Panasonic Kx Flb811 Operating Instruction Manual

							8. Programmable Features
59
8.2 Basic features
Feature/CodeSelection
Setting the quick setup
{#}{1}{0}{0}You can print out the quick fax setup guide and select the desired 
receiving mode depending on your situation.
{1} “FAX ONLY” (default): Use only as a fax (page 36).
{2} “DIST. RING”: With the Distinctive Ring service (page 42).
{3} “EXT. TAM”: With an external telephone answering machine 
(page 37).
{4} “TEL ONLY”: Mostly phone calls (page 36).
1.Press {MENU}.
2.Press {#}, then {1}{0}{0}.
3.Press {SET}.
4.Press {SET} again to print the quick fax setup guide.
LIf you do not wish to print it, press {STOP}.
5.Press {1} to {4} to display the desired setting.
6.Press {SET}.
7.Press {MENU}.
Setting the date and time
{#}{1}{0}{1}Enter the date and time using the dial keypad. See page 24 for details.
Setting your logo
{#}{1}{0}{2}Enter your logo using the dial keypad. See page 25 for details.
Setting your fax number
{#}{1}{0}{3}Enter your fax number using the dial keypad. See page 27 for details.
Setting the dialing mode
{#}{1}{2}{0}{1} “PULSE”
{2} “TONE” (default)
See page 22 for details.
Setting flash time
{#}{1}{2}{1}The flash time depends on your telephone exchange or host PBX.
{1} “700ms” (default)
{2} “600ms”
{3} “400ms”
{4} “300ms”
{5} “250ms”
{6} “110ms”
{7} “100ms”
{8} “90ms”
Note:
LIf the unit is connected via a PBX, PBX functions (transferring a 
call, etc.) might not work correctly. Consult your PBX supplier for 
the correct setting.
Changing the LCD display 
contrast
{#}{1}{4}{5}{1} “NORMAL” (default): For normal contrast.
{2} “DARKER”: Used when the display contrast is too light.
Setting the ringer pattern
{#}{1}{6}{1}{1} “A” (default)
{2} “B”
{3} “C”
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							8. Programmable Features
60
Changing the ring setting 
in FAX ONLY mode
{#}{2}{1}{0}To change the number of rings before the unit answers a call in FAX 
ONLY mode.
{1} “1”
{2} “2”
{3} “3” (default)
{4} “4”
{5} “5 EXT.TAM” (External Telephone Answering Machine)
Setting the Caller ID list to 
print automatically
{#}{2}{1}{6}{0} “OFF” (default): The unit will not print the Caller ID list, but will 
keep records of the information for the last 30 callers.
{1} “ON”: The unit will print the Caller ID list automatically after every 
30 new calls (page 40).
Setting the recording 
paper size in the paper 
input tray
{#}{3}{8}{0}{1} “LETTER” (default): Letter size paper
{2} “A4”: A4 size paper
{3} “LEGAL”: Legal size paper
Setting the waiting time 
for the power save mode
{#}{4}{0}{3}To set the length of time before the unit enters the power save mode.
{1} “5min”: 5 minutes
{2} “15min” (default): 15 minutes
{3} “30min”: 30 minutes
{4} “1h”: 1 hour
Note:
LDuring the power save mode, the unit needs to preheat the fuser 
unit before printing.
Setting the default 
operation mode
{#}{4}{6}{3}To select the default operation mode when the selected time of the 
mode timer (feature #464) passes.
{1} “COPY” (default): Copy mode is selected as default.
{2} “FAX”: Fax mode is selected as default.
Note:
LYou cannot select the scan mode using this feature.
Setting the default 
operation mode timer
{#}{4}{6}{4}To set the timer before returning to the default operation mode (feature 
#463).
{0} “OFF”: Deactivates this feature.
{1} “30s”: 30 seconds
{2} “1min” (default): 1 minute
{3} “2min”: 2 minutes
{4} “5min”: 5 minutes
Setting toner save feature
{#}{4}{8}{2}{0} “OFF” (default): Deactivates this feature.
{1} “ON”: The toner cartridge will last longer.
Note:
LThis feature may lower the print quality by reducing toner 
consumption.
Feature/CodeSelection
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							8. Programmable Features
61
8.3 Fax features
Feature/CodeSelection
Printing a confirmation 
report
{#}{4}{0}{1}To print a confirmation report for fax transmission results (page 29).
{0} “OFF”: Confirmation reports will not be printed.
{1} “ON”: A confirmation report will be printed after every 
transmission.
{2} “ERROR” (default): A confirmation report will be printed only when 
fax transmission fails.
