Panasonic Kx Flb811 Operating Instruction Manual

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LTo make lighter, press {V}.
LTo make darker, press {^}.
To redial the last number
1.Press {REDIAL}.
2.Press {START}.
LIf the line is busy, the unit will automatically 
redial the number 1 time.
LTo cancel redialing, press {STOP}, then 
press {SET}.
To predial a fax number
You can dial the fax number first before inserting 
the document. This is convenient if you need to 
refer to the document for the other party’s fax 
number.
1.Enter the fax number.
2.Insert the document.
3.Press {START}.
Sending from memory (Quick scan feature)
You can scan the document into memory before 
sending.
1.Insert the document.
2.Enter the fax number.
3.Press {QUICK SCAN}.
Reserving the fax transmission (Dual 
Access)
You can reserve the fax transmission even when 
the unit is just receiving a fax or sending a fax 
from memory.
– Up to 3 reservations when sending
– Up to 4 reservations when receiving
1.Insert the document during fax reception or 
fax memory transmission.
2.Enter the fax number using the dial keypad, 
one-touch dial or navigator directory.
3.Press {START}.
LThe document will be fed into the unit and 
scanned into memory. The unit will then send 
the data. If the document exceeds the 
memory capacity, transmission will be 
canceled. You must send the entire 
document manually.
Printing a confirmation report
A confirmation report provides you with a printed 
record of transmission results. To print 
confirmation reports, make sure feature #401 is 
activated (page 61). For an explanation of error 
messages, see page 66.
Printing a journal report
A journal report provides you with a printed 
record of the 30 most recent faxes. To print 
manually, see page 89. To print automatically 
after every 30 new fax transmissions and 
receptions, make sure feature #402 is activated 
(page 61). For an explanation of error messages, 
see page 66.
3.2.2 Using the scanner glass
By using the scanner glass, you can send a page 
from booklets or small sized paper that cannot 
be sent with the auto document feeder.
LConfirm that there are no documents in 
the auto document feeder.
1If the {FA X} light is OFF, turn it ON by 
pressing {FA X}.
2Open the document cover (1).
3Place the document FACE DOWN on the 
scanner glass (2), matching the top edge of 
the document to the l mark on the unit.
4Close the document cover.
LIf the original is a thick book, do not close 
the document cover.
5If necessary, change the following settings 
according to the type of document.
LTo select the resolution, see page 28.
LTo select the contrast, see page 28.
6Dial the fax number.
LTo send a single page, skip to step 10.
LTo send multiple pages, go to the next 
step.
1
2
{START} {SET}{STOP}
{QUICK SCAN} {FAX}
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7Press {QUICK SCAN} to scan the document 
into memory.
Example:PAGES=01 01%
STANDARD
u
SCAN:PRESS SET
SEND:PRESS START
8Place the next page on the scanner glass.
9Press {SET}.
LTo send more pages, repeat steps 8 and 
9.
10Press {START}.
To stop sending
Press {STOP}.
3.3 Document 
requirements
3.3.1 Using the auto document 
feeder
Minimum document size
Maximum document sizeEffective scanning area
LShaded area will be scanned.
Document weight
LSingle sheet:
45 g/m
2 to 90 g/m2 (12 lb. to 24 lb.)
LMultiple sheets:
60 g/m
2 to 80 g/m2 (16 lb. to 21 lb.)
3.3.2 Using the scanner glass
Effective scanning area
LShaded area will be scanned.
3.3.3 Note for the auto document 
feeder and the scanner glass
LCheck that ink, paste or correction fluid has 
dried completely.
LTo set a document with a width of less than 
210 mm (8
1/4) when using the auto 
document feeder, we recommend using the 
scanner glass to copy the original document 
onto A4 or letter-sized paper, then setting the 
copied document.
LDo not set documents that do not satisfy the 
requirements of size and weight when using 
the auto document feeder. Make a copy of 
the document using the scanner glass and 
set the copy.
LRemove clips, staples or other fasteners 
when using the auto document feeder.
