Panasonic Kx Flb811 Operating Instruction Manual

							7. Multi-Function Station software
49
LThe screenshots shown in these 
instructions may differ slightly from those 
of the actual product.
LSoftware features and appearance are 
subject to change without notice.
1Start Windows and exit all other applications.
LFor Windows XP and Windows 2000 
users, you must be logged in as an 
administrator in order to install Multi-
Function Station.
LInstall Multi-Function Station before 
connecting the unit to a computer. If 
the unit is connected to a computer 
before installing Multi-Function 
Station, the [Found New Hardware 
Wizard] dialog box will appear. Click 
[Cancel] to close it.
2Insert the included CD-ROM into your CD-
ROM drive.
LThe [Choose Setup Language] dialog 
box will appear. Select the desired 
language that you want to use with this 
software from the drop-down list. Click 
[OK]. The installation will automatically 
start.
LIf the [Choose Setup Language] dialog 
box does not appear:
The installation will automatically start.
LIf the installation does not start 
automatically:
Click [Start]. Choose [Run...]. Type 
“D:\setup” (where “D:” is the drive letter 
of your CD-ROM drive). Click [OK].
(If you are not sure what the drive letter is 
for your CD-ROM drive, use Windows 
Explorer and look for the CD-ROM drive.)
The installation will start.
3When the setup program starts, follow the 
on-screen instructions.
4When the [Setup Type] dialog box appears, 
select [Standard], then click [Next].
LReadiris OCR software (page 54) and 
Device Monitor (page 56) will also be 
installed.
5When the [Connect Type] dialog box 
appears, select [Connect directly with a 
USB cable.], then click [Next].
LThe [Connect Device] dialog box will 
appear.
6Connect the unit with the USB cable (page 
48), then click [Next].
LIf the unit is connected to your computer, 
the model name will be automatically 
detected.
LYou can change the names for the printer, 
PC fax, and scanner if necessary.
7Click [Install], then follow the on-screen 
instructions.
LThe files will be copied to your computer.
Note:
LIf the screen prompts to insert the CD-ROM 
for operating system when installing Multi-
Function Station, insert it into your CD-ROM 
drive.
To use the other unit with the computer
You need to add the printer driver for each unit, 
as follows.
Click [Start], then select [All Programs] or 
[Programs] → [Panasonic] → [KX-
FLB800_FLM650 Series] → [Add Printer 
Driver]. Then follow the on-screen instructions.
Note:
LYou cannot connect more than one unit to the 
same computer at the same time.
To modify the software
You can select the components to install anytime 
after the installation.
For Windows XP and Windows 2000 users, you 
must be logged in as an administrator in order to 
modify Multi-Function Station.
1.Click [Start], then select [All Programs] or 
[Programs] → [Panasonic] → [KX-
FLB800_FLM650 Series] → [Uninstall or 
Modify].
Important notice for Windows XP users
LIf you use Windows XP, the following 
message may appear after step 6:
“The software you are installing for this 
hardware has not passed Windows Logo 
testing to verify its compatibility with 
Windows XP”
This is normal and the software will not 
cause any difficulties with your operating 
system. You can continue the installation 
with no problem.
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							7. Multi-Function Station software
50
2.Select [Modify] and click [Next], then follow 
the on-screen instructions.
To uninstall the software
For Windows XP and Windows 2000 users, you 
must be logged in as an administrator in order to 
uninstall Multi-Function Station.
1.Click [Start], then select [All Programs] or 
[Programs] → [Panasonic] → [KX-
FLB800_FLM650 Series] → [Uninstall or 
Modify].
2.Select [Uninstall] and click [Next], then 
follow the on-screen instructions.
Note:
LIf you want to uninstall each component, 
select [Modify] and click [Next] in step 2, 
then follow the on-screen instructions.
7.3 Starting Multi-Function 
Station
Click [Start], then select [All Programs] or 
[Programs] → [Panasonic] → [KX-
FLB800_FLM650 Series] → [Multi-Function 
Station].
LMulti-Function Station will appear.
Viewer(Scan) (page 53)
LTo display the images which support TIFF, 
JPEG, PCX, DCX and BMP formats.
LTo create an image file by scanning the 
document set in the unit (TIFF, JPEG, PCX, 
DCX, BMP and PDF formats).
Remote Control (page 54)
LTo store, edit or erase items in directories.
