
Before using this feature, program the desired 
names and telephone numbers into the 
navigator directory (page 25).
LKeep the front cover page open for button 
locations.
1Adjust the width of the document guides to fit 
the actual size of the document.
2Insert the document (up to 10 pages) FACE 
DOWN until a single beep is heard and the 
unit grasps the document.
LIf the document guides are not adjusted 
to fit the document, re-adjust them.
3If necessary, press {A} or {B} repeatedly to 
select the desired resolution (page 30).
4Press {>}.
5Press {A} or {B} repeatedly to display the 
desired item and press {FAX/START}.
Fax auto redial
If the line is busy or if there is no answer, the unit 
will automatically redial the number.
LTo cancel redialing, press {STOP}.
If your unit does not send a fax
LConfirm that you have entered the number 
correctly, and that the number is a fax 
number.
LConfirm that the other party’s fax machine is 
answering by turning on the connecting tone 
feature (feature #76, page 54).
4.4 Broadcast 
transmission
By programming items from the navigator 
directory (page 25) into the broadcast memory, 
you can send the same document to multiple 
parties (up to 20). Your programmed items will 
remain in the broadcast memory, allowing 
frequent re-use. See page 33 for broadcast 
transmission instructions.
LKeep the front cover page open for button 
locations.
4.4.1 Programming items into 
the broadcast memory
1Press {MENU} repeatedly to display 
“DIRECTORY SET”.
2Press {#}.
LThe number in brackets indicates the 
number of registered items.
3Press {A} or {B} repeatedly to display the 
desired item.
4Press {SET}.
LTo program other items, repeat steps 3 
and 4 (up to 20 items).
5Press {SET}.
Note:
LIf you program the wrong item, press {STOP} 
after step 4 to erase the item.
LConfirm the stored items by printing a 
broadcast programming list (page 72).
4.4.2 Adding a new item into the 
broadcast memory
After initial programming, you can add new items 
(up to a combined total of 20).
1Press {>}.
2Press {A} or {B} repeatedly to display 
“”.
3Press {MENU}.
4Press {*}.
5Press {A} or {B} repeatedly to display the 
desired item you want to add.
6Press {SET}.
LTo add other items, repeat steps 5 and 6 
(up to 20 items).
7Press {STOP}.
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4.4.3 Erasing a stored item from 
the broadcast memory
1Press {>}.
2Press {A} or {B} repeatedly to display 
“”.
3Press {MENU}.
4Press {#}.
5Press {A} or {B} repeatedly to display the 
desired item you want to erase.
LTo cancel erasing, press {STOP}.
6Press {SET}.
7Press {SET}.
LTo erase other items, repeat steps 5 to 7.
8Press {STOP}.
4.4.4 Sending the same 
document to pre-programmed 
parties
1Insert the document FACE DOWN.
2If necessary, press {A} or {B} repeatedly to 
select the desired resolution (page 30).
3Press {BROADCAST}.
LThe document will be fed into the unit and 
scanned into memory. The unit will then 
transmit the data to each item, calling 
each number sequentially.
LAfter transmission, the stored document 
will be erased automatically, and the unit 
will automatically print a broadcast 
sending report.
Note:
LIf you select “FINE”, “SUPER FINE” or 
“PHOTO” resolution, the number of pages that 
the unit can transmit will decrease.
LIf the document exceeds the memory 
capacity, sending will be canceled.
LIf a party is busy or does not answer, it will be 
skipped and redialed later.
To send the same document to a one-time 
group of parties
You can also select a one-time group of parties 
to send the same document to. After 
transmission, this group will be deleted.
1.Insert the document.
2.Press {>}.
3.Press {A} or {B} repeatedly to display “”.4.Press {SET} to start programming the items 
you want to transmit to.
5.Press {A} or {B} repeatedly to display the 
desired item.
6.Press {SET}.
LTo program other items, repeat steps 5 
and 6 (up to 20 items).
7.Press {SET} to start transmission to the 
programmed items.
To cancel broadcast transmission
1.Press {STOP} while the unit displays 
“BROADCASTING”.
LThe display will show “SEND 
CANCELED?”.
2.Press {SET}.
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							4. Fax
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Receiving Faxes
4.5 Receiving a fax 
manually – {AU TO  
ANSWER} OFF
4.5.1 Activating TEL mode
Set the fax machine to TEL mode by pressing 
{AUTO ANSWER} repeatedly to display the 
following.
