Panasonic Kx Fp145 Operating Instruction Manual

							5. Distinctive Ring
39
5.4 Programming the ring 
pattern assigned for fax
LKeep the front cover page open for button 
locations.
1Set feature #31 to “ON” (page 38).
2Press {MENU}.
3Press {#}, then {3}{2}.
4Press {A} or {B} repeatedly to select the 
ring pattern assigned for fax.
A: Standard ring (one long ring)
B: Double ring (two short rings)
C: Triple ring (short-long-short-rings)
D: Other triple ring (short-short-long rings)
B–D (default setting): For the ring pattern of 
B, C and D
5Press {SET}.
6Press {MENU}.
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							6. Copy
40
6 Copy Copying
6.1 Making a copy
1Adjust the width of the document guides (1) 
to fit the actual size of the document.
2Insert the document (up to 10 pages) FACE 
DOWN (2) until a single beep is heard and 
the unit grasps the document.
LIf the document guides are not adjusted 
to fit the document, re-adjust them.
3If necessary, press {A} or {B} repeatedly to 
select the desired resolution.
4Press {COPY}.
LIf necessary, enter the number of copies 
(up to 30).
5Press {START}, or wait for 15 seconds.
LThe unit will start copying.
Note:
LAny transmittable document can be copied 
(page 31).
To select the resolution
Select the desired resolution according to the 
type of document.
–“FINE”: For printed or typewritten originals 
with small printing.
–“SUPER FINE”: For originals with very small 
printing.
–“PHOTO”: For originals containing 
photographs, shaded drawings, etc.
LIf you select “STANDARD”, copying will be 
done using “FINE” mode.
Quick scan feature
This feature is helpful when you want to copy the 
document, then remove it for other uses. To use 
this feature, activate feature #34 (page 52) 
beforehand.
LThe document will be fed into the unit and 
scanned into memory. The unit will then print 
the data.
If the document exceeds the memory 
capacity, copying of the exceeded document 
will be canceled and this feature will be 
turned OFF automatically.
To stop copying
Press {STOP}.
6.1.1 More copying features
To enlarge a document
1.Insert the document, then press {COPY}.
2.Press {>}.
3.Press {A} repeatedly to select “150%” or 
“200%”, then press {START}.
LThe unit will only enlarge the center of the 
upper part of the document. To make an 
enlarged copy of the bottom of the 
document, turn the document around, 
and then make a copy.
To reduce a document
1.Insert the document, then press {COPY}.
2.Press {>}.
3.Press {B} repeatedly to select “92%”, “86%” 
or “72%”, then press {START}.
{STOP}
{START}
1
2
{COPY}
{>}{A}{B}
SettingRecording 
paper sizeOriginal 
document 
size
100% 
(default)Letter Letter
92%Letter A4
86%Letter A4
72%Letter Legal
Example: 150% enlarged copy
AB
CDAB
CD
Original document
Enlarged copy
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							6. Copy
41
Letter = 216 mm × 279 mm (81/2 × 11)
Legal = 216 mm × 356 mm (81/2 × 14)
A4 = 210 mm × 297 mm (81/4 × 1111/16)
Note:
LIf the appropriate reduction rate is not 
selected, the document may be divided and 
the top of the second sheet will be deleted.
LIf the image at the bottom of the document is 
not copied when you copy a document that is 
the same length as the recording paper, try 
92% or 86%.
To collate multiple copies
The unit can collate multiple copies in the same 
order as the original document pages.
1.Insert the document, then press {COPY}.
2.Enter the number of copies (up to 30).
3.Press {>} 2 times to display “COLLATE 
OFF”.
4.Press {A} or {B} repeatedly to display 
“COLLATE ON”.
5.Press {START}.
Example: Making 2 copies of a 4-page 
original document
Note:
LThe unit will store the documents into 
memory while collating the copies. If memory 
becomes full while storing, the unit will only 
print out the stored pages.
LAfter copying, the collating feature will turn 
OFF automatically.
LIf the unit has run out of recording paper, the 
unit will scan the document but will not print, 
and also the data will not be stored in the 
memory. Re-install paper, press {START}, 
then try copying again.
Collated 
pages
4
3
2
1
4
3
2
1
Uncollated 
pages
1
1
2
2
3
3
4
4
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							7. Answering Machine
42
7 Answering Mach in e Greetin g
7.1 Recording your 
greeting message
You can record your own greeting message for 
TAM/FAX mode, for a maximum of 16 (default) or 
60 seconds in length. We recommend you 
record a message of less than 12 seconds to 
make it easier to receive faxes.