LTo program the features.
LTo view items in the journal report or Caller ID 
list.
LTo store caller information into directories.PC FAX (page 55)
LTo send a document created on the 
computer.
LTo display a document received on the 
computer.
Device Monitor (page 56)
LTo display the current status of the unit.
Readiris(OCR) (page 54)
LTo convert an image into editable text data.
Setup
LTo change the setting for OCR.
Help
LFor detailed instructions on Multi-Function 
Station.
Usage Tips
LTo display usage tips.
Note:
LYou can confirm if the unit is connected to 
your computer on Device Monitor.
LComputer features (printing, scanning, PC 
Fax, etc.) may not function properly in the 
following situations:
– When the unit is connected to a computer 
that was custom-built by the user.
– When the unit is connected to the 
computer via a PCI card or other 
expansion card.
– When the unit is connected to another 
piece of hardware (such as a USB hub or 
interface adapter) and not connected 
directly to the computer.
Printing
7.4 Using the unit as a 
printer
You can print not only on plain paper but also on 
special media (transparencies / labels / 
envelopes).
7.4.1 Printing from Windows 
applications
You can print a file created in a Windows 
application. For example, to print from WordPad, 
proceed as follows.
1Open the document you want to print.
2Select [Print...] from the [File] menu.
LThe [Print] dialog box will appear.
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							7. Multi-Function Station software
51
For details about the [Print] dialog box, 
click [?], then click the desired item.
Note:
LFor Microsoft PowerPoint
®, select 
[Color] or remove the check next to 
[Grayscale] in the print dialog so that 
colored text will be printed in grayscale.
3Select [Panasonic KX-FLB811]/
[Panasonic KX-FLB801] as the active 
printer.
LIf you have changed the name of the unit 
when installing, select that name from the 
list.
LTo change the printer settings, proceed 
as follows.
For Windows 98/Windows Me:
Click [Properties], then click the desired 
tab. Change the printer settings, then 
click [OK].
For Windows 2000:
Click the desired tab and change the 
printer settings.
For Windows XP:
Click [Preferences], then click the 
desired tab. Change the printer settings, 
then click [OK].
4Click [Print] or [OK].
LThe unit will start printing.
Note:
LTo load paper, see page 18, 19.
LWhen using the manual input tray, load the 
recording paper after step 4.
LFor details about the paper specifications, 
see page 51, 91.
Setting the printer properties
You can change the printer setting in step 3. We 
recommend that you test paper (especially 
special sizes and types of paper) on the unit 
before purchasing large quantities.You can change the settings on following tabs.
Paper: Paper size, paper type, etc.
Output: Pages per sheet, output tray (KX-
FLB811 only), etc.
Quality: Graphics mode, resolution, toner save 
feature, etc.
Note:
LTo  s e l e c t  [Envelope] for paper type on the 
[Paper] tab, you need to select [Envelope 
#10] or [Envelope DL] for paper size.
LYou can select the output tray for each 
printing on the [Output] tab. To change the 
default output tray, see page 56 (KX-FLB811 
only).
LWhen printing from a computer, the toner 
save feature on the [Quality] tab overrides 
the unit’s toner save setting (feature #482 on 
page 60).
7.4.2 Transparencies
Use transparencies designed for laser printing.
We recommend the following:
3M
® CG3300/CG5000
LUse the manual input tray to print 
transparencies.
LLoad transparency sheets one page at a 
time for printing, print-side down.
LPrinted transparency will be stacked on 
the upper output tray (KX-FLB811 only).
LRemove each transparency after printing 
and place it on a flat surface to cool and to 
prevent it from curling.
LDo not re-use transparencies that have 
already been fed through the unit. This 
includes transparencies that have been fed 
through and ejected without being printed on.
LSome types of transparencies have 
instructions recommending which side to 
print on. If the print quality is poor, try printing 
on the other side.
7.4.3 Labels 
Use labels designed for laser printing. We 
recommend the following:
Aver y
®
5160/5161/5162/5163/5164/5165/5167/5168
XEROX
®
LWH100/LWH110/LWH120/LWH130/LWH140
LUse the manual input tray to print labels.
LLoad label sheets one page at a time for 
printing, print-side down.
LPrinted label will be stacked on the upper 
output tray (KX-FLB811 only).
LRemove each label after printing.
