Panasonic Kx Flm661 Operating Instruction Manual

							2. Preparation
21
For assistance, please visit http://www.panasonic.com/help
Initial P rogramming
2.7 Date and time
1{Menu} i {#}{1}{0}{1} i {Set}
M:|
01/D:01/Y:10
TIME: 12:00AM
2Enter the current month/date/year/hour/minute by 
selecting 2 digits for each.
Example: August 10, 2010 10:15 PM (12 hour 
clock format)
1.Press {0}{8} {1}{0} {1}{0} {1}{0} {1}{5}.
M:|
08/D:10/Y:10
TIME: 10:15AM
2.Press {*} repeatedly to select “PM”.
3{Set}
4Press {Menu} to exit.
Note:
LThe other party’s fax machine will print the date and 
time on the top of each page you send according to 
your unit’s date and time setting.
LAfter setting the date and time, if the unit is in the 
copy mode, change it to the fax mode by pressing 
{Fax}. You can check your unit’s date and time 
setting on the display.
To correct a mistake
Press {} to move the cursor to the incorrect 
number, and make the correction.
If you have subscribed to a Caller ID service
The date and time will be automatically set according to 
the received caller information.
LIf the time has not previously been set, Caller ID will 
not adjust the clock.
LYou can turn this feature OFF (feature #226 on page 
51).
2.8 Your logo
You can program your logo (name, company name, etc.) 
so that it appears on the top of each page sent.
1{Menu} i {#}{1}{0}{2} i {Set}
LOGO=|
2Enter your logo, up to 30 characters (see page 61 for 
character entry). i {Set}
3Press {Menu} to exit.
To correct a mistake
Press {} to move the cursor to the incorrect 
character, and make the correction.
LTo erase all characters, press and hold {Stop}.
{}{Set} {Menu}
{Fax}
{}{Set} {Menu}
{Stop} 
						

							2. Preparation
22
For assistance, please visit http://www.panasonic.com/help
2.9 Your fax number
You can program your fax number so that it appears on 
the top of each page sent.
1{Menu} i {#}{1}{0}{3} i {Set}
NO.=|
2Enter your fax number, up to 20 digits.
LTo enter a “+”, press {*}.
LTo enter a space, press {#}.
LTo enter a hyphen, press {Flash}.
LTo erase a number, press {Stop}.
3{Set}
4Press {Menu} to exit.
To correct a mistake
Press {} to move the cursor to the incorrect 
number, and make the correction.
LTo erase all numbers, press and hold {Stop}.
2.10 Configuring the unit to 
access the LAN (KX-FLM671 
only)
You can print documents, scan documents, receive 
faxes or send faxes using a computer connected to the 
LAN. To enable these features, you need to set the IP 
address, subnet mask, and default gateway in the unit.
Important:
LConsult your network administrator when setting 
the IP address, subnet mask, and default 
gateway.
2.10.1 Setting up automatically with a 
DHCP server
Your situation:
– When only one unit is connected to the LAN.
If your network administrator manages the network with 
a DHCP (Dynamic Host Configuration Protocol) server, it 
will automatically assign an IP (Internet Protocol) 
address, subnet mask, and default gateway to the unit.
1After connecting the LAN cable to the unit and the 
computer, connect the power cord.
LThe IP address, subnet mask, and default 
gateway will be set automatically.
2Install Multi-Function Station on the computer that 
you want to use it with. See page 23 for details.
Note:
LYou can connect two or more units and assign IP 
addresses automatically with a DHCP server, but we 
recommend assigning static IP addresses manually 
for each unit to avoid unnecessary trouble.
2.10.2 Setting up manually
Your situation:
– When your network administrator does not manage 
the network with a DHCP server.
– When two or more units are connected to the LAN.
You need to assign an IP address, subnet mask, and 
default gateway manually.
1{Menu}
2Press {#}{5}{0}{0} to display “DHCP”.
3Press {0} to select “DISABLED”. i {Set}
4Set each item.
For the IP address:
1.Press {5}{0}{1} to display “IP ADDRESS”.
2.{Set} i Enter the IP address of the unit. i 
{Set}
For the subnet mask:
1.Press {5}{0}{2} to display “SUBNET MASK”.
