Panasonic Kx Flm661 Operating Instruction Manual

							7. Fax
41
7.4 Sending a computer 
document as a fax message from 
your computer
You can access the fax function from a Windows 
application using Multi-Function Station.
For example, to send a document created from 
WordPad, proceed as follows.
1Open the document you want to send.
2Select [Print...] from the [File] menu.
LThe [Print] dialog box will appear.
3Select the PCFAX unit’s name as the active printer.
4Click [Print] or [OK].
LThe [Send a Fax] dialog box will appear.
5Enter the fax number using the keypad display or the 
directory.
LTo stop the operation, click [Cancel].
6[Send]
LThe document will be sent through the unit from 
your computer.
Note:
LTo stop sending, see page 62.
LIf the document exceeds the memory capacity of the 
unit, sending will be canceled.
LFor details, see the help file by selecting [p] from 
Multi-Function Station.
LClick [Select...] to change the active unit.
Receiving Faxes
7.5 Receiving a fax automatically 
– Auto answer ON
7.5.1 Activating FAX ONLY mode
Press {Auto Answer} repeatedly to display “FAX ONLY 
MODE”.
LThe {Auto Answer} light turns ON.
How faxes are received
When receiving calls, the unit will automatically answer 
all calls and only receive fax documents.
Note:
LThe number of rings before a call is answered in FAX 
ONLY mode can be changed (feature #210 on page 
51).
If you have subscribed to a Distinctive Ring service
See page 48.
M6XX 
						

							7. Fax
42
7.6 Receiving a fax manually – 
Auto answer OFF
7.6.1 Activating TEL mode
Press {Auto Answer} repeatedly to display “TEL 
MODE”.
LThe {Auto Answer} light turns OFF.
Note:
LIf you do not answer the call within 10 rings, the unit 
will temporarily switch to fax reception. The other 
party can then send a fax.
How to receive phone calls and faxes
1.Lift the handset to answer the call.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {Start}.
3.Replace the handset.
Note:
LTo stop receiving, see page 62.
How to receive faxes with an extension telephone
If you have another telephone connected to the [EXT] 
jack or the same line (extension telephone), you can use 
the extension telephone to receive faxes.
1.When the extension telephone rings, lift the handset 
of the extension telephone.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or– no sound is heard,
press {*} {#} {9} (default fax activation code) 
firmly.
3.Replace the handset.
Note:
LTo stop receiving, see page 62.
LTo receive fax documents using the extension 
telephone, make sure remote fax activation is turned 
ON (feature #434 on page 54) beforehand. The 
default setting is ON.
{Start} 
						

							7. Fax
43
7.7 Using the unit with an 
answering machine
7.7.1 Setting up the unit and an answering 
machine
1
Connect the answering machine (1).
LAnswering machine is not supplied. The 
illustration is just an example.
LRemove the protective sheet (2) if attached 
(page 17).
2Set the number of rings on the answering machine to 
4 rings or less.
LThis will allow the answering machine to answer 
the call first.
3Record a greeting message on the answering 
machine.
LWe recommend you record a message up to 10 
seconds long, and not to pause for more than 4 
seconds during the message. Otherwise, neither 
machine will function correctly.
4Activate the answering machine.
5Set the unit to the desired receiving mode (page 41).
LIf you set to FAX ONLY mode, change the ring 
count in FAX ONLY mode to “5 EXT. TAM” 
(feature #210 on page 51).
6Make sure each of the following is unique:
– the remote access code of the answering 
machine
– the fax activation code (feature #434 on page 54)
– remote access to your phone company’s Voice 
Mail (if you subscribed)Note:
LIf the call is a phone call, the answering machine will 
record voice messages.
If a fax calling tone is detected, the fax machine will 
receive a fax automatically.
LRegarding the remote access code for the answering 
machine, see the operating instructions of the 
answering machine.
Receiving a voice message and fax document in one 
call
The caller can leave a voice message and send a fax 
document during the same call. Inform the caller of the 
following procedure beforehand.
1.The caller calls your unit.
LThe answering device will answer the call.
2.The caller can leave a message after the greeting 
message.
3.The caller presses {*}{#}{9} (pre-selected fax 
activation code).
LThe unit will activate the fax function.
4.The caller presses the start button to send a 
document.
Note:
LTo use this feature, make sure remote fax activation 
is turned ON (feature #434 on page 54). The fax 
activation code can also be changed.
LIf there is no room left in the memory of your 
answering machine, the unit may not be able to 
receive documents. See the operating instructions of 
the answering machine and erase unnecessary 
messages.
2
1 
						

