Panasonic Kx Flm661 Operating Instruction Manual

							4. Scanner
31
Note:
LTo select the default E-mail software, see page 26.
LTo stop scanning, see page 62.
LYou can save the images in JPEG or PDF formats.
To send the scanned image via e-mail server (KX-
FLM671, LAN connection only)
You can send the scanned image as an attachment 
without using e-mail software. To select the e-mail 
destination easily, register e-mail addresses through the 
web browser interface beforehand (page 57).
Important:
LProgram the SMTP server setting beforehand 
(page 60).
1.Set the original (page 19).
2.{Scan}
3.Press {V} or {^} repeatedly to select “E-MAIL”. i 
{Set}
4.Press {V} or {^} repeatedly to select “E-MAIL 
SERVER”. i {Set}
5.Enter the destination e-mail address.
Using stations 1-11:
Press the desired station key.
Using stations 12-22:
Press {Lower}, then press the desired station key.
Using navigator key:
Press {V} or {^} repeatedly to select the desired 
destination.
Using dial keypad:
Press {Set}, then enter the e-mail address using the 
dial keypad (page 61).
6.{Set}
7.If necessary, change the scanning settings. Press 
{>}, press {V} or {^} repeatedly to select the desired 
setting. i {Set} i {Start}
Note:
LIf you select black/white for the scan type, you can 
save the images in TIFF or PDF formats.
If you select grayscale for the scan type, you can 
save the images in JPEG or PDF formats.
4.1.4 Scan to OCR
With OCR software, you can convert an image into text 
data that can be edited with word processing software. 
Readiris OCR software can be installed when installing 
Multi-Function Station.
1Set the original (page 19).
2{Scan}
3Press {V} or {^} repeatedly to select “OCR”. i 
{Set}
4For USB connection:
Press {V} or {^} repeatedly to select “USB HOST”. 
i {Set}For LAN connection (KX-FLM671 only):
Press {V} or {^} repeatedly to select the computer to 
which you want to send the scanned image. i 
{Set}
5If necessary, change the scanning settings. Press 
{>}, press {V} or {^} repeatedly to select the 
desired setting. i {Set} i {Start}
LThe scanned image will be displayed in the OCR 
window after scanning.
Note:
LYou can save the images in TIFF, JPEG or BMP 
formats.
LFor detailed instructions about OCR, select [Help]. 
						

							4. Scanner
32
4.2 Scanning from a computer 
(Pull Scan)
4.2.1 Using Multi-Function scan 
application
By clicking an application icon, the selected application 
starts automatically after scanning.
1Set the original (page 19).
2Start Multi-Function Station. i [Scan]
3Click the desired application icon.
LWhen you click [Custom], the pre-programmed 
application starts.
LTo cancel scanning while the documents are 
being scanned, click [Cancel].
Note:
LYou can change the scanning settings beforehand for 
each application (page 26).
LBy pointing to an application icon, scanning settings 
are displayed as tooltip.
4.2.2 Using Multi-Function Viewer
1
Set the original (page 19).
2Start Multi-Function Station.
3[Utilities] i [Viewer]
L[Multi-Function Viewer] will appear.
4Click the [Scan] icon in the [Multi-Function 
Viewer] window.
LThe unit’s name dialog box will appear.
5If necessary, change the scanning settings on your 
computer.
LTo preview the scanned image, click [Preview]. 
Only the first page will be previewed. You can 
drag the frame to specify the scanned area. If 
you change the scan settings, click [Preview] to 
refresh the scanned image. Set the document 
again before refreshing the scanned image.
LIf you select [Black/White] for scan mode, the 
contrast will not be set.
6[Scan]
LIf you preview the scanned image in step 5, set 
the document again and click [Scan].
LThe scanned image will be displayed in the 
[Multi-Function Viewer] window after 
scanning.
LTo save the scanned image, select [Save As ...] 
from the [File] menu.
LTo cancel scanning while the documents are 
being scanned, click [Cancel].
Note:
LYou can display images in applications that support 
TIFF, JPEG, PCX, DCX and BMP formats.LYou can save images in TIFF, JPEG, PCX, DCX, 
BMP or PDF formats.
LIf the [Select...] button is displayed in the [Ta r g e t  
Device], click the [Select...] to select the unit from 
the list, then click [OK].
The [Select...] button will not be displayed when the 
only one printer driver has been installed.
LYou can move, copy and delete a file or page.
4.2.3 Using other applications
Multi-Function Station includes a TWAIN compliant 
scanner driver. You can also scan using other 
applications that support TWAIN scanning. For example, 
proceed as follows:
1Set the original (page 19).
2Start an application that supports TWAIN scanning.
3Select [Acquire Image...] from the [File] menu.
LThe unit’s name dialog box will appear.
4If necessary, change the scanning settings on your 
computer. i [Scan]
LThe scanned image will be displayed in the 
application window after scanning.
LTo cancel scanning while the documents are 
being scanned, click [Cancel].
Note:
LDepending on the application used, the appearance 
may differ slightly.
LIf the [Select...] button is displayed in the [Ta r g e t  
Device], click the [Select...] to select the unit from 
the list, then click [OK].
The [Select...] button will not be displayed when the 
only one printer driver has been installed. 
						