LWhen using the auto document feeder, the 
total height of the documents when laid flat, 
128 mm
(5)
128 mm
(5)
600 mm
(23 
5/8) 
216 mm
(8 1/2)
216 mm(8 1/2)
208 mm(8 3/16)
 4 mm(5/32) 4 mm(5/32)
 5 mm(3/16)
 5 mm(3/16)
208 mm
(83/16)
287
 mm
(115/16)5 mm
(3/16)5 mm
(3/16)
 4 mm
 (5/32)
 4 mm
 (
5/32)
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must be less than 10 mm (3/8). If the 
documents exceed the capacity of the auto 
document feeder, they may fall or cause a 
jam in the feeder.
LDo not set the following types of documents 
when using the auto document feeder: (Make 
a copy of the document using the scanner 
glass and set the copy instead.)
– Chemically treated paper such as carbon 
or carbonless duplicating paper
– Electrostatically charged paper
– Badly curled, creased or torn paper
– Paper with a coated surface
– Paper with printing on the opposite side 
that can be seen through the other side, 
such as newsprint
3.4 Storing items for the 
one-touch dial feature and 
navigator directory
For rapid access to frequently dialed numbers, 
the unit provides the one-touch dial feature (14 
items) and navigator directory (300 items).
LStation 1 to 3 can be used alternatively as 
broadcast keys (page 34).
LMake sure that the {FA X} light is ON.
3.4.1 Storing one-touch dial item
1Press {MENU} repeatedly to display 
“DIRECTORY SET”.
2Select the desired station key.
For stations 1–3:
1.Press one of the station keys.
Example:STATION 1
DIAL MODE [V^]
2.Press {SET}.
For stations 4–7:
Press one of the station keys.
For stations 8–14:
Press {LOWER}, then press one of the 
station keys.
3Enter the name, up to 16 characters (see 
page 25 for instructions).
4Press {SET}.
5Enter the telephone number, up to 32 digits.
6Press {SET}.
LTo program other items, repeat steps 2 to 
6.
7Press {STOP} to exit.
Helpful hints:
LYou can confirm the stored items by printing 
the telephone number list (page 89).
{SET}
{LOWER}{}{V}{^}
{MENU} {DIRECTORY}{STOP} Station keys
{FAX}
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Note:
LA hyphen or a space entered in a telephone 
number counts as 2 digits.
To correct a mistake
Press {} to move the cursor to the 
incorrect character/number, and then make the 
correction.
To delete a character/number
Press {} to move the cursor to the 
character/number you want to delete, and press 
{STOP}.
LTo erase all characters/numbers, press and 
hold {STOP}.
3.4.2 Storing navigator directory 
items
1Press {MENU} repeatedly to display 
“DIRECTORY SET”.
2Press {>}.
LThe display shows the number of items in 
the navigator directory briefly.
3Enter the name, up to 16 characters (see 
page 25 for instructions).
4Press {SET}.
5Enter the telephone number, up to 32 digits.
6Press {SET}.
LTo program other items, repeat steps 3 to 
6.
7Press {MENU} to exit.
Helpful hints:
LFor your convenience, HELP-FAX (1-800-
435-7329) has been stored in the directory. If 
you cannot solve a problem, call the number. 
If not needed, you can erase it (page 32).
LYou can confirm the stored items by printing 
the telephone number list (page 89).
Note:
LA hyphen or a space entered in a telephone 
number counts as 2 digits.
To correct a mistake
Press {} to move the cursor to the 
incorrect character/number, and then make the 
correction.
To delete a character/number
Press {} to move the cursor to the 
character/number you want to delete, and press 
{STOP}.
LTo erase all characters/numbers, press and 
hold {STOP}.
3.4.3 Editing a stored item
1Press {DIRECTORY}.
2Press {V} or {^} repeatedly to display the 
desired item.
3Press {MENU}.
4Press {*}.
LIf you do not need to edit the name, skip 
to step 6.
5Edit the name. For further details, see the 
storing procedure on page 31.
6Press {SET}.