1Set feature #77 to “TAM/FAX” (page 54) 
beforehand.
2Press {RECORD} 2 times.
3Press {SET}.
LA long beep will sound.
4Speak clearly about 20 cm (8 inches) away 
from the microphone (1).
LThe display will show the remaining 
recording time.
5When finished recording, press {STOP}.
LThe unit will repeat your message.
Note:
LYou can choose 60 seconds for your 
TAM/FAX greeting message (feature #54, 
page 54).
–If you change the maximum greeting 
message time to 60 seconds, we 
recommend that you tell the caller in your 
TAM/FAX greeting message to press 
{*}{9} before starting fax transmission.
–If you change the maximum greeting 
message time from 60 seconds to 16 
seconds, your greeting message will be deleted. When a call is received, the pre-
recorded greeting message will be 
played.
Checking the greeting message
1.Set feature #77 to “TAM/FAX” (page 54) 
beforehand.
2.Press {AUTO AN SWER} repeatedly to 
display “TAM/FAX MODE”.
LThe unit will play the greeting message.
7.1.1 Erasing your recorded 
greeting message
1Set feature #77 to “TAM/FAX” (page 54) 
beforehand.
2Press {ERASE} 2 times.
3Press {SET}.
LTo cancel erasing, press {STOP}.
4Press {SET}.
Note:
LIf you erase your TAM/FAX greeting 
message, the pre-recorded greeting 
message will be played when a call is 
received.
Memo Message
7.2 Leaving a message for 
others or yourself
To leave a private message for yourself or 
someone else, you can record a voice memo. 
This memo can be played back later, either 
directly or remotely.
LKeep the front cover page open for button 
locations.
1Press {RECORD}.
2Press {SET}.
LA long beep will sound.
3Speak clearly about 20 cm (8 inches) away 
from the microphone.
4When finished recording, press {STOP}.
{STOP}
{RECORD} {SET}{ERASE}
{AUTO ANSWER}
1
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							7. Answering Machine
43
Inco ming  Mes sag es
7.3 Listening to recorded 
messages
The display will show the total number of 
recorded messages.
When the unit has recorded new voice 
messages:
–The {AUTO ANSWER} indicator will flash 
when AUTO ANSWER is turned ON.
–The total number of recorded messages will 
flash on the display.
–The unit will beep slowly if the message alert 
feature is activated (feature #42, page 53).
Press {PLAY MESSAGES}.
LOnly the new recorded messages will be 
played.
LAdjust the speaker volume using {A} or {B}.
LAfter playing back all of the new messages, 
the {AUTO ANSWER} indicator will stop 
flashing but will remain lit up when AUTO 
ANSWER is turned ON. If you press {PLAY 
MESSAGES} at this time, all the recorded 
messages will be played.Note:
LThe total recording time of all messages 
(greeting, incoming and memo) is about 18 
minutes. If messages are recorded in noisy 
rooms, the time may be shortened.
To repeat a message
Press {
						

							7. Answering Machine
44
Remote Operation
7.4 Operating from a remote location
You can call your unit from a remote location and access the answering machine.
Important:
LProgram the remote operation ID beforehand (feature #11, page 51).
LSet the unit to TAM/FAX mode before going out (page 35).
LUse a touch tone telephone for remote operations.
Helpful hints:
LWhen you press a key, press firmly.
LPlease make a copy of the following table, and carry it with you when you go out.
7.4.1 Listening to recorded 
messages
1Call your unit.
2Enter the remote operation ID during the 
TAM/FAX greeting message.
3Start remote operations.
When there are new recorded messages
The voice guide will tell you the number of 
new messages and they will be played 
automatically.
When there are no new messages
Voice guide:
“No new messages.”
Wait for 4 seconds or press {5} to listen to all 
the messages.
When voice memory is full
Voice guide:“Sorry, no more memory. Please erase 
unnecessary messages.”
Erase unnecessary messages.
7.4.2 Remote operations using 
the remote command key
{1}:repeats a message. If you press this key 
within 5 seconds of the beginning of a message, 
the previous message will be played.
{2}:skips a message.
{4}:plays back only the new messages.
{5}:plays back all the messages.
Note:
LIf you do not enter a remote command key 
within 10 seconds after the last operation, the 
unit will ask you to leave a marker message 
(page 45).
Answering machine remote operation
1.Call your unit.
2.Enter the remote operation ID during the 
TAM/FAX greeting message.
3.Enter the remote command key within 10 
seconds.
LTo record a message in a mailbox, call your 
unit, press {*} and the mailbox no. (1 or 2), 
then leave a message.