{}
{Set} {Menu}
{Stop} {Flash} 
						

							2. Preparation
23
For assistance, please visit http://www.panasonic.com/help 2.{Set} i Enter the subnet mask of the network. 
i {Set}
For the default gateway:
1.Press {5}{0}{3} to display “DEFAULT 
GATEWAY”.
2.{Set} i Enter the default gateway of the 
network. i {Set}
5Press {Menu} to exit.
6Install Multi-Function Station on the computer that 
you want to use it with. See page 23 for details.
To correct a mistake in the IP address, subnet mask, 
or default gateway
Press {} to move the cursor to the incorrect 
number, and make the correction.
2.10.3 Setting the computer for PC fax 
reception
You need to select the computer that will be used for 
receiving faxes.
LMake sure PC fax setting is set to “ALWAYS” or 
“CONNECTED” beforehand (feature #442 on page 
55).
1{Menu} i {#}{4}{4}{3} i {Set}
2Press {V} or {^} repeatedly to select the desired 
computer. i {Set}
3Press {Menu} to exit.
Note:
LIf the unit is not connected to the LAN, the computer 
connected to the unit by USB is assigned as the 
default computer for PC fax reception.
LTo select the desired computer easily, change the PC 
name beforehand (page 26).
2.11 Installing Multi-Function 
Station
2.11.1 Required computer environment
Panasonic Multi-Function Station software enables the 
unit to carry out the following functions:
– Printing on plain paper, transparencies, labels and 
envelopes
– Scanning documents and converting an image into 
text with Readiris OCR software
– Scanning from other applications for Microsoft
® 
Windows® that support TWAIN scanning
– Storing, editing or erasing items in directories using 
your computer
– Programming the features using your computer
– Sending, receiving fax documents using your 
computer
To use Multi-Function Station on your computer, the 
following are required:
Operating System:
Windows 98/Windows Me/Windows 2000/Windows 
XP/Windows Vista
®/Windows 7
CPU:
Windows 98: Pentium
® 90 MHz or higher processor
Windows Me: Pentium 150 MHz or higher processor
Windows 2000: Pentium 166 MHz or higher processor
Windows XP: Pentium 300 MHz or higher processor
Windows Vista/Windows 7: Pentium 4 or higher 
processor
RAM:
Windows 98: 24 MB (32 MB or more recommended)
Windows Me: 32 MB (64 MB or more recommended)
Windows 2000: 64 MB or more
Windows XP: 128 MB or more
Windows Vista: 512 MB or more
Windows 7: 1 GB (2 GB or more recommended)
Other Hardware:
CD-ROM drive
Hard disk drive with at least 150 MB of available space
USB interface
LAN interface (10Base-T/100Base-TX) (KX-FLM671 
only)
Other:
Internet Explorer
® 5.0 or later
Warning:
LTo assure continued emission limit compliance:
– use only shielded USB cable (Example: 
Hi-Speed USB 2.0 certified cable).
– use only shielded LAN cable (Category 5 (Cat-5) 
Ethernet cable) (KX-FLM671 only).
LTo protect the unit, use only shielded USB cable in 
areas where thunderstorms occur.
Note:
L A USB cable is not supplied. Please purchase a 
shielded Type-A male/Type-B male USB cable. 
						

							2. Preparation
24
For assistance, please visit http://www.panasonic.com/help
2.11.2 Installing Multi-Function Station on 
a computer
LInstall Multi-Function Station (CD-ROM) before 
connecting the unit to a computer with USB 
cable. If the unit is connected to a computer with 
USB cable before installing Multi-Function 
Station, the [Found New Hardware Wizard] 
dialog box will appear. Click [Cancel] to close it.
LThe screenshots shown in these instructions are 
for Windows XP and are included for reference 
only.
LThe screenshots shown in these instructions 
may differ slightly from those of the actual 
product.
LSoftware features and appearance are subject to 
change without notice.
LIf you are also using KX-MB200/KX-MB700/KX-
FLB880 series, see page 73.
1Start Windows and exit all other applications.