							7. Fax
44
7.8 Junk fax prohibitor 
(preventing fax reception from 
undesired callers)
If you subscribe to Caller ID service (page 46), this 
feature prevents fax reception from calls that do not 
show caller information.
Additionally, the unit will not accept faxes originating 
from numbers that match the ones on a programmable 
junk fax prohibitor list.
Important:
LThis feature does not work when manual 
reception is performed.
7.8.1 Activating the junk fax prohibitor
1
Press {Menu} repeatedly to display “JUNK FAX 
PROH.”. i {>}
2Press {V} or {^} repeatedly to select “ON”. i 
{Set}
3Press {Stop} to exit.
7.8.2 Storing undesired callers
You can register up to 20 undesired numbers from the 
Caller ID list (page 46) if you do not wish to receive faxes 
from them.
1Press {Menu} repeatedly to display “JUNK FAX 
PROH.”.
2Press {>} repeatedly to display “JUNK LIST SET”. 
i {Set}
3Press {V} or {^} repeatedly to display the party you 
wish to prevent fax reception from. i {Set}
4Press {Stop} 2 times to exit.
To display the junk fax prohibitor list
1.Press {Menu} repeatedly to display “JUNK FAX 
PROH.”.
2.Press {>} repeatedly to display “JUNK LIST 
DISP.”. i {Set}
3.Press {V} or {^} to display the items on the list.
4.Press {Stop} to exit.
To print the junk fax prohibitor list
1.Press {Menu} repeatedly to display “JUNK FAX 
PROH.”.
2.Press {>} repeatedly to display “JUNK LIST 
PRINT”. i {Set}
3.Press {Stop} to exit.
To erase an item from the junk fax prohibitor list
1.Press {Menu} repeatedly to display “JUNK FAX 
PROH.”.2.Press {>} repeatedly to display “JUNK LIST 
DISP.”. i {Set}
3.Press {V} or {^} repeatedly to display the desired 
item. i {
						

							7. Fax
45
7.9 Receiving a fax on your 
computer
You can receive a fax document on your computer. The 
received fax document is saved as an image file (TIFF-
G4 format).
To receive a fax document using your computer, make 
sure the following features are set beforehand.
– PC fax reception (feature #442 on page 55)
– Computer setting for the PC fax reception (feature 
#443 on page 23) (KX-FLM671, LAN connection 
only)
1Press {Auto Answer} repeatedly to turn the auto 
answer setting ON (page 41).
2Start Multi-Function Station. i [PC FAX]
3When a fax call is received, your computer will 
receive a document through the unit.
Note:
LYou can view, print or transfer the received document 
using your computer.
Viewing a received document
1.Select [PC FAX] from Multi-Function Station.
2.Select [Received Log] in [Communication Log].
3.Click the item you want to view.
4.Click [File] in the menu bar, then select [View], or 
click [View] icon in the toolbar.
LThe received fax will be displayed.
If the unit’s memory stores a received fax document
You can load the document into your computer.
1.Select [PC FAX] from Multi-Function Station.
2.Select [Received Log] in [Communication Log].
3.Click [File] in the menu bar. i [Receive a Fax]
LIf feature #442 is activated, the received fax 
document will be automatically transferred to the 
computer. 
						