Setting the journal report 
to print automatically
{#}{4}{0}{2}{0} “OFF”: The unit will not print a journal report, but will keep a record 
of the last 30 fax transmissions and receptions.
{1} “ON” (default): The unit will print a journal report automatically 
after every 30 new fax transmissions and receptions (page 29).
Sending documents 
overseas
{#}{4}{1}{1}If you cannot send a fax overseas even if the number is correct and the 
line is connected, activate this feature before sending the fax.
This feature improves the reliability by reducing the transmission 
speed.
{0} “OFF”: Deactivates this feature.
{1} “NEXT FAX”: This setting is effective only for the next attempted 
fax transmission. After transmission, the unit will return to the previous 
setting.
{2} “ERROR” (default): When the previous fax transmission fails and 
you wish to re-send the document.
Note:
LThis feature is not available for broadcast transmission.
LCalling charges may be higher than usual.
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							8. Programmable Features
62
Sending a fax at a specific 
time
{#}{4}{1}{2}This feature allows you to take advantage of low-cost calling hours 
offered by your telephone company. This feature can be set up to 24 
hours in advance of the desired time.
{0} “OFF” (default)
{1} “ON”
To send a document:
1.If the {FA X} light is OFF, turn it ON by pressing {FA X}.
2.Insert the document into the auto document feeder.
3.If necessary, change to the desired resolution (page 28) and the 
desired contrast (page 28).
4.Press {MENU}.
5.Press {#}, then {4}{1}{2}.
6.Press {1} to select “ON”.
7.Press {SET}.
8.Enter the fax number.
LTo enter an item using one-touch dial feature and navigator 
directory, see step 4 on page 33. (When using navigator 
directory, you do not have to press {DIRECTORY} before 
pressing {V} or {^}.)
9.Press {SET}.
10.Enter the transmission start time.
LPress {*} repeatedly to select “AM” or “PM”.
11.Press {SET}.
LThe document will be fed into the unit and scanned into 
memory. The unit will then send the data at the specified time.
Note:
LTo cancel after programming, press {STOP} then {SET}.
LYou can also send a document using the scanner glass. Press 
{SET} in step 11, then press {START}.
Setting the Error 
Correction Mode (ECM)
{#}{4}{1}{3}This feature is available when the sending / receiving fax machines are 
ECM compatible.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): If there is an error during fax transmission / 
reception, the unit will support the communication.
Setting the connecting 
tone
{#}{4}{1}{6}If you often have trouble when sending faxes, this feature allows you to 
hear connecting tones: fax tone, ring back tone and busy tone. You 
can use these tones to confirm the status of the other party’s machine.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): You will hear connecting tones.
Note:
LIf the ring back tone continues, the other party’s machine may not 
be a fax machine or may have run out of paper. Check with the 
other party.
LThe connecting tone volume cannot be adjusted.
Activating the Distinctive 
Ring feature
{#}{4}{3}{0}{0} “OFF” (default)
{1} “ON”
See page 42 for details.
Feature/CodeSelection
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							8. Programmable Features
63
Setting the ring pattern for 
fax (Distinctive Ring 
feature)
{#}{4}{3}{1}{1} “A”
{2} “B”
{3} “C”
{4} “D”
{5} “B-D” (default)
See page 43 for details.
Receiving other size 
documents
{#}{4}{3}{2}To receive a fax document that is longer than your recording paper.
{0} “OFF”: The unit will print the original size.
{1} “ON” (default): The unit will fit received documents onto your 
recording paper.
Changing the fax 
activation code
{#}{4}{3}{4}If you wish to use an extension telephone to receive faxes, activate this 
feature and program the activation code.
Important:
LThe fax activation code must be different from the code that 
you programmed on the answering machine.
{0} “OFF”
{1} “ON” (default)
1.Press {MENU}.
2.Press {#}, then {4}{3}{4}.
3.Press {1} to select “ON”.
4.Press {SET}.
5.Enter your code from 2 to 4 digits, using 0–9, {*} and {#}.
LThe default code is “;#9”.
LDo not enter “0000”.
6.Press {SET}.
7.Press {MENU}.
Setting the memory 
reception alert
{#}{4}{3}{7}To alert you with a beeping sound when a received fax document is 
stored into memory due to some existing problem.
The slow beeps will continue until you clear the printing problem and 
make sure the unit is supplied with enough paper to print the stored 
document.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): You will be alerted to a reception problem by a 
beeping sound.
Setting friendly reception
{#}{4}{3}{8}To receive a fax automatically when you answer a call and hear a fax 
calling tone (slow beep).
{0} “OFF”: You have to press {START} for fax reception.
{1} “ON” (default): You do not have to press {START} for fax 
reception.