LDo not use the following types of labels:
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							7. Multi-Function Station software
52
– Labels that are wrinkled, damaged or 
separated from the backing sheet.
– Any sheet of labels that has spaces in it 
where some of the labels have been 
removed.
– Labels that do not completely cover the 
backing sheet as follows.
7.4.4 Envelopes
Use envelopes designed for laser printing. We 
recommend the following:
– High quality envelopes of 90 g/m
2 (24 lb.) 
paper,
– Envelopes that have thin, sharply creased 
leading edges,
– Envelopes that have diagonal seams, and
– Envelopes with a moisture content of 4% to 
6% by weight.
LUse the manual input tray to print 
envelopes.LYou can load 1 envelope of 90 g/m
2 (24 lb.) 
paper at a time for printing, print-side 
down (1).
LPrinted envelope will be stacked on the 
upper output tray (KX-FLB811 only).
LRemove each envelope after printing.
Note:
LWrinkles and waving may occur in some 
cases, even if high quality envelopes are 
used.
LAvoid printing in high humidity. High humidity 
may cause the envelope to curl or seal the 
envelope.
LStore envelopes away from moisture and 
humidity, where they can lay flat and their 
edges will not be bent or damaged.
Do not use envelopes with any of the 
following characteristics (using these may 
result in paper jams):
LIrregularly shaped envelopes
LEnvelopes with curls, wrinkles, nicks, twists, 
dog-ears or other damage
LEnvelopes with side seam construction
LHighly textured envelopes, or envelopes with 
extremely shiny surfaces
LEnvelopes that seal by removing a peel-off 
strip
LEnvelopes with more than one flap to be 
sealed
LSelf-adhesive envelopes
LEnvelopes that are baggy or not sharply 
creased
LEmbossed envelopes
LEnvelopes that have previously been printed 
on
LEnvelopes that include cotton and/or fiber 
material
Side seam 
constructionPeel-off strip Multiple flaps
1
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							7. Multi-Function Station software
53
Do not attempt to print on any of the 
following types of envelopes (these may 
cause damage to the unit):
LEnvelopes with clasps, snaps or tie strings
LEnvelopes with transparent windows
LEnvelopes that use encapsulated types of 
adhesive that do not require moistening but 
rely on pressure to seal them
Scan nin g
7.5 Using the unit as a 
scanner
LKeep the front cover page open for button 
locations.
7.5.1 Using Multi-Function 
Viewer
1Set the original.
Using the auto document feeder
Insert the document (up to 40 pages) FACE 
UP into the feeder until a single beep is 
heard.
LConfirm that there are no documents on 
the scanner glass.
Using the scanner glass
Place the document FACE DOWN on the 
scanner glass, matching the top edge of the 
document to the l mark on the unit.
LConfirm that there are no documents in 
the auto document feeder.
2Start Multi-Function Station.
3Select [Viewer(Scan)].
L[Multi-Function Viewer] will appear.
4Click the [Scan] icon in the [Multi-Function 
Viewer] window.
LThe [Panasonic KX-FLB811]/
[Panasonic KX-FLB801] (default name) 
dialog box will appear.
5If necessary, change the scanning settings 
on your computer.
LTo preview the scanned image, click 
[Preview]. Only first page will be 
displayed. You can drag the frame to 
specify the scanned area. If you change 
the scan mode, brightness, or contrast 
setting, click [Preview] to refresh the 
scanned image. If you use the auto 
document feeder, set the document again 
before refreshing the scanned image.
LIf you select [B/W Graphic] for scan 
mode, the resolution range will be from 
150 to 600 dpi.
6Click [Scan].
LIf you preview the scanned image using 
the auto document feeder in step 5, set 
the document again and click [Scan].
LThe scanned image will be displayed in 
the [Multi-Function Viewer] window 
after scanning. Twisted Curled Bent-edged
Waved Dog-eared Self adhesive
Clasp Transparent window
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							7. Multi-Function Station software
54
LTo save the scanned image, select [Save 
As...] from the [File] menu.
LTo cancel scanning while the document is 
being scanned, click [Cancel].
Note:
LYou can display the images which support 
TIFF, JPEG, PCX, DCX and BMP formats.
LYou can save the images in TIFF, JPEG, 
PCX, DCX, BMP or PDF formats.
LYou can move, copy and delete a file or page.
LYou cannot change the scanning settings on 
the unit.