LFor Windows 2000, Windows XP, Windows Vista 
and Windows 7 users, you must be logged in as 
an administrator in order to install Multi-Function 
Station.
2Insert the supplied CD-ROM into your CD-ROM 
drive.
LIf the [Select Language] dialog box appears, 
select the language that you want to use with this 
software. Click [OK].
LIf the installation does not start automatically:
Click [Start]. Choose [Run...]. Type “D:\Install” 
(where “D” is the drive letter of your CD-ROM 
drive). Click [OK].
(If you are not sure what the drive letter is for your 
CD-ROM drive, use Windows Explorer and look 
for the CD-ROM drive.)
3[Easy Installation]
LThe installation will start.
4When the setup program starts, follow the on-screen 
instructions.
LReadiris OCR software (page 31) and Device 
Monitor (page 62) will also be installed.
5The [Connect Type] dialog box appears.
For USB connection:
1.[Connect directly with a USB cable.] i [Next]
LThe [Connect Device] dialog box will appear.2.Connect the unit with the USB cable (1), then click 
[Next].
* The pictured model is KX-FLM671.
LIf the unit is connected to your computer, the 
model name will be automatically detected.
LYou can change the name of the unit if necessary.
3.Click [Install], then follow the on-screen 
instructions.
LThe files will be copied to your computer.
For LAN connection (KX-FLM671 only):
1.[Connect via the Network.] i [Next]
LThe [Select a Network Device] dialog box will 
appear.
2.Check [Select in the searched list] and select the 
unit from the list.
LIf the name of the desired unit is not displayed on 
the list, and the IP address for the unit has been 
assigned, check [Direct input] and enter the IP 
address.
3.[Next]
LYou can change the name of the unit if necessary.
4.Click [Install], then follow the on-screen 
instructions.
LThe files will be copied to your computer.
Important notice
If you are using Windows XP, Windows Vista or 
Windows 7, a message may appear after connecting 
the unit with the USB cable. This is normal and the 
software will not cause any difficulties with your 
operating system. You can continue the installation 
with no problem. This kind of message is displayed:
LFor Windows XP users
“The software you are installing for this hardware 
has not passed Windows Logo testing to verify its 
compatibility with Windows XP.”
LFor Windows Vista/Windows 7 users
“Would you like to install this device software?”
1 
						

							2. Preparation
25
For assistance, please visit http://www.panasonic.com/help
To view or install the operating instructions data
1.Start Windows and insert the supplied CD-ROM into 
your CD-ROM drive.
2.Click [Operating Instructions], then follow the on-
screen instructions to view or install the operating 
instructions in PDF format.
LAdobe
® Reader® is required to view the 
operating instructions.
Note:
LIf the screen prompts you to insert the CD-ROM for 
the operating system when installing Multi-Function 
Station, insert it into your CD-ROM drive.
LIf you install the operating instructions, you can view 
it anytime by clicking [o] on the Multi-Function 
Station launcher.
To use another unit with the computer
You need to add the printer driver for each unit, as 
follows.
1.Start Windows and insert the supplied CD-ROM into 
your CD-ROM drive.
2.[Modify] i [Add Multi-Function Station 
Driver]. Then follow the on-screen instructions.
Note:
LYou cannot connect more than one unit to the same 
computer at the same time (USB connection only).
To modify the software (To add or uninstall each 
component)
You can select the components to install or uninstall 
anytime after the installation.
For Windows 2000, Windows XP, Windows Vista and 
Windows 7 users, you must be logged in as an 
administrator in order to modify Multi-Function Station.
1.Start Windows and insert the supplied CD-ROM into 
your CD-ROM drive.
2.[Modify]i [Modify Utilities]. Then follow the on-
screen instructions.
To uninstall the software
For Windows 2000, Windows XP, Windows Vista and 
Windows 7 users, you must be logged in as an 
administrator in order to uninstall Multi-Function Station.
[Start] i [All Programs] or [Programs] i 
[Panasonic] i the unit’s name i [Uninstall]. Then 
follow the on-screen instructions.
2.12 Starting Multi-Function 
Station
[Start] i [All Programs] or [Programs] i 
[Panasonic] i the unit’s name i [Multi-Function 
Station]
LMulti-Function Station will appear.