							5. Copier
33
5 Copier Copy
5.1 Making a copy
1If the {Copy} light is OFF, turn it ON by pressing 
{Copy}.
2Set the original (page 19).
3If necessary, change the resolution and contrast 
according to the type of document.
LTo select the resolution, see page 33.
LTo select the contrast, see page 33.
4If necessary, enter the number of copies (up to 99).
5{Start}
LThe unit will start copying.
6After you finish copying, press {Stop} to reset the 
settings you set in step 3 and 4.
Note:
LTo stop copying, see page 62.
LYou can change the default operation mode (feature 
#463 on page 51) and the timer before returning to 
the default operation mode (feature #464 on page 
51).
LIf the {Auto Answer} light is ON, the unit can receive 
faxes automatically even when in the copy mode.
To select the resolution
1.Press {Resolution} repeatedly.
–“TEXT/PHOTO”: For both text and photographs.
–“TEXT”: For text only.
–“PHOTO”: For photographs, shaded drawings, 
etc.
2.{Set}Note:
LYou can change the default resolution (feature #461 
on page 56).
To select the contrast
You can adjust this setting depending on the darkness or 
lightness of the document. 5 levels (light to dark) are 
available.
Press {Contrast} repeatedly. i {Set}
Note:
LYou can hold the previous contrast setting (feature 
#462 on page 51).
{Copy}
{Stop}
{Start} {Set}
{Resolution}
{Contrast}{Auto Answer} 
						

							5. Copier
34
5.2 More copying features
LMake sure that the {Copy} light is ON.
5.2.1 Zoom copy (enlargement / reduction)
1
Set the original (page 19).
2{Enhanced Copy}
3Press {} repeatedly to select “ZOOM”. i 
{Set}
4Press {Enhanced Copy} repeatedly to select the 
zoom rate that fits the size of your document and 
recording paper.
–“ZOOM  =100%”
–“50%”
–“200%”
–“LTR>A4”
–“A4>LTR”
–“LGL>A4”
–“LGL>LTR”
LIf you select “ZOOM  =100%”, press {V} or {^} 
repeatedly to change the enlargement / 
reduction rate by 1 % at a time from “25%” to 
“400%”.
You can also enter the desired percentage 
specifically by using the dial keys.
5{Set}
6If necessary, enter the number of copies (up to 99). 
i {Start}
7After you finish copying, press {Stop} to reset this 
feature.
Note:
LZoom copy is not available for N in 1 feature (page 
35).
LYou can hold the previous zoom setting (feature #468 
on page 56).
LThe unit will only enlarge the center of the upper part 
of the document. To make an enlarged copy of the 
bottom of the document, turn the document around, 
and then make a copy.Example: 150 % enlarged copy
Example: 70 % reduced copy
5.2.2 Collate copy
The unit can collate multiple copies in the same order as 
the original document pages.
1Set the original (page 19).
2{Enhanced Copy}
3Press {} repeatedly to select “COLLATE”. 
i {Set}
4Press {V} or {^} repeatedly to display “ON”. i 
{Set}
5Enter the number of copies (up to 99). i {Start}
6After you finish copying, press {Stop} to reset this 
feature.
Example: Making 2 copies of a 4-page original 
document
Note:
LThe unit will store the documents into memory while 
collating the copies. If memory becomes full while 
storing, the unit will only print out the stored pages.
LYou can hold the previous collate setting (feature 
#469 on page 56). Original document Enlarged copy
Original document Reduced copy
Collated pages Uncollated pages
4
3
2
1
4
3
2
1
4
4
3
3
2
2
1
1 
						