LIf you do not need to edit the telephone 
number, skip to step 8.
7Edit the telephone number. For further 
details, see the storing procedure on page 
31.
8Press {SET}.
3.4.4 Erasing a stored item
1Press {DIRECTORY}.
2Press {V} or {^} repeatedly to display the 
desired item.
3Press {MENU}.
4Press {#}.
LTo cancel erasing, press {STOP}.
5Press {SET}.
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3.5 Sending a fax using 
one-touch dial feature and 
navigator directory
Before using this feature, store the desired 
names and telephone numbers into one-touch 
dial feature and navigator directory (page 31).
LKeep the front cover page open for button 
locations.
LMake sure that the {FA X} light is ON.
1Adjust the width of the document guides to fit 
the actual size of the document.
2Insert the document (up to 40 pages) FACE 
UP into the feeder until a single beep is 
heard.
LConfirm that there are no documents 
on the scanner glass.
LIf the document guides are not adjusted 
to fit the document, re-adjust them.
3If necessary, change to the desired 
resolution (page 28) and the desired contrast 
(page 28).
4Enter the fax number.
Using stations 1–7:
Press the desired station key.
Using stations 8–14:
Press {LOWER}, then press the desired 
station key.
Using navigator directory:
Press {DIRECTORY}, then press {V} or {^} 
repeatedly to display the desired item.
5Press {START}.
Note:
LDo not open the document cover when 
sending a fax with the auto document feeder.
To send a fax using the scanner glass
LConfirm that there are no documents in 
the auto document feeder.
1.Open the document cover.
2.Place the document FACE DOWN, then 
close the document cover.
3.Enter the fax number using one-touch dial or 
navigator directory.
LTo send a single page, skip to step 7.
LTo send multiple pages, go to the next 
step.4.Press {QUICK SCAN} to scan the document 
into memory.
5.Place the next page.
6.Press {SET}.
LTo send more pages, repeat steps 5 and 
6.
7.Press {START}.
To search for a name by initial
Example: “LISA”
1.Press {DIRECTORY}.
2.Press {V} or {^} to initiate the navigator 
directory.
3.Press {5} repeatedly to display any name 
with the initial “L” (see the character table, 
page 25).
LTo search for symbols, press {*}.
4.Press {V} or {^} repeatedly to display 
“LISA”.
LTo stop the search, press {STOP}.
Fax auto redial
If the line is busy or if there is no answer, the unit 
will automatically redial the number 1 time.
LTo cancel redialing, press {STOP}, then 
press {SET}.
If your unit does not send a fax
LConfirm that you have entered the number 
correctly, and that the number is a fax 
number.
LConfirm that the other party’s fax machine is 
answering by turning ON the connecting tone 
feature (feature #416 on page 62).
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3.6 Broadcast 
transmission
By storing one-touch dial and navigator directory 
items (page 31) into the broadcast memory, you 
can send the same document to multiple parties 
(up to 20). Your programmed items will remain in 
the broadcast memory, allowing frequent re-use.
LThe broadcast function utilizes stations 1–3. 
The one-touch dial function will be canceled.
LKeep the front cover page open for button 
locations.
LMake sure that the {FA X} light is ON.
3.6.1 Programming items into 
the broadcast memory
1Press {MENU} repeatedly to display 
“DIRECTORY SET”.
2Select the desired broadcast key.
For BROADCAST 1-2:
1.Press the desired {BROADCAST} key.
2.Press {V} or {^} repeatedly to select 
“BROADCAST”.
For MANUAL BROADCAST:
1.Press {MANUAL BROAD}.
2.Press {V} or {^} repeatedly to select 
“MANUAL BROAD”.
3Press {SET}.
4Program items.
Using stations 1–7:
Press the desired station key.
Using stations 8–14:
Press {LOWER}, then press the desired 
station key.
Using navigator directory:
Press {V} or {^} repeatedly to display the 
desired item, and press {SET}.
Using the dial keypad (only for MANUAL 
BROAD):
Enter the fax number and press {SET}.
LTo program other items, repeat this step 
(up to 20 items).