							8. Caller ID
46
8 Caller ID Caller ID
8.1 Caller ID service
This unit is compatible with the Caller ID service 
offered by your local telephone company. To use this 
unit’s Caller ID features, you must subscribe to a 
Caller ID service.
Make sure the following ring count is set to 2 or more 
rings beforehand.
– FAX ring count (feature #210 on page 51)
LThe name display service may not be available in 
some areas. For further information, please contact 
your telephone company.
8.1.1 How Caller ID is displayed
The calling party’s name or telephone number will be 
displayed after the 1st ring. You have the option of 
whether or not to answer the call.
The unit will automatically store caller information 
(name, telephone number and date and time of the call) 
from the 30 most recent calls. It is possible to view caller 
information one at a time on the display (page 46) or 
print the entire Caller ID list (page 80).
LWhen caller information is received and it matches a 
telephone number stored in the unit’s one-touch dial 
or navigator directory, the stored name will be 
displayed.
LIf the unit is connected to a PBX (Private Branch 
Exchange) system, caller information may not be 
received properly. Consult your PBX supplier.
LIf the unit cannot receive caller information, the 
following will be displayed:
“OUT OF AREA”: The caller dialed from an area 
which does not provide Caller ID service.
“PRIVATE CALLER”: The caller requested not to 
send caller information.
“LONG DISTANCE”: The caller made a long distance 
call.
To confirm caller information by printing the Caller 
ID list
– To print manually, see page 80.
– To print automatically after every 30 new calls, 
activate feature #216 (page 51).
8.2 Viewing and calling back 
using caller information
1{Caller ID}
2Press {V} to search from the recently received caller 
information.
LIf you press {^}, the display order will be 
reversed.
LTo send a fax, see page 38.
3Press {Monitor} or lift the handset to return the call.
To change the way caller information is displayed
Press {Caller ID} repeatedly after step 2 to change 
name/telephone number information.
8.2.1 Symbols and operations for caller 
information
What “,” means
“,” on the display means the call has already been 
viewed or answered.
To stop viewing
Press {Stop}.
To edit a telephone number before calling 
back/storing
While displaying a desired caller information, press {*} 
repeatedly. Each time you press {*}, the telephone 
number will be changed as follows:
A 1 – Area code – Local telephone number (“1” 
added)
*1
B Local telephone number only (area code omitted)
C Area code – Local telephone number*1
D 1 – Local telephone number (“1” added and area code 
omitted)
*1 If the received caller information does not include an 
area code, this pattern is not available.
LTo store the number in one-touch dial or navigator 
directory, follow from step 3 of the storing procedure 
on page 47.
8.3 Erasing caller information
8.3.1 Erasing all caller information
1
Press {Menu} repeatedly to display “CALLER 
SETUP”. i {Set}
L“CALL LIST ERASE” will be displayed.
2{Set}
LTo cancel erasing, press {Stop}, then {Menu}.
3{Set} i {Stop} 
						

							8. Caller ID
47
8.3.2 Erasing specific caller information
1
{Caller ID}
2Press {V} or {^} repeatedly to display the desired 
item. i {
						

							9. Distinctive Ring
48
9 Distinctive Ring Distinctive Ring
9.1 Distinctive Ring service
When a call is made to one of your phone numbers, the 
telephone company sends a ring pattern to your 
telephone line to indicate which number the call is 
intended for. By setting up this unit for Distinctive Ring, 
you can make the unit automatically start fax reception 
when a call comes to the fax number.
To use this service, you must subscribe to the 
Distinctive Ring service offered by your local 
telephone company. Consult your local telephone 
company for availability.
9.2 Using two or more phone 
numbers on a single telephone 
line
9.2.1 Activating the Distinctive Ring 
feature
1
{Menu} i {#}{4}{3}{0}
2Press {1} to select “ON”.
LPress {0} to select “OFF”.
3{Set} i {Menu}
Note:
LWhile the Distinctive Ring feature is activated, you 
cannot change the receiving mode.
How phone calls and faxes are received
If the incoming call is for the fax number, the unit will ring 
with the assigned ring pattern and automatically start fax 
reception.
If the incoming call is for the phone number, the unit will 
keep on ringing.
LIf an external telephone answering machine is 
connected, set the ring count of the answering 
machine to more than 2.
9.3 Using three or more phone 
numbers on a single telephone 
line
You may wish to use three or more phone numbers for a 
single telephone line. In order to distinguish which 
number the call was addressed to, a different ring 
pattern must be assigned for each number.
Example: Using three phone numbersTo use one phone number for the fax, program the ring 
pattern assigned for the fax (feature #431 on page 48). In 
the example, the ring pattern assigned for fax is a triple 
ring, so you should program “C” (triple ring).
Note:
LThe default setting is {5} “B-D”. The fax will respond 
to all calls with ring tone patterns “B”, “C” and “D”.
9.4 Programming the ring pattern 
assigned for fax
1Set feature #430 to “ON” (page 48).
2{Menu} i {#}{4}{3}{1}
3Press {1} to {5} to select the ring pattern assigned 
for fax. i {Set} i {Menu}
Telephone 
numberRing patternUse
012 1234 Standard ring Personal
012 5678 Double ring Business
012 9876 Triple ring Fax
Ring patternSelection
Standard ring (one long ring) {1} “A”
1st ring 2nd ring
Double ring (two short rings) {2} “B”
1st ring 2nd ring
Triple ring (short-long-short 
rings) {3} “C”
1st ring 2nd ring
Other triple ring (short-short-long 
rings) {4} “D”
1st ring 2nd ring 
						

