Panasonic Kx Fl611 Operating Instruction Manual

							4. Fax
39
4.3 Sending a fax using 
one-touch dial feature and 
navigator directory
Before using this feature, store the desired 
names and telephone numbers into one-touch 
dial feature and navigator directory (page 32).
LKeep the front cover page open for button 
locations.
1Adjust the width of the document guides to fit 
the actual size of the document.
2Insert the document (up to 20 pages) FACE 
DOWN until a single beep is heard and the 
unit grasps the document.
LIf the document guides are not adjusted 
to fit the document, re-adjust them.
3If necessary, press {RESOLUTION} 
repeatedly to select the desired resolution 
(page 37).
4Enter the fax number.
Using stations 1–11:
Press the desired station key.
Using stations 12–22:
Press {LOWER}, then press the desired 
station key.
Using navigator directory:
Press {}, then press {A} or {B} 
repeatedly to display the desired item and 
press {FAX START}.
Fax auto redial
If the line is busy or if there is no answer, the unit 
will automatically redial the number.
LTo cancel redialing, press {STOP}, then 
press {SET}.
If your unit does not send a fax
LConfirm that you have entered the number 
correctly, and that the number is a fax 
number.
LConfirm that the other party’s fax machine is 
answering by turning ON the connecting tone 
feature (feature #76, page 51).
4.4 Broadcast 
transmission
By storing one-touch dial and navigator directory 
items (page 32) into the broadcast memory, you 
can send the same document to multiple parties 
(up to 20). Your programmed items will remain in 
the broadcast memory, allowing frequent re-use.
LThe broadcast function utilizes stations 1–3. 
The one-touch dial function will be disabled.
LKeep the front cover page open for button 
locations.
4.4.1 Programming items into 
the broadcast memory
1Press {DIRECTORY PROGRAM}.
2Select the desired broadcast key.
For BROADCAST 1-2:
1.Press the desired {BROADCAST} key.
2.Press {A} or {B} repeatedly to select 
“BROADCAST”.
For MANUAL BROADCAST:
1.Press {MANUAL BROAD}.
2.Press {A} or {B} repeatedly to select 
“MANUAL BROAD”.
3Press {SET}.
4Program items.
Using stations 1–11:
Press the desired station key.
Using stations 12–22:
Press {LOWER}, then press the desired 
station key.
Using navigator directory:
Press {A} or {B} repeatedly to display the 
desired item, and press {SET}.
Using the dial keypad (only for MANUAL 
BROAD):
Enter the fax number and press {SET}.
LTo program other items, repeat this step 
(up to 20 items).
5Press {SET} after programming all of the 
desired items.
LTo program another broadcast key, 
repeat steps 2 to 5.
6Press {STOP} to exit.
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							4. Fax
40
Note:
LIf you program the wrong item, press {STOP} 
after step 4 to erase the item.
LConfirm the stored items by printing a 
broadcast programming list (page 72).
4.4.2 Adding a new item into the 
broadcast memory
After initial programming, you can add new items 
(up to a combined total of 20).
1Press {>}.
LConfirm that there are no documents in 
the document entrance.
2Press {A} or {B} repeatedly to display the 
desired broadcast memory 
(“”, “” or 
“”).
3Press {DIRECTORY PROGRAM}.
4Press {*}.
5Press {A} or {B} repeatedly to display the 
desired item you want to add.
6Press {SET}.
LTo add other items, repeat steps 5 and 6 
(up to 20 items).
7Press {DIRECTORY PROGRAM} to exit.
Note:
LWhen adding new items to the MANUAL 
BROADCAST memory, you can only select 
stored items.
4.4.3 Erasing a stored item from 
the broadcast memory
1Press {>}.
LConfirm that there are no documents in 
the document entrance.
2Press {A} or {B} repeatedly to display the 
desired broadcast memory 
(“”, “” or 
“”).
3Press {DIRECTORY PROGRAM}.
4Press {#}.
5Press {A} or {B} repeatedly to display the 
desired item you want to erase.
LTo cancel erasing, press {STOP}.
6Press {SET}.