LIf you program the wrong item, press 
{STOP} to erase the item.
5Press {SET} after programming all of the 
desired items.
LTo program another broadcast key, 
repeat steps 2 to 5.
6Press {STOP} to exit.
Note:
LConfirm the stored items by printing a 
broadcast programming list (page 89).
3.6.2 Adding a new item into the 
broadcast memory
After initial programming, you can add new items 
(up to a combined total of 20).
1Press {DIRECTORY}.
2Press {V} or {^} repeatedly to display the 
desired broadcast memory 
(“”, “” or 
“”).
3Press {MENU}.
4Press {*}.
5Press {V} or {^} repeatedly to display the 
desired item you want to add.
6Press {SET}.
LTo add other items, repeat steps 5 and 6 
(up to 20 items).
7Press {STOP} to exit.
Note:
LWhen adding new items to the MANUAL 
BROADCAST memory, you can only select 
stored items.
3.6.3 Erasing a stored item from 
the broadcast memory
1Press {DIRECTORY}.
2Press {V} or {^} repeatedly to display the 
desired broadcast memory 
(“”, “” or 
“”).
3Press {MENU}.
4Press {#}.
5Press {V} or {^} repeatedly to display the 
desired item you want to erase.
LTo cancel erasing, press {STOP}.
6Press {SET}.
7Press {SET}.
LTo erase other items, repeat steps 5 to 7.
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8Press {STOP} to exit.
3.6.4 Sending the same 
document to pre-programmed 
parties
LMake sure that the {FA X} light is ON.
1Insert the document FACE UP into the 
feeder.
LConfirm that there are no documents 
on the scanner glass.
2If necessary, change to the desired 
resolution (page 28) and the desired contrast 
(page 28).
3Press the desired {BROADCAST} (1-2) or 
{MANUAL BROAD}.
LThe document will be fed into the unit and 
scanned into memory. The unit will then 
send the data to each party, calling each 
number sequentially.
LAfter transmission, the stored document 
will be erased from memory 
automatically, and the unit will 
automatically print a report (broadcast 
sending report).
Note:
LDo not open the document cover when 
sending a fax with the auto document feeder.
LIf you select “FINE”, “SUPER FINE” or 
“PHOTO” resolution, the number of pages 
that the unit can send will decrease.
LIf the document exceeds the memory 
capacity, sending will be canceled.
LIf a party is busy or does not answer, it will be 
skipped and redialed later 1 time.
To send the same document using the 
scanner glass
LConfirm that there are no documents in 
the auto document feeder.
1.Open the document cover.
2.Place the document FACE DOWN, then 
close the document cover.
3.Press the desired {BROADCAST} (1-2) or 
{MANUAL BROAD}.
LTo send a single page, skip to step 6.
LTo send multiple pages, go to the next 
step.
4.Place the next page.
5.Press {SET}.
LTo send more pages, repeat steps 4 and 
5.
6.Press {START}.
To cancel broadcast transmission
1.Press {STOP} repeatedly until “SEND 
CANCELED?” is displayed.
2.Press {SET}.
Receiving Faxes
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3.7 Receiving a fax 
automatically – Auto 
answer ON
3.7.1 Activating FAX ONLY mode
1Press {FAX AUTO ANSWER} repeatedly to 
display the following.
FAX ONLY MODE
3 RINGS [V^]
LThe display will show the ring setting in 
FAX ONLY mode.
LThe {FAX AUTO ANSWER} indicator is 
ON.
2If you wish to change the ring setting, press 
{V} or {^} repeatedly to display the desired 
setting, and press {SET}.
How faxes are received
When receiving calls, the unit will automatically 
answer all calls and only receive fax documents.
If you have subscribed to a Distinctive 
Ring service
See page 42.
3.8 Receiving a fax 
manually – Auto answer 
OFF
Use this mode with an extension telephone or 
the optional handset unit.
3.8.1 Activating TEL mode
Set the unit to TEL mode by pressing {FA X  
AUTO ANSWER} repeatedly to display the 
following.