LAny document which can be sent as a fax can 
also be scanned (page 30).
LDo not open the document cover when 
scanning documents with the auto document 
feeder.
LWhen scanning a document, we recommend 
using the scanner glass rather than the auto 
document feeder for better results.
To scan documents quickly
1.Set the original.
2.Press {SCAN} on the unit.
LThe previous settings will be displayed on 
your computer. You can change them if 
necessary.
3.Press {START} on the unit.
LThe scanned image will be displayed in 
the [Multi-Function Viewer] window 
after scanning.
LTo cancel scanning while the document is 
being scanned, click [Cancel].
Note:
LFor details, see the help file by selecting 
[Usage Tips] from Multi-Function Station.
Readiris OCR software
With OCR software, you can convert an image 
into text data that can be edited with word 
processor software. Readiris OCR software can 
be installed when installing Multi-Function 
Station.
To use this software, click the [OCR] icon in the 
[Multi-Function Viewer] window or select 
[Readiris (OCR)] from Multi-Function Station. 
For detailed instructions about OCR, select 
[Help].
7.5.2 Using other applications
Multi-Function Station includes a TWAIN 
compliant scanner driver. You can also scan 
using other applications that support TWAIN 
scanning. For example, proceed as follows.
1Set the original.
Using the auto document feeder
Insert the document (up to 40 pages) FACE 
UP into the feeder until a single beep is 
heard.
LConfirm that there are no documents on 
the scanner glass.
Using the scanner glass
Place the document FACE DOWN on the 
scanner glass, matching the top edge of the 
document to the l mark on the unit.
LConfirm that there are no documents in 
the auto document feeder.
2Start an application that supports TWAIN 
scanning.
3Select [Select Device...] from the [File] 
menu, then select the [Panasonic KX-
FLB811]/[Panasonic KX-FLB801] (default 
name) in the dialog box.
4Select [Acquire Image...] from the [File] 
menu.
LThe [Panasonic KX-FLB811]/
[Panasonic KX-FLB801] (default name) 
dialog box will appear.
5If necessary, change the scanning settings 
on your computer.
LIf you select [B/W Graphic] for scan 
type, the resolution range will be from 150 
to 600 dpi.
6Click [Scan].
LThe scanned image will be displayed in 
the application window after scanning.
LTo cancel scanning while the document is 
being scanned, click [Cancel].
Note:
LDepending on the application used, the 
appearance may differ slightly.
Remote Control
7.6 Operating the unit from 
your computer
You can easily operate the following functions 
from your computer.
– Storing, editing or erasing items in directories 
(page 31, 34)
– Programming the features (page 59 to page 
65)
– Viewing items in the journal report (page 29)
– Storing the journal report as the computer file
– Viewing items in the Caller ID list (page 40)
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							7. Multi-Function Station software
55
– Storing caller information into directories 
(page 41)
– Storing the Caller ID list as the computer file
1Start Multi-Function Station.
2Select [Remote Control].
LThe [Multi-Function Remote Control] 
window will appear.
3Select the desired tab.
LThe latest data in the unit will be 
displayed.
4Perform the desired operation.
LFor details about each function, click 
[Help].
LTo stop the operation, click [Cancel].
5Click [OK].
LThe new data will be transferred to the 
unit and the window will close.
LYou can also click [Apply] to continue 
the next operation without closing the 
window.
Note:
LSome of the features cannot be programmed 
from your computer.
LFor details, see the help file by selecting 
[Usage Tips] from Multi-Function Station.
PC Fax
7.7 Fax sending/receiving 
using Multi-Function 
Station
LKeep the front cover page open for button 
locations.
7.7.1 Sending a computer 
document as a fax message from 
your computer
You can access the fax function from a Windows 
application using Multi-Function Station.
For example, to send a document created from 
WordPad, proceed as follows.
1Open the document you want to send.
2Select [Print...] from the [File] menu.
LThe [Print] dialog box will appear.
3Select [PCFAX Panasonic KX-
FLB811]/[PCFAX Panasonic KX-FLB801] 
(default name) as the active printer.
4Click [Print] or [OK].
LThe [Send a Fax] dialog box will appear.
5Enter the fax number using the keypad 
display or the directory.
LTo stop the operation, click [Cancel].
6Click [Send].
LThe document will be sent through the 
unit from your computer.
Note:
LTo stop sending, press {STOP} on the unit 
while sending the document.