Setting the output tray to 
use for faxing
{#}{4}{4}{1}
(KX-FLB811 only)You can select the output tray that will be used for printing received 
faxes.
{1} “#1”: Upper output tray (Up to approx. 100 sheets).
{2} “#2” (default): Lower output tray (Up to approx. 50 sheets).
Note:
LLists or reports printed by pressing {HELP} (page 23) or {MENU} 
(page 89) will be stacked on the upper output tray.
Feature/CodeSelection
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							8. Programmable Features
64
Receiving a fax into the 
computer
{#}{4}{4}{2}If you wish to receive a fax into the computer, activate this feature and 
run [PC FAX] from Multi-Function Station.
{0} “OFF” (default): Deactivates this feature.
{1} “ALWAYS”: If the unit recognizes the connection to the computer, 
it will transfer a received document to the computer. If the unit cannot 
recognize the connection, it will store a received document in the 
memory once, then transfer the data after recognition of the 
connection.
{2} “CONNECTED”: If the unit recognizes the connection to the 
computer, it will transfer a received document to the computer. If the 
unit cannot recognize the connection, it will print out the data.
Resetting fax features to 
their default settings
{#}{4}{5}{9}{0} “NO” (default)
{1} “YES”
To reset the fax features:
1.Press {MENU}.
2.Press {#}, then {4}{5}{9}.
3.Press {1} to select “YES”.
4.Press {SET}.
5.Press {SET} again.
6.Press {MENU}.
Feature/CodeSelection
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							8. Programmable Features
65
8.4 Copy features
Feature/CodeSelection
Changing the default copy 
resolution
{#}{4}{6}{1}To change the default resolution setting for copying.
{1} “TEXT/PHOTO” (default): For documents containing both text and 
photographs.
{2} “TEXT”: For documents containing only text.
{3} “PHOTO”: For documents containing photographs, shaded 
drawings, etc.
Saving the previous 
contrast setting
{#}{4}{6}{2}{0} “OFF” (default): Deactivates this feature.
{1} “ON”: The unit will save the previous contrast setting.
Setting the output tray to 
use for copying
{#}{4}{6}{6}
(KX-FLB811 only)You can select the output tray that will be used for copying.
{1} “#1” (default): Upper output tray (Up to approx. 100 sheets).
{2} “#2”: Lower output tray (Up to approx. 50 sheets).
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							9. Help
66
For assistance, please visit http://www.panasonic.com/consumersupport
9Help
9.1 Error messages – Reports
If a problem occurs during fax transmission or reception, one of the following messages will be printed on 
the confirmation and journal reports (page 29).
MessageCodeCause & Solution
COMMUNICATION ERROR40-42
46-72
FFLA transmission or reception error occurred. 
Try again or check with the other party.
43
44LA line problem occurred. Connect the 
telephone line cord to a different jack and try 
again.
LAn overseas transmission error occurred. Try 
using the overseas mode (feature #411 on 
page 61).
DOCUMENT JAMMED-----LThe document is jammed. Remove the 
jammed document (page 83).
ERROR-NOT YOUR UNIT53
54
59
70LA transmission or reception error occurred 
because of a problem with the other party’s 
fax machine. Check with the other party.
JUNK FAX PROH. REJECT-----LThe junk fax prohibitor feature of this unit 
rejected fax reception.
MEMORY FULL-----LThe memory is full of received documents 
due to a lack of recording paper or a recording 
paper jam. Install paper (page 18) or clear the 
jammed paper (page 79).
LIf feature #442 is set to “ALWAYS” (page 64), 
check the connection between the computer 
and the unit.
NO DOCUMENT / FAILED PICKUP-----LThe document was not fed into the unit 
properly. Re-insert it and try again.
OTHER FAX NOT RESPONDING-----LThe other party’s fax machine is busy or has 
run out of recording paper. Try again.
LThe other party’s fax machine rings too many 
times. Send the fax manually (page 28).
LThe other party’s machine is not a fax 
machine. Check with the other party.
LThe number you dialed is not in service.
PRESSED THE STOP KEY-----L{STOP} was pressed and fax communication 
was canceled.
THE COVER WAS OPENED-----LThe top cover was opened. Close it and try 
again.
OK-----LFax transmission or reception was 
successful.
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							9. Help
67
For assistance, please visit http://www.panasonic.com/consumersupport
9.2 Error messages – Display
If the unit detects a problem, one or more of the following messages will appear on the display.
DisplayCause & Solution
“CALL SERVICE”LThere is something wrong with the unit. Contact our service 
personnel.
“CARRIAGE ERROR”LThere is something wrong with the carriage sensor. Contact our 
service personnel.