							5. Copier
35
Proof set feature
To make 1 set of collate copy first, set the original and 
enter necessary settings for collate copy (step 2 to 3 on 
“5.2.2 Collate copy”, page 34). Press {V} or {^} 
repeatedly to display “PROOF SET” (step 4 on 
“5.2.2 Collate copy”, page 34). The unit will make 1 set of 
collate copy and stop temporarily so you can check 
whether the copy is made as you expected. If the copy is 
correct, press {Start} to continue copying.
If the copy is not correct, press {Stop} and start again 
from the beginning.
5.2.3 N in 1 feature
You can save paper by copying 2, 4 or 8 pages onto 1 
page. The documents will be reduced to fit the recording 
paper.
1Set the original (page 19).
LTo make a portrait copy, set the original in portrait 
direction. To make a landscape copy, set the 
original in landscape direction.
2{Enhanced Copy}
3Press {} repeatedly to select “N in 1”. i 
{Set}
4Press {V} or {^} repeatedly to select the number of 
original documents from “2 in 1”, “4 in 1” or “8 
in 1”. i {Set}
5Press {V} or {^} repeatedly to select the layout from 
“PORTRAIT” or “LANDSCAPE”. i {Set}
6If necessary, enter the number of copies (up to 99). 
i {Start}
7After you finish copying, press {Stop} to reset this 
feature.Note:
LYou can save the previous N in 1 setting (feature 
#467 on page 56).
5.2.4 Copy reservation
You can reserve your copy;
– while the unit is printing documents from your 
computer.
– while the unit is printing received fax documents.
1Set the original (page 19).
2While “PC PRINTING” or “PRINTING” is displayed, 
press {Copy}.
3Make necessary settings such as number of copies, 
resolution, zoom features and N in 1 features. i 
{Start}
L“COPY RESERVED” will be displayed. The unit 
will start copying after the current printing job.
Original documentPage layout
“2 in 1”“PORTRAIT”
“LANDSCAPE”
“4 in 1”“PORTRAIT”
“LANDSCAPE”
“8 in 1”“PORTRAIT”
“LANDSCAPE”
Original documentPage layout 
						

							6. Telephone
36
6 Telep hone Automatic Dialing
6.1 Storing items for the one-
touch dial feature and navigator 
directory
The unit provides the one-touch dial feature (22 items) 
and navigator directory (300 items).
LStation 1 to 3 can be used alternatively as broadcast 
keys (page 40).
LMake sure that the {Fax} light is ON.
6.1.1 Storing one-touch dial item
1
Press {Menu} repeatedly to display “DIRECTORY 
SET”.
2Select the desired station key.
For stations 1–3:
1.Press one of the station keys.
Example:STATION 1
DIAL MODE [V^]
2.{Set}
For stations 4–11:
Press one of the station keys.
For stations 12–22:
Press {Lower}, then press one of the station keys.
3Enter the name, up to 16 characters (see page 61 for 
character entry). i {Set}
4Enter the telephone number, up to 32 digits. i 
{Set}
LTo program other items, repeat steps 2 to 4.
5{Stop}
Note:
LA hyphen or a space entered in a telephone number 
counts as 2 digits.
6.1.2 Storing navigator directory items
1
Press {Menu} repeatedly to display “DIRECTORY 
SET”. i {>}
2Enter the name, up to 16 characters (see page 61 for 
character entry). i {Set}
3Enter the telephone number, up to 32 digits. i 
{Set}
LTo program other items, repeat steps 2 to 3.
4{Menu}
Note:
LA hyphen or a space entered in a telephone number 
counts as 2 digits.
6.1.3 Editing a stored item
1
{Directory}
2Press {V} or {^} repeatedly to display the desired 
item. i {Menu} i {*}
3Edit the name if necessary. i {Set}
4Edit the telephone number if necessary. i {Set}
6.1.4 Erasing a stored item
1
{Directory}
2Press {V} or {^} repeatedly to display the desired 
item. i {Menu} i {#}
LTo cancel erasing, press {Stop}.
3{Set}
6.2 Making a phone call using 
one-touch dial feature or 
navigator directory
Before using this feature, store the desired names and 
telephone numbers in one-touch dial feature and 
navigator directory (page 36).
LMake sure that the {Fax} light is ON.
6.2.1 Using one-touch dial feature
1
Press {Monitor} or lift the handset.
2Select the desired station key.
For stations 1–11:
Press the desired station key.
For stations 12–22:
Press {Lower}, then press the desired station key.
LThe unit will start dialing automatically.
6.2.2 Using the navigator directory
1
Press {Directory}.
LConfirm that there are no documents in the 
document entrance.
2Press {V} or {^} repeatedly to display the desired 
item.
3Press {Monitor} or lift the handset.
{Lower}
{
Set}
{V}{^}{>}{Directory}
{Fax}
{Menu}
{Stop}
Station keys 
						