							10. Programmable Features
49
10 Programmable  Fea tures Features Summary
10.1 Programming
1{Menu}
2Press {#} and the 3-digit code (page 50 to page 
59).
3Press the desired selection to display the desired 
setting.
LThis step may be slightly different depending on 
the feature.
4{Set}
5Press {Menu} to exit.
To select features through the web browser interface 
(KX-FLM671, LAN connection only)
You can change features through the web browser 
interface instead of the unit.
1.Start Multi-Function Station. i [Utilities] i 
[Configuration Web Page]
LYou can also access the unit by entering its IP 
address on the web browser.
2.Select the desired category from the menu bar.
[Device Configuration]: features of the unit
[Network Configuration]: features of the network
3.Type “root” as the user name, then enter the 
password (feature #155 on page 51). i [OK]
4.Select the desired feature tab at the top of the right 
frame.
5.Change the settings or edit information.
LThis step may be slightly different depending on 
the feature.
6.[Submit]
LThe new data will be transferred to the unit.
7.Close the web browser.
Note:
LThe settings displayed in the web browser will be 
updated by clicking [Reload].
{Set} {Menu} 
						

							10. Programmable Features
50
10.2 Basic features
Feature/CodeSelection
Setting the quick setup
{#}{1}{0}{0}You can print out the quick fax setup guide and select the desired receiving 
mode depending on your situation.
{1} “FAX ONLY” (default): Use only as a fax (page 41).
{2} “DIST. RING”: With the Distinctive Ring service (page 48).
{3} “EXT. TAM”: With an external telephone answering machine (page 43).
{4} “TEL ONLY”: Mostly phone calls (page 42).
1.{Menu} i {#}{1}{0}{0}
2.{Set}
3.Press {Set} again to print the quick fax setup guide.
LIf you do not wish to print it, press {Stop}.
4.Press {1} to {4} to display the desired setting.
5.{Set} i {Menu}
Setting the date and time
{#}{1}{0}{1}Enter the date and time using the dial keypad. See page 21 for details.
Setting your logo
{#}{1}{0}{2}Enter your logo using the dial keypad. See page 21 for details.
Setting your fax number
{#}{1}{0}{3}Enter your fax number using the dial keypad. See page 22 for details.
Selecting the language
{#}{1}{1}{0}The display and reports will be in the selected language.
{1} “ENGLISH” (default): English is used.
{2} “SPANISH”: Spanish is used.
1.{Menu} i {#}{1}{1}{0}
2.Press {1} or {2} to select the desired language. i {Set} i {Menu}
Setting the dialing mode
{#}{1}{2}{0}{1} “PULSE”
{2} “TONE” (default)
See page 18 for details.
Setting flash time
{#}{1}{2}{1}The flash time depends on your telephone exchange or host PBX.
{0} “900ms”
{1} “700ms” (default)
{2} “600ms”
{3} “400ms”
{4} “300ms”
{5} “250ms”
{6} “200ms”
{7} “160ms”
{8} “110ms”
{9} “100ms”
{*} “90ms”
{#} “80ms”
Note:
LIf the unit is connected via a PBX, PBX functions (transferring a call, etc.) 
might not work correctly. Consult your PBX supplier for the correct setting.
Changing the LCD display 
contrast
{#}{1}{4}{5}{1} “NORMAL” (default)
{2} “DARKER”