7Press {SET}.
LTo erase other items, repeat steps 5 to 7.
8Press {DIRECTORY PROGRAM} to exit.
4.4.4 Sending the same 
document to pre-programmed 
parties
1Insert the document FACE DOWN.
2If necessary, press {RESOLUTION} 
repeatedly to select the desired resolution 
(page 37).
3Press the desired {BROADCAST} (1-2) or 
{MANUAL BROAD}.
LThe document will be fed into the unit and 
scanned into memory. The unit will then 
send the data to each party, calling each 
number sequentially.
LAfter transmission, the stored document 
will be erased from memory 
automatically, and the unit will 
automatically print a report (broadcast 
sending report).
Note:
LIf you select “FINE”, “SUPER FINE”, 
“PHOTO” or “PHOTO WITH TEXT” 
resolution, the number of pages that the unit 
can send will decrease.
LIf the document exceeds the memory 
capacity, sending will be canceled.
LIf a party is busy or does not answer, it will be 
skipped and redialed later.
To cancel broadcast transmission
1.Press {STOP} while “BROADCASTING” is 
displayed.
LThe display will show “SEND 
CANCELED?”.
2.Press {SET}.
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							4. Fax
41
Receiving Faxes
4.5 Receiving a fax 
manually – Auto answer 
OFF
4.5.1 Activating TEL mode
Set the fax machine to TEL mode by pressing 
{AUTO ANSWER} repeatedly to display the 
following.
TEL MODE
LThe {AUTO ANSWER} light is OFF.
How to receive phone calls and faxes
1.Lift the handset to answer the call.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {FAX START}.
CONNECTING.....
3.Replace the handset.
LThe unit will start fax reception.
LIf you do not answer the call within 10 
rings, the unit will temporarily switch to fax 
reception. The other party can then send 
a fax.
To stop receiving
Press {STOP}.
How to receive faxes with an extension 
telephone
If you have another telephone connected to the 
same line (extension telephone), you can use 
the extension telephone to receive faxes.
1.When the extension telephone rings, lift the 
handset of the extension telephone.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*} {#} {9} (default fax activation 
code) firmly.
LThe fax machine will start reception.
3.Replace the handset.
Note:
LTo receive fax documents using the 
extension telephone, make sure remote fax 
activation is turned ON (feature #41 on page 
50) beforehand. The default setting is ON.
{FAX START} {STOP}
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							4. Fax
42
4.6 Receiving a fax 
automatically – Auto 
answer ON
4.6.1 Activating FAX ONLY mode
1Press {AUTO ANSWER} repeatedly to 
display the following.
FAX ONLY MODE
3 RINGS [±]
LThe display will show the ring setting in 
FAX ONLY mode.
LThe {AUTO ANSWER} light is ON.
2If you wish to change the ring setting, press 
{A} or {B} repeatedly to display the desired 
setting, and press {SET}.
How faxes are received
When receiving calls, the unit will automatically 
answer all calls and only receive fax documents.
4.7 Junk fax prohibitor 
(preventing fax reception 
from undesired callers)
If you subscribe to Caller ID service, this feature 
prevents fax reception from calls that do not 
show caller information.
Additionally, you can store undesirable phone 
numbers in the junk fax prohibitor list; faxes sent 
from these phone numbers will not be received 
by your fax machine.
LKeep the front cover page open for button 
locations.
Important:
LThis feature does not work when:
– the unit is set to the TEL mode, or
– manual reception is performed.
4.7.1 Activating the junk fax 
prohibitor
1Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2Press {>}.
3Press {A} or {B} repeatedly to select “ON”.
4Press {SET}.
5Press {MENU} to exit.
LWhile the junk fax prohibitor is activated, 
“JUNK FAX ON” is displayed.
4.7.2 Storing undesired callers
You can register up to 10 undesired numbers 
from the Caller ID list (page 34) if you do not wish 
to receive faxes from them.
1Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2Press {>} repeatedly to display “JUNK 
LIST SET”.
3Press {SET}.
4Press {A} or {B} repeatedly to display the 
party you wish to prevent fax reception from.