TEL MODE
LThe {FAX AUTO ANSWER} indicator is OFF.
Note:
LIf you do not answer the call within 10 rings, 
the unit will temporarily switch to fax 
reception. The other party can then send a 
fax.
How to receive faxes with an extension 
telephone
If you have another telephone connected to the 
[EXT] jack or the same line (extension 
telephone), you can use the extension telephone 
to receive faxes.
1.When the extension telephone rings, lift the 
handset of the extension telephone.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*} {#} {9} (default fax activation 
code) firmly.
LThe unit will start reception.
{SET}{V}{^}
{STOP}
{START}
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3.Replace the handset.
Note:
LTo receive fax documents using the 
extension telephone, make sure remote fax 
activation is turned ON (feature #434 on 
page 63) beforehand. The default setting is 
ON. The fax activation code can also be 
changed.
How to receive faxes with the optional 
handset unit
1.Lift the handset to answer the call.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {START}.
LThe unit will start fax reception.
To stop receiving
Press {STOP}.
3.9 Using the unit with an 
answering machine
3.9.1 Setting up the unit and an 
answering machine
1Connect the answering machine (1).
LAnswering machine is not included.
LRemove the stopper (2) if attached.
2Set the number of rings on the answering 
machine to 4 rings or less.
LThis will allow the answering machine to 
answer the call first.
3Record a greeting message on the 
answering machine.
LWe recommend you record a message 
up to 10 seconds long, and not to pause 
for more than 4 seconds during the 
message. Otherwise, both machines will 
not function correctly.
4Activate the answering machine.
5Set the unit to the desired receiving mode 
(page 36).
LIf you set to FAX ONLY mode, change 
the ring setting in FAX ONLY mode to 
“5 EXT.TAM” (feature #210 on page 
60).
6Check all or part of the following are not the 
same:
– the remote access code of the answering 
machine
1
2
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– the fax activation code (feature #434 on 
page 63)
– remote access to Phone Companies 
Voice Mail (if you subscribed)
Receiving a voice message and fax 
document in one call
The caller can leave a voice message and send 
a fax document during the same call. Inform the 
caller of the following procedure beforehand.
1.The caller calls your unit.
LThe answering device will answer the call.
2.The caller can leave a message after the 
greeting message.
3.The caller presses {*}{#}{9} (pre-selected 
fax activation code).
LThe unit will activate the fax function.
4.The caller presses the start button to send a 
document.
Note:
LTo use this feature, make sure remote fax 
activation is turned ON (Feature #434 on 
page 63). The fax activation code can also be 
changed.
LIf there is no room left in memory of your 
answering machine, the unit may not be able 
to receive documents. See the operating 
instructions of the answering machine and 
erase unnecessary messages.
3.10 Junk fax prohibitor 
(preventing fax reception 
from undesired callers)
If you subscribe to Caller ID service (page 40), 
this feature prevents fax reception from calls that 
do not show caller information.
Additionally, the unit will not accept faxes 
originating from numbers that match a 
programmable junk fax prohibitor list.
LKeep the front cover page open for button 
locations.
Important:
LThis feature does not work when manual 
reception is performed.
3.10.1 Activating the junk fax 
prohibitor
1Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2Press {>}.
3Press {V} or {^} repeatedly to select “ON”.
4Press {SET}.
5Press {MENU} to exit.
LWhile the junk fax prohibitor is activated, 
“JUNK FAX ON” is displayed.
3.10.2 Storing undesired callers
You can register up to 10 undesired numbers 
from the Caller ID list (page 40) if you do not wish 
to receive faxes from them.
1Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2Press {>} repeatedly to display “JUNK 
LIST SET”.
3Press {SET}.
4Press {V} or {^} repeatedly to display the 
party you wish to prevent fax reception from.
5Press {SET}.
LTo program other parties, repeat steps 4 
to 5.
6Press {STOP} 2 times to exit.
Note:
LIf there is no space to store new items, “LIST 
FULL” is displayed in step 3 or step 5. Erase 
unnecessary items.
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