LTo retrieve messages from a mailbox, call 
your unit, press {*} and the mailbox no. (1 or 
2), enter the mailbox password, then press 
the remote command key.{2}Skips a message
{4}New message playback
{5}All message playback
{6}Room monitor
{7}Re-records the greeting message
{9}Stops re-recording of the greeting 
message
{*}{4}Erases a specific message
{*}{5}Erases all messages
{8}{0}Changes to TEL mode
{8}{1}Turns ON message transfer
Key Remote command{8}{2}Turns OFF message transfer
{0}Skips the greeting message{8}{3}Turns ON pager call
{1}Repeats a message{8}{4}Turns OFF pager call
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							7. Answering Machine
45
7.4.3 Other remote operations
Erasing a specific message
Press {*}{4} while listening to the message you 
want to erase.
Voice guide:
“The message has been erased.”
LA long beep will sound. The unit will then play 
back the next message.
Erasing all the messages
Press {*}{5} to erase all the messages.
Voice guide:
“All messages have been erased.”
LA long beep will sound.
Monitoring the room
Press {6} to monitor the sound for about 30 
seconds in the room where the unit is installed.
LAfter 30 seconds, a beep will sound. To 
continue monitoring, press {6} again within 
10 seconds.
Recording a marker message
After playing back the messages, you can leave 
an additional message.
1.Wait for the voice guide.
Voice guide:
“All messages have been played.”
2.Wait about 10 seconds.
Voice guide:
“Please leave your name and message after 
the beep.”
3.Leave a message after the beep.
Re-recording your greeting message
You can change the TAM/FAX greeting 
message.
1.Press {7} to start recording.
LA long beep will sound.
2.Speak clearly for up to 16 seconds.
LIf you pause for over 2 seconds, 6 beeps 
will sound and the recording will stop. 
Repeat from step 1 within 10 seconds.
3.When finished recording, press {9}.
LThe new greeting message will be played.
Skipping the greeting message
Press {0} during the greeting message 
playback.
LThe unit will skip the rest of the greeting 
message.
Turning message transfer ON or OFF
You must program a transfer telephone number 
beforehand (feature #60, page 54).
Press {8}{1} to turn ON the message transfer.
Voice guide example:
“Message transfer is set. Transfer phone number 
is 123...”
Press {8}{2} to turn OFF the message transfer.
Voice guide:
“Message transfer is off.”
Turning pager call ON or OFF
You must program a pager number beforehand 
(feature #70, page 54).
Press {8}{3} to turn ON the pager call.
Voice guide example:
“Pager call is set. Pager number is 098765432.”
Press {8}{4} to turn OFF the pager call.
Voice guide:
“Pager call is off.”
Changing the receive mode
Press {8}{0} to change the receive mode from 
TAM/FAX to TEL.
LYou cannot return to TAM/FAX mode in the 
same call. To return to TAM/FAX mode, see 
the following.
Setting to TAM/FAX mode from TEL mode
1.Call your unit and wait for 10 rings.
LThe answering machine will temporarily 
answer the call.
2.Enter the remote operation ID during the 
greeting message.
LA long beep will sound, and your unit will 
switch to TAM/FAX mode.
3.Hang up the handset.
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							7. Answering Machine
46
Voice Mailbox
7.5 Allowing callers to 
leave private messages
This unit has two private mailboxes. A caller can 
leave a private message in a specific mailbox. 
Only the person who knows the password can 
retrieve a message from a mailbox. This feature 
is useful when you share this unit with other 
people.
7.5.1 To use a mailbox
1Record your TAM/FAX greeting message 
(page 42).
Sample message:“This is (your name). We 
are unable to answer right now. To send a 
fax, start transmission. To leave a message, 
speak after the beep. To leave a private 
message, press 
{*} and the desired 
mailbox number 
{1} or {2}. Thank you.”
2Record your mailbox greeting message if 
necessary (page 46).
3Change the mailbox password if necessary.
–For mailbox 1 password, see feature #51 
(page 53).
–For mailbox 2 password, see feature #52 
(page 54).
4Set the unit to TAM/FAX mode (page 35).
7.5.2 Leaving messages in a 
mailbox
1Call your unit from a remote touch tone 
telephone.
LThe TAM/FAX greeting message will be 
played.
2Press {*} and the desired mailbox number 
({1} or {2}).
LA mailbox greeting message will be 
played.
3After the beep, leave a message.
Note:
LIf the caller does not enter a mailbox number 
in step 2, the message will be recorded in the 
common memory.
7.6 Recording your 
mailbox greeting 
messages
The recording time of each greeting is limited to 
16 seconds for each mailbox.