[Scan] (page 32)
LTo scan and display the scanned images.
LTo scan and create an image file.
LTo scan and send by e-mail.
LTo scan and convert an image into editable text data.
[PC FAX]
LTo send a document created on the computer as a 
fax message (page 41).
LTo display a fax document received on the computer 
(page 45).
[Remote Control] (page 61)
LTo program the features.
LTo store, edit or erase items in directories.
LTo view items in the journal report or Caller ID list.
LTo store caller information into directories.
LTo store or erase items for broadcast transmission.
[Utilities]
LTo start Multi-Function Viewer (page 32).
LTo start Device Monitor (page 62).
LTo start OCR application (page 31).
LTo start the configuration web page (page 49, 62) 
(KX-FLM671, LAN connection only).
[Settings] (page 26)
LTo change the general settings.
LTo change the settings for scanning.
[o]
LFor detailed instructions on Multi-Function Station.
LTo view operating instructions.
[p]
LTo display usage tips.
[n]
LTo display information about Multi-Function Station.
M6XX 
						

							2. Preparation
26
For assistance, please visit http://www.panasonic.com/help Note:
LYou can confirm if the unit is connected to your 
computer by using Device Monitor (page 62).
LComputer features (printing, scanning, etc.) may not 
function properly in the following situations:
– When the unit is connected to a computer that 
was custom-built by the user.
– When the unit is connected to the computer via a 
PCI card or other expansion card.
– When the unit is connected to another piece of 
hardware (such as a USB hub or interface 
adapter) and not connected directly to the 
computer.
To change the settings
You can change the settings for Multi-Function Station 
beforehand.
1.Select [Settings] from Multi-Function Station.
2.Click the desired tab and change the settings. i 
[OK]
[General]
–[Launcher display setting]: To select the display 
type of the launcher.
–[OCR Path]: To select the OCR software.
–[PC name list up on device] (KX-FLM671, LAN 
connection only): To select whether or not your 
computer name is displayed on the unit.
–[PC name] (KX-FLM671, LAN connection only): 
The computer name that will be displayed on the unit.
[Scan]
–[Save to]: To select the folder where the scanned 
image will be saved.
–[Viewer][File][Email][OCR][Custom]: To 
change scanning settings for Multi-Function scan 
application.
Note:
LAssign a unique name for the [PC name] to avoid 
overlapping, or the scanned image may be sent to an 
incorrect computer.
To select the default E-mail software
The default E-mail software is used when using 
“4.1.3 Scan to E-mail”, page 30.
You can select the default E-mail software as follows.
For Windows 98/Windows Me/Windows 2000:
1.[Start] i [Settings] i [Control Panel] i 
[Internet Options] i [Programs] i [E-mail]
2.Select the desired MAPI-compliant E-mail software 
such as [Outlook Express], etc. i [OK]
For Windows XP:
1.[Start] i [Control Panel] i [Internet 
Options] i [Programs] i [E-mail]
2.Select the desired MAPI-compliant E-mail software 
such as [Outlook Express], etc. i [OK]For Windows Vista:
1.[Start] i [Control Panel] i [Internet 
Options] i [Programs] i [Set programs] i 
[Set program access and computer defaults]
LIf the [User Account Control] dialog box 
appears, click [Continue].
2.[Custom]
3.Select the desired MAPI-compliant E-mail software 
such as [Windows Mail], etc. from [Choose a 
default e-mail program]. i [OK]
For Windows 7:
1.[Start] i [Control Panel] i [Network and 
Internet] i [Internet Options] i [Programs] 
i [Set programs] i [Set program access and 
computer defaults]
2.[Custom]
3.Select the desired MAPI-compliant E-mail software 
from [Choose a default e-mail program]. i 
[OK] 
						

							3. Printer
27
3 Printer Printer
3.1 Printing from Windows 
applications
You can print a file created in a Windows application. For 
example, to print from WordPad, proceed as follows:
1Open the document you want to print.
2Select [Print...] from the [File] menu.
LThe [Print] dialog box will appear.
For details about the [Print] dialog box, click 
[?], then click the desired item.