5Press {SET}.
LTo program other parties, repeat steps 4 
to 5.
6Press {STOP} to exit the program.
{SET}
{A}{B}
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							4. Fax
43
Note:
LIf there is no space to store new items, “LIST 
FULL” is displayed in step 3 or step 5. Erase 
unnecessary items.
To display the junk fax prohibitor list
1.Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2.Press {>} repeatedly to display “JUNK 
LIST DISP.”.
3.Press {SET}.
4.Press {A} or {B} to display the items on the 
list.
5.Press {MENU} to exit the program.
To print the junk fax prohibitor list
1.Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2.Press {>} repeatedly to display “JUNK 
LIST PRINT”.
3.Press {SET}.
4.Press {MENU} to exit the list.
To erase an item from the junk fax 
prohibitor list
1.Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2.Press {>} repeatedly to display “JUNK 
LIST DISP.”.
3.Press {SET}.
4.Press {A} or {B} repeatedly to display the 
desired item.
5.Press {
						

							5. Distinctive Ring
44
5 Distinctive Ring Distinctive Ring
5.1 Distinctive Ring 
service from your phone 
company
This service is convenient if you wish to have a 
different number for your fax machine and 
telephone, even when you use them on a single 
telephone line.
Distinctive Ring is a service offered by your local 
telephone company which allows you to use 
several telephone numbers on one telephone 
line. When a call is made to one of your phone 
numbers, the telephone company sends a ring 
pattern to your telephone line to indicate which 
number the call is intended for. By setting up this 
unit for Distinctive Ring, you can make the fax 
machine automatically start fax reception when 
a call comes to the fax number.
To use this service, you must subscribe to 
the Distinctive Ring service offered by your 
local telephone company.
5.2 Using two or more 
phone numbers on a 
single telephone line
5.2.1 Activating the Distinctive 
Ring feature
1Press {MENU}.
2Press {#}, then {3}{1}.
3Press {A} or {B} repeatedly to select “ON”.
4Press {SET}.
5Press {MENU} to exit.
How phone calls and faxes are received
If the incoming call is for the fax number, the fax 
machine will ring with the assigned ring pattern 
and automatically start fax reception.
If the incoming call is for the phone number, the 
fax machine will keep on ringing.
5.3 Using three or more 
phone numbers on a 
single telephone line
You may wish to use three or more phone 
numbers for a single telephone line. In order to 
distinguish which number the call was 
addressed to, a different ring pattern must be 
assigned for each number.
Example: Using three phone numbers
To use one phone number for the fax, program 
the ring pattern assigned for the fax in feature 
#32 (page 45). In the example, the ring pattern 
assigned for fax is a triple ring, so you should 
program “C” (triple ring).
{SET} {MENU}
{A}{B}
Telephone 
numberRing patternUse
012 1234 Standard 
ringPersonal
012 5678 Double ring Business
012 9876 Triple ring Fax
Ring patternSettings in 
feature #32
Standard ring (one long 
ring) “A”
1st ring 2nd ring
Double ring (two short rings) “B”
1st ring 2nd ring
Triple ring (short-long-short 
rings) “C”
1st ring 2nd ring
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							5. Distinctive Ring
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5.4 Programming the ring 
pattern assigned for fax
LKeep the front cover page open for button 
locations.
1Set feature #31 to “ON” (page 44).
2Press {MENU}.
3Press {#}, then {3}{2}.
4Press {A} or {B} repeatedly to select the 
ring pattern assigned for fax.
“A”: Standard ring (one long ring)
“B”: Double ring (two short rings)
“C”: Triple ring (short-long-short-rings)
“D”: Other triple ring (short-short-long rings)
“B-D” (default): The fax will respond to calls 
with any of ring tone patterns “B”, “C” and 
“D”
5Press {SET}.
6Press {MENU} to exit. Other triple ring (short-
short-long rings) “D”
1st ring 2nd ring
Ring patternSettings in 
feature #32
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							6. Copy
46
6 Copy Copying
6.1 Making a copy
1Adjust the width of the document guides (1) 
to fit the actual size of the document.