“CHANGE DRUM”
“CHANGE SUPPLIES”LThere is something wrong with the drum unit. Replace the drum 
unit and the toner cartridge (page 76).
“CHECK DOCUMENT”LThe document was not fed into the unit properly. Re-insert the 
document. If misfeeding occurs frequently, clean the document 
feeder rollers (page 87) and try again.
“CHECK DRUM”LThe drum unit is not inserted properly. Re-insert it correctly (page 
13).
“CHECK MEMORY”LThe memory (telephone numbers, parameters, etc.) has been 
erased. Re-program.
“CHECK PICK UP
INPUT TRAY #1”LRecording paper was not fed into the unit properly. Re-insert the 
recording paper (page 82).
Note:
L“#1”: Paper input tray
L“#2”: Manual input tray
“CLOSE ADF COVER”LThe ADF cover is open. Close it.
“DIRECTORY FULL”LThere is no space to store new items in navigator directory. Erase 
unnecessary items (page 32).
“DRUM LIFE LOW
REPLACE SOON”LThe drum life is near to an end. Replace the drum unit as soon as 
possible (page 76).
“FAX IN MEMORY”LThe unit has a document in memory. See the other displayed 
message instructions to print out the document. For fax memory 
capacity, see page 90.
LIf feature #442 is set to “ALWAYS” (page 64), check the connection 
between the computer and the unit.
“KEEP COPYING”LCopying has stopped due to a lack of recording paper or 
misfeeding of recording paper. See the other displayed message 
instructions to continue copying.
“LOW TEMP.”LThe inside of the unit is extremely cold and cannot be operated. 
Use the unit in a warmer area. While the unit cannot be operated, 
the received documents are temporarily stored into the memory, 
and will be printed out automatically when the unit warms up.
“MEMORY FULL”LWhen performing memory transmission, the document being 
stored exceeded the memory capacity of the unit. Send the entire 
document manually.
LWhen making a copy, the document being stored exceeded the 
memory capacity of the unit. Press {STOP} to clear the message. 
Divide the document into sections.
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							9. Help
68
For assistance, please visit http://www.panasonic.com/consumersupport “MODEM ERROR”LThere is something wrong with the unit’s modem. Contact our 
service personnel.
“NO FAX REPLY”LThe other party’s fax machine is busy or has run out of recording 
paper. Try again.
“OUT OF PAPER
INPUT TRAY #1”LRecording paper is not installed or the input tray has run out of 
paper. Install paper (page 18, 19).
LRecording paper is not fed into the unit properly. Reinstall paper 
(page 18, 19).
LThe paper input tray is not installed or is not inserted completely. 
Insert the paper input tray into the unit.
Note:
L“#1”: Paper input tray
L“#2”: Manual input tray
“PAPER JAMMED”
“OPEN TOP COVER”LA recording paper jam occurred. Clear the jammed paper (page 
79).
“PC FAIL OR BUSY”LThe cable or the computer power cord is not connected correctly. 
Check the connections (page 48).
LThe software is not running on the computer. Restart the software 
and try again.
“PLEASE WAIT”LThe unit is warming up. Wait for a while.
“REDIAL TIME OUT”LThe other party’s fax machine is busy or has run out of recording 
paper. Try again.
“REMOVE DOCUMENT”LThe document is jammed. Remove the jammed document (page 
83).
LAttempted to send or copy a document longer than 600 mm 
(23
5/8) using the auto document feeder. Press {STOP} to remove 
the document. Divide the document into two or more sheets and try 
again.
“REMOVE PAPER IN
INPUT TRAY #2”LThe recording paper is installed in the manual input tray when 
trying to copy, receive faxes or print reports. Remove the recording 
paper from manual input tray.
“REPLACE DRUM”
“CHANGE SUPPLIES”LThe drum life is complete. Replace the drum unit immediately 
(page 76).
“RX MEMORY FULL”LThe memory is full of received documents due to a lack of 
recording paper or a recording paper jam. Install paper (page 18) 
or clear the jammed paper (page 79).
LIf feature #442 is set to “ALWAYS” (page 64), check the connection 
between the computer and the unit.
“TONER EMPTY”
“CHANGE SUPPLIES”LThe toner life is complete. Replace the toner cartridge immediately 
(page 76).
“TONER LOW”
“CHANGE SUPPLIES”LThe toner life is near to an end. Replace the toner cartridge as 
soon as possible (page 76).
“TOP COVER OPEN”LThe top cover is open. Close it.
“TRANSMIT ERROR”LA transmission error occurred. Try again.
“WARMING UP”LThe inside of the unit is cold. Let the unit warm up. Wait for a while.
DisplayCause & Solution
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