Note:
LFor Microsoft PowerPoint
®, select [Color] or 
remove the check next to [Grayscale] in the 
print dialog so that colored or gray objects will be 
printed in grayscale properly.
3Select the unit’s name as the active printer.
LIf you have changed the name of the unit when 
installing, select that name from the list.
LTo change the printer settings, proceed as 
follows.
For Windows 98/Windows Me:
Click [Properties], then click the desired tab. 
Change the printer settings, then click [OK].
For Windows 2000:
Click the desired tab and change the printer 
settings.
For Windows XP/Windows Vista/Windows 7:
Click [Preferences], then click the desired tab. 
Change the printer settings, then click [OK].
4Click [Print] or [OK].
LThe unit will start printing.
Note:
LTo stop printing from the unit, see page 62.
LTo load paper, see page 15, 28.
LFor details about the paper specifications, see page 
81.
LIf a printing error occurs, the Device Monitor (page 
62) will start automatically and display the error 
information.
Setting the printer properties
You can change the printer setting in step 3. We 
recommend that you test paper (especially special sizes 
and types of paper) on the unit before purchasing large 
quantities.
You can change or display the settings on the following 
tabs.
[Basic]: Paper size, media type, page per sheet, etc.
[Output]: Number of prints, collate, etc.
[Quality]: Resolution, contrast, toner save feature, etc.
[Effects]: Watermark, overlay.
[Profile]: Saving the desired settings, selecting the 
saved settings, etc.
[Support]: Version information.
Note:
LWhen using special media (transparencies / labels / 
envelopes), change the setting as follows.
For envelopes:
Select [Envelope #10] or [Envelope DL] on the 
[Basic] tab for paper size.
For transparencies and labels:
Select [Transparency] or [Label] on the [Basic] 
tab for media type, then select the desired size for 
paper size.
LWhen printing from a computer, the toner save 
feature on the [Quality] tab overrides the unit’s toner 
save setting (feature #482 on page 52). 
						

							3. Printer
28
3.1.1 Printing on special media
You can print not only on plain paper but also on special 
media (transparencies / labels / envelopes).
LPlease refer to page 81 for information on recording 
paper.
To print on transparencies
Use transparencies designed for laser printing.
We recommend the following:
3M
® CG3300/CG5000
LLoad transparency sheets one page at a time for 
printing, print-side down.
LRemove each transparency after printing and 
place it on a flat surface to cool and to prevent it 
from curling.
LDo not re-use transparencies that have already been 
fed through the unit. This includes transparencies 
that have been fed through and ejected without being 
printed on.
LSome types of transparencies have instructions 
recommending which side to print on. If the print 
quality is poor, try printing on the other side of a new 
transparency.
To print on labels
Use labels designed for laser printing. We recommend 
the following:
Aver y
®
5160/5161/5162/5163/5164/5165/5167/5168
XEROX
®
LWH100/LWH110/LWH120/LWH130/LWH140
LLoad label sheets one page at a time for printing, 
print-side down.
LRemove each label after printing.
LDo not use the following types of labels:
– Labels that are wrinkled, damaged or separated 
from the backing sheet.
– Any sheet of labels that has spaces in it where 
some of the labels have been removed.
– Labels that do not completely cover the backing 
sheet as follows.
To print on envelopes
Use envelopes designed for laser printing. We 
recommend the following:
– High quality envelopes of 90 g/m
2 (24 lb) paper,
– Envelopes that have thin, sharply creased leading 
edges,
– Envelopes that have diagonal seams, and– Envelopes with a moisture content of 4 % to 6 % by 
weight.
LYou can load 10 envelope of 90 g/m
2 (24 lb) paper 
at a time for printing, print-side down.
LInsert envelopes, print-side down (1), then 
adjust the recording paper guides (2).
LRemove each envelope after printing.
Note:
LWrinkles and waving may occur in some cases, even 
if high quality envelopes are used.
LAvoid printing in high humidity. High humidity may 
cause the envelope to curl or seal the envelope.
LStore envelopes away from moisture and humidity, 
where they can lay flat and their edges will not be 
bent or damaged.