Sample message:“This is (personal name). 
Please leave your name and message after the 
beep.”
LKeep the front cover page open for button 
locations.
1Press {MENU}.
2For mailbox 1:
Press {#}, then {5}{5}.
For mailbox 2:
Press {#}, then {5}{6}.
3Press {A} or {B} repeatedly to select 
“RECORD”.
4Press {SET}.
5Speak clearly about 20 cm (8 inches) away 
from the microphone.
LThe display will show the remaining 
recording time.
6When finished recording, press {STOP}.
LThe unit will repeat your message.
7Press {MENU}.
To check the mailbox greeting message
1. For mailbox 1:
Press {MENU}, then {#}{5}{5}.
For mailbox 2:
Press {MENU}, then {#}{5}{6}.
2.Press {A} or {B} repeatedly to select 
“CHECK”.
3.Press {SET}.
LThe unit will play the message.
4.Press {MENU}.
To erase your mailbox greeting message
1. For mailbox 1:
Press {MENU}, then {#}{5}{5}.
For mailbox 2:
Press {MENU}, then {#}{5}{6}.
2.Press {A} or {B} repeatedly to select 
“ERASE”.
3.Press {SET}.
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							7. Answering Machine
47
LYour mailbox greeting message will be 
erased.
4.Press {MENU}.
7.7 Listening to recorded 
mailbox messages
LKeep the front cover page open for button 
locations.
1Press {>} 2 times.
2Press {A} or {B} repeatedly to display the 
desired mailbox number.
3Press {PLAY MESSAGES}.
If you have programmed your mailbox 
password, enter it.
LOnly the new recorded messages will be 
played.
LIf there are no new messages, the unit 
will play back all the recorded messages.
4Press {STOP} to end the operation.
Note:
LSee the following topics on page 43 for 
details on features that can be used during 
playback.
–To repeat a message
–To skip a message
–To stop playback temporarily
–To change the playback speed
–To erase a specific message
To record a memo message into a mailbox
1.Press {>} 2 times.
2.Press {A} or {B} repeatedly to display the 
desired mailbox number.
3.Press {RECORD}.
LA long beep will sound.
4.Speak clearly about 20 cm (8 inches) away 
from the microphone.
5.When finished recording, press {STOP}.
To erase all messages in a mailbox
1.Press {>} 2 times.
2.Press {A} or {B} repeatedly to display the 
desired mailbox number.
3.Press {ERASE}.
LTo cancel erasing, press {STOP}.
4.Press {SET}.
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							7. Answering Machine
48
7.8 Listening to recorded 
mailbox messages from a 
remote location
1Call your unit from a remote touch tone 
telephone.
2Press {*} and the desired mailbox number 
({1} or {2}) during TAM/FAX greeting 
playback.
LIf you have recorded your mailbox 
greeting message, it will be played.
3Enter the mailbox password (default setting 
is “555”).
Note:
LFor details on remote operation, see page 44. 
Remote commands {8}{1}, {8}{2}, {8}{3}, 
and {8}{4} cannot be used.
To listen to messages in another memory 
after playback
Press {*} and {0} (for the common memory), 
then enter the remote operation ID.
OR
Press {*} and the desired mailbox number ({1} 
or {2}), then enter the mailbox password.
Option
7.9 Transferring recorded 
messages to another 
telephone
This feature allows your unit to call a designated 
telephone number each time an incoming voice 
message is recorded. You can retrieve the 
transferred message via remote operation.
LKeep the front cover page open for button 
locations.
Important:
LTo use this feature, program the transfer 
telephone number first (feature #60, page 
54) and set the unit to TAM/FAX mode.
7.9.1 How this feature works
1An incoming voice message is recorded in 
your unit.
2Your unit calls the transfer telephone 
number.
3You answer the call with the transfer 
telephone.
4Your unit will play the pre-recorded transfer 
greeting message.
LYou can record a transfer greeting 
message.
5You enter the remote operation ID, and 
retrieve the message using remote operation 
(page 44).
Helpful hints:
LMessages recorded in the voice mailbox will 
not be transferred.
7.9.2 Recording your transfer 
greeting message
The recording time is limited to 16 seconds.
Sample message:“This is a transferred 
message from (your name, business and/or 
telephone number). Please enter your remote ID 
for remote operation.”
1Press {MENU}.
2Press {#}, then {6}{1}.
3Press {A} or {B} repeatedly to select 
“RECORD”.
4Press {SET}.
5Speak clearly about 20 cm (8 inches) away 
from the microphone.
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