							6. Telephone
37
LThe unit will start dialing automatically.
To search for a name by initial
Example: “LISA”
1.{Directory}
2.Press {V} or {^} to initiate the navigator directory.
3.Press {5} repeatedly to display any name with the 
initial “L” (see page 61 for character entry).
LTo search for symbols, press {*}.
4.Press {V} or {^} repeatedly to display “LISA”.
LTo stop the search, press {Stop}.
LTo dial the displayed party, press {Monitor} or lift 
the handset. 
						

							7. Fax
38
7Fax Sen ding Faxes
7.1 Sending a fax manually
1If the {Fax} light is OFF, turn it ON by pressing 
{Fax}.
2Set the original (page 19).
3If necessary, change the resolution and contrast 
according to the type of document.
LTo select the resolution, see page 38.
LTo select the contrast, see page 38.
4{Monitor}
5Dial the fax number.
6When a fax tone is heard:
Press {Start}.
When the other party answers your call:
Lift the handset and ask them to press their start 
button. When the fax tone is heard, press {Start}.
Note:
LAfter pressing {Start}, you can replace the handset.
LTo stop sending, see page 62.
LYou can change the default operation mode (feature 
#463 on page 51) and the timer before returning to 
the default operation mode (feature #464 on page 
51).
To select the resolution
1.Press {Resolution} repeatedly.
–“STANDARD”: For normal-sized characters.
–“FINE”: For small-sized characters.
–“SUPER FINE”: For very small-sized characters.–“PHOTO”: For photographs, shaded drawings, 
etc.
2.{Set}
LUsing the “FINE”, “SUPER FINE” and “PHOTO” 
settings will increase transmission time.
To select the contrast
You can adjust this setting depending on the darkness or 
lightness of the document. 5 levels (light to dark) are 
available.
Press {Contrast} repeatedly. i {Set}
Note:
LYou can hold the previous contrast setting (feature 
#462 on page 51).
To redial the last number
{Redial} i {Start}
LIf the line is busy, the unit will automatically redial the 
number 1 time.
Note:
LTo stop sending, see page 62.
To send more than 20 pages at a time
Insert the first 20 pages of the document. Add the other 
pages (up to 20 at a time) on top of the previously 
inserted pages while the last page is being fed into the 
unit.
Pre-dialing a fax number
1.Enter the fax number.
2.Set the original. i {Start}
Sending from memory (Quick scan feature)
1.Set the original.
2.Enter the fax number. i {Quick Scan}
Reserving the fax transmission (Dual Access)
You can reserve the fax transmission even when the unit 
is just receiving a fax or sending a fax from memory.
– Up to 3 reservations when sending
– Up to 4 reservations when receiving
1.Set the original during fax reception or fax memory 
transmission.
2.Enter the fax number using the dial keypad, one-
touch dial or navigator directory.
3.Press {Quick Scan} or {Start}.
LIf the document exceeds the memory capacity, 
reservation for that document will be canceled. You 
must send the entire document manually.
Printing a confirmation report
A confirmation report provides you with a printed record 
of transmission results. To print confirmation reports, 
make sure feature #401 is activated (page 53). For an 
explanation of the messages, see page 63.
{Start}
{Redial}
{Monitor}
{Resolution} {Quick Scan}{Fax}
{Contrast} {Set} 
						