LIf the document exceeds the memory 
capacity of the unit, sending will be canceled.
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							7. Multi-Function Station software
56
LCheck the journal from Remote Control after 
sending or receiving faxes.
LFor details, see the help file by selecting 
[Usage Tips] from Multi-Function Station.
7.7.2 Receiving a fax into your 
computer
You can receive a fax document on your 
computer. The received fax document is saved 
as an image file (TIFF-G4 format).
To receive a fax document using your computer, 
make sure the following features are set 
beforehand.
– PC fax reception (feature #442 on page 64)
1Press {FAX AUTO ANSWER} repeatedly to 
turn the auto answer setting ON (page 36).
2Start Multi-Function Station.
3Select [PC FAX].
4When a fax call is received, your computer 
will receive a document through the unit.
Note:
LYou can view, print or transfer the received 
document using your computer.
Viewing a received document
1.Select [PC FAX] from Multi-Function Station.
2.Select [Received Log] in [Communication 
Log].
3.Click the item you want to view.
4.Click [File] in the menu bar, then select 
[View], or click [View] icon in the toolbar.
LThe received fax will be displayed.
If the unit’s memory stores a received fax 
document
You can load the document into your computer.
1.Select [PC FAX] from Multi-Function Station.2.Select [Received Log] in [Communication 
Log].
3.Click [File] in the menu bar, then click 
[Receive a Fax].
LIf feature #442 is activated, the received 
fax document will be automatically 
transferred to the computer.
7.8 Confirming the status 
of the unit
You can confirm the setting information and 
current status of the unit from your computer.
1Start Multi-Function Station.
2Select [Device Monitor].
LIf the [Device Select] dialog box 
appears, select the unit from the list, then 
click [OK].
LThe [Device Monitor] window will 
appear.
3You can confirm the status of the unit.
Status: Current status of the unit
Note:
LAdditional information (toner and recording 
paper status, etc.) will be displayed in 
[Status] tab by clicking [Advanced 
Information].
LThe status of the unit will be updated 
automatically.
LIf the printing error occurs, Device Monitor 
will be started automatically and display the 
error information.
LFor details, see the help file by selecting 
[Usage Tips] from Multi-Function Station.
7.9 Other information (KX-
FLB811 only)
7.9.1 Changing the default 
output tray
To change the default output tray when printing, 
proceed as follows.
1Click [Start].
2Open the printer window.
For Windows 98/Windows Me/Windows 
2000:
Select [Settings], then click [Printers].
For Windows XP Professional:
Click [Printers and Faxes].
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							7. Multi-Function Station software
57
For Windows XP Home:
Click [Control Panel], [Printers and Other 
Hardware], then click [Printers and 
Faxes].
3Select [Panasonic KX-FLB811] (default 
name).
4Select [Properties] from the [File] menu.
LThe printer properties window will 
appear.
LFor Windows XP and Windows 2000 
users, click [Printing Preferences...] on 
the [General] tab.
5Select the desired output tray on the 
[Output] tab.
LThe selected output tray will be set as 
default.
LFor details, see the help file by selecting 
[Usage Tips] from Multi-Function 
Station.
6Click [OK].
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							8. Programmable Features
58
8 Progra mma ble  Features Features Summary
8.1 Programming
1Press {MENU}.
2Press {#} and the 3-digit code (page 59 to 
page 65).
3Press the desired selection to display the 
desired setting.
LThis step may be slightly different 
depending on the feature.
4Press {SET}.
5Press {MENU} to exit.
To cancel programming
Press {MENU}.
To select features by using the navigator 
key
You can select a feature by using the navigator 
key instead of directly entering the program code 
(# and a 3-digit number).
1.Press {MENU}.
2.Select the feature’s category you wish to 
program.
Press {} repeatedly to display the 
desired feature’s category.
–“BASIC FEATURE”
–“FAX FEATURE”
–“COPY FEATURE”
3.Press {SET}.
4.Select the feature you wish to program.
Press {} repeatedly to display the 
desired feature.
LThe current setting of the feature will be 
displayed.
5.Press {V} or {^} repeatedly to display the 
desired setting.
LThis step may be slightly different 
depending on the feature.
6.Press {SET}.
LThe setting you selected is set, and the 
next feature will be displayed.7.Press {MENU} to exit.
{SET}{}{V}{^}
{MENU}
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