2Insert the document (up to 20 pages) FACE 
DOWN until a single beep is heard and the 
unit grasps the document.
LIf the document guides are not adjusted 
to fit the document, re-adjust them.
3If necessary, press {RESOLUTION} 
repeatedly to select the desired resolution.
4Press {COPY START}.
LIf necessary, enter the number of copies 
(up to 99).
5Press {COPY START}, or wait for 20 
seconds.
LThe unit will start copying.
Note:
LAny document which can be sent as a fax can 
also be copied (page 38).
To select the resolution
Select the desired resolution according to the 
type of document.
–“FINE”: For printed or typewritten 
documents with small print.
–“SUPER FINE”: For documents with very 
small print.–“PHOTO”: For documents containing 
photographs, shaded drawings, etc.
–“PHOTO WITH TEXT”: For documents 
containing photographs and text.
LIf you select “STANDARD”, copying will be 
done using “FINE” mode.
To stop copying
Press {STOP}.
6.1.1 More copying features
To enlarge a document
1.Insert the document, then press {COPY 
START}.
2.Press {A} repeatedly to select from “105%” 
to “200%” by changing the enlargement rate 
5% at a time.
3.Press {COPY START}.
LThe unit will only enlarge the center of the 
upper part of the document. To make an 
enlarged copy of the bottom of the 
document, turn the document around, 
and then make a copy.
Example: 150% enlarged copy
To reduce a document
1.Insert the document, then press {COPY 
START}.
2.Press {B} repeatedly to select from “50%” to 
“95%” by changing the reduction rate 5% at a 
time.
3.Press {COPY START}.
Example: 70% reduced copy
{RESOLUTION} {COLLATE}
{COPY START} {STOP} {A}{B}
1
Original document Enlarged copy
Original document Reduced copy
AB
CDAB
CD
AB
CDAB
CD
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							6. Copy
47
To collate multiple copies
The unit can collate multiple copies in the same 
order as the original document pages.
1.Insert the document, then press {COLLATE} 
repeatedly to display “COLLATE=ON”.
2.Enter the number of copies (up to 99).
3.Press {COPY START}.
Example: Making 2 copies of a 4-page 
original document
Note:
LThe unit will store the documents into 
memory while collating the copies. If memory 
becomes full while storing, the unit will only 
print out the stored pages.
LAfter copying, the collating feature will turn 
OFF automatically.Collated pages Uncollated pages
4
3
2
1
4
3
2
1
4
4
3
3
2
2
1
1
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							7. Programmable Features
48
7 Progra mma ble  Features Features Summary
7.1 Programming
7.1.1 Programming basic 
features
1Press {MENU}.
2Select the feature you wish to program.
Press {} repeatedly to display the 
desired feature.
LThe current setting of the feature will be 
displayed.
3Press {A} or {B} repeatedly to display the 
desired setting.
LThis step may be slightly different 
depending on the feature.
4Press {SET}.
LThe setting you selected is set, and the 
next feature will be displayed.
5To exit programming, press {MENU}.
7.1.2 Programming advanced 
features
1Press {MENU}.
2Press {} repeatedly to display 
“ADVANCE SETTINGS”.
3Press {SET}.
4Select the feature you wish to program.
Press {} repeatedly to display the 
desired feature.
LThe current setting of the feature will be 
displayed.
5Press {A} or {B} repeatedly to display the 
desired setting.
LThis step may be slightly different 
depending on the feature.
6Press {SET}.LThe setting you selected is set, and the 
next feature will be displayed.
7To exit programming, press {MENU}.
Note:
LTo exit programming, press {MENU} at any 
time.
To program by entering the program code 
number directly
You can select a feature by directly entering the 
program code (# and a 2-digit number) instead of 
using {}.
1.Press {MENU}.
2.Press {#} and the 2-digit code (page 49 to 
page 51).
3.Press {A} or {B} repeatedly to display the 
desired setting.
LThis step may be slightly different 
depending on the feature.
4.Press {SET}.
5.To exit programming, press {MENU}.
{SET} {MENU}
{}{A}{B}
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