TEL MODE
LThe {AUTO ANSWER} indicator turns OFF.
How to receive calls
1Lift the handset to answer the call.
2When:
–document reception is required,
–a fax calling tone (slow beep) is heard, or
–no sound is heard,
press {FAX/START}.
CONNECTING.....
LThe unit will start fax reception.
3Replace the handset.
To stop receiving
Press {STOP}.
Extension telephone
You can receive fax documents using an 
extension telephone.
1.When the extension telephone rings, lift the 
handset of the extension telephone.
2.When:
–document reception is required,
–a fax calling tone (slow beep) is heard, or
–no sound is heard,
press {*}{#}{9} (default fax activation 
code) firmly.
3.Replace the handset.
LThe fax machine will start reception.
Note:
LTo receive fax documents using the 
extension telephone, you must set the 
remote fax activation to ON (feature #41, 
page 53) beforehand. The default setting is 
“ON”.
Off
{STOP}
{FAX/START}
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							4. Fax
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4.6 Receiving a fax 
automatically – {AUTO 
ANSWER} ON
4.6.1 Activating FAX ONLY mode
1Set feature #77 to “FAX ONLY” (page 54) 
beforehand.
2Press {AUTO ANSWER} repeatedly to 
display the following.
FAX ONLY MODE
3 RINGS
LThe display will show the ring setting in 
FAX ONLY mode. If you wish to change it, 
press {A} or {B} repeatedly to display 
the desired setting, and press {SET}.
LThe {AUTO ANSWER} indicator turns 
ON.
How to receive calls
When receiving calls, the unit will automatically 
answer all calls and only receive fax documents.
4.6.2 Activating TAM/FAX mode 
(Telephone Answering 
Machine/Fax mode)
1Set feature #77 to “TAM/FAX” (page 54) 
beforehand.
2Press {AUTO ANSWER} repeatedly to 
display the following.
TAM/FAX MODE
2 RINGS
LThe unit will play the pre-recorded 
greeting message.
LThe display will show the ring setting in 
TAM/FAX mode. If you wish to change it, 
press {A} or {B} repeatedly to display 
the desired setting, and press {SET}.
LYou can adjust the speaker volume after 
changing the ring setting. Press {A} or 
{B} while listening to the greeting 
message.
LThe {AUTO A NSWER} indicator turns 
ON.
LThe remaining time for recording 
incoming messages will be displayed.
Note:
LThe maximum incoming message recording 
time can be changed (feature #10, page 51).
LWhile an incoming call is being recorded, you 
can monitor it through the speaker. If this 
feature is not required, set feature #67 to 
OFF (page 54).
How to receive calls
When receiving calls, the unit works as a 
telephone answering machine and fax.
LIf the call is a phone call, the unit will record a 
voice message automatically.
LIf a fax calling tone is detected, the unit will 
receive a fax automatically.
Receiving a voice message and fax 
document in one call
The caller can leave a voice message and send 
a fax document during the same call. Inform the 
caller of the following procedure beforehand.
1.The caller calls your unit.
LThe answering machine will answer the 
call.
2.The caller can leave a message after the 
greeting message.
3.The caller presses {*}{9}.
LThe unit will activate the fax function.
4.The caller presses the start button to send a 
document.
Ring setting in TAM/FAX mode
You can choose from “1”, “2” (default), “3”, “4”, 
“TOLL SAVER” and “RINGER OFF”. This setting 
can be changed by feature #06 on page 51.
–“TOLL SAVER”: When you call the unit from a 
remote location to listen to new messages 
(page 44), the number of times the unit rings 
On
{SET}
{A}{B}
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							4. Fax
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will tell you if there are any new voice 
messages. The unit will answer on the 2nd 
ring when there is at least one new recorded 
message. The unit will answer on the 4th ring 
when there are no new recorded messages. 
If you do not want to listen to old messages, 
hang up when you hear the 3rd ring, because 
it indicates there are no new messages. You 
will not pay for the call.
–“RINGER OFF”: The unit will answer without 
ringing.
LIf you subscribe to a Caller ID service, set to 
2 or more rings.