							7. Fax
39
Printing a journal report
A journal report provides you with a printed record of the 
30 most recent faxes. To print it manually, see page 80. 
To print it automatically after every 30 new fax 
transmissions and receptions, make sure feature #402 is 
activated (page 53). For an explanation of the 
messages, see page 63.7.2 Sending a fax using one-
touch dial feature and navigator 
directory
Before using this feature, store the desired names and 
telephone numbers into one-touch dial feature and 
navigator directory (page 36).
LMake sure that the {Fax} light is ON.
1Set the original (page 19).
2If necessary, change to the desired resolution (page 
38) and the desired contrast (page 38).
3Enter the fax number.
Using stations 1–11:
Press the desired station key.
Using stations 12–22:
Press {Lower}, then press the desired station key.
Using navigator directory:
Press {Directory}, then press {V} or {^} repeatedly 
to display the desired item.
4{Start}
Fax auto redial
If the line is busy or if there is no answer, the unit will 
automatically redial the number 1 time.
Note:
LTo stop sending, see page 62. 
						

							7. Fax
40
7.3 Broadcast transmission
You can send the same document to multiple parties (up 
to 20). To use this feature, store the fax numbers into 
broadcast memory as follows.
Broadcast: Store items using one-touch dial or 
navigator directory (page 36).
Manual broadcast: Store items using one-touch dial or 
navigator directory (page 36). You can also use the dial 
keypad to store items manually.
Your programmed items will remain in the broadcast 
memory, allowing frequent re-use.
LThe broadcast function utilizes stations 1–3. The 
one-touch dial function will be canceled.
LMake sure that the {Fax} light is ON.
7.3.1 Programming items into the 
broadcast memory
1
Press {Menu} repeatedly to display “DIRECTORY 
SET”.
2Select the desired broadcast key.
For BROADCAST 1–2:
1.{Broadcast}
2.Press {V} or {^} repeatedly to select 
“BROADCAST”.
For MANUAL BROADCAST:
1.{Manual broad}
2.Press {V} or {^} repeatedly to select “MANUAL 
BROAD”.
3{Set}
4Program items.
Using stations 1–11:
Press the desired station key.
Using stations 12–22:
Press {Lower}, then press the desired station key.
Using navigator directory:
Press {V} or {^} repeatedly to display the desired 
item. i {Set}
Using the dial keypad (only for manual broad):
Enter the fax number. i {Set}
LThe number in brackets indicates the number of 
registered items.
LTo program other items, repeat this step (up to 20 
items).
LIf you have programmed the wrong item, press 
{Stop} to erase the item.
5{Set}
LTo program another broadcast key, repeat steps 
2 to 5.
6{Stop}
7.3.2 Adding a new item into the broadcast 
memory
1
{Directory}
2Press {V} or {^} repeatedly to display the desired 
broadcast memory (“”, 
“” or “”). i 
{Menu} i {*}
3Press {V} or {^} repeatedly to display the desired 
item you want to add. i {Set}
LTo add other items, repeat this step (up to 20 
items).
4{Stop}
Note:
LWhen adding new items to the MANUAL 
BROADCAST memory, you can only select stored 
items.
7.3.3 Erasing a stored item from the 
broadcast memory
1
{Directory}
2Press {V} or {^} repeatedly to display the desired 
broadcast memory (“”, 
“” or “”). i 
{Menu} i {#}
3Press {V} or {^} repeatedly to display the desired 
item you want to erase.
LTo cancel erasing, press {Stop}.
4{Set} i {Set} i {Stop}
7.3.4 Sending the same document to pre-
programmed parties
1
Set the original (page 19).
2If necessary, change to the desired resolution (page 
38) and the desired contrast (page 38).
3Press {Broadcast} (1–2) or {Manual broad}.
Note:
LTo stop sending, see page 62.
LIf you select “FINE”, “SUPER FINE” or “PHOTO” 
resolution, the number of pages that the unit can 
send will decrease.
LIf the document exceeds the memory capacity, 
sending will be canceled.
LIf a party is busy or does not answer, it will be skipped 
and redialed later 1 time.
LAfter transmission, the unit will automatically print a 
report (broadcast sending report).