Do not use envelopes with any of the following 
characteristics (using these may result in paper 
jams):
LIrregularly shaped envelopes
LEnvelopes with curls, wrinkles, nicks, twists, dog-
ears or other damage
LEnvelopes with side seam construction
LHighly textured envelopes, or envelopes with 
extremely shiny surfaces
LEnvelopes that seal by removing a peel-off strip
LEnvelopes with more than one flap to be sealed
LSelf-adhesive envelopes
LEnvelopes that are baggy or not sharply creased
LEmbossed envelopes
LEnvelopes that have previously been printed on
LEnvelopes that include cotton and/or fiber material
2
1 
						

							3. Printer
29
Do not attempt to print on any of the following types 
of envelopes (these may cause damage to the unit):
LEnvelopes with clasps, snaps or tie strings
LEnvelopes with transparent windows
LEnvelopes that use encapsulated types of adhesive 
that do not require moistening but rely on pressure to 
seal themSide seam 
constructionPeel-off strip Multiple flaps
Twisted Curled Bent-edged
Waved Dog-eared Self adhesive
Clasp Transparent window 
						

							4. Scanner
30
4 Sca nner Sca nner
4.1 Scanning from the unit (Push 
Scan)
You can easily scan the document by operating the 
operation panel on the unit. Select following scanning 
modes depending on the way to use the scanned image.
– Viewing using Multi-Function Viewer (Viewer)
– Saving as a file to your computer (File)
– Sending as an attached file to e-mail destination (E-
Mail)
– Using OCR software (OCR)
Note:
LYou can set the desired scan mode for push scan 
beforehand (feature #493 on page 57).
LThe scanned image will be automatically saved in the 
folder selected in the [Settings] window.
LIf you select black/white for scan type, the contrast 
will not be set.
4.1.1 Scan to Multi-Function Viewer
1
Set the original (page 19).
2{Scan}
3Press {V} or {^} repeatedly to select “VIEWER”. i 
{Set}
4For USB connection:
Press {V} or {^} repeatedly to select “USB HOST”. 
i {Set}
For LAN connection (KX-FLM671 only):
Press {V} or {^} repeatedly to select the computer to 
which you want to send the scanned image. i 
{Set}
5If necessary, change the scanning settings. Press 
{>}, press {V} or {^} repeatedly to select the 
desired setting. i {Set} i {Start}LThe scanned image will be displayed in the 
[Multi-Function Viewer] window after 
scanning. However, when you select PDF as a 
file format, the software that is associated to 
open PDF files will start.
Note:
LTo stop scanning, see page 62.
LYou can save the images in TIFF, JPEG, BMP or PDF 
formats.
4.1.2 Scan to save as a file
1
Set the original (page 19).
2{Scan}
3Press {V} or {^} repeatedly to select “FILE”. i 
{Set}
4For USB connection:
Press {V} or {^} repeatedly to select “USB HOST”. 
i {Set}
For LAN connection (KX-FLM671 only):
Press {V} or {^} repeatedly to select the computer to 
which you want to send the scanned image. i 
{Set}
5If necessary, change the scanning settings. Press 
{>}, press {V} or {^} repeatedly to select the 
desired setting. i {Set} i {Start}
LThe scanned image will be automatically saved 
in the folder selected in the [Settings] window. 
To change the folder, see page 26.
Note:
LTo stop scanning, see page 62.
LYou can save the images in TIFF, JPEG, BMP or PDF 
formats.
4.1.3 Scan to E-mail
You can send the scanned image as an attachment to an 
e-mail using e-mail software in your computer.
1Set the original (page 19).
2{Scan}
3Press {V} or {^} repeatedly to select “E-MAIL”. i 
{Set}
4For USB connection:
Press {V} or {^} repeatedly to select “USB HOST”. 
i {Set}
For LAN connection (KX-FLM671 only):
Press {V} or {^} repeatedly to select the computer to 
which you want to send the scanned image. i 
{Set}
5If necessary, change the scanning settings. Press 
{>}, press {V} or {^} repeatedly to select the 
desired setting. i {Set} i {Start}
LThe e-mail software will automatically start and 
the scanned image will be attached to a new e-
mail message.
{Scan} {Start}
{Set} {V}{^}{>}{Lower}
Station keys