4.7 Junk fax prohibitor 
(preventing fax reception 
from undesired callers)
If you subscribe to caller ID service, this feature 
prevents fax reception from calls that do not 
show caller information.
Additionally, faxes originating from numbers that 
match a programmable junk fax prohibitor list will 
not be accepted by the fax machine (page 36).
LKeep the front cover page open for button 
locations.
Important:
LThis feature does not work when:
–the unit is set to the TEL mode, or
–manual reception is performed.
4.7.1 Activating the junk fax 
prohibitor
1Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2Press {>}.
3Press {A} or {B} repeatedly to select “ON”.
4Press {SET}.
5Press {STOP}.
LWhile the junk fax prohibitor is activated, 
“JUNK FAX ON” is displayed.
4.7.2 Programming undesired 
callers
You can register up to 10 undesired numbers 
from the Caller ID list (page 27) if you do not wish 
to receive faxes from them.
1Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2Press {>} repeatedly to display “JUNK 
LIST SET”.
3Press {SET}.
4Press {A} or {B} repeatedly to display the 
item you wish to prevent the fax reception 
from.
5Press {SET}.
LTo program other items, repeat steps 4 to 
5.
6Press {STOP} to exit the program.
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Note:
LIf there is no space to store new items, “LIST 
FULL” is displayed in step 3 or step 5. Erase 
unnecessary items.
To display the junk fax prohibitor list
1.Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2.Press {>} repeatedly to display “JUNK LIST 
DISP.”.
3.Press {SET}.
4.Press {A} or {B} repeatedly to display the 
item.
5.To stop viewing, press {STOP}.
6.To exit the list, press {STOP}.
To print the junk fax prohibitor list
1.Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2.Press {>} repeatedly to display “JUNK LIST 
PRINT”.
3.Press {SET}.
4.Press {STOP} to exit the list.
To erase an item from the junk fax 
prohibitor list
1.Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2.Press {>} repeatedly to display “JUNK LIST 
DISP.”.
3.Press {SET}.
4.Press {A} or {B} repeatedly to display the 
desired item.
5.Press {
						

							5. Distinctive Ring
38
5 Distinctive Ring Distinctive Ring
5.1 Distinctive Ring 
service from your phone 
company
This service is convenient if you wish to have a 
different number for your fax machine and 
telephone, even when you use them on a single 
telephone line.
Distinctive Ring is a service offered by your local 
telephone company which allows you to use 
several telephone numbers on one telephone 
line. When a call is made to one of your phone 
numbers, the telephone company sends a ring 
pattern to your telephone line to indicate which 
number the call is intended for. By setting up this 
unit for Distinctive Ring, you can make the fax 
machine automatically start fax reception when 
a call comes to the fax number.
To use this service, you must subscribe to 
the Distinctive Ring service offered by your 
local telephone company.
5.2 Using two or more 
phone numbers on a 
single telephone line
5.2.1 Activating the Distinctive 
Ring feature
1Press {MENU}.
2Press {#}, then {3}{1}.
3Press {A} or {B} repeatedly to select “ON”.
4Press {SET}.
5Press {MENU}.
How to receive calls
If the incoming call is for the fax number, the fax 
machine will ring with the assigned ring pattern 
and automatically start fax reception.If the incoming call is for the phone number:
–the fax machine will keep on ringing in TEL 
mode.
–the fax machine will record a voice message 
in TAM/FAX mode.
–fax communication will be attempted in FAX 
ONLY mode.
5.3 Using three or more 
phone numbers on a 
single telephone line
You may wish to use three or more phone 
numbers for a single telephone line to distinguish 
which number the call was addressed to. A 
different ring pattern must be assigned for each 
number.
Example: Using three phone numbers
To use one phone number for the fax, program 
the ring pattern assigned for the fax in feature 
#32 (page 39). In the example, the ring pattern 
assigned for fax is a triple ring, so you should 
program “C” (triple ring).
{SET}{MENU} {A}{B}
Telephone 
numberRing patternUse
012 1234 Standard 
ringPersonal
012 5678 Double ring Business
012 9876 Triple ring Fax
Ring patternSettings in 
feature #32
Standard ring (one long ring) A
Double ring (two short rings) B
Triple ring (short-long-short 
rings) C
Other triple ring (short-short-
long rings) D
1st ring 2nd ring
1st ring 2nd ring
1st ring 2nd ring
1st ring 2nd ring
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